Decisions

Details of officer decisions relating to planning applications.

Decisions published

27/03/2020 - Healthy Holidays Programme Funding to Leeds Community Foundation ref: 50721    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 27/03/2020

Effective from:

Decision:

The Director of Communities and Environment agreed allocation of £100,000 from the Social Inclusion Fund to be paid to Leeds Community Foundation for the 2020 Healthy Holidays programme as agreed at Corporate Leadership Team in November 2019. A further £50,000 will also be allocated from the Childrens and Families Directorate (separate DDN). Due to the emerging issue and impact of the Coronavirus, it will not be possible for the programme to be delivered on the same model seen in 2018 and 2019. It is recommended that the requested funding be authorised, with additional authorisation for delivery to be amended as required.

The Director of Children & Families agreed allocation of £50,000 to be paid to Leeds Community Foundation for the 2020 Healthy Holidays programme as agreed at Corporate Leadership Team in November 2019. A further £100,000 will also be allocated from the Communities and Environment Directorate (separate DDN). Due to the emerging issue and impact of the Coronavirus, it will not be possible for the programme to be delivered on the same model seen in 2018 and 2019. It is recommended that the requested funding be authorised, with additional authorisation for delivery to be amended as required.

Wards affected: (All Wards);

Lead officer: Amy Porter


27/03/2020 - Request to utilise regulation 32(2)(c) under the Public Contract Regulations 2015 on behalf of Covid-19 – Securing ‘step down’ care home bed capacity through block purchasing arrangements ref: 50719    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 27/03/2020

Effective from:

Decision:

The Director of Adults and Health granted authority for approximately 60 beds to be commissioned under block purchasing arrangements with immediate effect, for a period of three months at an estimated cost of £468k.

Wards affected: (All Wards);

Lead officer: Caroline Baria


27/03/2020 - Locality Working – update on progress and key developments in 2019 ref: 50716    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 27/03/2020

Effective from:

Decision:

The Director of Communities & Environment considered the content of the report and agreed the following recommendations:
1. Note the positive comments of the Environment, Housing and Communities Scrutiny Board on the strong progress made to date.
2. Request that the Executive Member for Communities work with the Chair of the Environment, Housing and Communities Scrutiny Board to consider the engagement of other scrutiny boards in the work.
3. Request the Director of Communities and Environment and the Director of Housing and Resources consider the implications of the work to date for organisational development in the council.
4. Request that the Directors of Communities and Environment, Housing and Resources, and City Development consider the implications of the progress to date for further improving the connectivity of the city’s most disadvantaged neighbourhoods to economic opportunities and aligning capital investment programmes.

Wards affected: (All Wards);

Lead officer: Alison Szustakowski


27/03/2020 - Request to approve a contract extension of up to 12 months in accordance with Contracts Procedure Rule 21.1 with Aspire Services (Leeds) Ltd for the Learning Disability Community Support Service (D42104) ref: 50715    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 27/03/2020

Effective from:

Decision:

The Director of Adults & Health approved the available contract extension of up to 12 months for the existing Learning Disability Community Support Service with Aspire Services (Leeds) Ltd with effect from 1st August 2020, in accordance with Contracts Procedure Rule 21.1.

The Director of Adults & Health notes that a full service review process is underway for the whole Aspire contract, the findings and recommendations of which will continue to be presented to the Learning Disability Service Review Board and the Directorate Leadership Team. This review is being carried out alongside a wider review of all learning disability commissioned day opportunities and respite services.

Wards affected: (All Wards);

Lead officer: Aidan Smith


27/03/2020 - Disability Equality Improvement Work ref: 50714    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 27/03/2020

Effective from:

Decision:

The Director of Communities & Environment:

a) Noted the current and ongoing work undertaken across the council to support disabled people and to make services disability accessible.
b) Endorsed the continuation of the council’s approach to tackling disability inequality and improving disability inclusion.
c) Endorsed work to develop a cross council action plan on Disability Equality with an annual progress report to be considered by Executive Board in March 2021.
Responsibility for the recommendations and the development of the Disability Equality Action Plan will rest with the Director of Communities and Environment.

Wards affected: (All Wards);

Lead officer: Lelir Yeung


06/04/2020 - Annual Fee Review for Externally Commissioned Adult Care Services - 2020-2021 ref: 50718    

The Director of Adults and Health will be recommended to approve the fee uplifts for externally commissioned home care services, care homes, extra care services, shared lives and uplifts for direct payments together with approving the process of individual fee negotiations with providers of services for working age adults.

Decision Maker: Director of Adults and Health

Decision published: 27/03/2020

Effective from: 15/04/2020

Wards affected: (All Wards);

Lead officer: Mark Phillott


06/04/2020 - Telecare Transition from Analogue to Digital ref: 50713    

The Director of Adults and Health approved the authority to spend capital expenditure of £600k for the transition from analogue to digital for the Leeds Telecare Service to be spent in 2020/21 budget. Any further expenditure will only be incurred however once financial questions around ongoing revenue costs have been resolved and technical capabilities of the technology are fully understood.

 

Decision Maker: Director of Adults and Health

Decision published: 27/03/2020

Effective from: 15/04/2020

Decision:

The Director of Adults and Health approved the authority to spend capital expenditure of £600k for the transition from analogue to digital for the Leeds Telecare Service to be spent in 2020/21 budget. Any further expenditure will only be incurred however once financial questions around ongoing revenue costs have been resolved and technical capabilities of the technology are fully understood.

 

Wards affected: (All Wards);

Lead officer: Liz Ward


06/04/2020 - Third Sector Mental Health Review & Recommissioning - Community Links, Touchstone, & Catholic Care - Request to extend existing contracts & award new contracts up to 31 March 2022 ref: 50717    

To extend existing contracts and then award new contracts up to 31 March 2022 to:

·  Community Links Oakwood Hall

·  Touchstone Community Support Team

·  Community Links Rose Villa/The Maltings

 Catholic Care Foundry Mill.

