Decisions

Details of officer decisions relating to planning applications.

Decisions published

31/03/2021 - Street Lane Recreation Ground, Gildersome – New Floodlit Multi Use Games Area and link path ref: 53988    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 13/04/2021

Effective from: 31/03/2021

Decision:

The Chief Officer Parks and Countryside:
• Gave approval to inject £137,000 from various funding sources for the installation of a new floodlit Multi Use Games Area (MUGA) and link path at Street Lane Recreation Ground in Gildersome. This is shown as:
a. £80K Sport England
b. £40K S106 Greenspace monies
c. £17K Gildersome Action Group Contribution

• Grant edauthority to spend £155.659 (this includes £18,659 for a commuted sum which will be held in Parks and Countryside revenue) for the installation of a new floodlit MUGA and link path at Street Lane Recreation Ground in Gildersome.

Wards affected: Morley North;

Lead officer: Paul Senior


09/04/2021 - Approval of Director Sub-Delegation Scheme 2021-2022 ref: 53977    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 09/04/2021

Effective from:

Decision:


The Director of Public Health has approved the sub-delegation scheme set out in Appendix 1.

Wards affected: (All Wards);

Lead officer: Lynne Hellewell


09/04/2021 - Approval of Director Sub-Delegation Scheme 2021-2022 ref: 53976    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 09/04/2021

Effective from:

Decision:

The Director of Adults and Health has approved the sub-delegation scheme set out in Appendix 1.

Wards affected: (All Wards);

Lead officer: John Crowther


09/04/2021 - Allerton Grange Permanent Expansion Tender Acceptance and Agreement to Proceed with Deed of Variation to Existing PFI Contract ref: 53975    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 09/04/2021

Effective from:

Decision:

The Director of Children and Families has:
1. Approved acceptance of the tender submitted by Tilbury Douglas Ltd via the Leeds Local Education Partnership and Environments for Learning Leeds PFI One Ltd, in the sum of £865,291.92 inclusive of all professional design fees incurred development costs and surveys incurred by the contractor (Tilbury Douglas Ltd). Release of funding for the construction costs will be subject to valuations completed and validated by NPS Ltd Leeds.

2. Approved the implementation of a City Council Change under the PFI contract with Environments for Learning Leeds PFI One Ltd for the works at the Allerton Grange School PFI building, and approve the entering into of any associated documentation without limitation of a deed of variation (where required).

3. Noted this work will attract an annual revenue cost which includes additional catering / cleaning staff and associated life-cycling as identified in the terms of the existing PFI contract for the main school building, and additional cleaning, security and planned maintenance, without life-cycling, for the extended former CLC building which has been taken into the schools use, but remains outside the PFI. These revenue costs will be the responsibility of the schools budget and charged accordingly.

4. Noted that the breakdown of project costs highlighted in point 1 above, are detailed within section 4.4 of this report

5. Noted that the programme dates identified in section 4.4 of this report, in relation to implementation of this decision, represent the critical path for project success and must be adhered to wherever possible.

6. Noted that the officer responsible for implementation is the Head of Service Learning Systems and the Head of Projects and Programmes, Asset Management & Regeneration and authorise them as a signatory of all other contract related documentation that is required to deliver the project.

7. Noted the negotiations held with solicitors acting on behalf of the Environments for Learning Leeds, PFI One Ltd and approve the expenditure the associated costs.

8. Given authority for the deed of variation of the PFI project agreement (the “Deed of Variation”) to be executed and completed between Leeds City Council and the Environments for Learning Leeds, PFI One Ltd to vary the PFI project agreement to accommodate the introduction of a dining hall mezzanine floor, remodelled classrooms to two science laboratories, associated science store room, two science presentation classrooms, and remodelling of the existing 6th form areas, together with any other documentation required to facilitate these works, and

9. Given authority for any other necessary action to be taken to effect the Deed of Variation

Wards affected: Moortown; Roundhay;

Lead officer: Jacqueline Robertson


08/04/2021 - COVID-19 Business Support Package: Expanded Business Rates Retail Discount and Nursery Discount Scheme 2021/22 ref: 53974    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 08/04/2021

Effective from:

Decision:

