Decisions

Details of officer decisions relating to planning applications.

Decisions published

15/03/2019 - To seek approval from the Director of Adults and Health to waive Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new contract with Women’s Counselling and Therapy Service (WCTS) for one year with the ref: 48498    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 15/03/2019

Effective from:

Decision:

The Director of Adults and Health approved the waiver of Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new contract with Women’s Counselling and Therapy Service (WCTS) for one year with the option to extend for another 6 months from the 1 April 2019. The total contract value would be £215,100.

The Director of Adults and Health noted;
The Council’s Procurement and Commercial Service will be requested to issue the new contract.

The Adult Commissioning Manager is the officer responsible for the implementation of this contract.

Wards affected: (All Wards);

Lead officer: Sinead Cregan


15/03/2019 - Funding for mental health nurses in the police District Control Room ref: 48497    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 15/03/2019

Effective from:

Decision:

The Director of Adults and Health approved the allocation of £38,166 for a three year period from April 2019 to March 2022, as a third contribution towards the cost of two mental health nurses who are based at the police District Control Room.

Wards affected: (All Wards);

Lead officer: Iris Berkeley


15/03/2019 - Request to waive Contracts Procedure Rules (CPRs) 9.1 and 9.2, using the authority set out in CPR 1.3, to enter into two contracts with St Anne’s Community Services for provision of a Residential Alcohol Detoxification Service and a Residential Alcoh ref: 48496    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 15/03/2019

Effective from:

Decision:

The Director of Adults and Health has approved the waiver of Contract Procedure Rules (CPRs) 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders) using the authority set out in CPR 1.3, in relation to high value procurements, and award St Anne’s Community Services a 6 month contract for the Residential Alcohol Detoxification Service commencing 1st April 2019 and expiring on the 30th September 2019 with the option to extend for a further period of up to 6 months in any combination. The maximum sum of the six month contract shall not exceed £185,750. A request to utilise the available extension will be subject to a separate decision.

The Director of Adults approved the waiver of Contract Procedure Rules (CPRs) 9.1 (requirement of competition) and 9.2 (invitation of a minimum of four written tenders) using the authority set out in CPR 1.3, in relation to high value procurements, and award St Anne’s Community Services a 6 month contract for the Residential Alcohol Rehabilitation Service commencing 1st April 2019 and expiring on the 30th September 2019 with the option to extend for a further period of up to 6 months in any combination. The maximum sum of the six month contract shall not exceed £179,250. A request to utilise the available extension will be subject to a separate decision.

Wards affected: (All Wards);

Lead officer: Helen Moran


25/03/2019 - Tender and award for the supply of Telecare Equipment 2019-2020 ref: 48494    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 15/03/2019

Effective from: 03/04/2019

Decision:

The Director of Adults & Health approved and gave authority to spend capital expenditure of £500K on telecare equipment for the Leeds Tele Care Service for 2019/20.

 

Wards affected: (All Wards);

Lead officer: Liz Ward


25/03/2019 - Offender Support Service ref: 48501    

To seek authority to:

·  Procure a new ‘Offender Support Service’ in accordance with CPR 9.1. and 9.2 (to commence 1 April 2020); and

·  To seek authorisation to amend the procurement quality threshold to 70% and the price element evaluation to 30% for the new procurement exercise under CPRs 15.2; and

·  To approve contract extensions with HumanKind and CGL to enable continuation of provision in accordance with CPR 21.1 - contract extensions from 1 April 2019 for 12 months until 31 March 2020.

Decision Maker: Director of Resources and Housing

Decision published: 15/03/2019

Effective from: 02/04/2019

Decision:

The Director Resources and Housing approved contract extensions with HumanKind and CGL to enable continuation of provision in accordance with CPR 21.1 - contract extensions from 1 April 2019 for 12 months until 31 March 2020 (at a cost of £560,850 for CGL & £350,215 for Humankind) for the continued delivery of the current IOM Support Service (DN250893, Humankind; DN331721, CGL) from 1 April 2019.

Wards affected: (All Wards);

Lead officer: Sarah Loughman


25/03/2019 - Request to award cooperation agreements to non-maintained schools for delivery of Children's Centre Family Services ref: 48499    Recommendations Approved

The Council funds schools to deliver family services in 19 Children’s Centre reach areas. The arrangements have largely operated on an implied contract basis since their inception and we now wish to formalise these arrangements by putting in place formal service level agreements with maintained schools and contracts with academies. The latter of these requires a Key Decision. The value of this decision is approximately £520k per annum.

Decision Maker: Director of Children and Families

Decision published: 15/03/2019

Effective from: 02/04/2019

Decision:

The Director of Children and Families approved:

 

·  The award of cooperation agreements to the four lead schools where children’s centres are delivered by that school alone, or in partnership with other schools  where the lead school or a partnership school are not maintained by the local authority, for the delivery of Children’s Centre Family Services (see appendix 2 for list of current school run children’s centres). The cooperation agreements shall commence on the 1st April 2019 and expire on the 31st March 2024, with the option to extend for up to a further five years.

 

·  The award of cooperation agreements to any newly formed academies delivering Children’s Centre Family Services not currently noted in appendix 2.