 

Decision Maker: Director of Adults and Health

Decision published: 27/03/2020

Effective from: 16/04/2020

Decision:

The Director of Adults and Health approved the following:

a)  To undertake a direct award of a contract utilising the Negotiated Procedure without Prior Publication of a notice under Regulation 32 of the Public Contracts Regulations 2015 to Community Links (Northern) Ltd. in respect of the Oakwood Hall service on the basis that competition is absent due to technical reasons.  If the procurement process utilising Regulation 32 is successful and Community Links (Northern) Ltd. becomes the preferred provider to deliver this service, then the intention is to bring a further report to Delegated Decision Panel in April 2020 to seek approval to award a 22 month contract in the sum of £914,723.  The contract shall commence on 1 June 2020 and expire on 31 March 2022 in order that it remains co-terminus with the other mental health contracts referred to in this report. This subsequent decision will be a Significant Operational Decision as it is linked to this decision and will be made as a consequence of it.

b)  Waive Contract Procedure Rules 9.1 and 9.2 and award a contract to Touchstone-Leeds (for the Community Support Team service) in the sum of £369,365. The contract shall commence on the 1 June 2020 and expire on the 31 March 2022.

c)  In accordance with Contract Procedure Rules 21.1 and 21.2 extend the existing contract with Community Links (Northern) Ltd. (for the Rose Villa/The Maltings services) in the sum of £105,773. The extension shall commence on the 1 August 2020 and expire on the 31 January 2021.

d)  In accordance with Contract Procedure Rules 21.1 and 21.2 extend the existing contract with Catholic Care (Diocese of Leeds) (for the Foundry Mill service) in the sum of £17,173. The extension shall commence on the 1 August 2020 and expire on the 31 January 2021.

e)  Waive Contract Procedure Rules 9.1 and 9.2 and award a contract to Community Links (Northern) Ltd. (for the Rose Villa/The Maltings services) in the sum of £246,804. The contract shall commence on the 1 February 2021 and expire on the 31 March 2022.

f)  Waive Contract Procedure Rules 8.1 and 8.2 and award a contract to Catholic Care (Diocese of Leeds) (for the Foundry Mill service) in the sum of £40,069. The contract shall commence on the 1 February 2021 and expire on the 31 March 2022.

Additionally, that the Director of Adults and Health notes that the contracts for Oakwood Hall and the Community Support Team are funded by Adults and Health. The contracts for Rose Villa/The Maltings and Foundry Mill are funded by Resources and Housing. The Director of Resources and Housing has agreed that the Director of Adults and Health can take the required decisions for the contracts funded by Resources and Housing.  The respective extensions and interim contracts will be based on existing contract rates with no uplifts.

 

Wards affected: (All Wards);

Lead officer: Eleanor Hastwell


03/04/2020 - Leeds Falls Prevention Programme: funding to continue Strength and Balance groups across the city ref: 50711    

Public Health (Adults and Health) working with partners within the Falls Steering Group has successfully secured funding to continue the falls prevention programme which is currently funded and evaluated through the Improved Better Care Fund (iBCF).  The funding from Leeds Clinical Commissioning Group (CCG) has been secured on a recurrent basis.

Gain authority to receive the funding from Leeds CCG and spend it on the provision of 20 week strength and balance programmes for people who are at risk of or who have had a fall.  The programmes will be delivered by Active Leeds (City Development, Leeds City Council) 

Decision Maker: Director of Adults and Health

Decision published: 26/03/2020

Effective from: 11/04/2020

Decision:

The Director of Adults and Health noted the contents of this report and approved the following:

 

Public Health (Adults and Health) to receive funding from Leeds CCG to a value of £200,000 per annum on a recurrent basis.

 

Continue and enhance the 20 week strength and balance programmes for people who are at risk of or who have had a fall

 

Maintain the existing quality assurance model for falls prevention and water based strength and balance courses. 

 

Active Leeds (City Development) will deliver these programmes on behalf of the council via a Service Level Agreement with Public Health. A project brief and monitoring arrangements will be developed as part of this.

 

Wards affected: (All Wards);

Lead officer: Elizabeth Messenger


03/04/2020 - Tender and Award for the Supply of Community Equipment ref: 50709    

To approve the permission to go out to tender for the supply of community equipment for adults and children and award of the contract following the procurement process.

Decision Maker: Director of Adults and Health

Decision published: 26/03/2020

Effective from: 11/04/2020

Decision:

The Director of Adults and Health:

 

  • Approved the undertaking of a procurement exercise to procure a 5 year framework agreement, with an option for the Council to extend the contracts for a period of up to 24 months in any combination for the supply of Community Equipment.

 

  • Implementation discussions will take place with the suppliers once the contract is awarded.

 

  • Agreed that the proposed timescale for implementation is 1st June 2021.

 

  • Agreed that the Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation.

 

Wards affected: (All Wards);

Lead officer: Liz Ward


26/03/2020 - Forming the Leeds District Heating PipeCo Limited (SPV) for Phase 2 of Leeds PIPES DHN and contracting with Vital Energi and Arup ref: 50706    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 26/03/2020

Effective from:

Decision:

The Director of Resources and Housing:
a) Approved the establishment of the Leeds District Heating PipeCo Limited SPV on the terms set out in this report and its appendices and request Addleshaw Goddard to enact that decision.
b) Ensured all agreements and documents are to be executed, signed and despatched in accordance with the governance arrangements of Leeds City Council including the constitution and sub-delegations schemes.
c) Noted that the grant offer is £50k lower than our application and therefore increase the supported prudential borrowing to £3.243m.
d) Approved the award of a NEC3 option A contract to Vital Energi Utilities Limited for the phase 2 works, based on a minor variation of the existing Design and Build contract for phase 1, with a value of £4.952m.
e) Gave permission to immediately novate the phase 2 contract with Vital Energi to the Leeds District Heating PipeCo Limited SPV once established and to sell the partially complete network to the SPV at cost plus VAT and to provide a PCG to the benefit of Vital Energi guaranteeing the SPV’s performance under the novated contract, and grant authority to the Chief Officer, Sustainable Energy and Air Quality to enter into all other agreements required to give effect to this decision.
f) Agreed to passport the full grant value of £2.439m to the Leeds District Heating PipeCo Limited SPV once received, with no mark up or deductions, and through a funding agreement require the SPV to meet the terms of the HNIP grant agreement.
g) Agreed that the council will loan the SPV £2.9m at 4.94% fixed at the point leant over 38 years, the minimum state aid compliant rate, in consultation with the Section 151 officer.
h) Agreed to pay the SPV an annual use of system charge of £200,000 indexed for the right to transport heat through the SPVs district heating network.
i) Approved the award of a contract to Ove Arup and Partners Ltd to provide NEC3 PM and supervisor services during the construction of phase 2, based on a minor variation of the District Heating Project – Project Manager and Supervisor Services contract, with a value of £100k.
j) Agreed to immediately novate the phase 2 contract with Ove Arup and Partners Ltd to the Leeds District Heating PipeCo Limited SPV once established and grant authority to the Chief Officer, Sustainable Energy and Air Quality to enter into all other agreements required to give effect to this decision.
k) Agreed to add the Leeds District Heating PipeCo Limited to the council’s employer’s liability insurance and public liability insurance.
l) Agreed the SPV should use the council’s bank account, with appropriate FMS separation, subject to HMRC approval and to cashflow losses in the early years up to an estimated £1.5m, prior to the SPV turning a profit.
m) Enact the April 2019 Exec Board report decision to connect the Town Hall, Civic Hall, Museum, St George House and Library/Art Gallery to the district heating network via the phase 1 contract with Vital, at a cost of £344k to be funded by general fund prudential borrowing.
n) Noted that any construction cost overruns will be funded via increased council lending to the SPV supported by an increased service charge and to take this decision in consultation with the Section 151 officer.

