Decisions

Details of officer decisions relating to planning applications.

Decisions published

08/01/2020 - Request to waive CPR’s 8.1 and 8.2 and award a new contract to Northgate Public Services (UK) Ltd for the support and maintenance of ICLipse EDRMS for the period 1 April 2020 to 31 March 2021. ref: 50485    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 22/01/2020

Effective from: 08/01/2020

Decision:

The Chief Officer WBS approved a waiver of CPR’s 8.1 and 8.2 using the authority set out in CPR 1.3 to award a new contract to Northgate Public Services (UK) Ltd Public Services (UK) Ltd for the support and maintenance of ICLipse EDRMS for the period 1 April 2020 to 31 March 2021 at a cost of approximately £79k.

Wards affected: (All Wards);

Lead officer: Andrew Cameron


17/01/2020 - CITY OF LEEDS TREE PRESERVATION ORDER (NO.6) 2019 (LAND EAST OF RAILWAY LINE, HALTON MOOR AVENUE, LEEDS 9) ref: 50479    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 17/01/2020

Effective from:

Decision:

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor
(Corporate Governance)

This function is sub-delegated to the Deputy Chief Planning Officer or Head of Planning Services under the Chief Planning Officer’s Sub-delegation Scheme (Hedgerows and Trees).

Wards affected: Temple Newsam;

Lead officer: Seamus Corr


17/01/2020 - Authority to vary the Personalised Tuition Service for Children Looked After contract (DN367848) ref: 50478    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/01/2020

Effective from:

Decision:

The Director of Children and Families approved the variation of the Personalised Tuition Service for Children Looked After contract (DN367848) with Randstad Public Services Ltd to include the following cohorts, at a potential maximum value of £217,800 if all extensions are taken up:
• Out of Area pupils
• Post 16 pupils

Wards affected: Various;

Lead officer: Michelle Whippey


17/01/2020 - Contract Award – DN406263 – ITS180022: Supply of ICT Resource (Temporary and Permanent) Framework Agreement. ref: 50477    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 17/01/2020

Effective from:

Decision:

In line with Contract Procedure Rule (CPR) 18, the Chief Digital and Information Officer approved the award of a Framework Agreement for the Supply of ICT Resources (Temporary and Permanent) to the following suppliers for a period of four (4) years:
• Berkeley Square IT Ltd
• Certes Computing Limited
• Lorien Resourcing Limited (trading as Vertical IT)
• Search Consultancy Limited
• Sopra Steria Recruitment Ltd (now called Intelligent Resource)
• Venn Group Ltd

Wards affected: (All Wards);

Lead officer: Karen Brocklesby


17/01/2020 - Proposed Restructure to the Health & Housing Service ref: 50476    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 17/01/2020

Effective from:

Decision:

The Director approved the proposed strengthening of Health & Housing’s management structure with the additional cost being primarily funded by grant income as outlined in the report.

Wards affected: (All Wards);

Lead officer: Colin Moss


17/01/2020 - Creation of a new post to assist in the delivery of an electric vehicle trial scheme. ref: 50475    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 17/01/2020

Effective from:

Decision:

The director of resources and housing approved the creation of one C3 Senior Administration Officer to assist in the delivery of a business orientated fleet review and electric vehicle trial scheme, fully funded by external grant at a cost of £62,797 over two years.

Wards affected: (All Wards);

Lead officer: Daniel Gascoigne


16/01/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital Scheme number 33103 ref: 50474    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 16/01/2020

Effective from:

Decision:

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Weetwood;

Lead officer: Diane McPhee


16/01/2020 - Sport Maintenance 2019/2020 Capital Scheme Number 32628/000/000 ref: 50473    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 16/01/2020

Effective from:

Decision:

a) The Director of City Development has approved the expenditure of £500k from cost centre 32628\000\000 on sport maintenance projects.
b) The Head of Active Leeds will be responsible for its implementation.

Wards affected: Chapel Allerton; Cross Gates and Whinmoor; Garforth and Swillington; Kippax and Methley; Kirkstall; Middleton Park; Pudsey; Rothwell;

Lead officer: Helen Evans


16/01/2020 - Mabgate, Lincoln Green and Burmantofts Neighbourhood Area ref: 50472    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 16/01/2020

Effective from:

Decision:

The Chief Planning Officer has designated the Mabgate, Lincoln Green and Burmantofts Neighbourhood Area.

Wards affected: Burmantofts and Richmond Hill; Little London and Woodhouse;

Lead officer: Abbie Miladinovic


07/01/2020 - Connecting Leeds: A58 Beckett Street Bus Priority Corridor ref: 50470    Recommendations Approved

Approval to carry out detail design and construction of the measures to improve public transport at A58 Beckett Street. 

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of City Development submitted a report providing an update on the progress of significant schemes which have made up the ‘Connecting Leeds’ programme during 2019/20 and which provided details regarding the proposal to establish a bus priority corridor on the A58, Beckett Street.

 

It was noted that local Ward Councillors were supportive of the proposals detailed within the submitted report.

 

RESOLVED –

(a)  That the progress which has been made since April 2016 in developing proposals for the relevant projects benefiting from ‘Connecting Leeds’ funding, together with the subsequent public consultation responses, be noted;

 

(b)  That the injection of £14.3m Department for Transport (DfT) funding into the Bus Infrastructure programme transferred from the Rail and Bus packages delivered by the West Yorkshire Combined Authority, be approved, with the potential for future transfers of DfT funding from the Rail and Bus packages being noted, which would be subject to their deliverability within the timescales set by the DfT;

 

(c)  That the expenditure of £14.54m from the ‘Connecting Leeds’ Capital Programme to carry out detail design and construction of the A58 Beckett Street including York Street, be authorised;

 

(d)  That the injections of S106 Developer contributions of £431,375 for the A58 Beckett Street scheme including York Street, be approved;

 

(e)  That subject to ongoing consultation with the Executive Member as appropriate, it be noted that the Chief Officer, Highways and Transportation will approve the final version of the designs for construction.