 

Wards affected: (All Wards);

Lead officer: Catherine Henderson


25/03/2019 - Request to extend and vary cooperation agreements with Area Inclusion Partnerships ref: 48500    Recommendations Approved

Variation of existing agreements with Area Inclusion Partnerships to further extend from 1st April 2019 to 31st March 2020, whilst longer-term arrangements are determined.

 

Decision Maker: Director of Children and Families

Decision published: 15/03/2019

Effective from: 02/04/2019

Decision:

The Director of Children & Families approved the extension and variation of cooperation agreements with AIPs for the delivery of services to keep children and young people included in high quality learning for the period 1st April 2019 to 31st March 2020 at a total value of approximately £5.2m.

 

Wards affected: (All Wards);

Lead officer: Catherine Henderson


25/03/2019 - Approval to call off from ESPO Framework 345 and to award for the supply, installation and maintenance of cardiovascular and strength equipment ref: 48502    

Approval to call off from the ESPO Framework 345 “Gym Equipment User Guide” to award a contract for “the supply, installation and maintenance of cardiovascular equipment” for Leeds City Council leisure centres from 30 March 2019 to the 30 June 2020.

Decision Maker: Director of City Development

Decision published: 15/03/2019

Effective from: 02/04/2019

Decision:

The Chief Officer Culture and Sport has approved the recommendation to award a contract to Technogym UK Ltd using ESPO framework 345 ‘Fitness equipment (supply, delivery, installation & maintenance) for Leeds City Council Leisure Centres for the period from 20/4/2019 to 30/6/2020.

Wards affected: (All Wards);

Lead officer: Caroline Semple


25/03/2019 - Tender and award for the supply of Telecare Equipment ref: 48495    Recommendations Approved

The Director of A&H approved the third framework agreement for the supply of Telecare equipment The annual expenditure on Tele Care equipment is around £460,000.00.

Decision Maker: Director of Adults and Health

Decision published: 15/03/2019

Effective from: 03/04/2019

Decision:

The Director of Adult & Health approved authority to spend for additional capital expenditure of £200k on telecare equipment for the Leeds Tele Care Service to be spent in 2018/19 budget.

Wards affected: (All Wards);

Lead officer: Liz Ward


13/03/2019 - Adults and Health Third Sector Grants Schedule 2019/2020 ref: 48493    Recommendations Approved

The Director of Adults and Health approved the payment of annual grants, during 2019/20 to third sector organisations who support social care functions.

Decision Maker: Director of Adults and Health

Decision published: 15/03/2019

Effective from: 26/03/2019

Decision:

The Director of Adults and Health approved the payment of the third sector grants to the maximum amounts detailed in Appendix 1 for the financial year 2019/2020.

The Director of Adults and Health noted that the Commissioning Manager - Adults & Health will implement this decision directly after it has been taken, subject to the necessary clearance process being completed, by informing the relevant organisations that, subject to the ongoing budget review process, their grant has been extended for a further year. 

 

Wards affected: (All Wards);

Lead officer: Mark Phillott


14/03/2019 - Appointment of a Contractor to undertake Supply and Installation of Modular Ramps to Leeds City Council- Domestic Properties ref: 48492    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/03/2019

Effective from:

Decision:

The Director of Resource & Housing noted the contents of this report and approved the award of contract to Easibathe Ltd to deliver the survey, supply, installation and recycle of Modular Ramps to public sector adaptations. The contract value is approximately £550,000 per annum and it is proposed that the contract be let for a 3 year period commencing 18th March 2019 with the option to extend for a further 12 months.

Wards affected: Various;

Lead officer: Binta Jammeh


14/03/2019 - Approval to vary and appoint new providers following the refresh process onto the White Rose Framework Agreement for the supply of the provision and education to young people with special educational needs and disabilities on behalf of Yorkshire and ref: 48489    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 14/03/2019

Effective from:

Decision:

The Chief Officer, Partnership & Health agreed to vary and appoint new providers following the refresh process (DN374555) of the Framework Agreement for the supply of the provision and education to young people with special educational needs and disabilities to new providers from the 1st April 2019 to 31st March 2020 plus one 12 months extension. These organisation are Keys Childcare Limited with Keys Care Limited as the Consortium Lead and Horizon Care & Education Group.

Wards affected: Various;

Lead officer: Rebecca Fenwick


14/03/2019 - Approval for a 38 week residential placement at a school outside the local authority, that can meet the needs of a young person with autism and SEMH needs. ref: 48488    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 14/03/2019

Effective from:

Decision:

The Deputy Director, Learning agreed the contents of a business case in respect of a child or young person with complex needs and the individual costs exceed £100,000.

Placement in the Authority’s own SILC Provision, Partnership Settings and Mainstream School Settings has been considered and explored. Following consultation, none of these provisions are able to meet the needs of the child/young person thus requiring the local authority to seek provision elsewhere. The authority has a statutory duty to make provision for this child who has an Education Health and Care Plan (EHCP).

The cost of this placement is approximately £108,000 per annum.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education as well as reasons for safeguarding.

Wards affected: Various;

Lead officer: Victoria Coyle


14/03/2019 - Approve the waiver of CPR 8.1 and CPR 8.2 to enter into a new contract with Exterion Media without seeking further competition, for a period of 12 months ref: 48490    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/03/2019

Effective from: 14/03/2019

Decision:

The Director of Resources & Housing approved the waiver of the CPRs 8.1 and 8.2 and award a contract to Exterion Media in the sum of £30,000. The contract shall commence on the 13 March 2018 and expire on the 30 January 2020.