The Director of City Development agreed:
1. To adopt a scheme implementing the Government’s Expanded Business Rates Retail Discount 2021/22 providing 100% business rates relief to retail, leisure, and hospitality properties for the period 1st April 2021 to 30th June 2021.
2. To adopt a scheme implementing the Government’s Nursery Discount 2021/22 providing 100% business rates relief to qualifying Nurseries for the period 1st April 2021 to 30th June 2021
3. To adopt a scheme implementing the Government’s Expanded Business Rates Retail Discount 2021/22 providing 66% business rates to eligible relief to retail, leisure, and hospitality properties for the period 1st July 2021 to 31st March 2022
4. To adopt a scheme implementing the Government’s Nursery Discount 2021/22 providing 66% business rates relief to qualifying Nurseries for the period 1st July 2021 to 31st March 2022
5. To allow eligible businesses to refuse the Discounts where confirmation of the refusal is received by 30th April 2022
6. To note that the cost of the Discounts will be claimed from the Government via S31 grant calculated by the completion of an updated NNDR1 return.
7.This decision will be exempted from call in.

Wards affected: (All Wards);

Lead officer: Mark Amson


08/04/2021 - COVID-19 Business Support Package - Restart Grants ref: 53973    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 08/04/2021

Effective from:

Decision:

The Director of City Development agreed to implement the Restart Grant scheme announced by the Chancellor in the budget on 3rd March 2021. Details are within the attached document.

Wards affected: (All Wards);

Lead officer: Mark Amson


08/04/2021 - Award of a new contract for Support & Maintenance of Kaarbontech GullySMART - Data Collection Software – Gully Inspection System. ref: 53972    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 08/04/2021

Effective from:

Decision:

The Chief Officer Highways and Transportation;
i) approved a waiver of CPR’s 8.1 & 8.2 and award a new contract to Kaarbon Technology Ltd for support & maintenance of the KaarbonTech GullySMART for the period 24th March 2021 to 31st May 2022.

Wards affected: (All Wards);

Lead officer: Chris Clarke


08/04/2021 - Approval to Extend the Yorkshire Highway Alliance Supply of Traffic Sign Poles Contract 2019 – 2021 (Extendable to 2023) ref: 53971    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 08/04/2021

Effective from:

Decision:

a) The Chief Officer (Highway and Transportation) is asked to approve the extension of the Yorkshire Highway Alliance Supply of Traffic Sign Poles Contract 2019-2021 for 24 months to 9 May 2023 in accordance with its existing terms and conditions and authorise entry into the extended contract.
b) This is a schedule of rates contract with the approx. value of £70K per annum.
c) Suppliers: Fabrikat Ltd. and Mallatite Ltd.

Wards affected: (All Wards);

Lead officer: James Hirst


07/04/2021 - Requests for Temporary Pavement Licence ref: 53970    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 07/04/2021

Effective from:

Decision:

The Chief Officer ( Highways and Transportation);
i) noted the contents of the report; and
ii) approved the application for a temporary pavement licences from premises listed in the Appendix 2, to operate a street café on the highway, as shown on the attached unnumbered drawings, which will expire when current restrictions, which are due to Government guidelines for COVID -19 are lifted.

Wards affected: Little London and Woodhouse;

Lead officer: Andrew Smith


14/04/2021 - Transforming Cities Fund: Holbeck Gateway Phase 1 ref: 53969    

To approve the detailed design and delivery of Phase 1 of the Holbeck Gateway, being one of the TCF Leeds City Centre Cycling Improvement schemes and comprising:

  The provision of an off carriageway cycle route parallel to A643 Ingram Distributor with upgraded surface, street lighting and wayfinding

Approve expenditure of £600k, to be fully funded by the TCF programme under an existing funding agreement. 

To request the City Solicitor to advertise a package of traffic regulation orders to support the delivery of the scheme, and subject to no objections being received to make and seal the orders as advertised.

Decision Maker: Director of City Development

Decision published: 06/04/2021

Effective from: 22/04/2021

Decision:

The Chief Officer (Highways & Transportation) has

a)   Noted the work to date on the Transforming Cities Fund - Leeds City Centre Cycling projects and the existing funding agreement for advance works; and

b)  Given authority to incur expenditure of £600,000 to deliver phase 1 of the Holbeck Gateway project detailed in this report, to be entirely funded from the Transforming Cities Fund; and

c)  Requested Legal Services to advertise Traffic Regulation Orders to support the works, principally requiring No Waiting At Any Time and a Prohibition of Parking And Loading on Footway and Cycle Track, and subject to no objections being received to make and seal the orders as advertised; and

d)   Approved with reference to the powers contained in Section 66(4) of the Highways Act 1980, that the relevant lengths of footway shown on attached Drawing No 694/LCC/HWT/XX/M2/TM/01_01 as proposed cycle tracks are removed and that following the removal of the footways, cycle tracks are constructed under the powers contained under the provisions of section 65(1) of the Highways Act 1980 for shared joint use by pedal cyclists and pedestrians.