Wards affected: Burmantofts and Richmond Hill; Gipton and Harehills;

Lead officer: John White


07/01/2020 - Surface Access to Leeds Bradford Airport, the North West Leeds Employment Hub and Proposed Airport Parkway Station ref: 50471    Recommendations Approved

Further to the public consultation held between February 2019 and April 2019, this paper will seek approval to the proposed next steps and options relating to potential surface access improvements to Leeds Bradford Airport, the North West Leeds Employment Hub and proposed Parkway Station.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of City Development submitted a report, which following the conclusion of a comprehensive public consultation exercise and subsequent review, presented the associated conclusions and made recommendations on the preferred approach to progressing a connectivity and surface access package for Leeds Bradford Airport and the North West Leeds Employment Hub.

 

Members discussed various factors relating to the revised connectivity strategy, with comments relating to the following:

-  The need for the proposals to be ambitious;

-  Maximising the use of any potential funding which may become available;

-  Prioritising the reduction of congestion and the promotion of the Climate Emergency agenda;

-  The provision of parking;

-  The aim of any proposals, including the provision of a Parkway Station, to facilitate as seamless access as possible to and from the airport and the North West Leeds Employment Hub;

-  The need for public consultation to be undertaken on any such proposals.

 

Responding to an enquiry regarding current and future rail provision in that area of the city and any proposals relating to the potential development of a Parkway Station, the Board received an update regarding the ongoing dialogue which was taking place with the West Yorkshire Combined Authority, Northern and Network Rail.

 

In conclusion, in addition to public sector involvement in this process, Members highlighted the key role and contribution of the airport, and emphasised how continued dialogue with the airport, the Government and other partner organisations was key to progressing this matter without delay.

 

RESOLVED –

(a)  That the contents of the submitted report together with the headline consultation responses regarding surface access improvements as detailed at paragraph 3.7 onwards of the submitted report, be noted;

 

(b)  That a revised connectivity package for the airport and employment hub sites be adopted, which is developed to embrace the continued development of the proposed Parkway Station and associated highway linkages between these sites;

 

(c)  That highway connectivity Options A, B and C as previously consulted upon, and as referenced within the submitted report, be discontinued;

 

(d)  That agreement be given to a review of the local highway network being undertaken, including technical feasibility work, in order to understand future connectivity and traffic options and investments that may be required due to the new strategy, with such work to take into account any relevant findings from the connectivity studies undertaken to date;

 

(e)  That agreement be given to further work taking place with the West Yorkshire Combined Authority in order to develop a funding strategy for the revised connectivity proposals, including a business case and delivery mechanisms that ensure the continued forward progress of the parkway station proposals;

 

(f)  That agreement be given for further public engagement to take place during 2020 on the updated proposals, pending the outcome of the development of the feasibility work;

 

(g)  That agreement be given for the Director of City Development to work with the Airport and other significant employers in this part of the city to create an exemplary travel plan which has enhanced sustainability, carbon reduction and improved public transport connections at its core;

 

(h)  That the Director of City Development be requested to report back on the progress being made on these matters in 2020 upon the completion of further technical due diligence, feasibility work and public engagement.

 

(Under the provisions of Council Procedure Rule 16.5, Councillor A Carter required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 

Wards affected: Adel and Wharfedale; Guiseley and Rawdon; Horsforth; Otley and Yeadon;

Lead officer: Lee Arnell


07/01/2020 - Northern School of Contemporary Dance ref: 50462    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of City Development submitted a report which set out the important role of the Northern School of Contemporary Dance as a cultural anchor institution in the city and detailed the collaborative work underway with the Council to secure its sustainability and growth as a key stakeholder based in Chapeltown.

 

Responding to a Member’s enquiry, it was confirmed to the Board that the properties at 133-135 Chapeltown Road were in private ownership and that constructive talks with the owners of those properties and the Northern School of Contemporary Dance were ongoing.

 

RESOLVED –

(a)  That the Board’s support for the Northern School of Contemporary Dance (NSCD) as a key anchor cultural institution in the city and in its plans for expansion, be confirmed;

 

(b)  That the Board’s support in relation to assisting the NSCD to remain and meet its ambitions within the Chapeltown area, be confirmed, with the Board also recognising the NSCD’s important role within the local community;

 

(c)  That agreement be given for the Council to continue to work collaboratively with the NSCD in securing a site for expansion, and if appropriate, for the Board to receive a further report at the earliest opportunity setting out whether there is a case for the Council to use its statutory powers in land assembly.

Wards affected: Chapel Allerton;


07/01/2020 - Best Council Plan Refresh 2020/21 to 2024/25 ref: 50466    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 07/01/2020

Decision:

The Director of Resources and Housing submitted a report setting out proposals to update the Best Council Plan for the period 2020/21 –

2024/25, and which sought approval to undertake engagement with Scrutiny Boards on the proposals in accordance with the Budget and Policy Framework Procedure Rules.

 

RESOLVED – That the following be approved:-

(a)  That engagement be undertaken with Scrutiny on the emerging Best Council Plan in accordance with the Budget and Policy Framework Procedure Rules;

 

(b)  The approach set out within the submitted report to refresh the Best Council Plan for the period 2020/21 to 2024/25;

 

(c)  That the Director of Resources and Housing will be responsible for developing the Best Council Plan for its consideration by this Board and Full Council in February 2020 alongside the supporting 2020/21 Budget proposals.

 

(The matters referred to within this minute, given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In, as Executive and Decision Making Procedure Rule 5.1.2 states that the power to Call In decisions does not extend to those decisions being made in accordance with the Budget and Policy Framework Procedure Rules)


07/01/2020 - Financial Health Monitoring 2019/20 – Month 7 ref: 50467    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Chief Officer, Financial Services submitted a report which set out the Council’s projected financial health position for 2019/20 as at Month 7 of the financial year.

 

Responding to a Member’s enquiry, the Board received further information on the current position regarding Business Rates appeals and the impact of this upon the Collection Fund.

 

RESOLVED –

(a)  That the projected financial position of the Authority as at Month 7 of the financial year, as detailed within the submitted report, be noted;

 

(b)  That with regard to the risk that the budgeted level of capital receipts may not be receivable in 2019/20, the progress made to date and the work which is ongoing to identify budget savings proposals that will contribute towards the delivery of a balanced budget position in 2019/20, be noted.


07/01/2020 - Initial Budget Proposals for 2020/21 ref: 50463    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 07/01/2020

Decision:

The Chief Officer (Financial Services) submitted a report which presented the Council’s initial budget proposals for 2020/21, and which sought agreement for them to be submitted to Scrutiny for consideration, and also used as a basis for wider consultation with stakeholders.

