Decisions

Details of officer decisions relating to planning applications.

Decisions published

30/07/2020 - Parks and Countryside Tree Scheme - Waiver of Contracts Procedure Rule 9.1 and 9.2 High Value Procurement ref: 52166    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 30/07/2020

Effective from:

Decision:

The Chief Officer, Parks and Countryside approved the waiver of CPR’s 9.1 and 9.2 High Value Procurement to enable direct award to Ebtech Glasshouse Systems Ltd to the value of £200,000 for the procurement of a bespoke fully automated specialist tree benching system at the Arium.

Wards affected: (All Wards);

Lead officer: Joanne Clough


30/07/2020 - COVID-19 - Health Protection Team 2 x Advanced Health Improvement Specialists (Health Protection) on a temporary basis for 12 months ref: 52164    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 30/07/2020

Effective from:

Decision:

The Director of Public Health noted and agreed that:-

Due to the global Public Health emergency COVID-19 pandemic, the Leeds Outbreak plan and the Test and Trace programme there is a need to scale up the Health Protection team.


The Director of Public Health has key responsibilities on behalf of the Council to manage the outbreak plan and due to the significant increase in need for specialist support and advice approval is sought to immediately increase the Public Health, Health Protection team by 2 x PO4 Advanced Health Improvement Specialists (Health Protection) on a temporary basis for 12 months.


These posts are exempt from the current recruitment controls due to being funded by the Test and Trace ring-fenced grant, in addition the post falls within the boundaries of the recruitment and staff control guidance set out on the 10th June 2020 as the posts will lead on statutory and preventative work and services for Health Protection.


The Government has provided £300m to Local Authorities in England for the Test and Trace programme, Leeds has received a £4,141,249 non-recurrent ring-fenced grant. The costs for these two posts for 12 months will be approximately £98k – £106k.


To increase the capacity of the LCC Public Health, Health Protection Team by recruiting 2 x PO4 Advanced Health Improvement Specialists on a temporary 12 month contract to deliver infection prevention elements of the Leeds Covid-19 outbreak management plan including the new national COVID-19 NHS Test and Trace programme.



A brief statement of the reasons for the decision[1]

These posts are integral to ensuring existing health protection arrangements are in order to prevent and manage infection and outbreaks in Leeds. These posts will provide public health expertise and coordination to the prevention and management of infections and outbreaks in the community, responding flexibly when needed. The response required is not straight forward and will likely require a high level of public health expertise, coordination and management depending on local need.


Approval is sought for post release and external advertisement of the vacancies on the condition that an attempt is first made to fill the post internally within the Council through redeployment and internal advertisement.


It is anticipated that the approximate annual cost of each post will be £48,996-£52,856 including on-costs. There will be additional costs for travel expenses and the purchase of IT equipment for 2 of the posts. Funding for the 2.0 FTE temporary 12 month posts will come from the Test and Trace ring fenced grant.


We need to ensure that the LCC Public Health, Health Protection Team has adequate resource to provide a resilient, effective and responsive service that can manage the increased demands of COVID -19 on a more sustainable footing during the pandemic.


There is significant work needed to respond to the pandemic and this will include implementing the Test and Trace programme and managing local COVID-19 outbreaks across the city. In order to do this we need to rapidly increase the existing capacity of the LCC Health Protection team, as directed by the national COVID -19 Test and Trace programme in Leeds.


If these posts are not approved, Public Health will not be able to take forward and deliver the key aspects of Health Protection as there is no additional capacity within public health.


This will directly affect the delivery of the Leeds Outbreak plan specifically Public Health’s ability to provide public health expertise and management and prevention of outbreaks in high risk settings and communities of interest as such this poses a risk to the city.


There are no adverse effects on people or teams relating to equality, diversity and pay.

Wards affected: (All Wards);

Lead officer: Dawn Bailey


30/07/2020 - Leeds Adult Education Budget (AEB) Contract 2020/21 ref: 52167    Recommendations Approved

Approval of the 2020/21 Adult Education Budget (AEB) contract with the Education and Skills Funding Agency (ESFA) and, to receive £2.2m funding for delivery of adult learning provision in Leeds.

Decision Maker: Director of City Development

Decision published: 30/07/2020

Effective from: 30/07/2020

Decision:

The Director of City Development

a)  accepted the Leeds Adult Education Budget (AEB) funding contract for £2.2 million and associated funding rules for the academic year 2020/21 from the Education and Skills Funding Agency (ESFA). The contract commences on 1 August 2020 and expires on 31 July 2021.

b)  agreed that the decision should be exempt from call-in and be considered by the Chair of Scrutiny Board (Infrastructure, Investment and Inclusive Growth) under the Special Urgency provision for the reason detailed in the report.

c)  noted that the Head of Employment and Skills will be responsible for the implementation of the recommendations set out in this report and, the management of the Adult Learning Programme on behalf of the Council.

Wards affected: (All Wards);

Lead officer: Jane Hopkins


29/07/2020 - Design & Cost Report for a package of ‘Early Works’ required to facilitate the Learning Places development of the East Leeds Free School Capital Scheme Number: 33177 / EAS / 000 ref: 52163    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 29/07/2020

Effective from:

Decision:

The Head of Service Learning Systems agreed to:
a) Sanction the requirement to enter into an ‘Early Works’ agreement with the LLEP for Galliford Try PLC to deliver the ‘Early Works’ programme necessary to meet the critical path programme for construction of the East Leeds Free School. This will take the form of an ‘Early Works’ agreement between the authority and Leeds D&B One Ltd for the sum of £470,798.

b) Approve the expenditure of £470,798 from capital scheme number 33177 / EAS / 000 for the completion of the ‘Early Works’ programme at East Leeds Free School.

c) Note the programme dates identified in section 3.2 of this report, in relation to the implementation of this decision, represents the critical path for project success and must be adhered to where possible.

Wards affected: Guiseley and Rawdon;

Lead officer: Christopher Gosling


29/07/2020 - Leeds West Academy fees associated with permanent expansion for September 2022. ref: 52162    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 29/07/2020

Effective from:

Decision:

Request authority to spend and incur expenditure of up to £356,425 from scheme code 33178/LWA/000 for fees related to design development and surveys through to contract award for the works associated with the permanent expansion of Leeds West Academy to a PAN of 300 for September 2022.