Wards affected: Various;

Lead officer: Catherine Lindley


22/03/2019 - Replacement of Parks Equipment 2018/19 ref: 48487    

The Chief Officer Parks & Countryside is requested:-

To approve the authority to spend £494k on replacement of equipment for the Parks & Countryside service.  The expenditure is included in the Capital Programme and appropriate revenue provision has been made within the service

Decision Maker: Director of Communities and Environment

Decision published: 14/03/2019

Effective from: 22/03/2019

Decision:

1.  That the Chief Officer Financial Services approved the injection an additional £494.0K into the capital programme funded by departmental prudential borrowing from the Parks & Countryside service.

2.  The Chief Officer of Parks and Countryside gave authority to spend £494.0k on replacement machinery and equipment.

Wards affected: (All Wards);

Lead officer: Joanne Clough


22/03/2019 - Highways Infrastructure Maintenance Programme - Additional Funding 2018-2019 ref: 48486    

To approve the programme of planned highways asset maintenance and strengthening (roads and highway structures) for the 2018/19 financial year to spend the additional monies provided by the Department for Transport (DfT) following the October budget and give authority to incur expenditure linked to these works.

 

Decision Maker: Director of City Development

Decision published: 14/03/2019

Effective from: 30/03/2019

Decision:

The Chief Officer (Highways & Transportation);

i)  Gave authority to incur expenditure of £3,857,000 (£3,2689,000 works costs and £588,000 internal staff) funded from the 2018/19 Local Transport Plan Additional Capital Grant Allocation;

ii)  Approved the addition of the schemes listed in appendices A & B to this report into the Highways Infrastructure Maintenance Programmes 2018/19; and

iii)  The Chief Officer shall be responsible for implementation of the attached programmes of work within the 2018/19 & 2019/20 financial years.

Wards affected: (All Wards);

Lead officer: Richard Hobson


22/03/2019 - Strategic Property Investment Acquisition ref: 48491    Recommendations Approved

Approval is sought for the purchase of a strategic property investment holding the value of which results in the decision being a key decision.

Decision Maker: Director of City Development

Decision published: 14/03/2019

Effective from: 22/03/2019

Decision:

a)  The Chief Officer Financial Services:

 

i)  Approved the injection to the capital programme as outlined in the confidential appendix

 

b)  The Director of City Development:

 

i)  Authorised the purchase of the property at the price outlined in  the confidential appendix to this report

ii)  Approved the authority to spend as outlined in the confidential appendix to this report

iii)  Authorised the Head of Land & Property to instruct the agent to act on the Council’s behalf as outlined in the confidential appendix to this report

iv)  Approved the surrender of the existing head lease.

v)  Agreed that this report is made exempt to Call-ln for the reasons set out in paragraph 4.5.5 in the open part of the report.

 

 

Wards affected: (All Wards);

Lead officer: Nigel Robinson


13/03/2019 - Request to waive Contract Procedure Rules 8.1 and 8.2 to award a contract to Aimsun for additional software licences without seeking competition ref: 48485    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation) approved the waiver of Contract Procedure Rules 8.1 and 8.2 – Intermediate Procurements and the award of a contract direct to Aimsun for the provision of two additional Aimsun Next software licences and the extension of support for the existing two licences until 28th February 2021 at a total cost of £49,180, without seeking competition.

Wards affected: (All Wards);

Lead officer: Joel Dodsworth


13/03/2019 - Design & Cost Report for S278 Works Associated With the CITU Low Fold Development on South Accommodation Road, Leeds ref: 48484    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the detail of the highway works as outlined in section 3 and shown on drawing CIDLF-CIVIC-XX-ZZ-GA-C-GA 011 P03 Hard Works General Arrangement and Leeds City Council UTMC drawing Junction Refurbishment South Accommodation Rd / Hammond St UTC/CIDLF/654L/AJB/1. Also the need to reassess the vehicle restraint and pedestrian protection arrangements on South Accommodation Road along the site frontage and amend as necessary;

ii) gave authority to incur expenditure of £65,000 UTMC works costs and £15,000staff costs to be fully funded by the developer through the S278 Agreement;

iii) noted the areas of highway to be stopped up and areas of land to be dedicated as highway shown on drawing Extents of Highway Works and Stopping Up Sheet 1 of 2 731-01-(SK)2000 P02, Sheet 2 of 2 731-01-(SK)2001 P02. and amend the Council’s maintenance regime accordingly; and

iv) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980 whereby the developer will design and procure the highway works at their expense and the Council will check the design of the work and inspect the construction, with step in powers should the works not be managed or constructed to appropriate standards

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Andrew Thickett


13/03/2019 - Extension of Contract – Highway Works Term Contract 2019 - 2020 ref: 48483    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2019

Effective from:

Decision:

The Chief Officer Highways & Transportation approved the extension of the Highway Works Term Contract for 12 months to 31st March 2020 in accordance with its terms and conditions.

Wards affected: (All Wards);

Lead officer: Nicola Martin


13/03/2019 - Pumping Station Maintenance Contract 2019 - Approval to Tender and Evaluate ref: 48482    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation approved the recommendation to tender and the evaluation method of the Pumping Station Maintenance Contract 2019.