 

 

Wards affected: Beeston and Holbeck;

Lead officer: Christopher Way


01/04/2021 - Annual Review of Fees and Charges for Various Highways Functions and Services ref: 53968    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the increase in fees and charges as set out in Appendices A, B and C to this report

Wards affected: (All Wards);

Lead officer: Thomas Wragg


01/04/2021 - Conversion of Clean Air Zone Cameras into Bus Priority Enforcement Cameras ref: 53967    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer (Highways & Transportation) approved the award of a new contract under Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 Negotiated Procedure without prior publication of a Contract Notice at a cost of £221,850.

Wards affected: (All Wards);

Lead officer: John White


01/04/2021 - Local Transport Plan Integrated Programme 2021/22 ref: 53966    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved in principle the programme of local integrated transport schemes, up to a maximum value of £3.254 million for 2021/22, subject to the formal approval of individual schemes as required by the Councils’ financial regulations.

Wards affected: (All Wards);

Lead officer: Gwyn Owen


01/04/2021 - Letter of intent – Laurence Calvert Academy Temporary site ref: 53965    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 01/04/2021

Effective from:

Decision:

The Head of Learning Systems approved entering into a letter of intent with the Local Education Partnership (LEP) for the amount of £368,610 in order to meet the current delivery programme and handover date of 31 August 2021.

Wards affected: Middleton Park;

Lead officer: Adele Robinson


01/04/2021 - Authorisation to procure a Framework Agreement in accordance with Contract Procedure Rule 3.1.6 for the Supply of Teachers and Educational Staff for Leeds maintained schools with effect from 1st August 2021 for a period of 3 years with a 1 x 12 mo ref: 53964    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer HR approved the commencement of a full procurement exercise to put in place a new Framework Agreement for the Supply of Teachers and Educational Staff to Leeds Maintained Schools with effect from 1st August 2021 for a period of four years

Wards affected: (All Wards);

Lead officer: Julie Carter


01/04/2021 - Door to Door Community Transport Service Project – Funding Injection and approval to spend to develop the scheme from FBC+, operating and evaluating a pilot in the south of the city ref: 53963    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer, Highways & Transportation:

i) authorised the injection and gave authority to spend £450k from the LPTIP Bus Delivery work package, Door to Door Community Transport Service project into the LCC Capital Programme in order to support the development of the scheme from FBC+; operating and evaluating a pilot in the south of the city; and

ii) noted that the pilot and all associated activities with this have previously been approved at Leeds City Council Executive Board on 10th February 2021, and the funds have been committed from the LPTIP budget and approved via the WYCA assurance process at Investment Committee on 4th March 2021.

Wards affected: Ardsley and Robin Hood; Beeston and Holbeck; Hunslet and Riverside; Middleton Park; Morley North; Morley South;

Lead officer: Sarah Buncall


01/04/2021 - Council House Growth Programme: award of the construction to deliver newbuild council homes at Tarnside Drive (including Mardale Crescent), Seacroft ref: 53962    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 01/04/2021

Effective from:

Decision:

The Director of Resources & Housing granted approval to enter into an NEC4 Engineering and Construction Contract (NEC4 ECC) Option A with Wates Construction Ltd for the construction of 41 new council homes at Tarnside Drive (including Mardale Crescent) for the sum of £9,191,098.48; enabling a contract start date for 6th April 2021, a site access date of 10th May 2021 and a completion date of 26th August 2022; and approval to spend.

Wards affected: Killingbeck and Seacroft;

Lead officer: Liz Milne


01/04/2021 - CCTV Monitoring of Parks & Countryside ref: 53961    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer Parks and Countryside:
a) supported the proposal of the implementation of the new intruder monitoring system.
b) supported the proposal to injection of fund into the capital programme to support this scheme.
c) gave approval for the injection of funds and the authority to spend £110k.