 

Responding to a Member’s enquiry, the Board received further information regarding the ‘New Towns Fund’, an initiative which had been announced by the Government.

 

RESOLVED –

(a)  That the initial budget proposals for 2020/21, as detailed within the submitted report, be agreed, with the Board’s agreement also being provided for them to be submitted to Scrutiny and also for the proposals to be used as a basis for wider consultation with stakeholders;

 

(b)  That the initial budget position for 2021/22 and 2022/23 be noted, with it also being noted that savings proposals to address the updated estimated budget gaps of £47.4m and £29.9m for 2021/22 and 2022/23 respectively will be reported to a future meeting of the Executive Board;

 

(c)  That it be noted that the proposal to approve the implementation of an additional Council Tax premium on any dwelling where the empty period is at least five years, from 100% to 200% premium, will be determined by Full Council in January 2020;

 

(d)  That the Board’s agreement be given for Leeds City Council to become a member of the new North and West Yorkshire Business Rates Pool for 2020/21 and act as lead authority for it, with it being noted that the establishment of this new Pool will be dependent upon none of the other proposed member authorities choosing to withdraw within the statutory period after designation;

 

(e)  That with regard to the final year of Government funding to offer discretionary relief to businesses most impacted by the 2017 Business Rates Revaluation, the Board’s agreement be provided for this to be distributed to childcare businesses in the city.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and S Golton both required it to be recorded that they respectively abstained from voting on the decisions referred to within this minute)

 

(The resolutions referred to within Minute No. 128 (a), (b) and (c) (above) given that these were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In, as Executive and Decision Making Procedure Rule 5.1.2 states that the power to Call In decisions does not extend to those decisions made in accordance with the Budget and Policy Framework Procedure Rules.

 

However, the resolutions referred to in Minute No. 128 (d) and (e) were eligible for Call In, given that these were decisions not being taken as part of the Budget and Policy Framework Procedure Rules)


07/01/2020 - Proposal for Woodland Creation ref: 50465    Recommendations Approved

Woodland planting proposals focussed on the council’s recreational land, grass verges and grass spaces around social housing.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of Communities and Environment submitted a report which set out proposals on how the Council could lead an ambitious initiative to combat climate change with a programme of education and community engagement focussed around tree planting and woodland creation.

 

Responding to a Member’s enquiry, the Board received further information on the potential and capacity to grow and plant more mature trees in future and the most effective ways to establish mature tree canopies. Members also discussed the use of the planning process in promoting this agenda and the cross-directorate partnership working required to progress this.

 

The Board received further information on the longer term work being undertaken in this area including the potential to use land other than that owned by the Council for woodland creation and developing the scale of the initiative to include the wider region. Members also considered the raising of community awareness regarding woodland management, the development of the ‘woodland economy’ and the promotion of skills in this area. 

 

The intention to submit a report to the June 2020 Executive Board regarding the proposed White Rose Forest strategy was noted.

 

Also, the Board highlighted the links between woodland creation and ongoing work regarding flood alleviation scheme provision, with a suggestion being made that further information be submitted to the Board in due course around the potential use of appropriate land located on the flood plain for tree planting and woodland creation.

 

RESOLVED –

(a)  That the approach to education, conservation and tree planting, as detailed within the submitted report, be approved, and that support be provided for the initial allocation of a minimum of 25 hectares of Council land for woodland planting each year;

 

(b)  That approval be given to inject £0.35m per year annually into the Capital Programme over the next 5 years, with it being noted that this will include external funding of £50k in the first year, with a target to increase this by a further £50k in each subsequent year;

 

(c)  That the necessary authority be delegated to the Director of Communities and Environment, to enable the Director to agree the required ‘authority to spend’ approvals for the full scheme, subject to consultation with the Executive Member for Environment and Active Lifestyles;

 

(d)  That it be noted that the Chief Officer, Parks and Countryside will be responsible for the implementation of this project, with an anticipated review each year to 2024/25.

Lead officer: Sean Flesher


07/01/2020 - Experimental Traffic Regulation Order to Facilitate the Unobstructed Passage of Waste Collection Vehicles ref: 50464    Recommendations Approved

Agreement to proceed with an Emergency Traffic Regulation Order designed to place parking restrictions in specific areas identified by Local Ward Members and the Waste Service as causing regular collection issues.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of City Development and the Director of Communities and Environment submitted a joint report which set out key considerations for the principle of introducing an experimental citywide Traffic Regulation Order (TRO) to facilitate the safe passage of vehicles, primarily refuse wagons, at locations where access was currently a regular problem.

 

Responding to a Member’s enquiry, the Board was assured that TRO restrictions would only be put in place on highways where Ward Members were supportive of such action, and due to the experimental nature of the TRO, it would allow the restrictions to be amended if appropriate, for example, in response to feedback received from Ward Members.

 

Members also received further information regarding the use and provision of experimental TROs.

 

RESOLVED –

(a)  That the contents of the submitted report be noted;

 

(b)  That the principle to introduce an Experimental Traffic Regulation Order to address obstructive and indiscriminative parking at numerous locations across the Leeds district, be approved, with a view to introducing various waiting restrictions to aid and facilitate the Council’s safe and timely collection of household kerbside waste;

 

(c)  That the following be noted:-

(i)  The design and implementation of the scheme is programmed to commence in January 2020, with completion by May 2020; and

(ii)  That the Chief Officer of Highways and Transportation will be responsible for the implementation of such matters.

Lead officer: Nick Borras


07/01/2020 - Capital Receipts Programme Update and Approval of Future Disposals ref: 50468    Recommendations Approved

Executive Board is requested to review progress of the Capital Receipts programme and its contribution to the Council’s medium term financial plan, and agree a schedule of surplus property assets that will be sold, including a number of key sites, in support of the financial plan.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of City Development submitted a report providing an update in relation to the Capital Receipts Programme, which sought support for the continued disposal of surplus property assets, and which recommended the disposal of a number of key sites.

