Decisions

Details of officer decisions relating to planning applications.

Decisions published

23/02/2021 - Contract award for access to The Key online governor portal ref: 52799    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 23/02/2021

Effective from:

Decision:

The Director, Children and Families approved the decision to award a twelve contract via waiver of CPR 8.1 and 8.2 to The Key for Support Services to the value of £52,250 from 1st March 2021 to maintain acces to ‘The Key for Governors’ online information portal.

Wards affected: (All Wards);

Lead officer: Kate Sibson


23/02/2021 - Approval to waive Contract Procedure Rules (CPRs) 8.1 and 8.2 and award a new 3 year contract to MRI Software Emea Ltd for the Support and Maintenance of Qube software for the period 1st November 2020 to 31st October 2023 ref: 52798    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/02/2021

Effective from:

Decision:

The Council currently uses MRI Software Emea Ltd (formerly known as Qube Property Management Software) for the Support and Maintenance of Qube software. A contract has previously been in place with MRI Software Emea Ltd. This contract expired on 31st October 2020. Qube software is used by the Council’s Asset Management and Regeneration service, who use it to support property management and rent accounting facilities, generating approx. £18m of annual rental income for the Council. Qube software is fully embedded into the Council’s IT infrastructure and is proprietary to MRI Software Emea Ltd, so only they can provide the necessary levels of on-going Support & Maintenance, as well as upgrades and fixes to the system Awarding a new contract to MRI Software Emea Ltd for the period 1st November 2020 to 31st October 2023 will therefore ensure that the Council will continue to receive support and maintenance enabling to continued use of the property management and rent accounting facilities required by the Asset Management and Regeneration service. Software updates will be delivered as part of this contract alongside ongoing support and maintenance. DIS will work with MRI Software Emea Ltd to understand the broader system capacity and opportunities available which will feed into the ongoing Service review of all IT systems. Should the requirements of the service change, the 3 year contract can be terminated with sixty days’ notice prior to the end of each 12 month term.

The Chief Officer Asset Management and Regeneration is recommended to:
• Approve a waiver of Contract Procedure Rules (CPRs) 8.1 and 8.2 and award a new 3 year contract to MRI Software Emea Ltd for the Support and Maintenance of Qube software for the period 1st November 2020 to 31st October 2023 at a total value of £83,036.14.

Lead officer: David Whittaker


23/02/2021 - Leeds Integrated Station Masterplan (LISM) - To award contracts from the procurement of Service Service Communication Advisors. ref: 52797    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/02/2021

Effective from:

Decision:

LISM has carried out a procurement for Full Service Communication Advisors: Communication, Campaigns and Public Affairs to provide multi-disciplinary communications support relating to regeneration projects. This commission will be a framework with 2 lots.

The Chief Officer of Asset Management and Regeneration is recommended to:
a) Approve the award of the contracts for the Communications, Campaigns and Public Affairs Framework as below for a three year period following the issue of award decision letters to candidates, with the provision to extend the contract for up to a further one year.
Lot 1 Yorkhill Ltd Aberfield Communication DevoConnect JFG Communications Bradshaw Communications
Lot 2 Social Communications Aberfield Communications Yorkhill Limited DevoConnect JFG Communication

Wards affected: Hunslet and Riverside;

Lead officer: Tracey Piper


23/02/2021 - Extra Care Package One – request for additional commuted sums for the use at Seacroft Crescent, Seacroft to assist in the delivery of 64 Extra Care units ref: 52796    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/02/2021

Effective from:

Decision:

The Chief Officer of Asset Management and Regeneration is recommended to:
• Approve the release of commuted sums for the development of the Extra Care scheme at Seacroft Crescent, Seacroft.
• Grant authority for a deed of variation to be signed between the consortium and Leeds City Council to agree the additional funding.

Wards affected: Killingbeck and Seacroft;

Lead officer: James Anderson


23/02/2021 - Authority to extend youth work contracts ref: 52795    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 23/02/2021

Effective from:

Decision:

The Deputy Director of Children and Families approved the option to extend the following contracts / grant agreements for six months from 1st April 2021 to 30th September 2021.
DN398681 Youth Inclusion Commission – Barca Leeds - £170,000
DN399741 Youth Work Delivery – Barca Leeds - £31,876
DN399750 Youth Work Delivery – Cardigan Centre - £23,105
DN398435 Positive Destinations Grants to:
Barca Leeds - £25,000
Health for All - £25,000
CFYDC - £50,000

Wards affected: (All Wards);

Lead officer: Kate Sibson


23/02/2021 - COVID-19 Business Support – Catteries and Kennels ref: 52793    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/02/2021

Effective from:

Decision:

The Director of City Development has approved Covid-19 business support payments to catteries and kennels as outlined in the attached document.

Wards affected: (All Wards);

Lead officer: Mark Amson


23/02/2021 - Duke Makes by Duke Studios funded by the Creative and Digital Workspace Fund ref: 52794    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 23/02/2021

Effective from: 23/02/2021

Decision:

The Director of City Development
a) Approved and authorised the release of up to £50,000 in three tranches (£20,000 (40%) at production of invoices to this value , £15,000 (30%) at satisfactory completion of audit 1 and production of invoices at this value and £15,000 (30%) at satisfactory completion of audit 2 and production of invoices to this value) from the Creative and Digital Workspace Fund to Duke Studios Ltd to action and facilitate their Dukes Makes project
b) Authorised the Council entering into a grant agreement with Duke Studios Ltd to ensure that monies are spent in accordance with the agreed project plan on eligible expenditure.

Wards affected: Hunslet and Riverside;

Lead officer: Graham Ponton


19/02/2021 - Allerton Grange Permanent Expansion Scheme Tender Acceptance Report ref: 52792    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 19/02/2021

Effective from:

Decision:

The Director of Children and Families has:
a) Approved acceptance of the tender submitted via the Leeds Local Education Partnership in the sum of £3,232,010.45 inclusive of all professional design fees incurred by the appointed contractor, development costs and surveys incurred by the contractor. Release of funding for the construction costs will be subject to valuations completed and validated by NPS Ltd Leeds.
b) Approved entering into a contractual agreement with Leeds D&B One Ltd to deliver the development at Allerton Grange School. This will take the form of a JCT 2016 head contract between the authority and Leeds D&B One Ltd for the sum of £3,232,010.45
c) Noted that acceptance and agreement to proceed with a deed of variation to the existing PFI contract, Building Schools for the Future Phase 1 to deliver the changes within the existing PFI building (Phase 3 works) will be subject to a separate report.
d) Noted that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project.

Wards affected: Moortown; Roundhay;

Lead officer: Jacqueline Robertson


19/02/2021 - Request to invoke Contract Procedure Rule 21.2 to extend the Barnardos ‘Portage’ contract DN304987 for a further 12 months to 30th April 2022 ref: 52791    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 19/02/2021

Effective from:

Decision:

The Director of Children & Families agreed to the extension of the Portage contract for a period of 12 months from 1st May 2021 – 30th April 2022 with a value of £185,000 per annum. This will allow an appropriate timeframe to undertake a full review of the service.

Wards affected: (All Wards);

Lead officer: Kasim Mahmood


18/02/2021 - Proposed extensions of Gas Fuelled Domestic Heating - Lot 3 (West) & Outer North West (ONW) ref: 52789    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 18/02/2021

Effective from:

Decision:

The Director of Resources and Housing approved the use of 2 x 12 month extension provisions for contract DN192869 / 9V6C-XSVTXL. The contract is with Liberty Gas Group for Lot 3 (West Leeds), with the proposed extension commencing on 1st April 2021 until 31st March 2023, at an estimated value of £3 million per annum.

The Director of Resources and Housing approved the use of 2 x 12 month extension provisions for contract DN198406 / A7VL-87D9E5. The contract is with Liberty Gas Group for ONW Leeds, with the proposed extension commencing on 1st April 2021 until 31st March 2023, at an estimated value of £1.5 million per annum.

Wards affected: Various;

Lead officer: Ellie Lomas


18/02/2021 - Commercial Transfer Agreement – Royds School from Leeds City Council to Falcon Academy Trust ref: 52788    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 18/02/2021

Effective from:

Decision:

The Director of Children & Families:
a) Notes the negotiations held with Solicitors acting on behalf of the Governing Body of Royds School and Falcon Academy;
b) Gives authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Royds School and the Falcon Academy Trust to be executed and completed to enable Royds School to open as an academy on 1st April 2021 or such later date advised by the DfE.

Wards affected: Rothwell;

Lead officer: Darren Crawley


18/02/2021 - Approval of Care Plan over £100k ref: 52786    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £169,771.68 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52785    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £113,928.88 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52784    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £205,725.52 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52783    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £111,681.96 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Provision of Security Services at Leeds Kirkgate Market ref: 52782    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 18/02/2021

Effective from:

Decision:

The Chief Officer Operations approved a procurement exercise under Sub-Lot A of the ESPO Framework 347 – ‘Security Services’ to award a three year contract (with an option to extend for a further year) for the provision of Security Services at Leeds Kirkgate Market.