Wards affected: Bramley and Stanningley;

Lead officer: Adele Robinson


29/07/2020 - The Head of Land and Property has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council Housing stock ref: 52161    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 29/07/2020

Effective from:

Decision:

The Head of Land and Property has approved the purchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to Council stock.

Wards affected: Pudsey;

Lead officer: Kevin Johnson


30/07/2020 - Approval of City Solicitor’s Sub-delegation scheme ref: 52160    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 29/07/2020

Effective from: 30/07/2020

Decision:

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

Wards affected: (All Wards);

Lead officer: Ruth Bowers


28/07/2020 - Approval to award a new contract under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice for the provision of CCTV fibre services ref: 52159    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 28/07/2020

Effective from:

Decision:

In respect of the provision of CCTV fibre services, the Head of Transportation approved the award of a new contract under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice for the provision of analogue CCTV fibre services with British Telecommunications Plc. This agreement would be in place for a period of up to 24 months to allow for the rollout of the DIS full fibre programme.

Wards affected: (All Wards);

Lead officer: Joel Dodsworth


28/07/2020 - Approval to vary the current contract with Whistl for the provision of postal goods and services ref: 52158    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 28/07/2020

Effective from: 28/07/2020

Decision:

The Chief Officer, Strategy and Policy, approved the request to vary the current contract with Whistl for the provision of postal goods and services. This represents a contract value of £484k for the period 1st August 2020 to 31st January 2021.

Wards affected: (All Wards);

Lead officer: Sonya McDonald


05/08/2020 - Passenger Transport - Authority to procure contracts for the supply of home to school transport ref: 52157    

To advise the Director of Resources and Housing that the procurement and award of call – off contracts from the Passenger transport Taxi, Private Hire and Hackney Carriage agreement and the Dynamic Purchasing System for the provision of minibuses will now commence. This will be for the provision of home to school transport.

Decision Maker: Director of Resources and Housing

Decision published: 28/07/2020

Effective from: 13/08/2020

Decision:

The Director of Resources and Housing approved the commencement of this procurement activity for home to school and adult day centre transport from the approved frameworks.

Wards affected: (All Wards);

Lead officer: Richard Jackson


27/07/2020 - Approval of Director of Communities and Environment Sub-delegation scheme ref: 52155    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 27/07/2020

Effective from:

Decision:

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

Wards affected: (All Wards);

Lead officer: Simon Baker


29/07/2020 - Team realignment and recruitment to SDM vacancy in Children Looked After ref: 52154    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 27/07/2020

Effective from: 29/07/2020

Decision:

The Director of Children & Families agreed:

a) That the existing full-time service delivery management vacancy on the establishment of the children looked after and care leavers service structure overseeing our Kinship Assessment and Assessment teams is recruited to.
b) Following the recruitment to the vacant full-time service delivery management post this be realigned to support the children looked after teams and report to the Deputy Head of Service.

Wards affected: (All Wards);

Lead officer: Joel Hanna


29/07/2020 - Authority to award a contract via waiver of CPR 8.1 & 8.2 Low Value Procurements to North East Adoption Therapy Services to provide therapeutic counselling services for adoptive families. ref: 52156    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 27/07/2020

Effective from: 29/07/2020

Decision:

The Head of Service, One Adoption West Yorkshire agreed to authorise a waiver of CPRs 8.1 and 8.2 Low Value Procurements and award a contract to North East Adoption Therapy Services (NEATS) for a period of 12 months from 1st August 2020 up to the value of £75,267.

Wards affected: (All Wards);

Lead officer: Kate Sibson


24/07/2020 - One Adoption West Yorkshire and establishment of a Multi-disciplinary team ref: 52153    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 24/07/2020

Effective from:

Decision:

The Director of Children & Families agreed:

a) That the recommendation of the OAWY management board to implement the MDT model within OAWY and the health partners across the region is agreed.
b) That LCHT will continue to be the main health partner and that we continue with the partnership agreement with them to provide the health positions within this structure and for these to be embedded within OAWY.
c) That the relevant positions as highlighted in 1.10 and are moved into the new team within the establishment and that the new positions as highlighted in 1.11 are established on the structure.

Wards affected: (All Wards);

Lead officer: Sarah Johal


24/07/2020 - Authorisation of a Waiver of CPRs 9.1 and 9.2 for the award of an interim Framework Agreement for the Supply of Teachers and Educational Staff for Leeds maintained schools for a period of a year from 1st August 2020 ref: 52152    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 24/07/2020

Effective from:

Decision:

The Deputy Chief Officer Human Resources approved a Waiver of CPRs 9.1 and 9.2 ‘Over £100k – High Value Procurements’ to award an interim Framework Agreement for the supply of Temporary Teachers and Educational Staff to Leeds schools, to the existing agencies on the framework (namely Academic Appointments Limited, Celsian Group Limited, Hays Specialist Recruitment Limited, Paragon Education Solutions Limited, Protocol Education Limited, Provide Education Limited and Randstad Education Limited) for the period 1st August 2020 to 31st July 2021.

Wards affected: (All Wards);

Lead officer: Julie Carter


24/07/2020 - Reopening Temple Newsam Home Farm ref: 52151    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 24/07/2020

Effective from:

Decision:

To reopen Temple Newsam Home Farm.

Wards affected: Temple Newsam;

Lead officer: Michael Kinnaird


24/07/2020 - Reopening the cafes at Golden Acre, Lotherton, Temple Newsam and Tropical World ref: 52150    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 24/07/2020

Effective from:

Decision:

To reopen cafes at the above sites for indoor and outdoor seated service.

Wards affected: Adel and Wharfedale; Harewood; Roundhay; Temple Newsam;

Lead officer: Michael Kinnaird


20/07/2020 - The Annual Standards Report 2018-19 ref: 52149    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

The Director of Children and Families submitted a report which presented the outcomes in respect of the annual educational attainment standards for the 2018/19 academic year and which provided details on the progress made in comparison with the outcomes from the equivalent 2017-18 annual report. In addition, the report outlined where Leeds was in relation to the ambition to support children, including those living in poverty and with disadvantage, as set out within the Council’s 3As Strategy.