Wards affected: (All Wards);

Lead officer: Richard Tinker


13/03/2019 - South Parkway to Brooklands View Link Road, Works Associated with the East Leeds Brownfield Land Programme ref: 48481    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the contents of this report;
ii) noted the highway works as outlined in Section 3.1 and indicated on Drawing Number 716982_LCC_HWT_XX_DR_EP_01_01a;
iii) gave authority to complete the detailed design, tender and implement the works as set out in Section 3.1;
iv) noted the total estimated cost of this scheme is £1,345,000 to be funded from a £1,100,000 loan from the Local Growth Fund as previously authorised at Executive Board, and £ 245,000 new injection of LCC Capital borrowing resource;
v) gave authority to incur expenditure of £245,000 consisting of £185,000 staff costs and £60,000 works costs to be funded from LCC Capital borrowing resource;
vi) approved the adoption of new highway construction so that it can be added to the Council’s maintenance regime;
vii) gave authority to display a notice on site under the provisions of Section 23 of the Roads Traffic Regulation Act 1984 in order to inform the public of the proposed pedestrian crossing on Brooklands Avenue as shown on drawing no. 716982_LCC_HWT_XX_DR_EP_01_01a;
viii) gave authority to request the City Solicitor to draft and advertise a notice under the provision of Section 90C of the Highway Act 1980 for the implementation of speed cushions as shown on drawing no. 716982_LCC_HWT_XX_DR_EP_01_01a; and
ix) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on the marked up Drawing No. 716982_LCC_HWT_XX_DR_EP_MI_17 are removed and that following the removal of the designation of footways, that shared cycle/pedestrian designation is assigned under the powers contained under the provisions of Section 65(1) of the Highways Act 1980.

Wards affected: Killingbeck and Seacroft;

Lead officer: Richard Arnold


13/03/2019 - Moortown Ward TRO Objection Report ref: 48480    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);

i) noted the contents of this report;

ii) considered and overruled the objection to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.46) Order 2014 Amendment No.1 2018 giving authority to implement the scheme as per the advertised order; and

iii) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.46) Order 2014 Amendment No.1 2018 and inform the objector accordingly of the Chief Officer’s (Highways and Transportation) decision.

Wards affected: Moortown;

Lead officer: Luke Wood


12/03/2019 - To seek approval to waive Contracts Procedure Rules 8.1 and 8.2 to award a contract to Palm Cove Society for the delivery of Support and Advocacy to Victims of Human Trafficking and Modern Slavery for a period of 6 months from 1st April 2019 for the ref: 48479    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 12/03/2019

Effective from:

Decision:

The Chief Officer Safer Leeds approved the waiver of CPR 8.1 and 8.2 and to award a contract to Palm Cove Society for the delivery of Support and Advocacy to Victims of Human Trafficking and Modern Slavery from 1 April 2019 for a period of 6 months. The value for this contract is £52,333.31.

Wards affected: Various;

Lead officer: Michelle De Souza


12/03/2019 - Raynville Primary School, Cross Aston Grove, Bramley, LS13 2TQ ref: 48477    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 12/03/2019

Effective from:

Decision:

The Director of City Development has given approval to the transfer of the site noted above to the Greetland Academy Trust to enable them to run as an academy school in line with legislation on the terms outlined within the report.

Wards affected: Armley; Bramley and Stanningley;

Lead officer: Diane McPhee


12/03/2019 - St George’s Crypt: Loan Agreement Terms – Hedley Chase ref: 48475    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 12/03/2019

Effective from:

Decision:

The Director of Resources & Housing approved the Terms & Conditions of the loan agreement for St George’s Crypt Hedley Chase scheme as outlined in Confidential Appendix 1.

Wards affected: Armley;

Lead officer: Sarah May


12/03/2019 - Creation Agreement and Diversion Orders for Paths Morley Path Nos. 75 and 112 and Creation Order for new bridleway on route of Morley Footpath No. 113 ref: 48478    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 12/03/2019

Effective from: 12/03/2019

Decision:

The Natural Environment Manager authorised the City Solicitor:

a) to enter into a Public Path Creation Agreement with the landowner in accordance with Section 25 of the Highways Act 1980 to upgrade the whole of Morley Public Footpath No. 112, and part of Morley Public Footpath 75 to bridleway, shown A-B and C-D on the applicants “Plan 2” (Background Document A); and to create a new public bridleway, with a width of three metres, between points E and F on Plan 2
b) to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of a bridleway shown on the applicant’s “Plan 3”, (Background Document B), and to include three lengths of new public footpath linking to New Lane, as shown in Background Document C,
c) to make and advertise a Public Path Creation Order in accordance with Section 26 of the Highways Act 1980 to create a public bridleway between the rear of 102 New Lane and Morley Public Bridleway 145, between Points G and H to a width of 3 metres shown on Plan 2 in Background Document A, and as shown in detail on the revised layout in Background Document C),
and
d) to confirm the Orders, subject to there being no objections or in the event of objections which cannot be withdrawn, for the relevant order or orders to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

Wards affected: Ardsley and Robin Hood;

Lead officer: Claire Tregembo


12/03/2019 - Contract Award for External and Internal Communal Painting Including Prior to Painting Repairs Works ref: 48474    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 12/03/2019

Effective from: 12/03/2019

Decision:

The Director of Resources and Housing noted this contract award report and approved the award of a contract to three external contractors for the External and Internal Communal Painting Including Prior to Painting Repairs Works to Housing Leeds Stock for the period 1st April 2019 to 31st March 2021, with the option to extend for two further 12 months periods (maximum 4 years. The proposed contractors are;
• Mitie Property Services (UK) Limited
• Alfred Bagnall & Sons (Leeds) Limited
• Wharfedale Decorations Limited

The Director of Resources and Housing noted that the estimated contract value over the initial 2 year contract period is £4,400,000 (£2,200,000 per annum) with a maximum of £8,800,000 if the extension periods are utilised. The planned works will be allocated to the three contractors proposed for award on an equal value share per annum basis, subject to satisfactory performance.