Wards affected: Burmantofts and Richmond Hill; Little London and Woodhouse;

Lead officer: Chris Ashby


18/02/2021 - Housing Act 1985: Proposed Compulsory Purchase Order - 9 INGLEWOOD DRIVE, SEACROFT, LEEDS, LS14 6HF ref: 52781    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 18/02/2021

Effective from:

Decision:

a) The Director of Resources and Housing approved the requests to:
• Instruct officers to instigate Compulsory Purchase Order action under the provisions of Part II and Section 17 of the Housing Act 1985 against the premises known as 9 Inglewood Drive, Seacroft, Leeds, LS14 6H.
• Subject to the confirmation of the Order, the property will be disposed of in line with the previously agreed disposal mechanism for properties obtained through compulsory purchase (Appendix 6).
• Authorise the allocation of funds from the Leeds Neighbourhood Approach approved fund for compulsory purchase to meet any claim for compensation that may arise subsequently from a claim by the title holder.
• Authorise the City Solicitor to prepare a Compulsory Purchase Order under the provisions of Part II and Section 17 of the Housing Act 1985, and that the Common Seal of the Council be affixed thereto and to the Order Map and that the City Solicitor, be further authorised to make application to the Department of Communities and Local Government for confirmation of the Order.

Wards affected: Killingbeck and Seacroft;

Lead officer: Andrew Rowley


18/02/2021 - Approval of Care Plan over £100k ref: 52780    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £125,060.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52779    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £134,688.84 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52778    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £112,524.36 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52777    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £163,876.44 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52776    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £107,619.40 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52775    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £130,680.33 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52774    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £185,768.96 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52773    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £225,745.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Approval of Care Plan over £100k ref: 52772    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 18/02/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £148,591.56 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


18/02/2021 - Coronavirus – Discount to Markets Traders 2021 ref: 52771    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 18/02/2021

Effective from:

Decision:

The Chief Officer Operations has approved the proposals set out in the report and authorised the reduction in income outlined.
To amend the current rental discounts for Market Traders as set out for the period 1st January 2021 to 31st March 2021 due to the latest government lockdown of retail.

Wards affected: (All Wards);

Lead officer: Steve Mason


16/02/2021 - Approval to use Regulation 72 (5) of the Public Contract Regulations 2015 to vary the Council’s Banking contract with National Westminster Bank Plc ref: 52790    Recommendations Approved

Decision Maker: Chief Officer (Financial Services)

Decision published: 18/02/2021

Effective from: 16/02/2021

Decision:

The Chief Officer Financial Services approved the use of Regulation 72 (5) of the Public Contract Regulations 2015 to vary the current Banking Services contract with National Westminster Bank Plc to extend the end date to 31st March 2022 with a value of £140,000 under the same terms and conditions and rates as the existing contract.

Wards affected: (All Wards);

Lead officer: Bhupinder Chana


17/02/2021 - Commercial Transfer Agreement – Corpus Christi Catholic College from Leeds City Council to St Gregory the Great Catholic Academy Trust ref: 52769    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 17/02/2021

Effective from:

Decision:

The Director of Childrens & Families agreed to:
a) Notes the negotiations held with Solicitors acting on behalf of the Governing Body of Corpus Christi Catholic College and St Gregory the Great Catholic Academy Trust;
b) Gives authority for the Commercial Transfer Agreement between Leeds City Council, the Governing Body of Corpus Christi Catholic College and the St Gregory the Great Catholic Academy Trust to be executed and completed to enable Corpus Christi Catholic College to open as an academy on 1st April 2021 or such later date advised by the DfE.

Wards affected: Temple Newsam;

Lead officer: Darren Crawley


25/02/2021 - Review of 20mph Zones ref: 52770    

To note the success of the 20mph programme and requirement for ‘installation and review’; approve the installation of road humps in 12 areas identified through this review; approve expenditure of £252,000 funded through savings in the current LTP programme; and instruct the City Solicitor to advertise notices under Section 90C of the Highways Act 1980.

Decision Maker: Director of City Development

Decision published: 17/02/2021

Effective from: 05/03/2021

Decision:

The Chief Officer (Highways and Transportation):

1.  Noted the successful delivery of 20mph speed limits and zones in suitable residential areas in Leeds to meet the ambition set out by Executive Board in March 2018; and

2.  Noted that Executive Board approved an “installation and review” approach to 20mph schemes to enable an accelerated delivery of remaining residential speed limits, and to ensure that resources were targeted at those areas with a demonstrated need; and

3.  Noted that the review detailed in this report has identified 12 areas which require further interventions to achieve the required speed reduction; and

4.  Gave approval to incur expenditure of £252,000 to provide traffic calming in these 12 areas to deliver these works, to be fully funded from savings in the West Yorkshire Local Transport Plan programme for 2020/21

5.  Instructed the City Solicitor to advertise notices under the provision of Section 90c of the Highways Act 1980 to provide vertical traffic calming on the scheduled roads, and to note that any objections will be reported to the Chief Officer (Highways & Transportation) for consideration.

Wards affected: Armley; Bramley and Stanningley; Gipton and Harehills; Guiseley and Rawdon; Morley North; Pudsey; Roundhay;

Lead officer: Christopher Way


16/02/2021 - Procurement of Technical Consultants via the Scape Built Environment Consultancy Services Framework (BECS) for use on the Throstle Recreation Ground and Middleton Skills Centre scheme for RIBA stages 5 and 6 ref: 52767    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 16/02/2021

Effective from:

Decision:

The Director of Resources and Housing approved the proposed procurement option to extend the appoint of Perfect Circle for NEC Project Management, NEC Supervisor, Technical Advisory and Quantity Surveying services for the Throstle Recreation Ground and Middleton Skills Centre scheme (RIBA stages 5 -6) via the Scape Built Environment Consultancy Services framework (BECS). The fee proposal is £771,883.39 excluding VAT.

Wards affected: Middleton Park;

Lead officer: Ruth Turnbull


24/02/2021 - DN3466021 - Authority to commence a procurement exercise in connection with citywide major repair works in occupied properties ref: 52768    

To procure new major works in occupied property framework, to undertake works identified as part of a disrepair claim.

It is anticipated the framework will appoint up to 6 contractors  with the strategy to maximise the capacity of each organisation to jointly deliver these works. It is proposed works will be allocated  on a rotational basis.

The contract will be for 3 years plus the option to extend for a further 12 months.

The anticipated annual expenditure  will be around £4.1m per annum.

Decision Maker: Director of Resources and Housing

Decision published: 16/02/2021

Effective from: 04/03/2021

Decision:

In accordance with the Council’s Contract Procedure Rules 3.1.6, the Director of Resources & Housing:

  Approved the use of Restricted FTS tendering process as the procurement route to establish a framework with up to 6 contractors. The framework commencement will be approximately October 2021 for a duration of 3 years with an option to extend for a further 1 x 12 month. The contract value is estimated at £4,100,000 per annum and a potential total contract value of £16,400,000.

Wards affected: (All Wards);

Lead officer: Adam Crampton


10/02/2021 - Covid-19 and the Early Years Sector ref: 52766    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of Children and Families submitted a report that provided an overview of the Early Years sector in Leeds, within the context of the Covid-19 pandemic and the challenges that this had presented.

 

By way of introduction to the report, the Executive Member summarised the range of issues which were being faced by the sector together with the actions being taken by the Council to support providers.

 

Responding to a Member’s enquiries, the Board received further detail on the actions being taken to maximise the availability of funding to support the sector during the pandemic, and the representations being made to Government on such matters. With regard to the number of childcare providers who had received financial support from Government funding via the discretionary element administered by the Council, officers undertook to provide the Member with further detail on this.

 

Linked to this, responding to a Member’s enquiry regarding the discretionary funding stream that was currently open for applications, and whether any remaining balance from this funding stream could potentially be made available to childcare providers following the forthcoming deadline, officers undertook to look into this matter further. 

 

Members further discussed the continued role played by the Local Authority in making representations to Government in respect of the concerns which existed for the sector during the pandemic, with detailed discussion being given to a number of areas relating to the pandemic where representations had been made to Government, or where views had been provided at the Government’s invitation. 

 

Responding to a Member’s enquiry, the Board received further detail regarding the provision of ‘Little Owls’ and the continued monitoring and adaptation of the business model for the service, with it being noted that the Council’s expertise in this area was shared with the wider sector, as a way of providing support to private businesses during the current time.

 

RESOLVED – That the following be noted:-

(a)  That the childcare sector has faced significant challenges during the Covid-19 pandemic – in relation to finances, demand for places and the ability to provide the stimulating learning environment providers aspire to due to the safety measures, restrictions, guidance and advice in place;

 

(b)  That there is concern both nationally and locally that the childcare market disruption is likely to have ongoing and long term impacts on the sector, with regard to parental engagement with childcare and early learning, the sustainability of childcare provider businesses and subsequently the sufficiency of early learning and childcare places;

 

(c)  That the Local Authority continues to support the sector through ongoing communication and advice, amending funding approaches wherever possible in line with Department for Education (DfE) advice to offer financial support to providers;

 

(d)  That the Local Authority will continue to lobby and advocate for the sector with regard to the need for adequate funding, in recognition of the crucial importance of the sector for children’s development and as a key plank of the economy;

 

(e)  That the Local Authority will continue to lobby and advocate for the sector with regard to being recognised and included in Covid-19 recovery plans; e.g. staff being included within priority groups for vaccinations, access to adequate PPE and timely communication from central Government to the sector.


10/02/2021 - Outcome of consultation on proposals to establish Resource Provision at Bishop Young Church of England Academy and St Margaret’s Church of England Primary School ref: 52763    Recommendations Approved

Outcome of consultation to establish a resource provision at Horsforth St Margaret’s Church of England (C of E) Primary School from September 2021 and request for authority to spend following consultation to establish a resource provision at Bishop Young Church of England (C of E) Academy from September 2021.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of Children and Families submitted a report which in Part A presented the outcomes from the consultation exercise undertaken on a proposal to establish Resource Provision at St Margaret’s Church of England Primary School and which sought a decision to publish a statutory notice in respect of this proposal. In Part B, the report presented the outcomes from the consultation exercise undertaken on a proposal to establish Resource Provision at Bishop Young Church of England Academy and which sought the relevant approvals.