 

Members welcomed the recent Government guidance published which related to addressing the issue of ‘off-rolling’.

 

Responding to a Member’s enquiry, in addition to officers undertaking to provide further detail in writing to the Member in question, the Board received an update on the actions being taken to increase the comparatively low uptake rates in Leeds for those who were eligible for 2 year old provision.

 

With regard to a Member’s enquiries on the Council’s performance in relation to Early Years services, the issues being faced by Early Years providers in both the public and the private sector including the impact of the Coronavirus pandemic and the financial position across the sector, the Board received information on the actions being taken by the Council on such matters.

 

RESOLVED –

(a)  That the submitted report, which presents details of the outcomes of children and young people in Leeds in the 2018-19 academic year, be noted; 

 

(b)  That it be noted that this report will be used to measure the progress of outcomes against previous years and to set future targets in line with the obsessions and priorities, as identified within the Council’s 3As Strategy;

 

(c)  That it be noted that the Deputy Director for Children and Families (Learning) is the officer responsible for the delivery of the Annual Standards Report;

 

(d)  That it be noted that due to the current Covid-19 pandemic situation, data in this format will not be available for all Key Stages in the 2019-20 academic year.


20/07/2020 - District Heating Phase 3E Extension to the Southbank ref: 52146    Recommendations Approved

To approve the Phase 3E extension to the Leeds Pipes district heating network to the Hunslet area of the Southbank, using a mix of internal and external capital funding.

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

Further to Minute No. 201, 17th April 2019, the Director of Resources and Housing submitted a report which provided an update on the progress of the District Heating project and which sought approval to construct Phase 3E of the network, subject to securing funding from the Heat Networks Investment Project (HNIP) and also subject to other conditions, as detailed within the report being met.

 

Responding to a Member’s enquiries, assurances were provided that a final decision to invest in the network would only be taken once a suitable commercial agreement with Vastint had been reached, with an undertaking to first liaise with the Executive Member and Opposition Executive Members to ensure that sufficient guarantees were in place before formally progressing.

 

Members were also advised that the report had been submitted to this meeting to enable the Board’s agreement on the proposal to be sought, subject to the conditions detailed within the submitted report, so that the HNIP funding could be drawn down, which added to the commercial viability of the scheme.

 

Following consideration of Appendix 1 to the submitted report designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the public part of the meeting, it was

 

RESOLVED –

(a)  That the contents of the submitted report and it’s appendices, be noted;

 

(b)  That subject to HNIP funding being secured together with commercial agreement with Vastint, approval be given for the additional injection of £6.215m in order to deliver Phase 3E of the District Heating Network;

 

(c)  That authority to spend for the construction of Phase 3E of the District Heating Network extension of £6.215m, funded through £2.438m HNIP grant and supported by £3.777m of prudential borrowing, be approved; and as this is subject to the approval of the HNIP grant from the Department for Business, Energy and Industrial Strategy (BEIS), the necessary authority be delegated to the Director of Resources and Housing to enable the Director to negotiate an alternative package;

 

(d)  That the necessary authority be delegated to the Director of Resources and Housing to enable the Director to take the final decision to invest in the network, once a suitable commercial agreement with Vastint has been reached;

 

(e)  That agreement be given to award contracts to Vital Energi Utilities Limited and Ove Arup and Partners Ltd., as set out in sections 4.4.10 - 4.4.13 of the submitted report;

 

(f)  That agreement be given to: passport the full grant award to the Leeds District Heating PipeCo Limited SPV once received, with no mark up or deductions, loan the SPV £3.692m at the minimum state aid compliant rate and require the SPV to meet the terms of the HNIP grant agreement;

 

(g)  That support be given to the connection of the Discovery Centre to the District Heating Network at a cost of £85k.

 

Wards affected: Beeston and Holbeck; Burmantofts and Richmond Hill; Hunslet and Riverside;

Lead officer: George Munson


20/07/2020 - Transport Hub Improvements and Public Transport Access Schemes ref: 52147    Recommendations Approved

To approve the detailed design and delivery of nine schemes in Leeds, forming the Transport Hubs and Connecting Communities proposals. These schemes are to be funded from the West Yorkshire Combined Authority’s Connecting Leeds programme and are currently estimated at £9.35m.

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

The Director of City Development submitted a report which sought approval for the design and delivery of a package of seven schemes to provide new or upgrade existing facilities, to improve the waiting environment and travel information as well as improving walking and cycling links between public transport hubs and local communities. The report noted how the schemes were part of the Transport Hubs and Connecting Communities package within the Connecting Leeds public transport programme work stream, which was being developed by the West Yorkshire Combined Authority in collaboration with the Council.

 

Responding to a Member’s enquiry, it was confirmed that with regard to the proposal affecting the Pudsey Ward, moving forward, Ward Councillors would be kept fully briefed on such matters.

 

Also in response to a Member’s enquiry regarding the evaluation of the cost levels for those schemes affecting public transport post-COVID-19, it was noted that such matters continued to be subject to change, but that they were being monitored and that liaison with the Combined Authority and contractors on would continue, as appropriate. 

 

With regard to the proposed scheme for Rothwell Ward, Members discussed and received further detail on the consultation which had taken place with the local community and Ward Members on such matters, and the benefits that the proposal would bring to existing facilities.

 

RESOLVED –

(a)  That the package of seven schemes, as outlined in Section 3 of the submitted report and shown in appended Drawing Nos. TM/00/321/01 to 05, 06 to 06b and 07 to 07d, which would provide new or upgrade existing public transport facilities, to improve the waiting environment and travel information as well as improving walking and cycling links between public transport hubs and local communities, be approved;

 

(b)  That authority to incur expenditure of £7.36 million, comprising of £5.81 million works costs, £1.21 million staff fees and £340,000 statutory undertakers diversionary costs, be approved, to design and construct the proposed seven projects, as outlined in Section 3 of the submitted report, all to be fully funded from Department for Transport grant administered by the West Yorkshire Combined Authority as part of the Connecting Leeds public transport programme;

 

(c)  That it be noted that the Chief Officer (Highways and Transportation) is to receive reports concerning all Traffic Regulation Orders as required, necessary for and related to the purposes of the schemes and to ensure progression of the same;

 

(d)  That it be noted that the construction of the scheme is programmed to commence in the Summer of 2020 for completion by Summer 2021;

 

(e)  That it be noted that the Chief Officer (Highways and Transportation) will be responsible for the implementation of such matters.