Wards affected: (All Wards);

Lead officer: Thomas Regan


20/03/2019 - Beckhill Estate Footpath and Step Improvements Phases 3 and 4 ref: 48476    

To approve the implementation of the scheme and to give authority to incur expenditure of £1,000,000 funded from the Highways Annual Capital Programme in 2019/20 and 2020/21.

Decision Maker: Director of City Development

Decision published: 12/03/2019

Effective from: 28/03/2019

Decision:

The Chief Officer (Highways & Transportation):

 

i)  noted the contents of this report;

ii)  noted the highway works as outlined in Section 3 and indicated on Drawing Number 299743-LCC-HWT-PH3-DR-CH-MI_01_ shown as Appendix 1 of this report;

iii)  gave authority to complete the detailed design, and implement Phases 3 and 4 works as set out in Section 3 using Highway Maintenance Seacroft Depot as Contractor; and

iv)  gave authority to incur expenditure of £900,000 works costs and £100,000 staff fees to be funded from LCC Capital borrowing resources.  Phase 3 to be constructed between April 2019 to March 2020, and Phase 4 to be constructed between April 2020 to March 2021.

Wards affected: Chapel Allerton;

Lead officer: Richard Stewart


11/03/2019 - Commercial Transfer Agreement – Raynville Primary School from Leeds City Council to the Collaborative Learning Trust ref: 48473    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/03/2019

Effective from:

Decision:

The Director of Children & Families agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Body and The Trust;

• Give authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Raynville Primary School and the Greetland Academy Trust to be executed and completed to enable Raynville Primary School to open as an Academy.

Lead officer: Sally Lowe


11/03/2019 - Design and Cost Report for CEL Annual Equipment Replacement Programme ref: 48471    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/03/2019

Effective from:

Decision:

The Director of Resources and Housing gave Authority to Spend of £200,000 from within the approved Capital Programme 2018-19 funded by unsupported borrowing.

Wards affected: Various;

Lead officer: Mohammed Afzal


19/03/2019 - Design and Cost Report in respect of the 2019/20 Children & Families Service Health & Safety Programme ref: 48472    Recommendations Approved

Key Delegated Decision to approve expenditure over £250k in respect of the 2019/20 Health & Safety Programme.

 

Decision Maker: Director of Children and Families

Decision published: 11/03/2019

Effective from: 27/03/2019

Decision:

The Director of Children & Families agreed to:

 

a)  Approve the proposal to carry out asbestos, electrical testing and condition survey works and unknown urgent reactive repair / refurbishment works at Leeds Schools as noted in Section 3 of this report.

 

b)  Authorise expenditure in the sum of £1,000,000 from capital scheme number 33112/000/000.

 

Wards affected: (All Wards);

Lead officer: Sally Lowe


08/03/2019 - Authority to procure a contract arrangement in line with CPR 3.1.6 through a call off under the YPO OJEU Framework for the provision of Metering and Billing Services ref: 48470    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 08/03/2019

Effective from:

Decision:

The Director of Resources and Housing approved the proposed procurement strategy in line with CPR 3.1.6 to enable a call off in competition from the YPO framework 642 Metering and Billing so that a new contract can be awarded to commence from 1st April 2019 to 31st March 2021.

Wards affected: (All Wards);

Lead officer: Simon Hemingway


08/03/2019 - Unit 5 Logic Leeds Industrial Park, Skelton Moor Way, LS15 ref: 48469    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 08/03/2019

Effective from:

Decision:

The Chief Officer, Asset Management and Regeneration has approved the terms agreed for the grant of sub-lease of the subject unit.

Wards affected: Temple Newsam;

Lead officer: Andrew Gledhill


08/03/2019 - Waiver of Contracts Procedure Rule (CPR) 9.1 and 9.2 to award a contract to Phonak UK Ltd for the supply of assistive listening devices. ref: 48467    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/03/2019

Effective from:

Decision:

The Deputy Director, Learning approved the waiver of CPR No 9.1 and 9.2 – High value Procurements, and to award a contract to Phonak UK Ltd in the sum of £180,000 for a period of 36 months commencing 1 April 2019 to 31 March 2022.