 

Members welcomed the proposals detailed within the submitted report.

 

RESOLVED –

Part A – Proposed 12-place Resource Provision at St Margaret’s C of E Primary

School, Horsforth:

 

(a)  That the publication of a statutory notice on a proposal to establish a 12-place Resource Provision at St Margaret’s Church of England Primary School with effect from September 2021, be approved;

 

(b)  That provisional approval for authority to spend (ATS) of £1.1m to deliver the proposed 12-place Resource Provision at St Margaret’s Church of England Primary School, be granted;

 

(c)  That it be noted that the implementation of the proposal would be subject to the response of the proposed statutory notice and on the outcome of further detailed design work and planning applications, as indicated at section 4.4 of the submitted report;

 

(d)  That it be noted that the proposal has been brought forward in time for places to be delivered for 2021;

 

(e)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

 

Part B – Proposed 30-place Resource Provision at Bishop Young Church of England Academy:

 

(f)  That approval be given for the progression of a proposal to establish a 30-place Resource Provision at Bishop Young Church of England Academy, with effect from September 2021;

 

(g)  That provisional approval for authority to spend (ATS) of £2.2m to deliver the proposed 30-place Resource Provision at Bishop Young Church of England Academy, be granted;

 

(h)  That it be noted that the implementation of the proposal is subject to the outcome of further detailed design work and planning applications, as indicated at section 4.4 of the submitted report;

 

(i)  That it be noted that the proposal has been brought forward in time for places to be delivered for 2021;

 

(j)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

 

Wards affected: Horsforth; Killingbeck and Seacroft;

Lead officer: Vivienne Buckland


10/02/2021 - Outcome of a Statutory Notice on a proposal to permanently increase learning places at West Oaks SEN Specialist School and College from September 2021 ref: 52764    Recommendations Approved

Outcome of Statutory Notice to increase places at West Oaks SEN Specialist School and College utilising the former Rose Court site.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 10/02/2021

Decision:

The Director of Children and Families submitted a report presenting the outcomes from the statutory notice regarding a proposal to permanently expand West Oaks Special Educational Needs (SEN) Specialist School and College from 350 to 500 places for children and young people aged 2-19 from September 2021 utilising a site at Buckingham Road, Headingley (formerly known as Rose Court). Additionally, the report also sought a final decision on the proposal.

 

Members welcomed the proposals detailed within the submitted report.

 

RESOLVED –

(a)  That the governing body’s proposal to permanently expand West Oaks SEN Specialist School and College from 350 to 500 places for children and young people aged 2-19 utilising a site on Buckingham Road in Headingley (previously known as Rose Court) with effect from September 2021, be approved;

 

(b)  That the recommendation to exempt the decisions arising from this report from the Call In process for the reasons as set out in paragraph 4.5.2 of the submitted report, be approved;

 

(c)  That it be noted that the implementation of the proposal is subject to funding being agreed based upon the outcome of further detailed design work and planning applications, as indicated at section 4.4 of the submitted report, with it also being noted that the proposal has been brought forward in time for places to be delivered for 2021;

 

(d)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that the matter is urgent and any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (b) above, and for the reasons as detailed within section 4.5.2 of the submitted report)

 

Wards affected: Headingley and Hyde Park; Little London and Woodhouse;

Lead officer: Vivienne Buckland


10/02/2021 - Determination of School Admissions Arrangements for 2022/23 ref: 52765    Recommendations Approved

Determination of admissions arrangements for Leeds community and voluntary controlled schools for 2022/23 following consultation held with stakeholders from 2 November to 13 December 2020.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 10/02/2021

Decision:

The Director of Children and Families submitted a report which presented for approval the Local Authority Admissions Policy and Admissions Arrangements for entry to Voluntary Controlled and Community Schools in September 2022.

 

In responding to a concern regarding the proposed location of some catchment area boundaries, Members discussed the increasing complexities involved in establishing school admission arrangements and catchments areas for the city.

 

RESOLVED –

(a)  That in determining the school admissions arrangements for the academic year 2022/23, the admissions policies for the Leeds Community and Voluntary Controlled Primary and Secondary schools (as detailed at Appendices A, B, & C of the submitted report), be approved;

 

(b)  That the resolutions of the Board in respect of the submitted report, as detailed within this minute, be exempted from the Call In process for the reasons as detailed within paragraph 4.5.2 of the submitted report;

 

(c)  That the following be noted:-

 

(i)  The Co-ordinated scheme for admissions arrangements for entry in September 2022 (as detailed at Appendix D to the submitted report) and that there are no significant changes to the content, but the scheme has been re-worded to be simpler, clearer and make the policy more accessible to all Local Authority colleagues and families;

(ii)  That the officer responsible for the implementation of such matters is the Lead for Admissions and Family Information Service;

(iii)  That the statutory date for implementation (i.e. determination of the policies) is no later than 28 February 2021, with the policy being published by 15 March 2021.

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that the matter is urgent and any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (b) above, and for the reasons as detailed within section 4.5.2 of the submitted report)

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 

 

Lead officer: Rebecca McCormack


10/02/2021 - Annual Report on the Climate Emergency ref: 52762    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

Further to Minute No. 134, 7th January 2020, the Director of Resources and Housing submitted a report providing an update on the progress being made towards reducing emissions at both a national and local level, setting out key actions that have been undertaken. The report also reflected upon the impact of the Covid-19 pandemic on both emissions and how the road to recovery can be founded in the green economy.

 

Members discussed the range of zero emission targets that existed locally, nationally and internationally, with the actions being taken in Leeds being noted and it was also acknowledged that whilst Leeds would continue to work to address the Climate Emergency, matters such as the alignment of zero emission targets remained the subject of ongoing discussion.

 

Responding to a Member’s enquiries, the Board was provided with further detail regarding the proposed development of a Domestic Energy Strategy and how Members would be involved in that process. Details were also provided to the Board on the engagement and communications work being undertaken with communities in this area.

 

RESOLVED –

(a)  That the intention to report on the Council’s scope 3 emissions in the next annual report, in line with the climate commission’s proposed approach for the city, be noted;

 

(b)  That the intention to bring a domestic energy strategy to Executive Board in summer 2021, be noted.

 


10/02/2021 - Corn Exchange Public Realm Design and Cost Report ref: 52761    Recommendations Approved

To note the establishment of the Grey to Green work programme and the submission of a final business case to WYCA in November 2020 to secure £8.6m of match funding from the government’s Getting Building Fund. ‘Grey to Green’ is a package of four people and climate change focused infrastructure projects (footbridge, pedestrian  and cycle connectivity, green space city park and urban realm) to stimulate new regeneration and growth, whilst enhancing the climate resilience and transformation of Leeds City Centre post COVID.

The report seeks approval for expenditure of up to £1,546,655 for delivery of the first tranche of the Grey to Green scheme which comprises the creation of a new area of public realm at the Corn Exchange, linked to the wider delivery of the Connecting Leeds programme for the Corn Exchange Gateway.

The report seeks authority to enter into agreements with CX (Leeds) Limited to secure a private sector contribution to the delivery of the Corn Exchange public realm scheme.

To note that further reports will be submitted to Executive Board regarding approvals for the remaining Grey to Green tranches/projects.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of City Development submitted a report which outlined the establishment of the ‘Grey to Green’ work programme for the creation of high quality green infrastructure projects and detailed the related submission of a final business case to West Yorkshire Combined Authority (WYCA). The report also set out the proposed redevelopment of an area of land outside the Corn Exchange for the creation of a new high quality public realm, and which sought the necessary ‘authority to spend’ for the delivery of the proposal. Finally, the report provides information and sought the necessary approvals for the development of proposals regarding the pavilion building to be brought forward by CX (Leeds) Limited, subject to planning approvals.

 

Following consideration of Appendix 3 to the submitted report designated as being exempt from publication under the provisions of Access to Information

Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

 

RESOLVED –

(a)  That the establishment of the ‘Grey to Green’ work programme and the submission of a final business case to WYCA in November 2020 to secure £8.6m of match funding from the Government’s Getting Building Fund, be noted;

 

(b)  That the progress made on proposals for the development of the public realm scheme for the Corn Exchange, linked to the delivery of the Connecting Leeds Corn Exchange Gateway, be noted;

 

(c)  That the authority to spend up to £1,546,655 on the Corn Exchange Public Realm scheme from the sources identified within the submitted report, be approved;

 

(d)  That the principles of the proposed lease terms, as outlined in the exempt appendix to the submitted report, for the construction of a pavilion building and a ground lease between Leeds City Council and CX (Leeds) Limited (part of Rushbond PLC), be approved, with the necessary authority being delegated to the Director of City Development to enable the Director to conclude the final agreement;

 

(e)  That the principles of the management agreement between Leeds City Council and CX (Leeds) Limited to facilitate use of the space by CX (Leeds) Limited for an annual programme of trading and events associated with the Corn Exchange, be approved and that the necessary authority be delegated to the Director of City Development in order to enable the Director to conclude the final agreement;

 

(f)  That it be noted that further reports will be submitted to Executive Board regarding approvals for the remaining ‘Grey to Green’ projects;

 

(g)  That subject to ongoing consultation with relevant Executive Members, as appropriate, it be noted that the Director of City Development will be responsible for the implementation of the resolutions arising from the submitted report.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors S Golton required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 

Wards affected: Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Miriam Browne


10/02/2021 - East Leeds Extension - Land Disposal and Delivery of Community Infrastructure ref: 52760    Recommendations Approved

Decision relating to the disposal of land and progression of infrastructure schemes to facilitate continued delivery of the East Leeds Extension.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of City Development submitted a report which provided an update on the development of the East Leeds Extension (ELE) and which sought related approvals regarding the specific next steps in relation to the disposal and development of Council owned land in the Middle and Southern Quadrants, together with the related delivery of new community infrastructure.