Wards affected: Little London and Woodhouse;

Lead officer: George Munson


26/03/2020 - Disposal of the Lisbon Street Site, Leeds ref: 50704    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 26/03/2020

Effective from:

Decision:

The Director of City Development:

i) Approved the selection of the preferred and reserve bids as identified in 5.1 of the confidential appendix 2 to the report and rejected the remaining shortlisted bids;

ii) Requested that officers progress negotiations with the preferred bidder to agree detailed heads of terms, on the basis of the offer received and enter into a suitable legal agreement;

iii) Agreed to approve any amendment to the heads of terms relating to the offer and/or revert to the reserve bidder, in consultation with the Executive Member for Resources.

Wards affected: Little London and Woodhouse;

Lead officer: Paul Fleming


03/04/2020 - Tender and Award for the Supply of Telecare Equipment ref: 50710    

To approve the permission to go out to tender for the supply of Telecare equipment and award of the contract following the procurement process

Decision Maker: Director of Adults and Health

Decision published: 26/03/2020

Effective from: 11/04/2020

Decision:

 

The Director of Adults and Health :

 

Approved the authority to undertake a procurement exercise in accordance with Contracts Procedure Rules (CPR) 3.1.6 to procure a 2 year framework agreement for the supply of Telecare Equipment to commence 1st September 2020 until 31st August 2022 with an option for the Council to extend up to a further period of 24 months. 

 

Agreed that implementation discussions will take place with the suppliers once the contract is awarded

 

Agreed the proposed timescale for implementation as 1st September 2020.

 

The Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation.

 

Wards affected: (All Wards);

Lead officer: Liz Ward


03/04/2020 - Design and Cost Report - Telecare Equipment for the Leeds Telecare Service 2020-2021 (Scheme 33089) ref: 50708    

The Director of Adults and Health is requested to approve to spend additional capital expenditure of £150k on telecare equipment for the Leeds Tele Care Service for 2019/20 budget, taking the total expenditure to £729k from £579k. This will be funded by transferring £150k from 2020/21 year leaving spend of £450k on scheme 33089 for 2020/21 in accordance with financial procedure rules.

 

Decision Maker: Director of Adults and Health

Decision published: 26/03/2020

Effective from: 15/04/2020

Decision:

The Director of Adults and Health approved the additional capital expenditure of £150k on telecare equipment for the Leeds Tele Care Service for 2019/20 budget, taking the total expenditure to £729k from £579k. This will be funded by transferring £150k from 2020/21 year leaving spend of £450k on scheme 33089 for 2020/21 in accordance with financial procedure rules.

 

Wards affected: (All Wards);

Lead officer: Liz Ward


25/03/2020 - Waiving of call in for the Council Housing Growth Programme – Off the Shelf New Build Property Acquisitions delegated decision ref: 50703    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 25/03/2020

Effective from:

Decision:

The Director of Resources & Housing approved the retrospective waiver of call in for the ‘Council Housing Growth Programme – Off the Shelf New Build Property Acquisitions’

Wards affected: (All Wards);

Lead officer: Simon Baker


25/03/2020 - Mental Health Strategy ref: 50702    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 25/03/2020

Effective from:

Decision:

The Director of Adults and Health:-

a) Supported the Mental Health Strategy and the associated Delivery Plan.

b) Supported the vision of a collective and unified system-wide approach to mental health and its fit with the Leeds Health and Wellbeing Strategy and Leeds Health and Care Plan.

c) Noted the citizen and wider stakeholder engagement that has informed the development of the strategy and the priorities set out within it.

d) Noted to reflect on work to engage the Leeds business sector as mindful employers.


Wards affected: (All Wards);

Lead officer: Caroline Baria


25/03/2020 - Community Hubs – Update (Scheme No: 32886/000/000) ref: 50701    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 25/03/2020

Effective from:

Decision:

The Director of Communities and Environment:
a) Noted the contents of the report and specifically the progress made on delivering the Community Hubs as part of Phase 1, Phase 2, Phase 3 and the Mobile Community Hub approach.
b) Noted the injection of £2.73m for Phase 3 - Year 3 (2020/21) schemes of the Community Hub programme. The Senior Community Hub Development Manager is responsible for submitting updated business cases for individual Hub schemes which will require authority to spend in line with the current capital approvals process.
c) Noted that a further Phase 3 business case will be submitted by the Senior Community Hub Development Manager around February/March 2021 to request a further injection of funding for the remaining Phase 3 Projects.

Wards affected: (All Wards);

Lead officer: Susan Murray


25/03/2020 - Community Right to Bid Nomination for T.V Harrison Sports Ground, Oldfield Lane, Wortley ref: 50700    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 25/03/2020

Effective from:

Decision:


The Head of Asset Management has declined to add T.V Harrison Sports Playing Field, Oldfield Lane, Wortley to the List of Assets of Community Value and instead add the property to the List of Assets Nominated by Unsuccessful Community Nominations on the basis that the nomination does not meet the criteria laid down in the Localism Act 2011.

Wards affected: Farnley and Wortley;

Lead officer: Wendy Sharman


24/03/2020 - Request to extend award of contract for the provison of Official Food Control Interventions ref: 50698    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 24/03/2020

Effective from:

Decision:

The Chief Officer Elections and Regulatory noted the content of this report and approved the recommendations to award the extension of the contract for the provision of Official Control interventions to Osborne Richardson for a period of 12 months (1st April 2020 to 31st March 2021).

Wards affected: (All Wards);

Lead officer: Scott Higgins


24/03/2020 - Approval to use Contract Procedure Rule 8.3 and award a contract for the provision of a Children’s Centre Management Information System (EISi/Connect +) module. ref: 50693    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 24/03/2020

Effective from:

Decision:

The Chief Digital & Information Officer approved the use of CPR 8.3 to award a contract to Servelec Ltd for the provision of a NEET (Not in Education, Employment or Training) Tracking Duty Information System and Youth Activity (Core +) module plus Support & Maintenance for a three year period, from 23rd March 2020 to 22nd March 2023.
The total cost of the contract will be £71,286.07.