 

Following the consideration of Appendix B to the submitted report, designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That the contents of the submitted report, which provides an update on the Capital Receipts Programme, be noted;

 

(b)  That the continued disposal of surplus property assets through the Capital Receipts Programme, be supported, and that the list of properties detailed in Appendix A to the submitted report which are currently scheduled for disposal in the next three years, be noted;

 

(c)  That the schedule of sites, as detailed in Appendix A to the submitted report, be approved as the Council’s Capital Receipts Programme of surplus land and property for disposal;

 

(d)  That approval be given to the Director of City Development to enter into formal one-to-one discussions with the Taylor Wimpey and Redrow consortium on the sale of the Council’s land in the Southern Quadrant of the East Leeds Extension, and that subject to the outcome of those negotiations, the Director of City Development be requested to bring back a report to Executive Board to either agree the terms of the sale negotiated, or alternatively agree proposals for the sale of the land on the open market;

 

(e)  That separately, but in parallel with resolution (d) above, approval be given for the Director of City Development to negotiate and enter into a collaboration agreement with the Taylor Wimpey and Redrow consortium on the development of a single planning application for the Southern Quadrant of the East Leeds Extension and associated land equalisation issues, in consultation with the Executive Member for Resources and the Executive Member for Climate Change, Transport and Sustainable Development.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and S Golton both required it to be recorded that they respectively abstained from voting on the decisions referred to within this minute)

 

Wards affected: Alwoodley; Cross Gates and Whinmoor;

Lead officer: Edward Rowland


07/01/2020 - Climate Emergency Update ref: 50469    Recommendations Approved

To approve proposed next steps in the Council’s strategy to reduce its net carbon emissions to zero, and approve spending associated with meeting this goal.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

Further to Minute No. 202, 17th April 2019, the Director of Resources and Housing submitted a report presenting an update on the progress which had been made since the Climate Emergency declaration by the Council in March 2019. The report also detailed and sought approval of the proposed targets and related actions aimed at achieving the Council’s and the city’s ambitions in this area.

 

Members welcomed the submitted report and whilst the progress made in addressing the Climate Emergency by Leeds was acknowledged, the need to continue this ambitious programme of work was highlighted.

 

The scale of the public consultation undertaken to date, together with the ongoing engagement with a range of sectors and partners was also acknowledged, with emphasis being placed upon the need to continue such an inclusive approach. Members also highlighted the need to continue to make representations to Government about the establishment of further local powers and freedoms to help address this emergency.

 

Emphasis was also placed upon the importance of meeting the challenge of progressing the climate emergency agenda, whilst at the same time further promoting inclusive growth across the city, in order to continue to support the most vulnerable.

 

Members reiterated the need to ensure that in addition to working cohesively with partners and the various sectors across Leeds, the Council needed to ensure that the cross-directorate relationships within the Authority worked together to effectively progress this agenda.

 

In conclusion, it was highlighted that further detailed discussions would be undertaken on the Climate Emergency during the forthcoming ‘State of the City’ event.

 

RESOLVED –

(a)  That an £800,000 injection of Capital to retrofit 7 Council buildings, be approved;

 

(b)  That the target to move to 100% electricity provided by green sources immediately through entering into a power purchase agreement with the ambition to continually move to more locally produced renewables over the next ten years, be approved;

 

(c)  That the aim to remove payment for the use of staff petrol and diesel cars by 2025, be approved;

 

(d)  That the target to buy only low emission fleet vehicles by 2025, be approved;

 

(e)  That the vision, principles, targets and investment plan for the emerging ‘Connecting Leeds’ Transport Strategy, be endorsed;

 

(f)  That the ‘asks’ to national government to support the action required by the government, as summarised in Annex 1 to the submitted report, to achieve ‘net zero’, be endorsed;

 

(g)  That a report be submitted to the Board in June 2020 regarding the proposed White Rose Forest Strategy for Leeds.

 

 

Lead officer: Polly Cook


07/01/2020 - Investing in our Neighbourhoods - A Review of the Investment in Holbeck ref: 50458    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

Further to Minute No. 108, 16th November 2016, the Director of Resources and Housing submitted a report providing an update on the investment approved in July and November 2016 for the LNA (Leeds Neighbourhood Approach) in Holbeck and the investment in group repair, specifically in the Recreations. The report also provided details of other activities which have complemented the investment as part of the Council’s and partners’ activity in this area to address issues of deprivation.

 

The progress which had been made as a result of this initiative was welcomed, and the importance of continuing the positive work in that part of the city to complement ongoing major developments, was highlighted.

 

Responding to a Member’s enquiry, it was noted that the submitted report contained details of how the actions taken had made tangible differences for those living and working in the area. Also, further to this, it was acknowledged that the submitted report focussed upon the housing led investment undertaken in the Holbeck area, however, with regard to the ongoing work in priority neighbourhoods it was intended that further reports would be submitted to the Board regarding the impact of that work, which would include reference to the latest Indices of Multiple Deprivation statistics.

 

RESOLVED – That the contents of the submitted report, be noted.

 

Wards affected: Beeston and Holbeck;


07/01/2020 - Promoting Affordable Warmth ref: 50460    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of Resources and Housing and the Director of Communities and Environment submitted a joint report providing an update on the Council’s approach towards tackling fuel poverty in the city.

 

In considering the submitted report, a Member highlighted the importance of ensuring that as part of this initiative, service users, specifically the elderly and vulnerable, had channels of communication that they were comfortable using when engaging the Local Authority on this issue.

 

RESOLVED –

(a)  That agreement be given for the Director of Resources and Housing to invite the Leeds Poverty Truth Commission to become a member of the Affordable Warmth Partnership and act as consultee for Leeds Affordable Warmth Plan;

 

(b)  That the Board endorse the approach being taken to continue to listen to people’s lived experience of cold and damp housing conditions, better understand the barriers which people are facing, and wherever possible take action locally through co-production, such as improve service provision, or use the Council’s influencing powers to change national policy and regulation;

 

(c)  That the Board’s endorsement be provided to ensuring that digital solutions to assess and alleviate fuel poverty do not lead to further marginalisation and exclusion of those most in need.

 

 

 


07/01/2020 - Outcome of statutory notice on the expansion of East SILC – John Jamieson onto two additional sites ref: 50457    Recommendations Approved

Outcome of statutory notice to expand East SILC – John Jamieson from 2020.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 07/01/2020

Decision:

Further to Minute No. 75, 18th September 2019, the Director of Children and Families submitted a report detailing a proposal brought forward to meet the Local Authority’s duty to ensure a sufficiency of learning places including provision for children and young people with Special Educational Needs and Disabilities (SEND). Specifically, the submitted report presented the outcome of a Statutory Notice regarding a proposal to expand generic specialist school provision at East Specialist Inclusive Learning Centre (SILC) – John Jamieson to 400 places by expanding onto two new additional sites, creating an additional 150 places: 50 primary places at the Oakwood building and 100 secondary places at the former Shakespeare site.