 

A Member welcomed the briefings which continued to be received on this complex matter and in response to a specific enquiry regarding the consideration being given to the provision of secondary education in the area, the Director of City Development and the Director of Children and Families undertook to provide the Member in question with a briefing on this.

 

Following consideration of Appendix 2 to the submitted report designated as being exempt from publication under the provisions of Access to Information

Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

 

RESOLVED –

(a)  That approval be given for the Council to enter into Option Agreements with Taylor Wimpey and Redrow in relation to the sale of Council land in the Southern Quadrant (as shown in the plan at Appendix 1 to the submitted report) and an Equalisation Agreement with the other Middle and Southern Quadrant land owners and developers, with such agreements to be on the terms as outlined within the submitted report;

 

(b)  That the principle of the Council’s land at Parcel A in the Southern Quadrant of the ELE (as shown in the plan at Appendix 1 to the submitted report) being appropriated or dedicated for use as a primary school and for the provision of community facilities as necessary and in accordance with planning requirements, be approved;

 

(c)  That the principle of the Council disposing of land at Parcel A in the Southern Quadrant of the ELE (as shown in the plan at Appendix 1 to the submitted report) to a third party or parties for use as a school and for the provision of community facilities, be approved;

 

(d)  That it be noted that the Capital Programme report on the agenda for this meeting proposes the injection of up to £650,000 to facilitate the re-provision of the existing sports pitches in the Southern Quadrant, to be forward funded by developers; and that approval be given to the Director of City Development to authorise the Director to provide authority to spend up to that amount for this purpose;

 

(e)  That the principle of pitch development, as set out in the Whinmoor Grange Development Brief, be reaffirmed, and that approval be given for the progression of feasibility, design and the submission of a planning application to enable progression of the ELE playing pitch strategy, as set out in paragraphs 3.16-3.25 of the submitted report.

Wards affected: Cross Gates and Whinmoor; Harewood;

Lead officer: Adam Brannen


10/02/2021 - The Door to Door Community Transport Service Project ref: 52758    Recommendations Approved

This joint report on behalf of Leeds City Council (LCC) Highways & Transportation and LCC Adults and Health, is to provide an update on progress and forward programme for the Door to Door Community Transport Digital Hub project, to present a summary of the development work to date and proposed service design, and to request approval to deliver a pilot of that service, subject to funding approval from the West Yorkshire Combined Authority (WYCA) via the Leeds Public Transport Investment Programme (LPTIP).

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of City Development and the Director of Adults and Health submitted a joint report which provided an update on the Door to Door Community Transport Service (Digital Hub) project, presented a summary of the work undertaken to date and which sought approval to deliver a pilot of the proposed service, subject to funding approval from the West Yorkshire Combined Authority (WYCA) via the Leeds Public Transport Investment Programme (LPTIP).

 

In noting that the proposal was a pilot scheme, it was suggested that if successful, consideration could be given to potentially expanding the project to other areas of the city.

 

Responding to a Member’s concerns regarding the proposal, the Board was provided with further information detailing a breakdown on how the funding for the pilot would be utilised, together with information on the reasons as to why the specific geographic and demographic areas for the pilot had been proposed, with it being undertaken that further detail could be provided to Members, if required.

 

RESOLVED –

(a)  That the update on the progress made, and the forward plan for the Door to Door Community Transport Service project, be noted;

 

(b)  That the delivery of a pilot of the proposed service, be approved, subject to funding approval being agreed by the West Yorkshire Combined Authority (WYCA) via the Leeds Public Transport Investment Programme (LPTIP).

 

(Under the provisions of Council Procedure Rule 16.5, Councillors S Golton required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 

Wards affected: Ardsley and Robin Hood; Beeston and Holbeck; Hunslet and Riverside; Middleton Park; Morley North; Morley South;

Lead officer: Sarah Buncall


10/02/2021 - Review of the Local Centres Programme ref: 52759    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

Further to Minute No. 44, 24th September 2020, the Director of City Development submitted a report which set outthe review of the Local Centres Programme and which sought agreement to the proposals for the revised scope of the programme.

 

Whilst acknowledging the financial situation being faced by the Council, the key importance of continuing to invest in local centres was emphasised.

 

RESOLVED –

(a)  That the impact of the COVID-19 pandemic on the deliverability and progress of the Council’s Local Centres Programme, be noted;

 

(b)  That the approach taken to assessing a revised scope for the Local Centres Programme and the criteria-based approach towards retention or continuation of schemes, as set out in paragraphs 3.4 – 3.12 of the submitted report, be agreed;

 

(c)  That the list of schemes to be taken forward to completion, as set out in paragraph 3.13 and Appendix 1 to the submitted report, be agreed, with it being noted that the commensurate figure of £1.862m is to be retained in the Capital Programme, as set out in the separate report on the agenda for this meeting;

 

(d)  That it be noted that the Head of Regeneration will be responsible for the implementation of the revised scope of local centres work, as set out within the submitted report.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and S Golton both required it to be recorded that they respectively abstained from voting on the decisions referred to within this minute)

 


10/02/2021 - Financial Health Monitoring 2020/21 – Month 9 ref: 52757    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Chief Officer (Financial Services) submitted a report which set out the Council’s projected financial health position for 2020/21, as at Month 9 of the financial year.

 

RESOLVED –

(a)  That the projected financial position of the Authority, as at Month 9 of the financial year, be noted, with the projected impact of COVID-19 on that position also being noted;

 

(b)  That for 2020/21, it be noted that the Authority is forecasting a balanced budget position;

 

(c)  That it be noted that the position detailed within the submitted report does not reflect the potential effects of any further local or national lockdown arrangements not yet introduced, which could impact upon those financial projections.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter required it to be recorded that he abstained from voting on the decisions referred to within this minute)

 


10/02/2021 - The Leeds Community Infrastructure Levy - Investment of the Strategic Fund ref: 52756    Recommendations Approved

To approve the spending priorities for the Community Infrastructure Levy Strategic Fund.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of Resources and Housing and the Director of City Development submitted a joint report which sought approval for the investment of the Community Infrastructure Levy (CIL) Strategic Fund in terms of spending priorities for the forthcoming year and to align the Fund with the Capital Programme. The report also provided an update on national legislative changes to the CIL process, in particular those that impact the Strategic Fund.

 

Responding to a Member’s enquiry, officers undertook to provide the Member in question with further detail regarding a public transport contribution concerning NGT in terms of the sum of money involved and where it was held.

 

RESOLVED –

(a)  That agreement be given for the spending priority for the investment of the CIL Strategic Fund (financial year 21/22) to be the Learning Places Programme, given the continued need in particular for secondary and SEN places;

 

(b)  That it be noted that the responsible officer for the implementation of resolution (a) is the Chief Officer (Financial Services), and that, following resolution (a) (above), the Chief Officer (Financial Services) will proceed to implement the recommendation under their delegated powers with the assistance of their delegated officers.

 

Lead officer: Nasreen Yunis


10/02/2021 - Accelerated Capital Receipts and Estate Rationalisation ref: 52755    Recommendations Approved

Seeking approval to the latest capital receipt programme and inclusion of additional properties identified through the Estate Rationalisation Programme.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

The Director of City Development submitted a report providing an update on the Council’s Capital Receipt Programme and which sought support to continue with the disposal of the properties, as included within the schedule attached at Appendix A. The report also sought approval to the acceleration of properties from future years of the programme and the addition of new properties being released through estate realisation.

 

A Member emphasised the key importance of ensuring that Ward Councillors were kept updated on proposals which affected their Wards, with it being undertaken that further liaison with local Members could be undertaken to address any specific issues which remained.

 

Regarding a Member’s enquiry regarding the preservation of mature trees on the Redhall site, it was noted that the trees had been included in the master plan developed for the site, with it also being noted that such matters would be taken into consideration as part of the planning consent process.

 

Responding to an enquiry regarding the cost to the Council for the provision of security measures for those sites which were vacant, officers undertook to provide the Member in question with that detail.

 

With regard to a Member’s comment regarding properties of community interest, it was noted that any expressions of interest made by community groups would be taken into consideration, as appropriate.

 

Following consideration of Appendix B to the submitted report designated as being exempt from publication under the provisions of Access to Information

Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

 

RESOLVED –

(a)  That the contents of the submitted report which provides an update on the Capital Receipts Programme, be noted, together with the schedule of properties which make up the Council’s Capital Receipts Programme of surplus properties for disposal over the next 5 years, as detailed in Appendix A to the submitted report;

 

(b)  That the previous key decisions which have been taken in relation to the disposal of assets, as set out at paragraph 3.1 of the submitted report, be noted;

 

(c)  That the accelerated disposal of the properties contained within Table 3.1 of the submitted report via auction, be approved;

 

(d)  That the addition of the properties contained in Table 3.2 of the submitted report into the Capital Receipts Programme, be approved;

 

(e)  That the removal of properties from the Capital Receipt Programme, as set out in paragraph 3.7 of the submitted report, be approved.