Wards affected: Calverley and Farsley; Cross Gates and Whinmoor; Roundhay;

Lead officer: Sharon Coates


01/04/2021 - Bereavement Services Charges – 1st April 2021 ref: 53960    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Parks and Countryside Officer approved the schedule of charges set out in Appendix 1 in line with the contents of this report from 1st April 2021.

Wards affected: (All Wards);

Lead officer: Joanne Clough


01/04/2021 - Creation Agreement for a Footpath Between The Poplars and The Birches, Bramhope ref: 53959    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 01/04/2021

Effective from:

Decision:

The Natural Environment Manager authorised the City Solicitor to enter into a Public Path Creation Agreement with the landowner in accordance with Section 25 of the Highways Act 1980 to create a public footpath The Poplars and The Birches, Bramhope with a width of 1.8 metres as shown on Background Document A

Wards affected: Adel and Wharfedale;

Lead officer: Claire Tregembo


01/04/2021 - Approval of Director of City Development’s Sub-Delegation Scheme ref: 53958    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 01/04/2021

Effective from:

Decision:

The Director of City Development has approved the sub-delegation scheme set out as Appendix 1 to this report effective from 1 April 2021.

Wards affected: (All Wards);

Lead officer: Helen Green


01/04/2021 - Leader’s Executive Arrangements ref: 53957    Recommendations Approved

Decision Maker: Leader of Council

Decision published: 01/04/2021

Effective from:

Decision:

The Leader has made changes to his executive arrangements to take effect from 1 April 2021 as set out in the attached documents.

In accordance with Executive and Decision Making Procedure Rule 1.3 the Leader has decided to amend those parts of his Executive arrangements as shown in the appendices attached; namely
Section 3B(b): Executive Members Oversight of Officer Executive Delegations
Section 3E: Officer Delegation Scheme (Executive functions);
(a) General Delegations
(c) Director of Resources
(d) Chief Officer Financial Services
(f) Director of Communities, Housing and Environment
(g) Director of City Development

The Leader will present details of these changes, as required by Rule 1.3 at the next ordinary meeting of full Council.
All delegations remain subject to the saving that where the Leader or the relevant portfolio holder has directed or the Director considers it necessary the matter shall be referred to Executive Board for consideration. The Leader notes that Director’s functions may in turn be sub-delegated through those Directors’ sub-delegation schemes to officers of suitable experience and seniority subject to the same saving provision.

For the avoidance of doubt all other documents within the leader’s executive arrangements remain as presented to Council on 24th February 2021.

Lead officer: Paul Simpson


01/04/2021 - Extinguishment of Part of Leeds Footpath No. 205 and the Declaration of an Alternative route ref: 53956    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 01/04/2021

Effective from:

Decision:

The Natural Environment Manager authorised the City Solicitor:

(a) to declare two sections of footpath dedicating them as public rights of way between Leeds Footpath Nos. 200 and 205 with a 3 metre wide stone surface and at the northern end of Leeds Footpath No. 200 with a 3 metre wide tarmac surface as shown on the maps attached at Background Document A.

(b) to make and advertise a Public Path Extinguishment Order in accordance with Section 118 of the Highways Act 1980, in respect of part of Public Footpath No. 205 as shown on the maps attached at Background Document A.

(c) to confirm the Order subject to there being no objections or in the event of objections which cannot be withdrawn, for the Order to be referred to the Secretary of State for the Department of the Environment, Food and Rural Affairs for determination.

Wards affected: Hunslet and Riverside; Middleton Park;

Lead officer: Claire Tregembo


01/04/2021 - Waiver of Contracts Procedure Rules No 8.1 and 8.2 (Intermediate Value Procurements) to award Reveal Media for the purchase of personal bodycams and supporting hardware for Taxi & Private Hire Licensing ref: 53955    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer Elections and Regulatory approved the procurement of the Virtual Media bodycams as set out in this report.

Wards affected: (All Wards);

Lead officer: Andrew White


01/04/2021 - Director of Communities, Environment & Housing ref: 53954    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 01/04/2021

Effective from:

Decision:

Approval of Director of Communities, Environment & Housing Sub-delegation Scheme

Wards affected: (All Wards);

Lead officer: Simon Baker


01/04/2021 - Approval of Chief Officer - Financial Services Sub-delegation Scheme ref: 53953    Recommendations Approved

Decision Maker: Chief Officer (Financial Services)

Decision published: 01/04/2021

Effective from:

Decision:

The Chief Officer - Financial Services approved the sub-delegation scheme set out as Appendix 1 to this report.