 

RESOLVED –

(a)  That the proposal to permanently expand specialist provision at East SILC – John Jamieson to 400 places, expanding onto two new additional sites: the former Shakespeare primary school and the Oakwood building, with effect from January 2020, be approved;

 

(b)  That it be noted that the implementation of the proposals is subject to funding being agreed based upon the outcome of further detailed design work, as indicated at section 4.4.1 of the submitted report;

 

(c)  That the recommendation to exempt the resolutions (a) – (d) from Call In for the reasons as set out at paragraph 4.5.2 of the submitted report, be approved;

 

(d)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

 

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions above were exempted from the Call In process, as per resolution (c) above, and for the reasons as detailed within section 4.5.2 of the submitted report)

Wards affected: Burmantofts and Richmond Hill; Killingbeck and Seacroft;

Lead officer: Vivienne Buckland


07/01/2020 - Update on Leeds City Council's preparations for the UK's exit from the European Union ref: 50461    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

Further to Minute No. 103, 25th November 2019, the Chief Executive submitted a report providing a further update on the preparations that Leeds City Council has been making for the UK’s exit from the European Union.

 

The Chief Executive provided an update regarding the dialogue which continued to be undertaken with representatives of different sectors and partners on the preparations being made in this area. 

 

In considering this matter, the Board agreed to continue the cross-party Member working group, with a suggestion that a meeting be scheduled as appropriate, in order for the working group to further consider how best to progress such preparations.

 

RESOLVED –

(a)  That the current national position, together with the Council’s next steps to prepare the Council and the city for the UK’s exit from the EU, be noted;

 

(b)  That agreement be given for the cross-party Member working group to continue, with a suggestion that a meeting be scheduled as appropriate, in order for the working group to further consider how best to progress such preparations.


07/01/2020 - Community Asset Transfer of St. Matthew's Community Centre to 'Holbeck Together' (Previously known as 'Holbeck Elderly Aid') ref: 50459    Recommendations Approved

Holbeck Together have proposed the transfer of St Mathews Community Centre in Holbeck to them via a Community Asset Transfer.  The freehold will remain with the Council.

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of City Development and the Director of Communities and Environment submitted a joint report which sought approval for the Community Asset Transfer of St Matthew’s Community Centre to ‘Holbeck Together’ by way of a 6 year lease alongside an agreement to lease for a longer term period, subject to the future submission and approval of a business plan.

 

RESOLVED –

(a)  That the principle of a Community Asset Transfer of St. Matthew’s Community Centre in Holbeck to ‘Holbeck Together’, be agreed, subject to the conditions precedent, as outlined in paragraph 3.4 of the submitted report being satisfied;

 

(b)  That following the approval of resolution (a) above, a 6 year lease to ‘Holbeck Together’ as an interim proposal, be agreed;

 

(c)  That the necessary authority be delegated to the Director of City Development to enable the Director to finalise the terms of the lease arrangements to ‘Holbeck Together’ for both the 6 year and longer term lease, as well as the agreement to lease;

 

(d)  That it be noted that the Chief Officer, Asset Management and Regeneration will be responsible for ensuring that the resolutions arising from the submitted report are implemented;

 

(e)  That revenue funding to ‘Holbeck Together’ (formerly known as ‘Holbeck Elderly Aid’) of up to £143,747 over a five year period, to be implemented by the Director of Communities and Environment, be approved.

Wards affected: Beeston and Holbeck;

Lead officer: Mark Mills


07/01/2020 - Leeds Safeguarding Children Partnership Annual Report 2018/19: Evaluating the Effectiveness of Safeguarding Arrangements in Leeds ref: 50455    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of Children and Families submitted a report presenting the annual report of the Leeds Safeguarding Children Partnership (LSCP) for 2018/19 which highlighted the areas of strength and progress as well as areas for development across the safeguarding structures.

 

The Board welcomed Dr. Mark Peel, the outgoing Independent Chair of the LSCP and Jasvinder Sanghera CBE, current Independent Chair as of October 2019 to the meeting, who were in attendance in order to introduce the key points of the annual report and to highlight key priorities. 

 

Members discussed the emerging national issue of unregulated and unregistered provision for looked after children and care leavers. Members were informed that in Leeds all placements were quality assured and that there were robust arrangements in place to monitor and support looked after children. Also, it was reported that it was intended to request that a report be submitted to the LSCP on this matter.

 

Further to this, and in response to a specific enquiry, it was confirmed that the LSCP had not recently considered the issue of unregistered educational provision in Leeds, however, Members received further information on the actions being taken in this area, with reference being made to the work of the Area Inclusion Partnerships, and it was requested that further to this discussion, this wide ranging matter be taken away by the directorate with further information being reported to the Executive, as appropriate and in due course.

 

Also, in response to a specific enquiry regarding the practice of marriage between first cousins and the associated increased health risks, the Board was provided with information on the actions which were being taken to raise the awareness of such health risks across the relevant communities.

 

RESOLVED –

(a)  That the contents of the Leeds Safeguarding Children Partnership’s Annual Report for 2018/19, as appended to the submitted report, be noted and endorsed;

 

(b)  That the safeguarding priorities for the city, as identified in the Leeds Safeguarding Children Partnership Annual Report for 2018/19, be noted and endorsed.


07/01/2020 - Leeds Safeguarding Adults Board Annual Report 2018/19 ref: 50454    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of Adults and Health submitted a report presenting the Leeds Safeguarding Adults Board’s Annual Report for 2018/19, together with an ‘easy read’ version and also a copy of the associated Strategic Plan. In summary, these documents summarised the Board’s achievements over the past 12 months and set out its ambitions for the coming year.

 

The Board welcomed Richard Jones CBE, Independent Chair of the Leeds Safeguarding Adults Board to the meeting, who was in attendance in order to introduce the key points of the annual report and to highlight key priorities. 