Wards affected: (All Wards);

Lead officer: Moin Patel


24/03/2020 - Report requesting to extend the contract DN 201188 for the supply and fitting of hydraulic hoses. ref: 50692    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 24/03/2020

Effective from:

Decision:

The Chief Officer CEL approves the extension of contract DN201188 for the supply and fitting of hydraulic hoses from 1 st June 2020 and be for a period of 2 years to 31 st May 2022.

Wards affected: (All Wards);

Lead officer: Terry Pycroft


24/03/2020 - Re-Roofing & associated Works 2020/21 Tender Evaluation Report in connection with Framework Call-off for year 3 ref: 50696    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 24/03/2020

Effective from: 24/03/2020

Decision:

The Director of Resources and Housing:
I. Approved the award of contracts following the call-off carried out as a price only mini tender for Re-Roofing and Associated Works 2020/21 (year three of the framework) to the following two contractors:
• A Connolly Limited
• DLP Services (Northern) Limited
II. Noted that this call-off covers the 12 month period 1st April 2020 to 31st March 2021 and the estimated expenditure will be approximately £2.25million split between the 2 contractors.

Wards affected: (All Wards);

Lead officer: Jon Andrews


01/04/2020 - 2020/21 FEEE rates and contracts ref: 50695    Recommendations Approved

Determination of the hourly funding rates for all Free Early Education Entitlement (FEEE) providers.

Decision Maker: Director of Children and Families

Decision published: 24/03/2020

Effective from: 09/04/2020

Decision:

The Director of Children & Families approved the breakdown of the Free Early Education Entitlement for 3 and 4 year olds as follows:

 

£0.17 centrally retained (down £0.01 on 2019-20) 

£0.29 deprivation supplement (same as 2019-20) 

£0.05  SENDIF (up £0.01 on 2019-20)

£4.38 base rate paid to all providers (up £0.08 on 2019-20)

 

The Director of Children & Families approved the entire £5.28 per child per hour paid to the Local Authority in the DSG Early Years grant is paid in full to providers (increase of £0.08 per hour per child on 2019-20).

 

Wards affected: (All Wards);

Lead officer: Rebecca McCormack


01/04/2020 - Design & Cost Report and Tender Acceptance for the Learning Places permanent expansion at Cockburn John Charles Academy School. ref: 50694    Recommendations Approved

The Director of Children’s & Families is requested to approve the extension of the existing dining hall at Cockburn John Charles Academy and associated works in order to provide sufficient school places within the area of need. This work will support an additional 90 pupils split over 2020 and 2021 ahead of a permanent expansion of the PAN to 240 in 2022.

Decision Maker: Director of Children and Families

Decision published: 24/03/2020

Effective from: 09/04/2020

Decision:

The Director of Childrens & Families agreed to:

 

a)  Approve the expenditure of £2,150,924.03 from capital scheme number 33178/JCA/000 for the construction work and associated fees to facilitate a permanent expansion to the PAN of 30 places at Cockburn John Charles Academy. Executive Board approved authority to spend (ATS) based on a provisional sum of £2,278,732 on 18 September 2019 as costs were still being finalised for Phase 2 (ATS included Phase 1 ad Phase 2 works)

 

b)  Authorise acceptance of the tender submitted by Nu Construction Ltd as issued by Investors in the Community (Leeds Schools) Ltd the special purpose vehicle (SPV) responsible for managing the PFI contract, for the sum of £1,421,434,000 inclusive of all design fees, development costs and surveys (associated with Nu Construction Ltd)

 

c)  Approve the implementation of a City Council Change under the PFI contract with Investors in the Community (Leeds Schools) Limited for the works at the Cockburn John Charles Academy School PFI building, and approve the entering in to of any associated documentation including without limitation a deed of variation (if required). 

 

d)  Note this work will attract an annual revenue cost of £42,565.62 which includes additional catering / cleaning staff and the associated ‘life cycling’ as identified in the terms of the existing PFI contract. Of which, the annual revenue costs will be the responsibility of the Academy and charged accordingly.

 

e)  Note that the breakdown of project costs, highlighted in point 1 above, are detailed within section 4.4 of this report.

 

f)  Note the programme dates identified in section 4.4 of this report, in relation to the implementation of this decision. The programme dates represent the critical path for project success and must be adhered to wherever possible. 

 

g)  Note that the officer responsible for implementation is the Head of Projects & Programmes, City Development.

 

h)  Note the negotiations held with solicitors acting on behalf of INVESTORS IN THE COMMUNITY (LEEDS SCHOOLS) LIMITED;

 

i)  Give authority for the deed of variation of the PFI project agreement (the “Deed of Variation”) to be executed and completed between Leeds City Council and Investors in the Community (Leeds Schools) Limited to vary the PFI project agreement to accommodate the Phase 2 dining hall extension works at the Cockburn John Charles Academy, together with any other documentation required to facilitate Phase 2; and

 

j)  Give authority for any other necessary action to be taken to effect the Deed of Variation.

 

Wards affected: Middleton Park;

Lead officer: Adele Robinson


01/04/2020 - Request to approve entering into a cooperation agreement to Leeds Community Healthcare Trust for provision of clinical psychology & speech and language therapy input into the Therapeutic Social Work Team (TSWT) ref: 50697    Recommendations Approved

Leeds City Council (LCC) and Leeds Community Healthcare Trust (LCHT) shall enter into a cooperation agreement with the objective to work co-operatively to provide an integrated Therapeutic Social Work Service (TSWS) to some of the city’s most vulnerable young people.

As part of the cooperation agreement LCH shall provide Clinical Psychologists and a Speech & Language therapy who will be integrated within LCC’s TSWT.

The cooperation agreement will provide structural integration within LCH to ensure interfaces with LCH services under contracts held by LCH with NHS commissioners. These interfaces are underpinned by well-developed pathways, shared information systems, shared infrastructure and consistent clinical supervision and continued professional development. Structural and functional integration ensures a seamless service for C&F accessing a range of health and social services.

 

Decision Maker: Director of Children and Families

Decision published: 24/03/2020

Effective from: 09/04/2020

Decision:

The Director of Children and Families gave approval to enter into a cooperation agreement to Leeds Community Healthcare Trust (LCHT) under the Regulation 12(7) of the Public Contracts Regulations 2015 for provision of clinical psychology & speech and language therapy input into the Therapeutic Social Work Team (TSWT). The total maximum value of the agreement is £579,926

 

The cooperation agreement shall commence on the 1st June 2020. There are two elements to the contract:

a)  Element 1 - LCHT will recruit permanent posts (psychology & SaLT) and the agreement will be for 3 years to expire on the 31st May 2023. The value of this element is £445,552.

b)  Element 2 - LCHT will recruit to a temporary post (psychology) for 12 months to expire initially on 31st May 2021. This element will be reviewed each year with the aim of extending for a further 2 x 12 months; subject to funding being available. The value of this element is £134,374 for the full 3 years. The value for the first year is £44,320.