Wards affected: Various;

Lead officer: Michelle Whippey


08/03/2019 - Council House Growth Programme: Award of the construction contract to deliver new council homes at the Beeches and Nevilles sites ref: 48466    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 08/03/2019

Effective from:

Decision:

The Director of Resources and Housing:
1. Approved the award of a design and build contract for the construction of 27 new council homes on the Beeches sites in Gipton to Wilmott Partnership Homes Ltd, in the sum of £4,533,320.32; enabling a contract start date for 1st March 2019, a site access date of 23rd April 2019 and a completion date of 24th July 2020.
2. Approved the award of a design and build contract for the construction of 32 new council homes on the Nevilles sites in Osmondthorpe to Wilmott Partnership Homes Ltd, in the sum of £4,800,665.29; enabling a contract start date for 1st March 2019, a site access date of 23rd April 2019 and a completion date of 24th July 2020

Wards affected: Gipton and Harehills; Temple Newsam;

Lead officer: Katherine Pack-Jagger


08/03/2019 - Authority to award the supply of vehicles from the vehicle framework contract ref: 48464    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 08/03/2019

Effective from:

Decision:

Director of Resources and Housing:
• Approved the award of the contract for the provision of thirty six 26t Mercedes Econic 6 x2 rear steer with Faun Variopress RCV bodies and Split low level binlifts to the value of £6,625,701.00 to S & B Commercials Ltd,
• Approved the award of the contract for the provision of two 26t Mercedes Econic 6 x2 rear steer with Faun Variopress RCV bodies and trade binlifts to the value of £358,398.50 to S & B Commercials Ltd.

Wards affected: (All Wards);

Lead officer: Terry Pycroft


14/03/2019 - Tender Acceptance Report – Learning Places Bulge Expansion of Greenside Primary School Capital Scheme Number: 32450/PAR/000 ref: 48465    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/03/2019

Effective from: 14/03/2019

Decision:

The Director of Children and Families agreed to:

• Approve the request to award the contract for the sum of £426,595.54 to Kier Construction Northern for the purchase and installation of temporary accommodation.

• Authorise the signature of all contractual documentation with Kier Construction Northern in relation to the tender acceptance.

• Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision.

• Note that the whole scheme will be completed in June 2019.

Wards affected: Pudsey;

Lead officer: David O'Connor


08/03/2019 - Unit 6 Logic Leeds Industrial Park, Skelton Moor Way, LS15 ref: 48468    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 08/03/2019

Effective from: 08/03/2019

Decision:

The Chief Officer, Asset Management and Regeneration has approved the terms agreed for the grant of sub-lease of the subject unit.

Wards affected: Temple Newsam;

Lead officer: Andrew Gledhill


07/03/2019 - Procurement of a Design and Build Contract via the YORbuild2 framework to deliver new build accommodation at Heights Lane, Armley ref: 48463    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/03/2019

Effective from:

Decision:

The Director of Resources and Housing:
Approved the proposed procurement strategy that will enable the project team to appoint GeoGeo Houlton & Sons through the direct appointment mechanism of the YORbuild 2 (Lot 7) Framework.
Approved the decision to enter into a written Stage 1 Design Services Agreement, to the value of £117, 042 (plus additional costs for surveys) with GeoGeo Houlton & Sons following a successful direct appointment exercise through the YORbuild 2 (Lot 7) Framework to develop the Heights Lane Scheme.

Wards affected: Armley;

Lead officer: Laura Whitehead


07/03/2019 - City of Leeds Tree Preservation Order (No.16) 2018 (Land adjacent to Bayton Lane, Horsforth, Leeds 18) ref: 48462    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 07/03/2019

Effective from:

Decision:

Officer Delegation Scheme (Council Functions) - Chief Planning Officer Hedgerows and Trees (b)

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance)

Wards affected: Wetherby;

Lead officer: Seamus Corr


07/03/2019 - Making of the Kippax Neighbourhood Development Plan ref: 48461    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 07/03/2019

Effective from:

Decision:

The Chief Planning Officer has made the Kippax Neighbourhood Development Plan.

Wards affected: Kippax and Methley;

Lead officer: Abbie Miladinovic


07/03/2019 - Making of the Bramham-cum-Oglethorpe (Bramham) Neighbourhood Development Plan ref: 48460    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 07/03/2019

Effective from:

Decision:

The Chief Planning Officer has made the Bramham Neighbourhood Development Plan.

Wards affected: Wetherby;

Lead officer: Abbie Miladinovic


07/03/2019 - Making of the Scarcroft Neighbourhood Development Plan ref: 48459    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 07/03/2019

Effective from:

Decision:

The Chief Planning Officer has made the Scarcroft Neighbourhood Development Plan.

Wards affected: Harewood;

Lead officer: Abbie Miladinovic


15/03/2019 - To seek approval on the recommendations for the citywide provision for Commercial Gas to be delivered through Leeds Building Services. ref: 48458    

Commercial Gas is currently being delivered in the East of the city by Leeds Building Services.  In the remainder of the city, Commercial Gas is delivered through two contracts with Mears Group Ltd.

Following discussions with LBS and Housing Leeds, it is proposed that LBS deliver the Commercial Gas provision city wide as part of the LBS Growth Strategy, from April 2019.

Allowing all Commercial Gas works to come through LBS will result in LBS generating an additional income exceeding £250k  per annum, therefore this will be a key decision and subject to call-in.

Decision Maker: Director of Resources and Housing

Decision published: 07/03/2019

Effective from: 23/03/2019

Wards affected: (All Wards);

Lead officer: Paul Reeves


06/03/2019 - Re-Roofing and Associated Works 2019/20 - Tender evaluation results and proposed award of Call Off Order ref: 48457    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 06/03/2019

Effective from:

Decision:

The Director of Resources and Housing approved the requests to:
Approve the award of contracts following the call off carried out as a price only mini tender for Reroofing and Associated works for 2019/2020 (year 2 of the framework) to the following two contractors:
• A Connolly
• Liberty Group

To note that this call off will cover the 12 month period 1st April 2019 to 31st March 2020 and that the estimated expenditure will be approximately £4million.