 

Together with the Independent Chair, Members discussed the key role of carers and the actions being taken to ensure that the correct balance was achieved when engaging with service users by seeking the views of both the carer and the vulnerable individual, with it being acknowledged that each case needed a tailored approach.

 

In response to an enquiry, the Board received details of the approaches being taken to ensure that elderly and vulnerable individuals continued to have channels of communication that they felt comfortable using when engaging the Local Authority and others, in order to avoid this area becoming a source of isolation.

 

RESOLVED –

(a)  That the contents of the Leeds Safeguarding Adults Board Annual Report 2018/19, together with the Board’s Strategic Plan, as appended to the submitted report, be noted;

 

(b)  That the strategic aims and ambitions of the Leeds Safeguarding Adults Board to make Leeds a safe place for everyone, be supported.


07/01/2020 - Inspection of Youth Justice Services in Leeds ref: 50456    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 07/01/2020 - Executive Board

Decision published: 16/01/2020

Effective from: 17/01/2020

Decision:

The Director of Children and Families submitted a report which detailed the outcome and response to the inspection of the Leeds Youth Justice Service by Her Majesty’s Inspectorate of Probation (HMIP) and which sought endorsement to working with the Inspectorate in a forthcoming review of the methodology applied to Out of Court Disposals.

 

As part of the introduction to the submitted report, the Executive Member for Children and Families invited the Board to request that this matter be referred to Scrutiny Board (Children and Families) in order to enable the outcomes and implications arising from this inspection to be considered in greater detail.

 

As part of a broad discussion on this matter, Members discussed:

-  the inspection outcomes for Leeds;

-  the new inspection framework;

-  the approach being taken by Leeds in this area - with specific reference made to restorative work in discouraging young people from reoffending;

-  how the Authority was responding to the judgement of the inspection – with reference being made to the action plan which had been established; and

-  the involvement of Leeds in the national review which was being undertaken.

 

RESOLVED –

(a)  That the results of the Youth Justice Service inspection, as detailed within Appendix 1 to the submitted report, together with the work that is underway to address areas for further development, be noted;

 

(b)  That the intention for the Youth Justice Service in Leeds to work with Her Majesty’s Inspectorate of Probation to support the review of the methodology applied to inspecting Out-of-Court Disposal, be endorsed;

 

(c)  That the improvement and action plan, as detailed at Appendix 2 to the submitted report, be endorsed;

 

(d)  That the inspection report of Youth Justice Services in Leeds together with the outcomes arising from the inspection be referred to Scrutiny Board (Children and Families) in order to enable the outcomes and implications arising from this inspection to be considered in greater detail.

 


14/01/2020 - Procurement of a Design and Build Contract to deliver new build Council Housing at Ramshead Approach (Seacroft), Barncroft Close (Seacroft) and Scott Hall Drive (Chapeltown) ref: 50451    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/01/2020

Effective from:

Decision:

The Director of Resources and Housing:
a) Approved the decision to procure a contractor to deliver new build council housing on Ramshead Approach, Barncroft Close, and Scott Hall Drive through the YORbuild2 Framework (Direct Selection Process)
b) Noted that a further report will follow seeking Director Approval to award a Design Agreement.

Wards affected: Chapel Allerton; Killingbeck and Seacroft;

Lead officer: Liz Milne


14/01/2020 - Grant agreement for phase 2 of Leeds PIPES district heating network ref: 50450    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 14/01/2020

Effective from:

Decision:

The Director of Resources and Housing approved further spend of up to £500,000 for early works to phase 2 of the Leeds PIPES DHN through issuing instructions via the phase 1 design and build contract with Vital Energi Utilities, and provides authority to accept the HNIP grant offer of £2.439m and to enter into the grant agreement with The Secretary of State for Business, Energy and Industrial Strategy.

Wards affected: Little London and Woodhouse;

Lead officer: George Munson


22/01/2020 - Public Spaces Protection Order- North West Leeds ref: 50452    For Determination

The Director of Communities and Environment is recommended to approve the ‘sign off’ of Public Spaces Protection Orders within Leeds City Council.

Decision Maker: Director of Communities and Environment

Decision published: 14/01/2020

Effective from: 30/01/2020

Decision:

 

 

The Director of Communities and Environments approved this request for the PSPO as part of his delegated decision authority.

The Director of Communities and Environments is advised that it is anticipated that PSPO will come into force not before 28 January 2020.

That the Head of Operational Delivery ASB, Hate Crime & Security Services is the Officer responsible for implementation.

 

Wards affected: (All Wards);

Lead officer: Harvinder Saimbhi


13/01/2020 - Variation to Loan Facility Agreement Relating to the Council’s Brownfield Land Programme ref: 50449    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer of Asset Management and Regeneration is asked to authorise entering into a revised loan agreement with WYCA to substitute the previous eight Brownfield sites with four other Brownfield sites in the Council’s BLP to facilitate the delivery of the bus link.

Wards affected: Killingbeck and Seacroft;

Lead officer: Jason Green


13/01/2020 - Waiver of Contract Procedure Rules 8.1 and 8.2 Intermediate Value for the Procurement of a Remote Controlled Pedestrian Valla Crane ref: 50448    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer Parks & Countryside used the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rule No 8.1 and 8.2 – Intermediate Value Procurement – to enter into a contract for the procurement of a valla 20D TRX remote controlled pedestrian crane from the Hird Group.

Wards affected: (All Wards);

Lead officer: John Stevens


13/01/2020 - Approval to award a contract to CDW Ltd for the Supply and Delivery of ICT Hardware ref: 50447    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Digital and Information Officer approved the award of a contract to CDW Ltd for Lot 1 Supply and Delivery of ICT Hardware - LCCITS200291a ICT Goods Supply, Maintenance and Services Framework Agreement. The contract will start in January 2020 for a period of 48 months to January 2024 and the total contract value will be between £10m and £20m.