 

Wards affected: Ardsley and Robin Hood; Bramley and Stanningley; Burmantofts and Richmond Hill; Gipton and Harehills; Middleton Park; Morley North; Pudsey; Rothwell;

Lead officer: Nick Borras


20/07/2020 - Local Government and Social Care Ombudsman report on the provision of suitable education for a child absent from school due to anxiety ref: 52148    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

Further to Minute No. 71, 18th September 2019, the Director of Children and Families submitted a report providing an update and also providing assurance that the Council had taken effective action in response to the Ombudsman recommendations of the case detailed within the submitted report, and that both the Scrutiny Board (Children and Families) and the Ombudsman were satisfied with the actions which had been taken.

 

Responding to a Member’s enquiry, it was undertaken that the Scrutiny Board (Children and Families) would be provided with progress reports in respect of the associated action plan, as appropriate.

 

RESOLVED –

(a)  That the Ombudsman’s letter, as presented in appendix 2 to the submitted report, which states that the Ombudsman welcomes the actions taken by the Council following the report and to formally confirm that they are satisfied with the Council’s response in accordance with section 31(2) of the Local Government Act 1974, be noted;

 

(b)  That it be noted that the Scrutiny Board (Children and Families) welcome the actions which have been taken in response to the Ombudsman’s report;

 

(c)  That the importance of the ongoing governance review work, aimed at achieving greater consistency amongst Clusters, be acknowledged;

 

(d)  That it be noted that the responsible officer for such matters is the Head of Learning Inclusion.


20/07/2020 - Update on Coronavirus (COVID-19) Pandemic - Response and Recovery Plan ref: 52143    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

Further to Minute No. 14, 24th June 2020, the Chief Executive submitted a report which provided an update on the continued Coronavirus (COVID-19) work being undertaken across the city including the emerging recovery approach, outbreak management, together with information regarding the management of current issues and risks. The report also highlighted how the city’s multi-agency command and control arrangements continued to be used alongside the Response and Recovery plan which aimed to mitigate the effects of the outbreak for those in the city, especially the most vulnerable, and to help prepare for the longer term planning of stages of recovery, including local outbreak planning.

 

With the agreement of the Chair, the submitted report had been circulated to Board Members as a late item of business prior to the meeting for the reasons as set out in section 9.1 of the submitted report, and as detailed in Minute No. 17.

 

By way of introduction to the report, the Chair highlighted the comprehensive discussion which had taken place at the recent full Council meeting, emphasised the need for all to remain vigilant, noted the recent launch of the COVID-19 Outbreak Control Plan, highlighted key aspects of the next stage of the recovery process and emphasised the key importance of clear messaging which reminded communities to stay safe and abide by measures that remained in place. In addition, the Chair paid tribute to the work that the Chief Executive had undertaken in this area, specifically, the role which he had played at a national level, including championing the role of Local Government during the pandemic.

 

The Chief Executive then provided an update which covered a number of areas including:-

·  the significance of the new plans established with local partners to reduce the transmission of COVID-19 and prevent and manage outbreaks;

·  the progress made in respect of the sharing and receipt of relevant data, and the progress being made regarding the test and trace system;

·  the importance of the national system having a very strong local and regional foundation in order for it to maximise its effectiveness;

·  key factors for consideration in terms of the next phase of the recovery process;

·  the need for the financial position of the Council and the sector as a whole to be stabilised in order to enable the Local Authority to continue to play its key role both in the recovery from the pandemic and in serving the community generally.

 

The Director for Public Health reiterated the importance of remaining vigilant and working with neighbouring authorities to continue to undertake preventative work and to manage infection rates. An update regarding the latest statistics in terms of Leeds’ 7 day infection rates was also provided to the Board.

 

In response, Members then discussed the detail within the submitted report, which included the following:-

·  Members highlighted the speed at which outbreaks or suspected outbreaks had been managed in Leeds, and emphasised the need for such an approach to continue;

·  The continued importance of ensuring that the cross-party approach towards lobbying the Government for the resource it required was emphasised;

·  The key importance of maintaining a consistent and clear communications strategy aimed at the promotion of communities abiding by the regulations which remained in place;

·  The recent introduction of the increased powers at a local level to help prevent the transmission of the virus, the delivery of that role by the Local Authority and partner organisations and how that fed into the national programme.

 

In conclusion, the Chair highlighted the crucial need of ensuring that the Local Authority and partners were sufficiently resourced in order to be able to deliver the services which they were required to, highlighting the risks raised by the current financial position faced throughout the sector.

 

RESOLVED –

(a)  That the updated context, progress made and issues, as the Council and partner organisations move through phases of dealing with the COVID-19 pandemic, as detailed within the submitted report, be noted;

 

(b)  That the launch of the Leeds COVID-19 Local Outbreak Control Plan, aimed at ensuring effective local arrangements for outbreak management and which is linked to the national testing and tracing approach, be noted;

 

(c)  That the emerging issues for consideration during the next phase of recovery, be noted; 

 

(d)  That the need for vigilance across the city as we move into the next phase, with an emphasis upon ‘stay safe’ messaging, be recognised;

 

(e)  That in respect to the financial implications for the Council arising from the Coronavirus pandemic, the contents of the submitted report be used as context when the Board considers the more detailed financial health monitoring report, as detailed at Minute No. 22.

 

 

 

 

 

 

 

 


20/07/2020 - Capital Programme 2020/21 - 2024/25: Quarter 1 Update ref: 52145    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

The Chief Officer (Financial Services) submitted a report providing an update on the Council’s Capital Programme for 2020/21 as at Quarter 1 and which included an update of Capital resources and progress on spend. In addition, the report also outlined the review of the Capital Programme being undertaken as a result of the need to address the financial impact of Covid-19.