 

Wards affected: (All Wards);

Lead officer: Helen Stevens


23/03/2020 - Council Housing Growth Programme - Oldfield Lane Site Acquisition – Approval to Spend ref: 50691    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 23/03/2020

Effective from:

Decision:

The Director of Resources and Housing:

a) Authorised the required expenditure to enable the programme to exchange contracts on the subject site at Oldfield Lane, upon the terms detailed in Confidential Appendix A.
These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of either retained Right to Buy receipts or Homes England Grant funding, blended with HRA borrowing.
b) Noted that approval was granted on 20th December 2019 by the Director of City Development for the acquisition for Housing & Resources, in order to facilitate the delivery of new council housing.

Wards affected: Farnley and Wortley;

Lead officer: Katherine Pack-Jagger


20/03/2020 - Waiver of Contract Procedure Rule 8.1 and 8.2 to award a contract to The Key Support Service Ltd to provide access to governors to the ‘The Key for School Governors’ information platform. ref: 50689    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 20/03/2020

Effective from:

Decision:

In respect of the contract to provide access for governing bodies to ‘The Key for School Governors’ platform, the Deputy Director, Learning approved the waiver of Contracts Procedure Rules 8.1 and 8.2 - intermediate value procurement, and award a contract to Key Support Services Ltd in the sum of £43,541 for 11 months from 1st April 2020.

Wards affected: (All Wards);

Lead officer: Kate Sibson


20/03/2020 - Closure of facilities in Culture and Sport in relation to Coronavirus ref: 50690    Recommendations Approved

To agree, due to exceptional circumstances, the full closure to the public of council-run museums, galleries, leisure centres and facilities, and venues in response to Government advice regarding the coronavirus and the postponement of the World Triathlon Series 2020 to a date later in 2020 or to 2021.

Decision Maker: Director of City Development

Decision published: 20/03/2020

Effective from: 20/03/2020

Decision:

The Director of City Development:

  Agreed that, due to exceptional circumstances, on 17th March 2020 the full closure to the public of council-run museums, galleries, leisure centres and facilities, and venues (Leeds Town Hall, Carriageworks Theatre, Pudsey Civic Centre) sites was implemented in response to Government advice regarding the coronavirus.

  Agreed that on 18th March the Council, alongside other partners, agreed to the postponement of the World Triathlon Series 2020 to a date later in 2020 or to 2021.

  Agreed that the decision is exempt from call-in.

Wards affected: (All Wards);

Lead officer: Cluny Macpherson


30/03/2020 - Design and Cost Report in respect of the 2020/21 Children and Families Health & Safety Programme ref: 50688    Recommendations Approved

Key Delegated Decision to approve expenditure over £500k in respect of the 2020/21 Health & Safety Programme.

Decision Maker: Director of Children and Families

Decision published: 20/03/2020

Effective from: 07/04/2020

Decision:

The Director of Children & Families agreed to:

 

a)  Approve the proposal to carry out asbestos, electrical testing and condition survey works and unknown urgent reactive works at Leeds Schools as noted in Section 3 below of this report.

 

b)  Authorise expenditure in the sum of £1,000,000 from capital scheme number 33286/000/000.

 

Wards affected: (All Wards);

Lead officer: Stephen Hoggart


19/03/2020 - Beeston St Luke’s C of E Primary School Expansion Scheme ref: 50687    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 19/03/2020

Effective from:

Decision:

The Chief Officer (Highways & Transportation):

i) noted the contents of the report;

ii) approved the detailed design and implementation of a package of highway works associated with the expansion of Beeston St Luke’s C of E Primary school, as shown on the attached Drawing Nos TM-05-428-CON-01 and TM-05-428-CON-02;

iii) noted the required expenditure of £55,000 made up of £46,000 works costs, £8,000 staff fees and £1,000 legal fees which will be funded from the Children’s Services Learning Places Capital Programme (previously approved); and

iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions and a one-way as shown on the attached drawing no. TM-05-428-CON-02 and to advertise a notices under the provision of Section 23 and Section 90c of the Highways Act 1980 associated with the introduction of a formal pedestrian crossing facility and traffic calming respectively and if no valid objections are received, to make, seal and implement the Traffic Regulation Order and implement the pedestrian crossing facility and traffic calming as advertised.

Wards affected: Beeston and Holbeck;

Lead officer: Kieran Dent


27/03/2020 - Waive CPRs 9.1 & 9.2 - DN199155 - Responsive Drainage Repair & Maintenance - East & North East ref: 50686    For Determination

Waiver CPRs 9.1 & 9.2 – DN199155 Responsive Drainage repair and maintenance for the East & North East of Leeds for a period of 12 months from 1st April 2020 to 31st March 2021.

This will allow Easaway to continue their work while Leeds Building Services look to procure a new contract to cater for their area of responsibility

Decision Maker: Director of Resources and Housing

Decision published: 19/03/2020

Effective from: 04/04/2020

Decision:

The Director of Resources & Housing approved the waiver of Contract Procedure Rules (CPR) 9.1 & 9.2 in order to put in place an interim contract for 12 months with Easaway Draincare UK Ltd T/A Easaway Environmental  for the period 1st April 2020 to 31st March 2021, with an estimated value of £650,000

Wards affected: (All Wards);

Lead officer: Adam Crampton


27/03/2020 - Authority to procure up to 2 contractors for the Manufacture, Supply, Installation and Refurbishment of City Wide Passenger & Goods Lifts ref: 50685    

The Director of Resources and Housing is requested to approve an OJEU procurement process to establish a contract for the Manufacture, Supply, Installation and Refurbishment of Citywide Passenger & Goods Lifts. Works carried out under the current arrangement must be completed by 31st March 2021 however the new contract needs to be established no later than Nov/Dec 2020 to allow for ordering and manufacturing timescales to allow works on the new contract to start from 1st April 2021. The new contract value is approximately £3,000,000 per annum and up to 2 contractors will be appointed for a period of 3years with the option to extend for a further 2x12months. This procurement is required to carry out the next five year phase of the capital plan.

Decision Maker: Director of Resources and Housing

Decision published: 19/03/2020

Effective from: 04/04/2020

Decision:

The Director of Resources & Housing approved an Open OJEU compliant procurement activity to establish a contract for up to 2 suppliers appointed to a 3 year contract with the option to extend for a further 2 x 12 months, value at approximately £3,000,000 per annum with a potential contract value of £15,000,000.