Wards affected: (All Wards);

Lead officer: Stephanie Gledhill


13/01/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital scheme 33103 ref: 50446    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

the Head of Land and Property has approved the repurchase of property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Ardsley and Robin Hood;

Lead officer: Diane McPhee


13/01/2020 - Authority to undertake a procurement exercise in line with CPR 3.1.6 for the appointment of contractors to carry out external window cleaning to multi storey blocks of flats across the city ref: 50441    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer of Housing approved, in line with Contract Procedure Rules 3.1.6, a competitive tender process to procure and award a contract for the provision of Window Cleaning in Multi Storey flats across the city (non PFI blocks only). A contract length of three years with two twelve month extensions is recommended at an estimated sum of £47k per annum (with a full contract value estimated at £235k)

Wards affected: (All Wards);

Lead officer: Mick Field


13/01/2020 - Hunslet St Mary's C of E Primary School, Church Street, Hunslet, Leeds ref: 50445    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has given approval to the freehold transfer of parts of the site noted above to the Leeds Diocesan Board of Finance in line with legislation and on the terms outlined in the report.

Wards affected: Hunslet and Riverside;

Lead officer: Darren Wilding


13/01/2020 - Hunslet St Mary's C of E Primary School, Church St, Hunslet, Leeds ref: 50444    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/01/2020

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has given approval to the leasehold transfer of parts of the site noted above to the Collaborative Learning Trust to enable it to run the school as an academy school in line with legislation and on the terms outlined in the report.

Wards affected: Hunslet and Riverside;

Lead officer: Darren Wilding


10/01/2020 - Request to waive Contracts Procedure Rules 8.1 and 8.2 to award a new contract to Potato Lane Projects Ltd (PL Projects) for project management training on behalf of Leeds City Council ref: 50442    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/01/2020

Effective from:

Decision:

The Chief Officer Strategy and Policy approved the waiver of the following Contracts Procedure Rules: Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements using the authority set out in CPR 1.3 and award a contract to PL Projects without competition in the sum of up to £31,000 for the year, £62,000 over the 2 years should the contract be extended for a further 12 months. The contract shall commence on 27th January 2020 and expire on 26th January 2021 with the option to extend for a period of 12 months, such option not to be taken up more than once.

Wards affected: (All Wards);

Lead officer: Coral Main


10/01/2020 - Record of Decisions – Elections and Regulatory – June to December 2019 ref: 50440    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 10/01/2020

Effective from:

Decision:

The Chief Officer (Elections & Regulatory), under delegated powers, published the attached record of decisions made between June and December 2019.

Wards affected: (All Wards);

Lead officer: Andrew White, Nicola Raper


10/01/2020 - Waiver of CPR rules 8.1 and 8.2 to award direct contract to Professional Forums Limited to support the embedding of a cultural change programme in the Contact Centre ref: 50439    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 10/01/2020

Effective from:

Decision:

Waived CPR numbers 8.1 and 8.2 – Intermediate Value Procurements, using the authority set out in CPR 1.3, directly awarded to Professional Forums Limited as per the proposal in the linked report to help move forward the cultural change in the contact centre, at a cost of £35,000 for a period of 4-6 months. The anticipated start date is 1 February 2020

Wards affected: (All Wards);

Lead officer: Adam Quesne


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50438    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £139,880.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50437    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £153,400.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50436    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £151, 060.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £250,000 per annum ref: 50435    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £221, 000.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Proposed demolition – Waiver of CPR 9.1 and 9.2 to seek to agree to the joint demolition of Artemis Warehouse 45/47 Marshall Street 38 Sweet Street, Holbeck Leeds LS11 9RZ in conjunction with the adjoining building ownder by Oakapple Group Ltd using ref: 50434    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/01/2020

Effective from:

Decision:

The Head of Responsive Repairs, Voids, Disrepair and Corporate Property Management:
a) Apporoved the waiver contracts procedure rule 9.1 and 9.2 – high value procurements and award a contarct to SunConcept Oakapple Renewable Energy Ltd in order to complete the demolition of these two buildings under one contract. The following contracts procedure rule :-
Contracts procedure rules no 9.1 and 9.2 – high value procurements.
b) Awarded a contract to SunConcept Oakapple Renewable Energy Ltd in the sum of £212,152.00. The contract shall commence on the 31st May 2019 and expire on the 2nd September 2019.

Wards affected: (All Wards);

Lead officer: Jayne Beasley


10/01/2020 - Approval of a care plan to the value of up to £299,999.99 per annum ref: 50433    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £259,740.00.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Approval of a care plan to the value of up to £299,999.99 per annum ref: 50432    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £283, 920.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


10/01/2020 - Commercial Transfer Agreement – Hunslet St Mary’s C of E Primary School from Leeds City Council to the Collaborative Learning Trust ref: 50431    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/01/2020

Effective from:

Decision:

The Deputy Director, Learning agreed to:

• Note the negotiations held with the Solicitors acting on behalf of the Governing Body of Hunslet St Mary’s C of E Primary School and The Collaborative Learning Trust; and

• Give authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Hunslet St Mary’s C of E Primary School and The Collaborative Learning Trust to be executed and completed to enable Hunslet St Mary’s C of E Primary School to open as an academy on 1st February 2020 or such later date advised by the DfE.

Wards affected: Hunslet and Riverside;

Lead officer: Sally Lowe


20/01/2020 - Variation to Streetscene Grounds Maintenance Contract ref: 50443    

To vary the contract term to 31st December 2024.

Decision Maker: Director of Communities and Environment

Decision published: 10/01/2020

Effective from: 28/01/2020

Decision:

The Director of Communities and Environment approved the following:

To vary the existing contract with Continental Landscapes Ltd under Public Contracts Regulations 2015 72 (1) (b) forthwith to extend the contract term for a three year period from the end of the existing contract until 31st December 2024.

Wards affected: (All Wards);

Lead officer: Simon Frosdick


09/01/2020 - Write Off of Former Tenants Rent Arrears ref: 50430    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 09/01/2020

Effective from:

Decision:

The Director of Resources and Housing approved the Write off irrecoverable Former Tenants Arrears in the sum of £97,846.21 represented by 250 accounts in relation to the citywide accounts.

Wards affected: (All Wards);

Lead officer: Jo-Anne Arnett


08/01/2020 - To seek approval of the grants allocation for targeted short breaks for disabled children and young people for a period of twenty four months from 01/04/20 to 31/03/22 ref: 50429    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/01/2020

Effective from:

Decision:

The Deputy Director of Children and Families agreed to the allocation of the targeted short breaks grants worth a total of £317,500 per annum, (up to £635,000 for the two years) for service delivery from 1st April 2020 to 31st March 2022.

The Deputy Director of Children and Families agreed payment in advance for the successful providers.