Wards affected: (All Wards);

Lead officer: Simon Baker


01/04/2021 - Appointments to Outside Bodies – The Lord Mayor of Leeds Appeals Fund ref: 53952    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 01/04/2021

Effective from:

Decision:

The Head of Democratic Services is requested to:
a) Give approval to the change to the appointment of Members to The Lord Mayor of Leeds Appeal Fund as set out in paragraph 3.1 of the associated report;
b) Note the appointment will be reported to Member Management Committee in due course.

Wards affected: (All Wards);

Lead officer: Helen Gray


01/04/2021 - Approval of City Solicitor Sub-delegation Scheme ref: 53951    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 01/04/2021

Effective from:

Decision:

The City Solicitor approved the sub-delegation scheme set out as Appendix 1 to this report.

Wards affected: (All Wards);

Lead officer: Simon Baker


01/04/2021 - Approval of Director of Resources Sub-delegation Scheme ref: 53950    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 01/04/2021

Effective from:

Decision:

The Director of Resources approved the sub-delegation scheme set out as Appendix 1 to this report.

Wards affected: (All Wards);

Lead officer: Simon Baker


31/03/2021 - Request authority to spend for the woodland creation initiative relating to the climate emergency scheme ref: 52948    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 31/03/2021

Effective from:

Decision:

The Chief Parks and Countryside Officer gave authority to spend £650k to establish the Woodland Creation Initiative across the city. This is based on the cost of £3 per tree and the delivery of the ambition to plant 50 hectares, 220,000 trees per year for 25 years planting 5.8 million trees in total. This will require a capital investment from the council.

Wards affected: (All Wards);

Lead officer: Vicki Marsden


31/03/2021 - National Adoption Strategic Lead ref: 52947    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 31/03/2021

Effective from:

Decision:

The Director of Children and Families agreed to the creation of a position of National Adoption Strategic Lead at Director 65% and for this to be added to the staffing establishment of One Adoption West Yorkshire on behalf of Regional Adoption Agencies.

Wards affected: Various;

Lead officer: Sarah Johal


31/03/2021 - Revised Contract Procedure Rules ref: 52946    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 31/03/2021

Effective from:

Decision:

The Chief Officer – Financial Services approved the revised CPRs and approve that they will come into effect on 1st April 2021

Wards affected: (All Wards);

Lead officer: Dean Backhouse


31/03/2021 - Approval to vary the current contract with Kings Security for the provision of security services at Leeds Kirkgate Market ref: 52945    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 31/03/2021

Effective from:

Decision:

The Chief Officer, Operations approved the variation of the Provision of Security Services contract for Kirkgate Marker by means of an extension to the current contract by 18 months from 4th May 2021 to 3rd November 2022 with a contract value of circa £141k under the same terms and conditions as the current contract.

Wards affected: (All Wards);

Lead officer: Chris Ashby


12/04/2021 - Boar Lane Enabling Works (Western End) ref: 52951    

A decision is sought to obtain technical approval for the feasibility design for the reconfiguration of the western end of Boar Lane, and authorisation to incur expenditure to develop the detailed design and implement works on Boar Lane, funded from the West Yorkshire Plus Transport Fund grant.

The works build upon the Infirmary Street and Park Row Gateway nearing completion on site, and involve making the western end of Boar Lane two-way between City Square and Mill Hill to enable the delivery of two westbound bus stops, which are required for the long term reconfiguration of bus stops in this locality.

Decision Maker: Director of City Development

Decision published: 31/03/2021

Effective from: 20/04/2021

Decision:

The Chief Officer Highways and Transportation:

 

i)  Noted that the access agreement for the SCAPE Civil Engineering Framework was signed on the 20th March 2019 to procure design and construction services.

ii)  Noted Highways Board approval to appoint Balfour Beatty to design and construct City Square on 16th June 2019.

iii)  Approved the design of the proposed draft Traffic Regulation Orders (TRO) on Boar Lane to allow for progression of this element of the City Square scheme.

iv)  Upon drafting the orders, requested the City Solicitor to advertise the TROs as shown on drawing number MBARC_B/LCC/MIS/XX/DR/CH/000012 in Appendix C, and if no valid objections are received, to make, seal and implement the Orders as advertised.