 

Responding to a Member’s enquiry, the Board was provided with an update on the recent announcement regarding the further provision of £22.3m of funding for the for the next phase of the Leeds Flood Alleviation Scheme on the River Aire (including £1.3m for the Natural Flood Management element of the scheme), which, it was highlighted, was subject to final business case approval.

 

Members provided their support for the approach being taken to restrict further capital spending whilst the programme was reviewed, which was subject to the exceptions as outlined by the Executive Member for Resources and as detailed within the report.

 

Responding to an enquiry regarding the actions being taken to progress the delivery of capital receipts and the disposal of surplus assets, it was undertaken that the Member in question would be provided with a briefing on such matters. 

 

RESOLVED –

(a)  That the following injections into the Capital Programme be approved:-

 

·  £65,166.3k of 2021/22 Basic Need Grant allocation within the Learning Places Programme as set out in Appendix B of the submitted report;

·  £3,822.0k of Presumption Free School Grant for East Leeds Free School as set out in Appendix B of the submitted report;

·  £1,672.2k for Kirkstall Road Corridor as set out in Appendix B of the submitted report, funded by European Social Fund (ESIF) grant part of Leeds Flood Alleviation Stage 2;

·  £1,534.2k for Adaptations Programme as set out in Appendix B of the submitted report, funded by Disabled facilities grant;

·  £1,321.7k of other injections, primarily relating to grants for Flood Alleviation, WYCA (West Yorkshire Combined Authority) grants, various prudential borrowing schemes and some section 106, as set out in Appendix B of the submitted report;

 

(b)  That it be noted that the above resolutions to inject funding of £73,516.4k will be implemented by the Chief Officer (Financial Services);

 

(c)  That the latest position on the General Fund and Housing Revenue Account Capital Programme, as at quarter 1 2020/21, be noted;

 

(d)  That the review of the Capital Programme for 2020/21 and future years which is being undertaken due to the current financial position of the Council, be noted.


20/07/2020 - Financial Health Monitoring 2020/21 – Month 2 ref: 52144    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

The Chief Officer (Financial Services) submitted a report providing the projected financial health position of the Authority for 2020/21, as at month 2 of the financial year.

 

In presenting the report the Executive Member for Resources highlighted the need for the Local Authority’s financial position to be stabilised in order to enable the Council to continue to effectively respond to the focus being placed upon the more localised control and management of COVID-19 outbreaks, to enable public services to be restored as appropriate, whilst also enabling the Council to play its role in helping the local economy and infrastructure to recover from the effects of the pandemic.

 

In addition, the Board received an update and was advised that the revised funding gap for 2020/21 now currently stood at £63.9m, with it being noted that the submitted report detailed the actions being taken by the Council to manage this position as much as it could.

 

The Chief Executive then provided the Board with an update regarding the discussions which continued with Government on such matters, which would enable the Council to be in a position to formally approach the Government to request further supportive measures after the summer, should a funding gap still remain.

 

Responding to the introductory comments made, Members reiterated the need for the cross-party approach towards such matters to continue, and in response to a Member’s request, it was undertaken that Group Leaders would continue to be kept informed of the financial position, as appropriate.

 

In conclusion, it was noted that partner organisations across Leeds had shown their support for the Council and the need for it to be appropriately resourced to ensure it continued to play its key role in serving communities and the city, whilst the Board also noted that the figures within the report remained subject to fluctuation from month to month, given the nature of the current position.

 

RESOLVED –

(a)  That the projected financial position of the Authority, as at month 2 of the financial year, as detailed within the submitted report, be noted, with the projected impact of COVID-19 on that position also being noted;

 

(b)  That it be noted that a further package of financial support for Local Government has been announced, with it also being noted that funding allocations are yet to be confirmed;

 

(c)  That it be noted that although this additional funding is welcome, the remaining gap will still require significant savings and further support from Central Government.


20/07/2020 - The Managed Approach Independent Review ref: 52142    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 20/07/2020 - Executive Board

Decision published: 24/07/2020

Effective from: 30/07/2020

Decision:

The Director of Communities and Environment submitted a report providing the findings and recommendations from the Independent Review (IR) of the Managed Approach to on-street sex working in Leeds, which had been undertaken by the University of Huddersfield following an associated procurement exercise. The Independent Review document was appended to the submitted report for Members’ consideration.

 

The Chief Officer, Safer Leeds provided Members with an overview of the Managed Approach together with details of the procurement exercise from which the University of Huddersfield was identified as the organisation to undertake the IR.

 

Following this, Professor Jason Roach of the University of Huddersfield presented to the Board the key findings and recommendations arising from the IR for the Council and other partner agencies to consider, and also provided details of the methodology used to conduct the review, including the methods used to engage a range of stakeholders and to source relevant information and data.

 

Responding to Members’ comments and questions, the Board received further information regarding:-

·  The ‘Listening Well’ community events, with it being noted that the IR team had attended a number of those events and these had therefore contributed to the IR, however, it was noted that the overall outcomes from those sessions were still awaited;

·  Members received further detail regarding the approach used to manage on-street sex working together with related issues in other areas/cities;

·  The communications strategy in relation to the Managed Approach and also with regard to the wider promotion of Holbeck as an area and its  communities;

·  The size and spread of the cohort engaged as part of the Independent Review, the actions which had been taken to try and widen involvement from that cohort and the challenges which had been encountered;

·  The role of the Safer Leeds Executive partnership in considering any changes to the Managed Approach, with it being noted that any actions would require involvement by a number of partners/agencies. Also, it was noted that Executive Board would be kept informed and consulted on any key changes proposed in responding to the recommendations of the IR;

·  The extensive work being undertaken to address the issues associated with on-street sex working, to support those involved in it and also to liaise and work with members of the local community on such matters.

 

With regard to a specific enquiry regarding the communication process with the local community, the Board was advised that there was nothing to suggest that local residents had been advised that certain services, with specific reference to litter patrols and additional policing, would be withdrawn, should the Managed Approach be stopped.

 

In conclusion, the Chair thanked Professor Roach for his attendance at the meeting, and also for the comprehensive work that he and his team at the University of Huddersfield had undertaken when carrying out the Independent Review. 