 

(Under the provisions of Council Procedure Rule 16.5, Councillors A Carter and S Golton both required it to be recorded that they respectively abstained from voting on the decisions referred to within this minute)

 

Lead officer: Mark Mills


10/02/2021 - Update on Leeds City Council's actions following the exit of the United Kingdom from the European Union ref: 52754    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

Further to Minute No. 98, 16th December 2020, the Chief Executive submitted a report which, following the White Paper Motion resolution of Full Council on 13th January 2021, provided the Board with an overview of the Trade and Co-operation Agreement, an initial view of its potential impacts and the approach of the Council moving forward. It also provided an update on other areas affected by EU Exit including the repatriation of EU funding and the EU Settlement Scheme.

 

By way of introduction to the submitted report, the Board received an update on the ongoing work which continued in this area.

 

Responding to a Member’s comments, the Board received further detail regarding the communications between the Department for International Trade, the LEP, the Combined Authority and the Council and the actions being taken to support the business community moving forward. With regard to the level of contact which was being made with the Department for International Trade and its regional representatives on such matters, officers undertook to provide further detail to the Member in question.

 

Members also discussed the issue of the repatriation of European funding and the need for benefit from that funding to be maximised. Members also discussed how a long term approach towards the Government’s provision of funding would be helpful in terms of planning for the future. The Board also considered the process by which such funding would be delivered regionally, and whether it would be directed to Local Authorities or the Mayoral Authority. In conclusion, it was agreed that the Leader, on behalf of the Board write to the Secretary of State for Housing, Communities and Local Government seeking further clarification on the process by which European funding would be repatriated.

 

With regard to the global market, a Member referenced the current situation with regard to China, with it being noted that such matters were being monitored, as appropriate.

 

RESOLVED –

(a)  That the developments which have occurred since the previous Executive Board report (16th December 2020); the overview of the Trade and Co-operation Agreement and its potential impacts; together with the Council’s next steps following its signing to capitalise on any opportunities moving forward, as detailed within the submitted report, be noted;

 

(b)  That, following the resolution of the White Paper Motion by Council on 13th January 2021, agreement be given to the drafting of a letter calling on the Government to ensure EU funding repatriated to the UK is devolved to local Councils and Mayoral Combined Authorities as soon as possible, and following specific agreement as detailed above, the Leader, on behalf of the Board, write to the Secretary of State for Housing, Communities and Local Government seeking further clarification on the process by which European funding would be repatriated.


10/02/2021 - Acquisition of premises at Kingsdale Court, Seacroft ref: 52751    Recommendations Approved

Approval is sought to acquire 40 flats from administration at Kingsdale Court, Seacroft.

The decision is a key decision due to the value of the acquisition.

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 10/02/2021

Decision:

The Director of City Development and the Director of Resources and Housing submitted a joint report which outlined a proposal to purchase a portfolio of at least 40 flats at Kingsdale Court, Seacroft, as part of a co-ordinated response by the Council and other partner services to resolving acute neighbourhood management issues and extremely poor housing conditions.

 

Members were supportive of the recommendations presented in the submitted report, however, in response to Members’ comments the Board received further detail regarding the actions being taken to mitigate against risk associated with the proposals, with it being noted that appropriate due diligence processes were in place.

 

In discussing the current position in relation to the properties at Sugar Hill Close and Wordsworth Drive, and in response to a Member’s enquiries, the Board was provided with information which explained the reasons for the proposed actions to address the specific issues at Kingsdale Court and how that position differed to that of Sugar Hill Close and Wordsworth Drive, with it being noted that liaison with the residents of Sugar Hill Close and Wordsworth Drive would continue as part of the support provided to them by the Council.

 

Following consideration of Appendix 2 to the submitted report designated as being exempt from publication under the provisions of Access to Information

Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

 

RESOLVED –

(a)  That the use of Housing Revenue Account capital funding in line with the detail, as set out in exempt Appendix 2 to the submitted report, be approved, in order to enable the acquisition of a portfolio of at least 40 flats at Kingsdale Court, Seacroft, and that having agreed resolution (b) (below), the final negotiations of the terms be delegated to the Director of City Development in consultation with the Director of Resources and Housing and the Executive Member for ‘Communities’;

 

(b)  That the terms of acquisition, as contained within exempt Appendix 2 to the submitted report, be approved;

 

(c)  That in principle support be agreed for Directors to pursue further acquisitions to enable full assembly of the Kingsdale Court site and its redevelopment, with the relevant delegations available to Directors for this, being noted; 

 

(d)  That it be noted that the Council has the potential to use its Compulsory Purchase powers to support any assembly of the site should they be required, with it also being noted that any such proposal would be the subject of a further report;

 

(e)  That approval be given for the resolutions within this minute to be exempted from the Call In process, for those reasons as detailed within paragraph 4.5.5 – 4.5.6 of the submitted report.

 

(The Council’s Executive and Decision Making Procedure Rules state that a decision may be declared as being exempt from the Call In process by the decision taker if it is considered that the matter is urgent and any delay would seriously prejudice the Council’s, or the public’s interests. In line with this, the resolutions contained within this minute were exempted from the Call In process, as per resolution (e) above, and for the reasons as detailed within section 4.5.5 – 4.5.6 of the submitted report)

Wards affected: Killingbeck and Seacroft;

Lead officer: Clare Wiggins


10/02/2021 - Update on Coronavirus (COVID19) pandemic – Response and Recovery Plan ref: 52753    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 20/02/2021

Decision:

Further to Minute No. 97, 16th December 2021, the Chief Executive submitted a report which provided an update on the response to the Covid-19 pandemic across the city including vaccination rollout, the recovery approach, outbreak management, and current issues and risks. The report focused upon the impact of entering into national lockdown restrictions, rollout of vaccinations across the city and the West Yorkshire sub-region, vaccination access, mitigating risks from the new Covid-19 variants and the support in place for people and businesses. The report also noted that the city’s multi-agency command and control arrangements continued to be used with the Response and Recovery plan, aiming to mitigate the effects of the pandemic on those in the city, especially the most vulnerable.

 

With the agreement of the Chair, the submitted report had been circulated to Board Members as a late item of business prior to the meeting for the reasons as set out in section 11.9 of the submitted report, and as detailed in Minute No. 112.

 

By way of introduction to the report, the Chair thanked Council officers, partners across all sectors and also the wider community for their continued efforts in response to the pandemic. An update was provided on a number of issues, including the roll out of the vaccine in Leeds, the latest infection rates, the establishment of Elland Road as a public vaccination site and the expected timeframe regarding further Government announcements regarding current restrictions. Members of the Board also paid tribute to Captain Sir Tom Moore, who had recently passed away, for his inspirational actions throughout the pandemic.

 

Emphasis was placed upon the work which continued to ensure that the number of people being vaccinated was maximised, with it being noted that this would continue to be a priority for the city and that Members would continue to be updated. With regard to vaccination levels, Members highlighted how crucial it was to ensure that clear and consistent messaging about the importance of being vaccinated continued to be conveyed to communities across the city, especially those where there was hesitancy in taking the vaccine.

 

Responding to a Member’s comments, the Board received further information on the actions which continued to be taken in collaboration with partners regarding the prioritisation of mental health services and the promotion of wellbeing, given the impact that the pandemic was having on many.

 

In conclusion, the Chair took the opportunity to thank Councillor Venner for extending her portfolio during the current period, to include both ‘Children and Families’ and ‘Health, Wellbeing and Adults’.

 

RESOLVED –

(a)  That the change in restrictions announced on 4th January 2021, with the introduction of a national lockdown, be noted, and that the public efforts to stay at home and reduce contacts, be acknowledged; with the verbal update provided at the meeting on the latest positon also being noted, together with the fact that the national lockdown is due to be reviewed in mid-February;

 

(b)  That the extensive work being undertaken across the city’s multi-agency partnership, in line with the integrated winter plan, as reported to December’s Executive Board, to roll out vaccinations as quickly as possible, control the spread of the virus, undertake local contact tracing, prepare for asymptomatic testing, protect the health service, and deliver support to vulnerable people and businesses, be noted, and that it be agreed that these priorities continue to be progressed;

 

(c)  That the concurrent pressures on the system, which include winter pressures on the health and care system, flooding and extreme weather particularly through January, continued pressure on local government finance, capacity concerns and potential impacts from the uncertainty caused by the UK’s departure from the European Union, be noted;

 

(d)  That in respect of the financial implications for the Council arising from the coronavirus pandemic, the contents of the submitted report be used as context when the Board considers the more detailed finance based reports, as presented elsewhere on the Executive Board agenda.

 

(As part of the discussion on this report, although not a declaration of a Disclosable Pecuniary Interest, Councillor Mulherin drew the Board’s attention to her recent appoint as Chief Executive for the Market Place organisation)

 


10/02/2021 - 2021/22 Revenue Budget and Council Tax Report, Including Reports on the Capital Programme and Treasury Management Strategy ref: 52752    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 10/02/2021 - Executive Board

Decision published: 15/02/2021

Effective from: 10/02/2021

Decision:

Further to Minute No. 96, 16th December 2020, the Chief Officer, Financial Services, submitted a suite of reports regarding: proposals for the City Council’s Revenue Budget for 2021/22 and the Leeds element of the Council Tax to be levied during the same period; proposals regarding an updated Capital Programme for 2021-2025 and also a proposed updated Treasury Management Strategy for 2021/22.

 

By way of introduction to the report, the Chair paid tribute to all those officers who had developed the current draft budget to its current position, under what were unprecedented circumstances.

 

(A)  2021/22 Revenue Budget and Council Tax

As part of the introduction to the report, the Chief Officer (Financial Services) brought to Members’ attention the following corrections to be made to the covering report:

·  That the sum in paragraph 2.2.1, bullet point 4 should read £3.775 billion, not million;

·  That the reference to 2020/21 in the first recommendation be replaced with 2021/22; and

·  That the reference in the second recommendation to the proposed Adult Social Care precept of 2.99% be replaced with 3%.