Wards affected: Hunslet and Riverside; Little London and Woodhouse;

Lead officer: Chris Musgrave


12/04/2021 - Traffic Signal Operation at Standalone Crossings ref: 52949    

Following site trials and review, to give approval of an updated approach and practice for traffic signal operation at standalone signal controlled crossings related to:

Design walking speed and cycle clearance times; pedestrian waiting time; signal control strategy; use of technology to improve walking/cycling experience; and operation in the absence of demand.

Decision Maker: Director of City Development

Decision published: 31/03/2021

Effective from: 20/04/2021

Decision:

The Chief Officer (Highways & Transportation): 

a)  Noted the contents of this report; and

b)  Approved the proposed policy regarding traffic signal operation at standalone signal controlled crossings for:

i.  Walking speed: A reduction in design walking speed from 1.2 m/s to 0.8 m/s and adoption of LTN 1/20 cycle clearance times.

ii.  Maximum waiting time: Adoption of a maximum 25 second pedestrian waiting time unless there are specific mitigating factors.

iii.  Control method: Implementation of the MOVA control strategy at all new crossings outside the City Centre with bespoke conditioning to minimise pedestrian waiting times based on the Pre-Timed Max concept.

iv.  Pedestrian demand: Adoption of a feature that places pedestrian demands without the need to press the button at all new/refurbished crossings, subject to successful trials. This also applies to people on bikes waiting at Toucan and/or cycle crossings.

v.  Green man extension: Adoption of dynamic green man extensions using kerbside detectors at all new/refurbished crossings, subject to successful trials.

vi.  Operation: Adoption of reversion to all-red in the absence of any demands, with the exception of the City Centre where reversion will be to the green man. This will be reviewed on a site-by-site basis.

Wards affected: (All Wards);

Lead officer: Joel Dodsworth


12/04/2021 - Highways Infrastructure Maintenance Programmes 2021-22 ref: 52950    

To approve the programme of planned highways asset maintenance and strengthening (roads and highway structures) works for the 2021/22 financial year (with a provisional programme for 2022-2024), and give authority to incur expenditure linked to these works.

Decision Maker: Director of City Development

Decision published: 31/03/2021

Effective from: 20/04/2021

Decision:

The Chief Officer (Highways and Transportation);

a)  gave authority to incur expenditure of £18,235,476 (£14,930,022 works costs and £2,330,454 internal staff and partner design fee costs plus £975,000 bridge inspection, assessment and asset management fees) funded from the 2021/22 Local Transport Plan Capital Grant Allocation (£6,035,476) and Leeds City Council Capital Resources (£12,200,000);

b)  approved the addition of the schemes listed in appendices B and C to this report into the Highways Infrastructure Maintenance Programmes 2021/22;

c)  noted the addition of schemes listed in appendix D to this report into the Revenue Highways Infrastructure Maintenance Programmes 2021/22;

d)  noted the reductions in funding covering all applicable budgets from previous years, and the possible long term effects this will cause to the Highway Infrastructure assets;

e)  noted that we do expect to receive £4,828,381 (£4,311,054 works costs and £517,327 internal staff fees) funded from the DfT Pothole Capital Grant 2021/22, which will help offset the budget reductions detailed within this report.  A further report will be brought to request authority to incur expenditure, once confirmation of the funding has been received;

f)  The Chief Officer shall be responsible for implementation of the attached programmes of work within the 2021/22 financial year.

 

Wards affected: (All Wards);

Lead officer: Richard Hobson


30/03/2021 - Approval to award a contract on behalf of the Yorkshire and Humber Public Services Network (YHPSN) partnership to Tameside MBC for the annual membership fee of the iNetwork Collaboration ref: 52944    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 30/03/2021

Effective from:

Decision:

The Chief Digital and Information Officer approved the award of a contract to Tameside MBC in the sum of £119,000. The membership period commences on the 1st April 2021 and expires on the 31st March 2022.

Wards affected: (All Wards);

Lead officer: Karen Kennedy


30/03/2021 - Qualifications assessment and internal verification of level 3 diploma in ‘working with children and young people in a residential setting.’ - Permission to waive CPRs (Contract Procedure Rules) 8.1 and 8.2 to award a contract to Creativity in Practi ref: 52943    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/03/2021

Effective from:

Decision:

Permission to waive CPRs (Contract Procedure Rules) 8.1 and 8.2 to award a contract to Creativity in Practice for 24 months.