 

RESOLVED –

(a)  That the Managed Approach Independent Review, as appended to the submitted report, be received, and that its key findings and recommendations, be noted;

 

(b)  That it be noted that the Director of Communities and Environment, and where appropriate partner representatives, will be responsible for considering the recommendations and implementing any changes proposed, reporting such matters to the Safer Leeds Executive Partnership;

 

(c)  That Members of the Executive Board be kept informed and updated on any key changes proposed arising from the independent review.

 

(Under the provisions of Council Procedure Rule 16.5, Councillor A Carter required it to be recorded that he abstained from voting on the decisions referred to within this minute)

Wards affected: Beeston and Holbeck;


23/07/2020 - Amendments to the Leader’s executive arrangements ref: 52141    Recommendations Approved

Decision Maker: Leader of Council

Decision published: 23/07/2020

Effective from:

Decision:

The leader has approved amendments to her executive arrangements as shown at Appendices A to F attached.

Wards affected: (All Wards);

Lead officer: Kate Sadler


23/07/2020 - Request to create a number of additional Environmental Health Officer posts (12 months temporary contracts) to support the Leeds Covid-19 Outbreak Management Plan ref: 52139    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 23/07/2020

Effective from:

Decision:

The Chief Officer Elections and Regulatory has approved the creation of and recruitment to additional temporary posts within the environmental health team to support the Covid-19 Outbreak Management Plan

Wards affected: (All Wards);

Lead officer: Paul Spandler


23/07/2020 - Appointment to position of 3 x Chief Officers in Public Health, Adults and Health Directorate ref: 52138    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 23/07/2020

Effective from:

Decision:

The Director of Adults and Health agreed the positions of:
• Chief Officer/Consultant in Public Health – Health Protection & Sexual Health; Chief Officer/Consultant in Public Health - Children & Families, including CCG strategic commissioning; and Chief Officer/Consultant in Public Mental Health & CCG Strategic Commissioning are recruited to immediately.
The Director of Adults and Health noted that:-
• We are aiming to be in a position to recommend the successful candidates by October 2020, however it is likely that the successful candidates would not be in post until later in the year due to notice periods.
• The recruitment process be expedited immediately due to the critical nature of these posts to enable the successful candidates to be in post at the earliest opportunity.

Wards affected: (All Wards);

Lead officer: Victoria Eaton


31/07/2020 - North West Leeds Bus Hotspot Traffic Regulation Order ref: 52140    

To approve the recommendations of the report for the North West Leeds Bus Hotspot Traffic Regulation Order, allowing the detailed development, consultation, preparation and delivery of the scheme with subject to the satisfactory completion of the necessary legal processes.

Decision Maker: Director of City Development

Decision published: 23/07/2020

Effective from: 08/08/2020

Decision:

The Chief Officer (Highways & Transportation):

 

i)  noted the contents of this Report;

 

ii)  approved the proposed detailed design, consultation and subsequent installation of a Traffic Regulation Order, subject to no valid objections, at various points in the Guiseley & Rawdon and Otley & Yeadon wards  as described within paragraph 3.4;

 

iii)  requested the City Solicitor to advertise a draft traffic regulation order to introduce a package of parking restrictions as shown on drawings TE-00-521-TRO 1 to 5 and if no valid objections are received, to make and seal the order as advertised; and

 

iv)  gave authority to spend £15,000 on this capital scheme, to be funded by the LTP Transport Policy Capital Programme (100% Government grant funding).

Wards affected: Guiseley and Rawdon; Otley and Yeadon;

Lead officer: Jonathan Waters


22/07/2020 - Leeds Transport Model Update 2020 ref: 52137    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 22/07/2020

Effective from:

Decision:

The Chief Officer (Highways & Transportation):
a) noted the contents of the report;
b) gave authority to inject £500,000 into the Capital Programme and incur expenditure of £500,000 as the WYCA contribution towards the model update; and
c) gave approval to enter into a funding agreement with WYCA covering the £500,000 contribution.

Wards affected: (All Wards);

Lead officer: Tim Harvey


22/07/2020 - Section 116 Highways Act 1980 – Stopping Up Order – Bridle Path, York Road, Seacroft, Leeds 14 ref: 52136    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 22/07/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation) instructed the City Solicitor to apply to the Magistrates’ Court for a Stopping Up Order under Section 116 of the Highways Act 1980 for the area of adopted highway as shown in red on drawing SD/217960/Z236/01.

Wards affected: Killingbeck and Seacroft;

Lead officer: Nicholas Gardiner


22/07/2020 - External Funding from CCG ref: 52135    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 22/07/2020

Effective from:

Decision:

The decision has been taken from Leeds CCG to fund LCC Resettlement programme for 2 years which will enable them to create a full time post to work with families on resettlement who have disabilities and specific needs. The funding will also enable the resettlement team to provide funds for activities such as gym memberships, Zumba, which will assist with family ‘wellbeing’. Part of the funding is to match fund along with LCC the Childrens & Families Wellbeing project (this is part of SOLACE who provide councelling) for a further year.

Wards affected: (All Wards);

Lead officer: Catherine Dearlove


22/07/2020 - Reopening playgrounds at five sites across Leeds ref: 52134    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 22/07/2020

Effective from:

Decision:

To reopen the playground at the Arium, Middleton Park and Temple Newsam along with two playgrounds at Roundhay Park and Lotherton. The outdoor gym equipment at Roundhay park will also be reopened.

Wards affected: Harewood; Middleton Park; Roundhay; Temple Newsam;

Lead officer: Michael Kinnaird


22/07/2020 - S278 Works – Park Lane/Belle Vue Road Leeds 3 ref: 52133    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 22/07/2020

Effective from:

Decision:

The Chief Officer (Highways and Transportation):
a) noted the detail of the highway works as outlined in section 3 of this report and shown on plan 5421-JPG-SW-00-DR-C-1600-S0-P06 attached at Appendix 3 of this report;
b) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980; whereby the works associated with the development are carried out by the developer and overseen by the Council;
c) gave authority to request the City Solicitor to revoke an existing waiting restriction and advertise a new Traffic Regulation Order to provide time limited waiting and loading restrictions within the newly constructed layby (as shown on Drawing No. LCC-4102-278-02a at Appendix 4) and if no valid objections are received, to make, seal and implement the Orders as advertised;
d) gave authority and requested the City Solicitor to advertise a 20mph speed limit order on the roads shown on Drawing No LCC-4102-278-02a, and if no valid objections are received to make and seal the Orders as advertised;
e) gave authority to request the City Solicitor to draft and advertise a Notice under the section 90C of the Highways Act 1980 for the implementation of traffic calming features (speed tables) as shown on Drawing No. LCC-4102-278-02a;
f) agreed to receive further reports as may be required to address any objections received to advertised notices or other matters arising from the detailed scheme proposals; and
g) gave authority to incur expenditure of £7,500 TRO costs and £5,000 staff checking and inspection fees to be fully funded by a developer through a Section 278 Agreement.