Wards affected: (All Wards);

Lead officer: Craig Simpson


18/03/2020 - Emergency arrangements for sub-delegation of functions in time of large scale staff absence ref: 50684    Recommendations Approved

Decision Maker: Chief Officer (Financial Services)

Decision published: 18/03/2020

Effective from:

Decision:

The Chief Officer Financial Services has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Simon Baker


18/03/2020 - Emergency arrangements for the sub-delegation of functions ref: 50682    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 18/03/2020

Effective from:

Decision:

The Chief Planning Officer has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Kate Sadler


18/03/2020 - Council Housing Growth Programme - Property Buybacks. Property Acquisitions ref: 50681    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 18/03/2020

Effective from:

Decision:

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

Wards affected: Alwoodley; Farnley and Wortley; Morley North; Weetwood;

Lead officer: Wendy Myers


18/03/2020 - West Yorkshire Community Rehabilitation Company (known as ‘Community Payback’) ref: 50680    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 18/03/2020

Effective from:

Decision:

The Chief Officer Housing agreed to a 2020/21 partnership with West Yorkshire Community Rehabilitation Company to the value of £92,250.90.
Permission is agreed in line with Contract Procedure Rules 8.3 reflecting West Yorkshire Community Rehabilitation Company as the only organisation or provider that can meet the Council’s specific requirements.

Wards affected: (All Wards);

Lead officer: Ian Montgomery


18/03/2020 - CITY OF LEEDS TREE PRESERVATION ORDER (NO.9) 2019 (20/22 PRIEST HILL GARDENS, WETHERBY LS22 7UD) ref: 50679    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 18/03/2020

Effective from:

Decision:

The Chief Planning Officer has agreed that the above Tree Preservation Order will be confirmed as per the report of the City Solicitor (Corporate Governance).

Wards affected: Wetherby;

Lead officer: Seamus Corr


26/03/2020 - Waste PFI Decision ref: 50683    

Decision to agree contract variation and settlement of outstanding issues.

Decision Maker: Director of Communities and Environment

Decision published: 18/03/2020

Effective from: 03/04/2020

Decision:

The Director of Communities and Environment:

·  noted the content of this report and

·  approved the implementation of the contract variation, subject to DEFRA approval.

Lead officer: Amanda Pitt


17/03/2020 - Provision of the Artifax Event V4 Room Booking Solution ref: 50678    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 17/03/2020

Effective from:

Decision:

The Chief Officer Culture & Sport, City Development approved a waiver of CPR’s 8.1 and 8.2 and awarded a new contract to Artifax Ltd for the provision of the Artifax Event V4 Room Booking Solution for a period of 3 years from 16/03/2020 to 15/03/2023 with options to extend for two further periods of 12 months.

The total cost of the initial 3 year contract will be £46,148.00:
• Year 1: £24,306 (Implementation, licencing, platform fee, migration and support & maintenance)
• Year 2: 10,921 (Licencing, platform fee, support & maintenance)
• Year 3: 10,921 (Licencing, platform fee, support & maintenance)


Wards affected: (All Wards);

Lead officer: James Ward


17/03/2020 - Emergency arrangements for the sub-delegation of functions ref: 50677    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 17/03/2020

Effective from:

Decision:

The Director has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Kate Sadler


17/03/2020 - Emergency arrangements for sub-delegation of functions in time of large scale staff absence ref: 50674    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 17/03/2020

Effective from:

Decision:

The Chief Executive has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Simon Baker


17/03/2020 - Emergency Arrangements for the Sub-Delegation of Functions ref: 50673    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 17/03/2020

Effective from:

Decision:

The Director of Public Health has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A.

Wards affected: (All Wards);

Lead officer: Victoria Eaton


17/03/2020 - Emergency arrangements for the sub-delegation of functions ref: 50672    Recommendations Approved

Decision Maker: Programme Director SFPC

Decision published: 17/03/2020

Effective from:

Decision:

The Programme Director, Strengthening Families, Protecting Children approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A.

Wards affected: (All Wards);

Lead officer: Lindsay Dewar


17/03/2020 - Emergency arrangements for the sub-delegation of functions ref: 50676    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 17/03/2020

Effective from: 17/03/2020

Decision:

The City Solicitor has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Ruth Bowers


25/03/2020 - Approval for the development of options to reduce flood risk from Meanwood Beck ref: 50671    

To give authority to incur expenditure of £120,000 for a capital scheme to carry out appraisal and develop an Outline Business Case for a flood alleviation scheme at Meanwood Beck, including obtaining the necessary permits and approvals for the scheme.

Decision Maker: Director of City Development

Decision published: 17/03/2020

Effective from: 02/04/2020

Decision:

The Chief Officer (Highways and Transportation);

 

i)  gave authority to incur expenditure of £120,000 for a capital scheme to carry out appraisal and develop an Outline Business Case for a flood alleviation scheme at Meanwood Beck including obtaining the necessary permits and approvals for the scheme; and

ii)  noted that a further report will be submitted for Executive Board review in 2021 to gain approval to submit the Outline Business Case to the Environment Agency and to give authority to incur expenditure for detailed design and construction of the scheme.

Wards affected: Chapel Allerton; Headingley and Hyde Park; Moortown; Weetwood;

Lead officer: Ian McCall


16/03/2020 - Emergency arrangements for sub-delegation of functions in time of large scale staff absence ref: 50670    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 16/03/2020

Effective from:

Decision:

The Director has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Simon Baker


16/03/2020 - Approval of Care Plan over £100k ref: 50667    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 16/03/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £126,699.04 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


16/03/2020 - Approval of Care Plan over £100k ref: 50666    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 16/03/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £123,011.24 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


16/03/2020 - Approval of Care Plan over £100k ref: 50665    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 16/03/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £120,824.03 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


16/03/2020 - Approval of Care Plan over £100k ref: 50663    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 16/03/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £148,252.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


16/03/2020 - Emergency Arrangements for the Sub-Delegation of Functions ref: 50669    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 16/03/2020

Effective from:

Decision:

The Director of Adults and Health has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A.

Wards affected: (All Wards);

Lead officer: Steve Hume


16/03/2020 - Emergency arrangements for sub-delegation of functions in time of large scale officer absence ref: 50668    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 16/03/2020

Effective from: 16/03/2020

Decision:

The Director has approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A

Wards affected: (All Wards);

Lead officer: Simon Baker


19/03/2020 - Emergency arrangements for the sub-delegation of functions ref: 50664    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 16/03/2020

Effective from: 19/03/2020

Decision:

The Director of Children and Families approved amendments to their sub-delegation scheme to add to the absence provisions set out and approved their scheme of sub-delegation as attached at Appendix A.