Wards affected: Various;

Lead officer: Daniel Clark


30/03/2021 - Phase Two Leeds (River Aire) Flood Alleviation Scheme ref: 52941    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 30/03/2021

Effective from:

Decision:

The Director of City Development:

i) gave authority to spend £36,201,000 in respect of the Phase Two Leeds (River Aire) Flood Alleviation scheme; &

ii) approved the instruction for BMM jv Limited to undertake the Phase Two Step Two Leeds (River Aire) Flood Alleviation scheme works.

This decision sits under a previous key decision which was approved at Executive Board in February 2019.

Wards affected: Armley; Bramley and Stanningley; Calverley and Farsley; Horsforth; Hunslet and Riverside; Kirkstall; Little London and Woodhouse;

Lead officer: Richard Dennis


09/04/2021 - Adults and Health Third Sector Grants Schedule 2021/2022 ref: 52939    For Determination

The Director of Adults and Health will be recommended to approve the payment of annual grants, during the financial year 2021/22 to third sector organisations who support social care functions.

Decision Maker: Director of Adults and Health

Decision published: 30/03/2021

Effective from: 17/04/2021

Decision:

a)  The Director of Adults and Health approved the payment of the third sector grants to the maximum amounts detailed in Appendix 1 for the financial year 2021/2022.

b)  The Commissioning Programme leader for Adults and Health will implement this decision directly after it has been taken, subject to the necessary clearance process being completed, by issuing relevant letters to the organisations informing them that their grant has been extended for a further year.

 

Wards affected: (All Wards);

Lead officer: Mark Phillott


09/04/2021 - Adults & Health Recurrent Third Sector Cost Savings 2020/21 (older adults and working age adults) ref: 52940    For Determination

A delegated decision is required to implement the recurrent cost savings approved at the November 2020 Executive Board which will have an annual value of £820,000 and will be implemented during 2021/22.

Impacts all wards in the city and may have an impact on the level of service that the commissioned third sector providers are able to provide once they have accommodated a 10% service funding reduction.

Delivers a recurrent £820,000 budget saving to the Adults and Health directorate. Will require contract variations to reflect the revised funding levels.

The decision is not dependent on decisions by other partners outside Leeds City Council but with the knowledge of local joint funders (Leeds CCG) and with full engagement with the Leeds Third sector organisations affected and sector representatives.

 

Decision Maker: Director of Adults and Health

Decision published: 30/03/2021

Effective from: 17/04/2021

Decision:

The Director of Adults and Health:

1.  Approved the implementation of these cost savings

2.  Authorised the serving of formal written six months’ notice period of changes to funding to the affected providers as soon as this delegated decision is implementable.

Authorised the use of departmental reserves to mitigate the anticipated slippage

Wards affected: (All Wards);

Lead officer: James Woodhead


09/04/2021 - Report seeking authority to extend the BITMO Gas Servicing and repairs contract for 2 years until 31st March 2024 ref: 52942    

To extend the current Gas Installation, servicing and landlord safety certification contract using a voluntary transparency notice (VTN) from March 2022 to March 2024.  This will align with the end date of a similar contract covering the South of the City which expires at the end of March 2024 so that both can be re-procured at the same time.

Decision Maker: Director of Resources

Decision published: 30/03/2021

Effective from: 17/04/2021

Decision:

The Director of Resources & Housing approved, in line with Contracts Procedure Rules 21, an extension to the Gas Safety Installations and Servicing contract with Sayes which will remain upon the same terms & conditions for a period of two years until 31st March 2024, at an estimated cost of £1.2m.

Wards affected: Middleton Park;

Lead officer: Deborah Kelly


09/04/2021 - Design and Cost Report for the City Wide District Heating Network ref: 52938    

The citywide district heating network (Leeds Pipes) has been constructed across the city centre over the last few years with both phase 1 and phase 2 having been completed. The complex construction of the network has meant that additional capital expenditure is required. Therefore authority to spend and authority to inject additional capital into the network is required.