Wards affected: Little London and Woodhouse;

Lead officer: Michael Norcliffe


22/07/2020 - Swimming Pool Chemicals Contract ref: 52132    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 22/07/2020

Effective from:

Decision:

The Head of Active Leeds agreed that the contract for swimming pool chemicals be awarded to Brenntag UK Ltd via the ESPO framework 204 for swimming pool chemicals.

Wards affected: (All Wards);

Lead officer: Aidan McKay


22/07/2020 - Procurement for a Scrap Metal, LAB (Lead Acid Batteries) and WEEE (Waste Electrical and Electronic Equipment) Recycling Contract ref: 52131    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 22/07/2020

Effective from:

Decision:

The Chief Officer for Environmental Services noted the content of this report and approved the continuation of the procurement commenced under decision D48752 with a wider scope to include scrap metal, LAB and WEEE arising in the Bradford Metropolitan area.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


22/07/2020 - To make a direct appointment of suppliers of low value goods and for Taxi and Private Hire Licensing without three written tenders as required by CPR 7.1 ref: 52130    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 22/07/2020

Effective from:

Decision:

To extend the provision of goods and services to Taxi and Private Hire Licensing without a procurement exercise requiring three written tenders.
Each of the suppliers is of a low value, significantly below £10,000, and there is limited or no competition on the market.
The extension will apply for a period of 12 months, at which point the provision will be reviewed.

Wards affected: (All Wards);

Lead officer: Andrew White


21/07/2020 - Commercial Rents – next steps to be taken relating to the rented estate and recovery action in response to Covid-19 ref: 52129    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 21/07/2020

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has approved that:

(1) a contact letter will be sent to a number of tenants who rent council owned properties to encourage communication between parties.

(2) rental arrears will be addressed to seek to recover where they are unpaid in accordance with the agreed steps as set out in the confidential report.

Wards affected: (All Wards);

Lead officer: Mary Stockton


21/07/2020 - Request to award a contract, to the value of £64,020, for the supply of – • Hygiene sneeze screens • Free standing screens to keep customers separate when safe social distancing cannot be achieved • Sanitiser stations • Tensa style barriers to h ref: 52128    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 21/07/2020

Effective from:

Decision:

Following the completion of a procurement exercise the Director Communities & Environment approves the award of the contract, and spend of £64,020, to provide the supply and of safety equipment, including hygiene sneeze screens and social distancing equipment, all seeking to offer staff and customer safety for further phases of reopening our buildings to the public, to Opening the Book Ltd.

Wards affected: (All Wards);

Lead officer: Ian Muscroft


21/07/2020 - Request to award an additional contract, to Opening the Book, to the overall value of £33,463, for the following equipment – • Additional signs to the 7 Community Hubs • Screens and other equipment for the Registrar Service at Merrion House • Hand ref: 52127    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 21/07/2020

Effective from:

Decision:

Following the completion of a procurement exercise, and subsequent further development of designs to best meet staff and customer safety when reopening Community Hubs and Libraries to the public, the Director Communities & Environment approves the award of the contract to Opening the Book, and spend of £33,463, for the following –
• Additional screens signs and banners across the 7 sites – as designs were being developed it became apparent that additional sneeze screens, information signs and banners were required to those originally proposed in order to safely direct customers and manage safe social distancing both internally and externally.
• Equipment for the Registrar Service – following the original procurement exercise for the 7 Community Hubs the Registrar Service requested that a number of enquiry positions on the mezzanine be made available for the registration of births. In order to maintain staff and customer safety, additional safety equipment including sneeze screens and social distancing markers are required that are consistent with the equipment already procured to ensure it is clear to customers how to exercise safe social distancing.
• Hand Sanitiser – this was procured from Opening the Book based on advice that Sanitiser would not be available from with Leeds City Council in time for the opening of the 7 Community Hubs. As increased hygiene and hand sanitiser is essential for the safe reopening of sites it was decided to ensure we had sufficient product in stock. Subsequently advice has been received that hand sanitiser is now available hence subsequent orders will be from our Internal Service Provider
• Equipment for Central Library – following Government advice that Libraries can begin to reopen, arrangements have been put in place to reopen the Central Library. In order to maintain staff and customer safety additional sneeze screens, social distancing floor markers, and information boards are required to match the style of those placed in the other Community Hubs and Libraries.

Wards affected: (All Wards);

Lead officer: Ian Muscroft


20/07/2020 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital Scheme number 33103 ref: 52126    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 20/07/2020

Effective from:

Decision:

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Armley;

Lead officer: Kevin Johnson


23/07/2020 - Procurement of a Ticketing Solution ref: 52114    

To approve the procurement of a 10 year contract with a ticketing & CRM solutions provider to further enhance ability to sell tickets, market and analyse events across the Council.

Decision Maker: Director of City Development

Decision published: 15/07/2020

Effective from: 31/07/2020

Decision:

The Chief Officer Culture & Sport, City Development provided approval to commence a procurement exercise to award a contract to a single supplier of a Box Office ticketing solution.

Wards affected: (All Wards);

Lead officer: Matthew Sims


23/07/2020 - A65 Kirkstall Road Wand Orca Trial ref: 52116    

Decision to design and implement a cycle segregation infrastructure scheme involving wand orcas along Kirkstall Road that will increase the protection of the existing cycle provision.