 

Responding to a Member’s enquiries, the Board was provided with further information regarding the total funding which had been provided by Government specifically for the Coronavirus pandemic which was contributing towards this proposed Council budget.  Also, responding to a specific question on how the funding from Government for Track and Trace provision had been spent, officers undertook to provide the Member in question with further detail.

 

In response to a Member’s enquiry, the Board was updated on the current position regarding the Chair of the Scrutiny Board (Environment, Housing and Communities) being provided with further detail in relation to the future provision of grass cutting; PCSOs; Community Committee Wellbeing funding and the opening hours of Community Hubs following the recent consideration of such matters by the Scrutiny Board.

 

Also, responding to a Member’s enquiry, the Board received further detail on the liaison which took place between the Council and the West Yorkshire Police and Crime Commissioners office in terms of budgetary matters.

 

Following a Member’s question on how much the Council was expected to pay in interest upon outstanding debt in 2021/22, officers undertook to provide the Member in question with the requested information outside of the meeting.

 

RESOLVED –

(a)  That Council be recommended to note the recommendation of the Council’s statutory officer (the Chief Officer – Financial Services) that the Budget proposals for 2021/22 are robust and that the proposed level of reserves is adequate, as set out at Section 12 of the submitted report;

 

(b)  That subject to making those specific corrections as detailed above, Executive Board recommends to Council the adoption of the following:-

 

(i)  That the revenue budget for 2021/22 totalling £435.3m be approved. This means that the Leeds element of the Council Tax for 2021/22 will increase by 1.99% plus the Adult Social Care precept of 3%. This excludes the police and fire precepts which will be incorporated into the report to be submitted to Council on the 24th February 2021;

(ii)  That approval be given to grants totalling £69.0k to be allocated to parishes;

(iii)  That approval be given to the strategy at Appendix 9 of the submitted report in respect of the flexible use of capital receipts;

(iv)  That in respect of the Housing Revenue Account, Council be recommended to approve the budget with the following:-

·  An increase of 1.5% (CPI+1%) in dwelling rents;

·  A 30p/wk change in the standing charge for Leeds PIPES (Providing Innovative Pro-Environmental Solutions) as a step towards full cost recovery;

·  A 1.1% RPI increase in charges for all other District Heating schemes;

·  The service charges for low/medium and multi-storey flats being increased by RPI of 1.1%;

·  The charge for tenants who benefit from the sheltered support service being increased to £15.14 per week to reflect full cost recovery. The charge being eligible for Housing Benefit;

·  The subsidy for tenants who are not eligible for benefits but receive the sheltered support service being set at £3.14 per week; Therefore the amount payable by these tenants will increase from £10 per week to £12 per week;

·  That subject to consultation, a Retirement Life charge be introduced for the provision of additional services linked to communal areas and for communal facilities where they are within a standalone community centre;

·  That whilst a full charge covering communal areas equates to £7.83, it be proposed that for self-payers this charge is initially subsidised and introduced over 3 years. Therefore the subsidy for tenants who are not eligible for benefits but receive the service be set at £3.01 per week meaning the amount payable by these tenants will increase from £3.30 per week to £4.82 per week;

·  That whilst a full charge for stand-alone community centres equates to £3.34, it be proposed that for self-payers this charge is initially subsidised and introduced over 3 years. Therefore the subsidy for tenants who are not eligible for benefits but receive the service be set at £2.04 per week meaning the amount payable by these tenants will be £1.30 per week;

·  Any overall increase to tenants in respect of rents, service and sheltered support who are ‘self-payers’ being no more than £3.25 per week.

 

(v)  That in respect of the Schools Budget, approval be given to the High Needs Block budget for 2021/22, as set out in paragraph 3.4.7 of the Schools Budget Report as detailed at Appendix 8 to the submitted report.

 

(c)  That the Executive Board’s thanks be conveyed to Scrutiny Boards for the comments and observations made as part of Scrutiny’s consideration of the Council’s proposed Budget;

 

(d)  That agreement be given to the recommendations in the two ‘Service Review’ proposals, as detailed at Appendix 3 to the submitted report, and that  consultation commences, with it being noted that decisions to give effect to such proposals shall be taken by the relevant Director or Chief Officer, following the consultation period, in accordance with the Officer delegation scheme (Executive functions) save where the Leader, relevant portfolio holder or Director considers that the matter should be referred to Executive Board for consideration.

 

(B)  Capital Programme Update 2021 – 2025

 

RESOLVED –

(a)  That Executive Board recommends to Council:-

(i)  the approval of the Capital Programme for 2021-2025, totalling £1,842.2m, including the revised projected position for 2020/21, as presented in Appendix A to the submitted report;

(ii)  the approval of the MRP policy statement for 2021/22, as set out in Appendix C to the submitted report;and

(iii)  the approval of the Capital and Investment Strategy, as set out in Appendix D to the submitted report.

 

(b)  That Executive Board approval be given to the following net injections totalling £91.0m into the Capital Programme, as set out in Appendix A (iii) to the submitted report:

·  £43.0m of annual programme injections and £15.2m of major programme injections as listed at Appendix A(iv) of the submitted report;

·  £4.7m of Community Infrastructure Levy (CIL) Strategic Fund monies; and

·  £121.2m of other injections, primarily relating to the roll forward of the HRA Programme, annual capital grant allocations, departmental borrowing injections and other secured external funding;

·  £93.1m of budget reductions as listed at Appendix A(v) of the submitted report.

 

(c)  That it be noted that the above resolutions to inject net funding of £91.0m will be implemented by the Chief Officer (Financial Services).

 

(C)  Treasury Management Strategy 2021/2022

Responding to a Member’s enquiry, the Board was provided with further information on how CIPFA’s prudential code had been taken into consideration in respect of the Council’s Capital and Investment Strategy, with assurance being provided that the code did not present any specific concerns for the Authority.

 

Regarding the ongoing actions in respect of Barclays Bank, responding to a Member’s enquiry, officers undertook to provide the Member in question with a separate briefing on this issue.

 

RESOLVED –

(a)  That the Treasury Strategy for 2021/22, as set out in Section 3.3 of the submitted report be approved by Executive Board, and that the review of the 2020/21 strategy and operations, as set out in Sections 3.1 and 3.2, be noted;

 

(b)  That full Council be recommended to set the borrowing limits for 2020/21, 2021/22, 2022/23 and 2023/24, as detailed in Section 3.4 of the submitted report and to note the changes to both the Operational Boundary and the Authorised limits;

 

(c)  That full Council be recommended to set the Treasury Management indicators for 2020/21, 2021/22, 2022/23 and 2023/24, as detailed in Section 3.5 of the submitted report;

 

(d)  That full Council be recommended to set the investment limits for 2020/21, 2021/22, 2022/23 and 2023/24 as detailed in Section 3.6 of the submitted report.

(The matters referred to in Minute Nos. 116 (A)(a) – 116(A)(c) (Revenue Budget and Council Tax); 116(B)(a)(i) – 116(B)(a)(iii) (Capital Programme) and 116(C)(b) – 116(C)(d) (Treasury Management Strategy), given that they were decisions being made in accordance with the Budget and Policy Framework Procedure Rules, were not eligible for Call In)

 

(Under the provisions of Council Procedure Rule 16.5, Councillor A Carter required it to be recorded that he abstained from voting on all of the decisions referred to within this minute, whilst Councillor Golton required it to be recorded that he abstained from voting on the decisions referred to within Minute No. 116(A) and 116(B))

 

(As part of the discussion on this report, although not a declaration of a Disclosable Pecuniary Interest, Councillor Golton drew the Board’s attention to the fact that he was a candidate in the forthcoming West Yorkshire Mayoral Elections)


15/02/2021 - Blood Pressure Wise Project ref: 52750    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 15/02/2021

Effective from:

Decision:

The Director of Public Health authorised the Consultant in Public Health to enter into a 12 month contractual agreement with Leeds Community Healthcare (LCH) to continue delivery of the Blood Pressure Wise programme without entering into a competitive tender process due to the unique delivery model (undertaken within the pilot) and clinical pathway in place. The contract shall commence on 1st April 2021 for the total sum up to a value of £40.000.00
This decision is guided by the relevant extract from the Contracts Procedure Rules (CPRs) as below-
8.3 Where the relevant Chief Officer considers there is genuinely no competition such that only a particular organisation or provider can meet the Council’s specific requirements (e.g. when commissioning a unique product or service) a waiver of CPRs 8.1 and 8.2 need not be obtained. However, the lack of competition must be formally evidenced in writing and approved by the relevant Chief Officer as part of a Delegated Decision before the contract is entered into.

Wards affected: (All Wards);

Lead officer: Carl Mackie


15/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52749    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 15/02/2021

Effective from:

Decision:

The Director of Adults and Health approved the utilisation of the 12 month extension available within the contract with HF Trust Limited for the provision of the Keeping in Touch project, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £80,894.00.

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - Extension of contract for a two year period with Care & Repair (Leeds) for the Home Plus (Leeds) Service (DN319428) in accordance with Contracts Procedure Rule 21.1 (contract extensions) ref: 52748    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Public Health approved an extension of two years to the existing contract with Care & Repair (Leeds) for the Home Plus (Leeds) Service, with effect from 1st October 2021 and to the value of £570,367 per annum; a total of £1,140,734 over the two year extension period.