Wards affected: Various;

Lead officer: Jon Andrews


05/03/2019 - Approval for a 38 week weekly placement at an out of authority independent specialist setting that caters for children and young people with autistic spectrum conditions and associated complex needs ref: 48455    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 05/03/2019

Effective from:

Decision:

The Deputy Director, Learning approved the contents of the attached business case in respect of a child or young person with complex needs where the individual costs exceed £50,000.

Placement in the Authority’s own SILC Provision, Partnership Settings and Mainstream School Settings has been considered and explored. Following consultation, none of these provisions are able to meet the needs of the child/young person thus requiring the local authority to seek provision elsewhere. The authority has a statutory duty to make provision for this child who has an EHC Plan.

The cost of this placement is approximately £162,100.10 per annum.

It is considered in the public interest that information contained in the business case is exempt from publication as it relates to a vulnerable child or young person within the City and the actions taken are to enable that person to receive their statutory entitlement to a minimum of 25 hours education.

Wards affected: Various;

Lead officer: Katy Smith


13/03/2019 - Call off from the Kitchen, Bathroom and Rewires framework for 2019/20 Housing Planned Works ref: 48456    

Authority is requested to undertake a call off from the Council’s Kitchens Bathrooms and Rewires framework, in order for contractors to undertake the 2019/20 Housing Planned Works (year 2).

The framework has a total value of approximately £7.2 million per annum. Leeds Building Services as internal service provider will manage the works as well as undertaking some works in house.

The Kitchens Bathrooms and Rewires framework was initially procured in 2017, containing three contractors. The three contractors are used for works that are not able to be delivered by Leeds Building Services.

All three contractors are expected to receive works each year in line with the contract approach, the annual work will be divided between contractors on a 30/30/40 split as set out in the framework's selection procedure (Mears £2.2m, Kier £2.2m, ENGIE £2.8m)

The call off and selection of contractors will enable the delivery of planned Kitchens Bathrooms and Rewires under the Housing Capital Programme for 2019/20, funded by the Housing Revenue Account (HRA).

Decision Maker: Director of Resources and Housing

Decision published: 05/03/2019

Effective from: 21/03/2019

Decision:

The Director of Resources and Housing:

Approved the call off from the Kitchen Bathroom and Rewires framework 2019/20 (year 2) for a total of £7.2m to the contractors that were ranked first, second and third in the 2018/19 framework in line with the agreed selection process for year 2 works;

 

  Engie Regeneration Limited - up to £2.88m of works

  Kier Services Limited - up to £2.16m of works

  Mears Limited - up to £2.16m of works

 

Noted that the internal service provider Leeds Building Services (LBS) will be carrying out Kitchen, Bathroom and Rewires citywide to an estimated value of £4.0m.

Wards affected: (All Wards);

Lead officer: Neil Diamond


04/03/2019 - Equipment for Local Authority Foster Carers, Residential Homes and Leaving Care Accommodation ref: 48454    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 04/03/2019

Effective from:

Decision:

The Deputy Director of Children and Families is requested to approve the waiver of contract procedure rules 9.1 and 9.2 in order to facilitate the continuation of the temporary framework and allow the commissioning team to ensure the provision is fully reviewed and best value for money achieved in readiness for the full framework to be implemented in September 2019.

Wards affected: Various;

Lead officer: Howard Smith


04/03/2019 - Site of Former Grafton Centre, Craven Road, Woodhouse, LS6 ref: 48453    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 04/03/2019

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has i) approved terms, as outlined in the appendix to the report, to the granting of a period of exclusivity with the parties detailed; and ii) also to the Council entering into one to one negotiations around potential terms for a sale of the subject site with the outcome of those discussions being the subject of a further report to the Director of City Development in due course.

Wards affected: Little London and Woodhouse;

Lead officer: Martin Blackett


04/03/2019 - Waiver of CPR 8.1 and 8.2 to award a new contract to Storm Environmental Limited for the supply of bins for the Sweet Street development and approval to conduct a Mini Competition exercise from the Eastern Shires Purchasing Organisation (ESPO) Refuse ref: 48452    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 04/03/2019

Effective from:

Decision:

The Deputy Chief Officer for Waste Management approved:
• The waiver of CPR 8.1 and 8.2, using authority set out in CPR 1.3, to permit a direct award of an order for the bin supply in the Sweet Street development to be raised with Storm Environmental Limited.
• The use of the ESPO Refuse and Recycling Products Framework and to approve conducting a Mini Competition exercise from the ESPO framework to establish a formal contract with one of the suppliers on the ESPO framework for future requirements.

Wards affected: Various;

Lead officer: Rosie Harvey


07/03/2019 - Extension of the Call-Offs under the Recycling and Composting Framework (9KBA - M62F2H) in accordance with Contracts Procedure Rules (CPRs) 21.1. ref: 48441    

The Deputy Chief Officer for Waste Management is recommended to approve the extension of the existing Recycling and Composting Framework.