Wards affected: (All Wards);

Lead officer: Lindsay Dewar


16/03/2020 - Approval of Care Plan over £100k ref: 50662    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 16/03/2020

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £117,490.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


13/03/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital Scheme number 33103 ref: 50661    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2020

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Alwoodley; Morley North; Weetwood;

Lead officer: Diane McPhee


13/03/2020 - Diversion of Public Footpaths from Baileys Lane to Seacroft Crescent and to the rear of Queensview, Seacroft ref: 50660    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 13/03/2020

Effective from:

Decision:

The Natural Environment Manager authorised the City Solicitor:
(a) to make and advertise a Public Path Diversion Order in accordance with Section 257 of the Town and Country Planning Act 1990, in respect of two unrecorded public footpath as shown on the map attached (Background Document A)
and
(b) to confirm the Order, subject to there being no objections or, in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.


Wards affected: Killingbeck and Seacroft;

Lead officer: Claire Tregembo


13/03/2020 - Highway Works Term Contract – Extension to 31 March 2021 ref: 50659    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2020

Effective from:

Decision:

The Chief Officer Highways and Transportation approved the extension of the Highway Works Term Contract with Colas Ltd for 12 months to 31st March 2021 in accordance with the terms and conditions of the contract.
This is a schedule of rates contract with the approx. value of thirteen million pounds.

Wards affected: (All Wards);

Lead officer: Anne Sweeting


13/03/2020 - Section 228 (1) Notice under Highways Act 1980, Butt Lane, Farnley, Leeds, LS12 5FA ref: 50658    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
i) agreed to ensure that all necessary steps are taken under the provisions of Section 228 of the Highways Act 1980 to declare the area of highway shown hatched on Drawing No.1663/108 Rev 1 to be highway maintainable at public expense;
ii) instructed the City Solicitor to prepare and advertise notices under the provisions of Section 228 of the Highways Act 1980 declaring the area of highway shown hatched on the attached Drawing No.1663/108 Rev 1 to be highway maintainable at public expense; and
iii) gave authority to request the City Solicitor to draft and advertise notices under the provisions of Section 228 of the Highways Act 1980 declaring the area of highway shown hatched on Drawing No.1663/108 Rev 1 to be highway maintainable at the public expense. In the event that objections are received from the majority of the owners of the access the City Solicitor be requested to make immediate application to the Magistrates Court for an order overruling the objections.

Wards affected: Farnley and Wortley;

Lead officer: Tammy Wood


13/03/2020 - Section 278 Agreement for Phase 2 Junction Works associated with the Development of circa 501 Dwellings, on land adjacent to Seacroft Hospital and A64 York Road ref: 50657    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation):

i) noted the highway works as outlined in Section 3.1 and indicated on Drawing Number 732406_LCC_HWT_J2_DR_EP_MI_35A shown at Appendix 2 of this report;

ii) approved the adoption of new highway construction on land shaded red on drawing number 732406_LCC_HWT_J2_DR_EP_MI_36 so that it can be added to the Council’s maintenance regime;
iii) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by this Council at the cost of the developer;
iv) gave authority to complete the detailed design, tender and implement the works as set out in Section 3.1;

v) approved the injection of £2,151,212 into the Capital Programme;

vi) gave authority to incur expenditure of £1,954,285 works & statutory undertakers costs and £196,927 staff costs to be fully funded by a section 278 developer contribution;

vii) requested the City Solicitor to advertise a draft Traffic Regulation Order in accordance with the attached Drawing No. 732406 _LCC _HWT _J2 _ DR_EP_TRO_01A and if no valid objections are received to make, seal and implement the order as advertised. A summary of this work is:

• Adjust No Waiting At Any Time restrictions throughout the extents of the scheme to align with the new arrangement of each street.
• 20mph speed limit to new road through housing development.
• Point closure of original Bridle Path junction with A64 York Road.
• Gap closure in central reserve.
• Prohibited U-turn at signals.
• Mandatory right turn at signals.

viii) gave authority to display a notice on site under the provision of Section 23 of the Road Traffic Regulation Act 1984 to advertise the provision of formal crossing facilities as shown on Drawing No. 732406_LCC_HWT_J2_DR_EP _MI_27;

ix) approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on the marked up Drawing No. 732406_LCC_HWT_J2_DR_EP_MI_28A are removed and that following the removal of the designation of footways, that shared cycle/pedestrian designation is assigned under the powers contained under the provisions of Section 65(1) of the Highways Act 1980; and

x) noted the contents of the previous D&C report, approved in May 2016, outlining the proposed highway works associated with western access of the development (Phase 1 Junction).

Wards affected: Killingbeck and Seacroft;

Lead officer: Richard Stewart


13/03/2020 - Approval for the assessment of flood management and remediation work to assets at Sheepscar Beck ref: 50656    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 13/03/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation);

i) gave authority to incur expenditure of £120,000 for a capital scheme to carry out appraisal and develop an Outline Business Case for Capital Maintenance work at Sheepscar Beck including obtaining the necessary permits and approvals for the scheme; and
ii) noted that a further report will be submitted for Highways Board review in 2021 to gain approval to submit the Outline Business Case to the Environment Agency and to give authority to incur expenditure associated with the refurbishment work.

Wards affected: Little London and Woodhouse;

Lead officer: Ian McCall


18/03/2020 - One Adoption West Yorkshire to enter into an agreement with and accept grant funding of £1 million from the Department for Education (DfE) ref: 50648    Recommendations Approved

One Adoption West Yorkshire (OAWY) to enter into an agreement and to accept grant funding from the DfE to undertake recruitment activity on a national and regional scale. To work with other agencies to agree a mechanism for allocating the funds.

Decision Maker: Director of Children and Families

Decision published: 10/03/2020

Effective from: 26/03/2020

Decision:

The Director of Children and Families approved the proposals in this report for the Council to enter into an agreement and accept grant funding from the DfE on behalf of OAWY, such grant funding to be managed by OAWY on behalf of all RAAs for the purpose of undertaking adoption recruitment activity on a national and regional scale, with the Council acting as the lead local authority.

 

Wards affected: (All Wards);

Lead officer: Sarah Johal


26/03/2020 - City Square Public Realm ref: 50705    

Approve the commissioning of a design competition to determine design options for the redesign of City Square.

Decision Maker: Director of City Development

Decision published: 10/03/2020

Effective from: 03/04/2020

Decision:

The Director of City Development:

 

a)  Approved the commissioning of a RIBA led design competition to determine design options for the future redesign of City Square;

b)  Noted that a design brief is to be developed with the Royal Institute of British Architects (RIBA) to support the design competition and be submitted to Executive Board at the appropriate time;

c)  Noted the responsibility to oversee the delivery of the redesign of City Square;

d)  Noted that the outcome of the design competition will be presented to Executive Board for consideration and endorsement of the preferred bidder.