Wards affected: (All Wards);

Lead officer: Susan Skinner


12/02/2021 - Contract Awards for Scrap Metal and Waste Electrical and Electronic Equipement (WEEE) for Leeds City Council and Bradford Metropolitan District Council ref: 52747    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 12/02/2021

Effective from:

Decision:

The Chief Officer for Environmental Services approves the award of the LCC contracts detailed to Sims Group UK and WEEELink Ltd.
The contracts will run from 1st March 2021 – 28th February 2025 with the exception of Lot 1B which wont commence until 1st July 2022 but will co terminate on 28th February 2025. There is an option to extend all contracts for a further 2 x 2 years.
Appendix 1 of the report details the value for each Lot. The estimated income across all Lots is £4.6 million for the duration of the contract with an annual income for Leeds City Council estimated at £378K and for Bradford Metropolitan District Council at £197K.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


12/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52746    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adults and Health approved the utilisation of the 12 month extension available within the contract with Connect in the North for the provision of the Through the Maze project, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £76,116.00

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52745    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adultsand Health approved the utilisation of the 12 month extension available within the contract with Advonet for the provision of the LEEP1 project, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £54,711.00.

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52744    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adultsand Health approved the utilisation of the 12 month extension available within the contract with Advonet for the provision of the LEEP1 project, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £54,711.00.

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52743    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adults and Health approved the utilisation of the 12 month extension available within the contract with Hamara Healthy Living Centre for the provision of the HALO project, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £150,990.00.

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52742    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adults and Health approved the utilisation of the 12 month extension available within the contract with Chapeltown CAB for the provision of The Learning Disability Specialist Advice Service, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £57,034.98.

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - Request to seek approval from the Director of Adults and Health to utilise the 12 month extensions available within each of the 6 individual existing contracts with Advonet, Connect in the North, Hamara Healthy Living Centre, Health for All (Leeds) L ref: 52741    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adults and Health approved the utilisation of the 12 month extension available within the contract with Health for All (Leeds) Ltd for the provision of The Bridge project, in accordance with CPR 21.1. This contract extension will commence on 1st April 2021 and expire on 31st March 2022 in the sum of £175,000.00.

Wards affected: (All Wards);

Lead officer: Aidan Smith


12/02/2021 - FN31 – Standard Charges, Contributions, Rates and Allowances 2021/22 ref: 52740    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The proposed standard charges, contributions, rates and allowances for 2021/22 for the Adults and Health Directorate are approved.
The standard charges, contributions, rates and allowances for 2021/22 will be implemented from 1st April 2021 by the Head of Finance, Adults and Health.

Wards affected: (All Wards);

Lead officer: John Crowther


12/02/2021 - To extend the contract with Practice Plus Group (Previously Care UK) for the provision of Social Care in Prisons for 3 years in accordance with Contracts Procedure Rule (CPR) 21.1 (contract extensions) and to vary the contract under CPRS 21.7 to redu ref: 52738    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/02/2021

Effective from:

Decision:

The Director of Adults and Health :
a) Approved the available extension of the Contract with Practice Plus Group for 3 years for the provision of prison social care at HMP Leeds and HMP Wealstun in the total sum of £403,089. The 3 year extension period will run from 1st April 2021 to 31st March 2024.
b) Vary the annual Contract value under CPR 21.7 from £149,292 to £134,363 throughout the extended period of the Contract.

c) It is noted that Aidan Smith, Head of Service Working Age Adults is the officer responsible for the implementation of the extension of this Contract.

Wards affected: (All Wards);

Lead officer: Aidan Smith


11/02/2021 - Care Leavers Service Restructure ref: 52736    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/02/2021

Effective from:

Decision:

The decision to utilise the allocated new burdens funding for the financial year 20/21 and 21/22 to increase capacity in the care leaving service whilst redesigning the staffing structure to ensure better arrangements for management capacity and appropriate allocation of work.

Wards affected: (All Wards);

Lead officer: Joel Hanna


11/02/2021 - Write Off of Former Tenants Rent Arrears ref: 52735    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/02/2021

Effective from:

Decision:

The Director of Resources and Housing approved the Write off irrecoverable Former Tenants Arrears in the sum of £99,997.80 represented by 72 accounts in relation to the citywide accounts

Wards affected: Various;

Lead officer: Jo-Anne Arnett


19/02/2021 - Design & Cost (DCR) and Tender Acceptance Report (TAR) seeking approval of construction works and associated fees associated with phase two works at the former Shakespeare Primary school (now known as the East SILC Roger Cannon Site) to make it suita ref: 52734    Recommendations Approved (subject to call-in)

Request for the Authority to Spend to create up to 68 additional Special Educational Needs and Disabilities (SEND) places for children of secondary school age.

Decision Maker: Director of Children and Families

Decision published: 11/02/2021

Effective from: 27/02/2021

Decision:

The Director of Children and Families:

  I.  In respect of Phase 1 of the conversion works at the East SILC Roger Cannon Site:

a.  Notes that approval to expend £1,046,810.26 was obtained in July 2020 under reference D52120 for works covered under Phase 1.

b.  Notes that the works covered under Phase 1 are now complete and final accounts are being prepared.

  II.  In respect of Phase 2 of the conversion works at the East SILC Roger Cannon Site:

a.  Approves the expenditure of £2,518,237.34 from capital scheme number  32737 / SHA / PH2 BASIC NEED 2019 (as detailed in this report) in respect of capital works and related costs and fees for the Phase 2.

b.  Approves the tender submitted by Investors in the Community (Leeds Schools) Limited in the sum of £2,075,760.54

c.  Approves the deed of variation of the PFI project agreement to be entered into between the City Council and Investors in the Community (Leeds Schools) Limited, noting the pursuant to this deed, the City Council shall pay:

·  £1,599,694.06 in capital costs;

·  Up to £476,066.48 in fees and costs.

·  An increase in the unitary charge payable under the PFI project agreement of £50,770.25 (indexed) per annum.

  together with any other related documents (including without limitation a collateral warranty from M G  Builders (UK) Limited and a new governing body agreement with the Governing Body of the East SILC Roger Cannon Site).

d.  Notes that the capital works for Phase 2 will be delivered by M G Builders (UK) Limited pursuant to a JCT Design & Build Contract 2016 with Investors in the Community (Leeds Schools) Limited.

  III.  Notes that upon completion of the works covered under Phase 2, the East SILC Roger Cannon Site will be able to accommodate up to 100 secondary school age children with SEND

  IV.  Notes that the scheme will be funded from the Learning Places Programme fund.

Notes that the officers responsible for implementation are the Head of Service Learning Systems (Children and Families) and the Head of Programmes and Projects (City Development).

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Imtiaz Hasan


19/02/2021 - Green Homes Grant Local Authority Delivery Phase 1b ref: 52733    

To accept a grant offer from the government’s Green Homes Grant Local Authority Delivery phase 1b fund and enter into a memorandum of understanding with the government. The MoU will commit the council to undertaking energy efficiency improvements to 305 predominantly system built privately owned properties with household income under £30,000 to be delivered by 30 September 2021.

Decision Maker: Director of Resources and Housing

Decision published: 11/02/2021

Effective from: 19/02/2021

Decision:

The Director of Resources and Housing:

a)  Approved Leeds City Council entering into a grant agreement with the Department for Business, Energy and Industrial Strategy to draw down and spend the £2,678,578 Green Homes Grant Local Authority Delivery funding on energy efficiency improvements to housing in the Leeds area.

b)  Authorised total expenditure of £2,819,243 split between:

a.  Energy efficiency improvements in private sector homes (£2,703,043) within our Energy Efficiency Programme in the general fund

b.  Administrative and marketing costs for the private sector scheme (£116,200) within the Sustainable Energy and Air Quality Team budget.

c)  Approved placing an order with Engie through the existing Better Homes Yorkshire framework for this work.

d)  Approved the request to exemot this decision from call in.

Wards affected: Various;

Lead officer: Tom Cowen


19/02/2021 - Approval to administer the Waking Watch Relief Fund in Leeds ref: 52731    

To approve the administration of the Government’s Waking Watch Fund by the Council.

 The Council has received a grant of £693k to support the removal of waking watches by the provision of additional fire alarm systems

The Council need to approve of both the criteria by which funding will be award to affected blocks, the signing of  the memorandum of understanding and the permission to spend £693K.

Decision Maker: Director of Resources and Housing

Decision published: 11/02/2021

Effective from: 19/02/2021

Decision:

The Director of Resources and Housing:

a)  approved the administration of the WWRF for Leeds as per the Government criteria and prospectus

b)  approved spend of the grant up to £693k

c)  agreed the memorandum of understanding

d)  waived the right to call for this decision for the reasons set out at 4.5.1.

Wards affected: (All Wards);

Lead officer: Mark Ireland


19/02/2021 - Cooperation Agreement to utilise Leeds Teaching Hospital Trust for Security Services at Merrion House and Compton Road One Stop Centre ref: 52732    

To advise the Director of Resources and Housing that CEL Facilities Management will be developing and commencing a cooperation agreement with Leeds Teaching Hospital Trust.  This will replace the current SLA for security services and establish an agreement to deliver the provision of heightened security services with SIA accreditation.

Decision Maker: Director of Resources and Housing

Decision published: 11/02/2021

Effective from: 27/02/2021

Decision:

The Director of Resources and Housing approved both the authority to procure and spend for the commencement of developing a cooperative agreement with LTHT to provide the front of house security service at Merrion House and Compton Road One Stop Centre, starting on 1st April 2021 for 3 years with a one year extension option with an annual cost of £336k. The maximum value of the contract if all extensions are used is £1.34m.

