Forthcoming Key Decisions

This page lists the key decisions due to be taken within Leeds City Council over the next few months. Details of each key decision will be published below at least 28 clear days before the decision is due to be taken

What is a 'Key Decision'?

A key decision is an executive decision which is likely to:

  • result in the Authority incurring expenditure or making savings over £500,000, or
  • have a significant effect on communites living or working in an area comprising one or more wards.
  • Article 13 of the Council's Constitution provides more details about which decisions will be treated as key decisions.

    How to get more information about a particular key decision

    The agenda papers for Executive Board meetings, and the documents being considered by officers taking key decisions, are available five working days before the decision will be made through the Council's website.

    The contact details of a lead officer are provided for each key decision listed below. Please contact the lead officer directly if you wish to obtain copies or extracts of any other listed documents, or if you wish to receive details of further documents as they become available. Sometimes the papers you request may contain exempt of confidential information. If this is the case, the lead officer will explain why it will not be possible to make copies available.



    Forthcoming Key Decisions

    17/09/2020 - C360 Decommissioning Project - Additional capital expenditure

    To incur additional spend to that approved as a Significant Operational Decision (D50618) with the specialist external resources secured from the Yorkshire & Humber Discovery and Development Services Framework (DN411258).  This is to continue to work alongside the internal project team to complete delivery of the replacement solution which will allow the council to complete decommissioning of the end of life and non-compliant Contact 360 CRM solution.  Additional spend of £212k to take total spend to £662k.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 16/10/2020

    Wards affected: (All Wards);

    Lead officer: Claire Grundy

    Notice of decision: 17/09/2020


    17/09/2020 - Extension of the Mentally Healthy Leeds Service

    Brief Description

    The contract with Touchstone to deliver the Mentally Healthy Leeds service expires on 31st March 2021. The decision concerns an extension of the contract, which contains provision for extending for up to 24 months.

    Impact On Wards

    Contract is delivered city-wide

    Financial and procurement implications

    Extension of existing contract, up to a value of £293,974.00 per annum.

    Partnership working

    LCC only

     

    Decision Maker: Director of Public Health

    Decision due date: Between 28/10/2020 and 26/02/2021

    Wards affected: (All Wards);

    Lead officer: Eleanor Clark

    Notice of decision: 17/09/2020


    17/09/2020 - Recommissioning of the Learning Disability and Autism Care and Support Services

    Description of the decision required

    Brief Description

    In 2015, the Council commissioned provision of services for people with learning disabilities and/or autism which were previously delivered in-house. 

    The block contract arrangement put in place, including the 12 month extension period, expires on 31st July 2021 and the range of services delivered through the contract need to be re-commissioned.

    Impact On Wards

    The proposed approach will provide services city wide.

    Financial and procurement implications

    The annual contract value for the financial year 2020-21 is £20,497,000.  The agreed price for the contract extension period, which is from 1st August 2020 to 31st July 2021, is £20,508,000.  1:1 hours of provision will be commissioned in addition to the block contract value (£2,597,831 for 2019/20).

    Partnership working

    The Council is the lead commissioner of these services.  Some of the services are funded by NHS Leeds CCG as part of a Pooled Budget arrangement.  The CCG is a key partner in the commissioning arrangements.

    The Council currently contracts directly with Aspire for the delivery of the range of learning disability and autism services. 

    Aspire delivers a small element of theseservices via a number of third sector providers through sub-contracting arrangements. 

     

     

    Decision Maker: Executive Board Member & Deputy Leader of the Labour Group

    Decision due date: 10/2020

    Wards affected: (All Wards);

    Lead officer: Caroline Baria

    Notice of decision: 17/09/2020


    14/09/2020 - Request approval to undertake the annual refresh process under White Rose Framework Agreement for external Fostering and Supported Lodgings provision.

    The White Rose Framework Agreement for external Fostering and Supported Lodgings provision is a regional framework utilised by authorities across the Yorkshire and Humber region.  Leeds City Council is the lead authority for the contract.

    The framework agreement includes an annual refresh process to invite new service providers to a framework agreement and to enable existing providers to vary their prices following assessment of a business case to do so.

    The decision will also include approval to utilise an existing extension available from 01/04/2021 to 31/03/2022.  The extension is a direct consequence of decision D44985.

    Decision Maker: Director of Children and Families

    Decision due date: Not before 13/10/2020

    Wards affected: (All Wards);

    Lead officer: Lottie Pinder

    Notice of decision: 14/09/2020


    14/09/2020 - Request to modify and extend the contract term of the SEND White Rose Framework Agreement until the 30th June 2021

    The White Rose Framework Agreement for Independent Education or Education and Care Placements for Children with Special Education Needs and Disabilities (SEND) provides suitable placement options to enable the participating Local Authorities to meet their statutory duties.

    Leeds is the leading authority for this framework which consists of 12 Local Authorities and all of which currently commission SEND provision from external providers.

    A review is underway in order to ensure the next procurement continues to provide best possible outcomes and value for money. This requires a comprehensive consultation process with key stakeholders. However this has been delayed due to the impact of COVID-19 requiring additional time and alternative methods to carry out these consultations. 

    This report seeks approval to modify and extend the contract term of the White Rose Framework Agreement until the 30th June 2021 for the provision and education to young people with special education needs and disabilities (SEND) on behalf of Yorkshire and Humber regional partners, under Public Contracts Regulations 2015, 72 (1) (c)

     

    Decision Maker: Director of Children and Families

    Decision due date: Not before 13/10/2020

    Wards affected: (All Wards);

    Lead officer: Luke Myers

    Notice of decision: 14/09/2020


    14/09/2020 - To accept grant funding to continue to deliver a refugee integration programme in the Yorkshire and Humber region

    To accept grant funding to deliver a refugee integration programme in the Yorkshire and Humber region under two grant-funded projects. Grant funding would be received from the ‘Asylum, Migration and Integration Fund’, and re-distributed to partner organisations to deliver services to increase refugee integration in the Yorkshire and Humber region.

    Decision Maker: Director of Communities and Environment

    Decision due date: Not before 13/10/2020

    Wards affected: (All Wards);

    Lead officer: David Brown

    Notice of decision: 14/09/2020


    07/09/2020 - Housing Improvement Project - Marlborough Towers and surrounding estate

    Concrete Repairs and Improvement works to Marlborough Towers and the  surrounding estate.

    Decision Maker: Director of Resources and Housing

    Decision due date: Not before 06/10/2020

    Wards affected: Little London and Woodhouse;

    Lead officer: Paul Rounding

    Notice of decision: 07/09/2020