Wards affected: Various;

Lead officer: Helen Thomas


08/01/2020 - Skill Mill Social Impact Bond ref: 50428    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 08/01/2020

Effective from:

Decision:

The Deputy Director of Children and Families noted the contractual arrangements under the Social Impact Bond (SIB) and approved the proposed contract award to Social Prime Limited and Social Finance Limited within the SIB.

Wards affected: Various;

Lead officer: Andy Peaden


07/01/2020 - Tender Evaluation report - Approval to award contracts to Contractors to support the delivery of Non-Housing Maintenance works to stock managed by Corporate Property Management ref: 50427    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from:

Decision:

The Director of Resources & Housing approved the proposed contract award to the 7 providers listed below for a period of 24 months commencing on 13th January 2020 with no further option to extend. The total estimated value of the works is £4.3m over the two year period and work will be allocated to providers on a rotational basis as documented in the tender documents commencing with the contractor identified as ranked first as a result of the price only evaluation.
Rank 1 – FSH
Rank 2 – Main-Pro
Rank 3 – Walter West Builders
Rank 4 – Excell (UK) Limited
Rank 5 – Neo Property Solutions
Rank 6 – Aspect Building Solutions
Rank 7 – Cornel Building Services.

Wards affected: (All Wards);

Lead officer: Emma Pickford


07/01/2020 - Record of Decisions – Housing Advisory Panels – 1 October 2019 to 31 December 2019 ref: 50425    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from:

Decision:

The Chief Officer Housing approved the 51 tenant led environmental and community related funding recommendations of the HAPs from 1 October 2019 to 31 December 2019.

Wards affected: (All Wards);

Lead officer: Ian Montgomery


07/01/2020 - Procure a design and build contractor via the Scape Framework to deliver new build Council Housing at Oldfield Lane ref: 50423    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from:

Decision:

The Director of Resources and Housing:

a) Granted approval to appoint Wilmott Dixon via direct call off from the Scape Framework to undertake the feasibility exercise in relation to Oldfield Lane, noting that this is at no cost to the council with the exception of any survey costs or other third party consultancy costs incurred with our prior agreement.
b) Delegated approval to Head of Council Housing Growth Programme, as per the scheme of delegation, to approve any costs incurred through the feasibility stage for surveys or third party consultancy costs.
c) Noted that a further report will follow to outline the results of the feasibility phase and to seek Director Approval to award a Pre-Construction Services Agreement, if appropriate with a further subsequent report for approval to spend and to enter into a NEC 3 Construction Contract.
d) Noted that a further report will follow to seek Director approval to complete on the site acquisition, subject to satisfactory surveys and planning approval being obtained].

Wards affected: Farnley and Wortley;

Lead officer: Katherine Pack-Jagger


07/01/2020 - Request to waive contract procedures rules 9.1 and 9.2 to award a contract, without competition, to Leeds Weekend Care Association for delivery of a weekend, targeted short breaks service. ref: 50422    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 07/01/2020

Effective from:

Decision:

The Deputy Director of Children & Families approved the waiver of contract procedures rules 9.1 and 9.2 (high value procurements) to award a contract to the current provider of a targeted weekend activity scheme, Leeds Weekend Care Association (LWCA). The contract will commence on 1st April 2020 and will expire on 31st March 2021 with 1 option to extend for 12 months. The overall contract value will be £280,000 (£140,000 per annum).

Wards affected: Various;

Lead officer: Helen Thomas


07/01/2020 - Request to approve contract award for supply of biomass pellets call-off from YPO framework for solid fuels (ref. 737/lot 3) ref: 50424    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from: 07/01/2020

Decision:

In line with contract procedure rules (CPRs) 15.3 and 18, the Director of Resources & Housing accepted the evaluation outcome and approved the award of a contract to AMP Biomass Fuel Ltd for a period of 3 years from the 1st of February 2019 with the possibility of 2 potential 12 month extensions after the initial term.

Lead officer: Peter Leighton-Jones


07/01/2020 - Council Housing Growth Programme - Property Buybacks. Property Acquisitions ref: 50426    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 07/01/2020

Effective from: 07/01/2020

Decision:

The Director of Resources and Housing:

1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

Wards affected: Ardsley and Robin Hood; Hunslet and Riverside; Moortown;

Lead officer: Wendy Myers


13/01/2020 - Approval to procure a corporate contract for producing and publishing the Council's statutory public notices in the local press ref: 50421    

Authority to tender for the supply of local advertisement and publication services of all Statutory Notices.

Decision Maker: Director of City Development

Decision published: 03/01/2020

Effective from: 21/01/2020

Decision:

The Chief Officer of Highways and Transportation approved the recommendation to tender for the supply of local advertisement and publication services of all Statutory Notices.

 

Wards affected: (All Wards);

Lead officer: Michael Murphy


07/01/2020 - Leeds Transport Model 2020 Update - Approval to Spend ref: 50407    

To approve the expenditure of £0.6M capital funding towards an update to the Leeds Transport Model. This is to cover the first phase (data collection) of a two phase contract. An application for £0.6M WYCA funding for phase 2 (model development) is being progressed in parallel to the contract procurement.

 

The existing Leeds Transport Model will be five years old in 2020 and beyond that point there are likely to be issues with model compliance because of the age of the underlying data.

 

It is therefore essential that data collection is undertaken in the spring 2020 survey window prior to the start of major roadworks on the M621 and Leeds Inner Ring Road at Regent Street Bridge and Armley Gyratory. Failure to achieve this survey window would delay surveys until 2024.

Decision Maker: Director of City Development

Decision published: 20/12/2019

Effective from: 15/01/2020

Decision:

The Chief Officer (Highways & Transportation);

i)  noted the contents of the report; and

ii)  gave authority to incur expenditure of £600,000 which will be funded from Leeds City Council Highways and Transportation budgets. 

Wards affected: (All Wards);

Lead officer: Tim Harvey


06/01/2020 - West Yorkshire Traffic Signal Maintenance Contract ref: 50396    

Authority to procure a new Traffic Signals Maintenance Contract

Decision Maker: Director of City Development

Decision published: 19/12/2019

Effective from: 14/01/2020

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Traffic Signal Maintenance Contract 2020/2024 using the evaluation criteria within the contract documents to assess submitted tenders.

Wards affected: (All Wards);

Lead officer: Joel Dodsworth