Decision Maker: Director of Communities and Environment

Decision published: 27/02/2019

Effective from: 15/03/2019

Decision:

The Deputy Chief Officer for Waste Management noted the content of this report and approved the issue of an extension notice to the existing contractors under the Year 4 Call-Off (DN323246) from the Recycling and Composting framework (ref 9KBA-M62F2H) for a period of up to 6 months, in accordance with CPR 21.1.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


07/03/2019 - Authority to call off from the Efficiency East Midlands Framework to direct award a contract for a Managed Store to supply materials for primarily Housing works ref: 48440    

Authority is requested to call off from an EU compliant Framework to award a contract commencing April 2019 for a Managed Store solution to supply materials for primarily ‘housing’ works.

The estimated value of the contract will be for £4m per annum.  This contract will run for 12 months with an option to extend for a further 12 months at the sole discretion of the Council. 

The proposed solution will enable LBS to continue to deliver works to the housing estate, through procuring materials compliantly as well as providing an adequate timeframe to carry out a detailed options appraisal for the long term sustainable solution for materials provision that would need to be put in place from either April 2020 or April 2021 onwards for both Housing and the Civic Estate Stores contract.

Decision Maker: Director of Resources and Housing

Decision published: 27/02/2019

Effective from: 15/03/2019

Decision:

The Director of Resources & Housing approved the appointment of Wolesley PLC through the Efficiency East Midlands (EEM) Framework for an initial term of 12 months with a planned start date of 1st April 2019 for an approximate value of £4m with the option to extend further for 12 months.

Wards affected: (All Wards);

Lead officer: Richard Nelson


07/03/2019 - Award a 12 month contract extension to Bunzl UK Ltd trading as Greenham for the supply of personal protection equipment. ref: 48437    

The council awarded a contract Greenham Ltd for the provision of personal protection equipment and clothing (PPE) with effect from 11th April 2016 for a period of 3 years with the provision for an extension of the contract for a further 12 months beyond the 3 year term. It is intended that the decision will be taken to exercise the provision and extend the existing contract for a further period permitted of 12 months until April 2020

Decision Maker: Director of Resources and Housing

Decision published: 27/02/2019

Effective from: 15/03/2019

Decision:

The Director of Resources and Housing approved the take up of the additional 12 month provision permitted in within the contract terms and extend the existing contract to provide personal protection equipment to Greenham until 10th April 2020.

Wards affected: (All Wards);

Lead officer: Tony Newbould


07/03/2019 - Award a 12 month contract extension to Arco Ltd for the supply of workwear ref: 48439    

The council awarded a contract to Arco Ltd for the provision of workwear and uniforms for a period of 3 years with effect from 11th April 2016. The contract contained the provision for an extension of a further 12 months beyond the 3 year term. It is the intention that a decision be taken to exercise the provision and extend the contract for a further 12 months until April 2020

Decision Maker: Director of Resources and Housing

Decision published: 27/02/2019

Effective from: 15/03/2019

Decision:

The Director of Resources and Housing approved the request to take up the provision to extend the contract for the provision of workwear and uniforms to Arco Ltd for an additional 12 month until 10th April 2020.

Wards affected: (All Wards);

Lead officer: Tony Newbould


06/03/2019 - Requesting approval to make a direct award to the existing supplier for Lot 1 of the trade waste contract ref: 48435    

To make a direct award to the existing supplier for Lot 1 of the trade waste contract. This will be a permitted contract variation under regulation 72 of the Public Contract Regulations 2015. The extension period will be for a further 9 months after the existing arrangement expires on the 31st March 2019 and will have a value of £420k

Decision Maker: Director of Resources and Housing

Decision published: 26/02/2019

Effective from: 14/03/2019

Decision:

The Director of Resources and Housing has approved a direct award under Regulation 32 (9) of the Public Contracts Regulations 2015 and directly award a contract for Lot 1 of the trade waste to Associated Waste Management for the period 1st April 2019 to 31st December 2019 to the value of £420k.

Wards affected: (All Wards);

Lead officer: Richard Jackson


04/03/2019 - Domestic Violence Team - Ministry of Housing, Communities & Local Government Funding ref: 48431    Recommendations Approved

In August 2018, Safer Leeds led on a bid to the Ministry of Housing, Communities and Local Government on behalf of the 5 local authorities in West Yorkshire. This secured £499,223k to roll out good practice around domestic violence with a focus on complex needs. The decision requires acceptance of this grant funding.  As a direct result of this funding, we will be required to transfer £94,430 in 2018/19 financial year and £192,637 in 2019/20 (Total - £287,067.00) in five equal parts to each of the other four councils in WY (four parts) and one commissioned provider in Leeds (one part). 

 

Decision Maker: Director of Communities and Environment

Decision published: 22/02/2019

Effective from: 12/03/2019

Decision:

The Director of Communities and Environment notes that Leeds will be the lead authority for this project, and to give permission to accept the grant funding of £499,223 from the Ministry for Housing Communities and Local Government (MHCLG). Leeds City Council will then transfer £94,430 in the 2018/19 financial year and £192,637 in 2019/20 (Total - £287,067.00) in five equal parts to each of the other four councils in West Yorkshire (four parts) and one commissioned provider in Leeds. Leeds will be the lead authority for this project and, in consultation with the four Local Authority partners, will allocate funds through existing commissioners and contractual arrangements.

 

Wards affected: (All Wards);

Lead officer: Michelle De Souza