Decision Maker: Director of City Development

Decision published: 15/07/2020

Effective from: 31/07/2020

Decision:

The Chief Officer (Highways & Transportation);

i)  noted the contents of this report;

ii)  approved the detailed design and implementation of the package of works as detailed in section three of this report.

iii)  gave authority to incur expenditure of £75,000, compromising of £60,000 works cost, £12,000 staff fees and £3,000 legal costs, all to be funded from the LTP Transport Policy Capital Programme; and

iv)  gave authority for the City Solicitor to promote and implement an experimental traffic regulation where necessary as identified through the detailed design process.

Wards affected: Kirkstall; Little London and Woodhouse;

Lead officer: Vicki Franks


23/07/2020 - Approval to procure a contractor to undertake design, build and delivery of District Heating Clusters for high rise housing ref: 52105    

As part of the council’s plans to improve energy efficiency and tackle fuel poverty in our housing high rise blocks, the council plans to create six new district heating clusters to provide low carbon heat to up to 26 housing high rise blocks.

This scheme includes specialist technical design for each cluster; the works onsite including construction of the heat network and pipework and replacement of the existing electric storage heating and hot water systems in residents flats with modern and efficient heating; and the initial operation and maintenance of the clusters for a time limited period prior to long term arrangements being put in place.

This decision is to approve the scheme and the procurement route to appoint a contractor, and to authorise spend.  

Decision Maker: Director of Resources and Housing

Decision published: 15/07/2020

Effective from: 31/07/2020

Decision:

The Director of Resources and Housing:

a)  Approved this scheme to replace heating and hot water systems in 26 high rise blocks, installing a low carbon district heating network in the form of six clusters; 

b)  Approved the proposed procurement of an external contractor through an OJEU compliant competitive two stage tender process and

c)  Authorised spend of £24m from the capital programme over the financial years of 2020/21 to 2023/2024 for the six clusters capital works.

Wards affected: Armley; Gipton and Harehills; Killingbeck and Seacroft; Little London and Woodhouse;

Lead officer: Paul Rounding


22/07/2020 - To modify the existing Leeds Interim Framework Agreement (DN355373) to provide support and accommodation for care leavers and vulnerable young people (16-25 years). ref: 52103    Recommendations Approved

Request approval to invoke Contracts Procedure Rules 10 and 21.6 to modify the end date of the existing Leeds Interim Framework Agreement with providers delivering support and accommodation for care leavers and vulnerable young people (16-25 years). The Leeds Interim Framework Agreement commenced on 19/12/2018 to 31/01/2020 with the opportunity for an extension to 31/07/2020 undertaken, there are no further opportunities to extend.

Children and Families and Adults and Health Commissioning has undertaken a comprehensive housing related support review and the newly commissioned service, Our Way Leeds (OWL), to meet the needs of all Leeds vulnerable young people will commence on 01/07/2020.

The provision under the Public Contract Regulation 72(1) sets out the conditions required to allow the extension or modification of an existing contract can take place without a new procurement procedure.

The requirement for the modification to the Leeds Interim Framework Agreement has been brought about by circumstances which the local authority could not have foreseen, COVID-19, and does not change the overall nature of the framework; to deliver quality placements for our children looked after and care leavers (16-25 years).  The increase in price does not exceed 50% of the value of the original contract

It is probable that COVID-19 will impact potential new placements into the newly commissioned OWL service to deliver support and accommodation for vulnerable young people due to the reduced availability of move on options for those young people currently in service.  In turn, this presents a risk to the local authority in its statutory duty to ensure that children looked after and care leavers are placed in suitable support and accommodation placements.

This modification will be a further interim position and support Leeds City Council to identify placements within the constraints of an agreed contract specification and terms and conditions against which to deliver quality accommodation and support for children and vulnerable young people (16-25 years).

It is expected that this modification to the Leeds Interim Leeds Framework Agreement will be for the period of 8-months from 01/08/2020 to 31/03/2021.

Decision Maker: Director of Children and Families

Decision published: 14/07/2020

Effective from: 30/07/2020

Decision:

To modify the existing Leeds Interim Framework Agreement  (DN355373) to support Leeds City Council in its statutory duty to provide support and accommodation for care leavers and vulnerable young people (16-25 years).

 

To invoke Contracts Procedure Rules 10 and 21.6 to modify the end date of the existing Leeds Interim Framework Agreement with providers delivering support and accommodation for care leavers and vulnerable young people (16-25 years). The Leeds Interim Framework Agreement commenced on 19/12/2018 to 31/01/2020 with the opportunity for an extension to 31/07/2020 undertaken, there are no further opportunities to extend.

This modification to the Leeds Interim Leeds Framework Agreement will be for the period of 8-months from 01/08/2020 to 31/03/2021. It is anticpated that this is likely to be in the region of £1.5m.

The provision under the Public Contract Regulation 72(1) ( c) sets out the conditions required to allow the extension or modification of an existing contract can take place without a new procurement procedure.

The requirement for the modification to the Leeds Interim Framework Agreement has been brought about by circumstances which the local authority could not have foreseen, COVID-19, and does not change the overall nature of the framework; to deliver quality placements for our children looked after and care leavers (16-25 years).  The increase in price does not exceed 50% of the value of the original contract.

Wards affected: (All Wards);

Lead officer: Angela Depledge


22/07/2020 - (DN461184): Authority to procure in line with CPR 3.1.6 - Contractors to support Leeds Building Services' delivery of painting and decorating works to Civic property ref: 52102    

To undertake an external procurement in accordance with CPR 3.1.6 to provide contractor resources to support the delivery of Non Housing (Civic Estate) Painting and Decorating works. The contract will be for an initial 4 years. We will be looking to award the contract to up to 7 contractors.

Decision Maker: Director of Resources and Housing

Decision published: 14/07/2020

Effective from: 30/07/2020

Decision:

The Director of Resources and Housing approved, in line with Contract Procedure Rule 3.1.6, a competitive tender process to procure and award contracts, with up to four contractors for the delivery of painting and decorating works to Civic Property. Work is to be allocated with requirements sub £20k issued on a ranked allocation basis and any works over £20k will be subject to a mini competition, between the four contractors on the framework. The contract is for a term of four years, with an estimated sum of £700k per annum and a total contract value of £2.8m.

Wards affected: (All Wards);

Lead officer: Craig Simpson