Lead officer: Richard Jackson


10/02/2021 - Report to seek the authority to commence a procurement exercise to appoint a contractor to deliver heat pump schemes across a number of council sites ref: 52730    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/02/2021

Effective from:

Decision:

The Chief Officer for Sustainable Energy and Air Quality:
a) Approved the proposed procurement of an external contractor for these specialist works via a direct award, under a competitively procured framework called Procurement for Housing (PFH) utilising Lot:
I. Air Source Heat Pump
b) Noted the maximum value for works falling under this procurement will be £15m. The capital required will be provided by central government grant funding. The capital works falling under this procurement exercise will commence in February 2021 and be completed by September 2021.
c) Noted that maintenance of the assets installed as part of these works will be provided by Leeds Building Services.

Wards affected: (All Wards);

Lead officer: James Hulme


10/02/2021 - Authority to procure a contract for the provision of Cavity Wall and Loft Insulation Works (including EPCs) to Council housing stock ref: 52727    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/02/2021

Effective from: 10/02/2021

Decision:

a) The Director of Resources and Housing noted the contents of this report and approved the proposed procurement strategy to invite competitive tenders from Constructionline to enable delivery of Cavity Wall and Loft Insulation Works
b) The Director of Resources and Housing noted the proposed contract will be for 3 years, with the option to extend for a further 12 months. The proposal is to appoint a single contractor with a contract value of up to £120,000 per annum, leading to a potential contract value up to £480,000 if the extension is utilised.

Wards affected: (All Wards);

Lead officer: Paul Rounding


18/02/2021 - Telecare Transition from Analogue to Digital ref: 52729    

Capital approval for £1.6m for the digital switch over cost was approved in March 2019. This includes start-up cost of replacing the analogue ARC as well as the replacement of the Telecare equipment installed in customers’ homes.

By 2025 the UK analogue telephony services will be switched off as the UK’s telecommunications infrastructure is upgraded to digital connectivity. The UK will crease to use traditional analogue phone lines and will be replaced by digital networks using internet protocols (IP). From 2020 there will be no analogue line installed in the UK.

The Director of Adults and Health is requested to approve authority to spend capital expenditure of £500k for the transition from analogue to digital for the Leeds Telecare Service to be spent in 2021/22 budget.

 

The annual expenditure on the Telecare transition from analogue to digital is £500,000.00 in £500,000.00 in years 2 and 3, 2021/22 and 2022/23.

Decision Maker: Director of Adults and Health

Decision published: 10/02/2021

Effective from: 26/02/2021

Decision:

The Director of Adults and Health approved authority to spend capital expenditure of £500k for the transition from analogue to digital for the Leeds Telecare Service to be spent in 2021/22 budget.

 

Wards affected: (All Wards);

Lead officer: Katie Cunningham


18/02/2021 - Design and Cost - Telecare Equipment for the Leeds Telecare Service 2021/22 - Scheme 33088 ref: 52728    For Determination

To seek authority to spend the capital expenditure of £600k on telecare equipment for the Leeds Tele Care Service for 2021/22 in accordance with financial procedure rules.

 

 

Decision Maker: Director of Adults and Health

Decision published: 10/02/2021

Effective from: 26/02/2021

Decision:

The Director of Adults and Health approved the authority to spend capital expenditure of £600k for equipment for the Leeds Telecare Service to be spent in 2021/22 budget

 

Wards affected: (All Wards);

Lead officer: Katie Cunningham


17/02/2021 - DN515242 - Procurement Strategy Report in connection with the supply of Domestic Heating Materials to support the delivery of gas servicing contracts ref: 52726    

Seeking approval to call off from a third party framework to direct award to a single supplier for a contract commencing 01/04/21. This will provide Class 1 domestic heating materials (including boilers, valves, radiators etc.).

This will replace the current contract (DN217570) which is due to expire on 31/03/21. The value will be over £500k so a key decision (approx. £3-4 million per annum). The contract length will be 2 years plus 2 x optional 12 month extensions (2+1+1) to align with the current Servicing contracts.

Decision Maker: Director of Resources and Housing

Decision published: 09/02/2021

Effective from: 25/02/2021

Decision:

The Director of Resources and Housing noted the contents of this report and approved the recommended procurement route of a direct call-off to Plumbing Trade Supplies / City Plumbing Supplies (PTS/CPS) using Lot 1 of the Procure Plus framework for the Domestic Heating – Materials Provision. The proposed contract will have a value of £4 million per annum for 2 years, with the option to extend for a further 2 x 12 months, leading to a potential total value of £16 million if both extensions are utilised.

Wards affected: (All Wards);

Lead officer: Adam Crampton


16/02/2021 - Approval to receive grant income up to £1,181,000 from the DfE 21/22 for the Step Up to Social work programme and award a contract to the University of Salford ref: 52723    Recommendations Approved

Leeds City Council Children and Families to receive grant income up to £1,181,000 from the DfE for the Step Up to Social work programme 21/22. Permission to procure a training provider funded through some of this grant has already been sought.

Decision Maker: Director of Children and Families

Decision published: 08/02/2021

Effective from: 24/02/2021

Decision:

The Director of Children and Families approved the receipt of a grant of £1,181,000 from the Department for Education to fund the Step Up to Social work programme to attract graduates into the Social Work profession. This funding will be allocated to fund the supervision and support for each trainee including a bursary, funds for the procurement of the Higher Education Institution (HEI) and additional monies for the administration of the partnership and HEI.

 

The award of a 25 month contract with the University of Salford to the value of £340,000 from 1st March 2021 to delvier the Step Up to Social work programme has also been approved by the Director of Children and Families

 

Wards affected: (All Wards);

Lead officer: Julie Devonald


16/02/2021 - Approval to adopt a new Cluster funding formula and to enter into a co-operation agreement with Clusters in respect of the Council funding to Clusters ref: 52724    Recommendations Approved

Leeds City Council (LCC) Children & Families have been undertaking a review of clusters. The purpose of the review is to build on the strengths already in place in clusters and to ensure a greater level of consistency of approach and clarity of shared expectations to ensure a high quality needs led city wide consistent approach to offering Early Help at a local level.

 

The delegated decision is required to:

1)  Approve the revised funding formula to be used to distribute the LA contribution to clusters.

2)  Provide approval for the LA to enter into co-operation agreements with clusters in respect of the LA funding contribution to clusters.

 

Decision Maker: Director of Children and Families

Decision published: 08/02/2021

Effective from: 24/02/2021

Decision:

The Director, Children and Families approved the implementation of a new funding formula to allocate the £780,830 p/a budget to school clusters.

 

The decision is a key decision, subject to call in, to enter into a 12 month co-operation agreement with each of the 21 clusters from 1st April 2021 based on the new funding formula, with the option to extend for a further two twelve month periods up to a total potential value of £2,342,490.

 

Wards affected: (All Wards);

Lead officer: Victoria Gabriel


15/02/2021 - Reallocation of Clean Air Funding (CAF) to provide financial support to sectors affected by the Clean Air Zone (CAZ) proposals ref: 52718    

To seek approval from the Director of Resources and Housing on the reallocation of unspent Clean Air Funding (£5.57m), specifically, to note the extension of existing grant packages and the creation of a new financial support scheme (free licensing) for the Taxi and Private Hire sector.  This approval is sought to ensure compliance with the Council’s constitution with regard to repurposing these Government allocated funds.

Decision Maker: Director of Resources and Housing

Decision published: 05/02/2021

Effective from: 23/02/2021

Decision:

The Director of Resources and Housing:

  • Approved repurposing of £1.8m from the discontinued loan scheme to free licensing grant scheme and also note the SLA that is in place between services to govern management of the scheme.
  • Noted that £1.92m has been allocated to continue taxi and private hire transitional grants, with the widening of the scheme to Wheelchair Accessible Vehicles (WAVs) and payment uplift to support licensing costs.
  • Noted the large vehicle scheme retains £1.22m capital for the processing of the remaining applications. 

·  Noted that £0.627m is retained for miscellaneous administration costs (ongoing communications, operational management and associated costs of discharging funds and managing risk).

·  Noted that any unspent funding from the £5.57m is to be returned to Central Government.

Wards affected: (All Wards);

Lead officer: Claire Dalton Nobbs


15/02/2021 - DN448149 Authority to procure multi-trade contractors to support LBS with housing repairs, voids and maintenance in South and East Leeds ref: 52719    

Approval needed to undertake procurement of multitrade contractors to support LBS with delivery of responsive repairs, voids and maintenance to domestic properties.

The contract will be for an initial term of 4 years with the option to extend for 4 x 12 month periods. We will be looking to appoint a maximum of 6 contractors within 6 lots.

Decision Maker: Director of Resources and Housing

Decision published: 05/02/2021

Effective from: 23/02/2021

Decision:

The Director of Resources & Housing approved an above threshold restricted procedure to establish a contract of up to 7 contractors, valued at £3 million per annum, starting on 1st July 2021 for a term of 4 years, with the option to extend for 4 x 12 months. The maximum value of the contract if all extensions are used is £24,000,000.

Wards affected: Various;

Lead officer: Craig Simpson


10/02/2021 - Local school funding formula 2021/22 for maintained schools and academies ref: 52706    Recommendations Approved

The council is responsible for deciding on a local schools funding formula for 2021/22, in order to distribute the Schools Block funding of the Dedicated Schools Grant (DSG) to all maintained schools and academies for their pre-16 pupils.

Decision Maker: Director of Children and Families

Decision published: 02/02/2021

Effective from: 18/02/2021

Decision:

In the absence of the Director of Children and Families, the Chief Officer, Resources and Strategy approved the schools funding formula for 2021/22.

 

Wards affected: (All Wards);

Lead officer: Lucie McAulay