Wards affected: Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Jane Cash


25/03/2020 - Off the shelf/new build property purchases for the Council Housing Growth programme ref: 50699    Recommendations Approved

This decision enables the Council to secure the purchase of new build or off the shelf properties to increase the amount of affordable housing being delivered through the Council Housing Growth programme.

Decision Maker: Director of Resources and Housing

Decision published: 10/03/2020

Effective from: 25/03/2020

Decision:

The Director of Resources & Housing:

 

a)  Approved the establishment of a new programme of off the shelf, new build property acquisitions, with an initial target of purchasing 150 homes from a range of partners over the next 3 years, and approve the proposed investment of £30m.

 

b)  Granted authority to complete on the purchases, and Authority to Spend, in relation to the first batch of 21 acquisitions in Killingbeck and Seacroft ward. A breakdown of these costs and the terms of the acquisitions are detailed in Confidential Appendix A for commercial reasons. 

 

c)  Delegated decisions to acquire future batches of properties, and to authorise any variations to the terms of the acquisition in relation to the initial batch, to the Director of City Development.

 

d)  Supported the use of retained right to buy receipts and/ or any funding bids required to optimise the funding mix for each batch of acquisitions and noted that decisions about the specific funding mix for each batch of properties, and Authority to Spend for the same, will rest with the Director of Resources and Housing (as per the recommendation of Executive Board members outlined at para 4.1.8).

Wards affected: Killingbeck and Seacroft;

Lead officer: Mark Denton


26/03/2020 - Our Spaces Strategy ref: 50707    

To note the engagement undertaken and the changes made to the draft strategy to reflect the engagement.

To note the projects and deliverables undertaken to date and those in the pipeline.

To endorse the updated draft strategy allowing the engagement process.

Decision Maker: Director of City Development

Decision published: 10/03/2020

Effective from: 03/04/2020

Decision:

The Director of City Development:

a)  Noted the outcome of the public engagement undertaken on the draft Our Spaces Strategy and the changes made to the strategy to reflect the feedback.

b)  Approved the final version of the Our Spaces Strategy, which is appended to this report, and endorsed the publication of Leeds: Our Spaces Strategy (city centre version).

c)  Noted the Our Spaces projects delivered over the last year since the launch of the public engagement and those in the pipeline for delivery at a future point in time.

d)  Noted the responsibility for overseeing the delivery of the Our Spaces strategy and related Leeds City Council projects. It is anticipated that proposals for public realm at the Corn Exchange, Meadow Lane and City Square will be presented to Executive Board in 2020/21.

 

Wards affected: Beeston and Holbeck; Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Miriam Browne


16/03/2020 - Agreement with Highways England relating to the Provision of a Grant to Fund M62 Junction 28 MOVA Improvement Works ref: 50643    Recommendations Approved

Agree that the Director of City Development is authorised to allow Leeds City Council to enter into a Grant Agreement with Highways England for them to fully fund the implementation of MOVA works at M62 Junction 28; Approve an injection of £581,000 into the City Development Capital Programme; and  Give authority to incur expenditure of £581,000 to be fully funded by Highways England.

Decision Maker: Director of City Development

Decision published: 06/03/2020

Effective from: 16/03/2020

Decision:

The Chief Officer (Highways & Transportation) is requested to:

 

i)  Noted the contents of the previously agreed Highways Board reports in relation to the improvement works at M62 Junction 27 & 28;

ii)  Agreed that the Director of City Development is authorised to allow LCC to enter into a Grant Agreement with Highways England to fully fund the MOVA works at M62 Junction 28;

iii)  Approved an injection of £581,000 into the City Development Capital Programme to be fully funded by Highways England;

iv)  Gave authority to incur expenditure of £581,000 costs to be fully funded by Highways England;

v)  Gave authority to complete the detailed design and implement the MOVA works at M62 Junction 28;

vi)  Approved that the decisions of the Board in respect of this report be exempted from the Call In process, for those reasons as detailed in paragraph 4.5.2.

Wards affected: Ardsley and Robin Hood; Morley North; Morley South;

Lead officer: Richard Arnold


16/03/2020 - Decision to enter into a contract for the Family Drug and Alcohol Court (FDAC) service ref: 50637    Recommendations Approved

  • The current contract between LCC and Barca-Leeds for the FDAC service which ends on 31st March 2020 is valued at £80k per annum.
  • Arrangements were being put in place to secure funding at the current level however the local authority has recently been successful in securing additional funding, including from the Department for Education, to expand the service which will require a key decision.
  • FDAC is closely aligned to a large number of important national and regional strategy, policy and priorities in criminal justice, children’s services, health and economic development.

 

Decision Maker: Director of Children and Families

Decision published: 06/03/2020

Effective from: 24/03/2020

Decision:

The Director of Children and Families agreed to:

 

a)  Grant authority to procure the Family Drug and Alcohol service (FDAC) utilising the negotiated procedure without publication of a notice with Barca-Leeds for the provision of the service from 6th April 2020.

 

b)  Approve the award of a contract to Barca-Leeds for delivery of the FDAC service for the period 6th April 2020 to 5th April 2022 with the option to extend up to 24 months at a value of £960,010 for two years.

 

c)  Grant approval to waive CPR 15.2 to change the tender evaluation quality threshold for the FDAC service procurement exercise to be based on 100% quality.

 

Wards affected: (All Wards);

Lead officer: Daniel Clark


16/03/2020 - Roxby Close Concrete Repairs and External Wall Insulation Scheme - Authority to Authorise Expenditure and Procure report in line with CPR 3.1.6 ref: 50638    

The Director of Resources and Housing is requested to approve a new procurement for Roxby Close External Wall Installation (EWI) scheme.  This will increase energy efficiency ratings, reduce fuel poverty (provide homes that are cheaper to heat) and address reports of condensation that are understood to be caused by properties being under heated.  The work will also have a regeneration effect.

Decision Maker: Director of Resources and Housing

Decision published: 06/03/2020

Effective from: 24/03/2020

Decision:

The Director of Resources and Housing gave approval and authorised expenditure of £1.8M from the 2020/21 capital programme.

 

The Director of Resources and Housing approved the proposed procurement route in line with CPR 3.1.6 through the YORBuild2 framework to undertake the procurement of concrete repairs and external wall insulation to the Roxby Close blocks with the aim of awarding contracts from February/March 2020, with the intention to start on site in April 2020.

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Neil Diamond