Decision Maker: Director of Resources

Decision published: 30/03/2021

Effective from: 17/04/2021

Decision:

For Phase 1 of the Spine District Heating Network:

a)  The Chief Officer Financial Services approved the injection of £2,331k into the capital programme for the completion of the Phase 1 network, funded through prudential borrowing;

b)  The Director of Resources and Housing gave authority to spend of £2.331m on Phase 1 of the Spine District Heating network.

For the Phase 2 extension of the District Heating Network:

a)  The Chief Officer Financial Services:

a.  Approved the request to inject £210k into the capital programme by means of a loan to the Leeds District Heating PipeCo Ltd;

b.  agreed to provide a loan to the Leeds District Heating PipeCo Ltd of £210k at a state aid compliant rate;

c.  approved the transfer of £345k of existing Authority to Spend funding from the decarbonisation programme approved at Executive Board in October 2020 to account for the building connection costs, as the responsibility for these costs is with the Council and not Leeds DHN PipeCo Ltd.

The Director of Resources and Housing is gave authority to spend £210k additional capital on Phase 2 of the Spine District Heating network by means of a loan to the Leeds District Heating PipeCo Ltd.

 

Wards affected: Various;

Lead officer: George Munson


29/03/2021 - Third Sector Infrastructure Support Fund Grant for 2021/22 to Voluntary Action Leeds ref: 52937    Recommendations Approved

Decision Maker: Director of Communities, Housing & Environment

Decision published: 29/03/2021

Effective from:

Decision:

The Chief Officer Communities approved grant funding to Voluntary Action Leeds from the Third Sector Infrastructure Support Fund Grant from 1st April 2021 to 31st March 2022. The maximum grant payment is £221,670.90 from the Communities and Environment Directorate and £73,105.50 from the Children and Families Directorate. The total grant payable is £294,776.40.

Wards affected: (All Wards);

Lead officer: Lelir Yeung


29/03/2021 - Approval of Care Plan over £100k ref: 52936    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 29/03/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £214,724.25 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


29/03/2021 - Approval of Care Plan over £100k ref: 52935    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 29/03/2021

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £152,743.24 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


29/03/2021 - To exercise the existing contract extension for bill payment facilities for a further 12 months from 1st April 2021 ref: 52934    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 29/03/2021

Effective from:

Decision:

The Chief Officer Financial Services approved the 12 month extension. The approximate value of the contract is £200,000 per annum. This includes an uplift in the current rates which is matched against reducing number of transactions.

Wards affected: (All Wards);

Lead officer: Ryan Glennon


26/03/2021 - Request for approval to carry out a competitive tender exercise in accordance with the Council’s Contract Procedure Rule (CPR) 9 for the procurement of a new Disclosure and Barring Service (DBS) solution ref: 52933    Recommendations Approved

Decision Maker: Director of Resources

Decision published: 26/03/2021

Effective from:

Decision:

The Chief Officer Strategy & Policy approved the commencement a competitive tender exercise in accordance with the Council’s Contract Procedure Rule (CPR) 9 for the procurement of a new Disclosure and Barring Service (DBS) solution.

Wards affected: (All Wards);

Lead officer: Louise Sanderson


26/03/2021 - Variation to contract with Barnardo’s for the delivery of an Interagency Adoption Placement Service DN477072 ref: 52932    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 26/03/2021

Effective from:

Decision:

The Head of Service for One Adoption West Yorkshire approved a variation to the contract with Barnardo’s to deliver an Interagency Adoption Placement (DN477072) from 1st April 2021 to 31st March 2023. This variation will allow an additional advance payment of £64,000 to be made in April 2021. No additional value is to be added to the contract.

Wards affected: Various;

Lead officer: Catherine Henderson


31/03/2021 - Seeking approval to procure specialist contractors to support LBS' delivery of planned roofing improvement scheme to Housing properties ref: 52915    

Seeking approval to procure specialist contractors to support LBS with the delivery of a planned roofing improvement scheme to Housing properties in 2021/22. The contract will be for a duration of 10 months with a potential extension period of up to a further 3 months.

Decision Maker: Director of Resources

Decision published: 23/03/2021

Effective from: 10/04/2021

Decision:

a)  In accordance with the Council’s Contract Procedure Rules 3.1.6, this report requests the Director of Resources & Housing to approved the use of the below threshold restricted procurement process via construction line as the procurement route to establish a contract with up to 2 contractors for the delivery of planned roofing improvement works to Housing properties.

b)  The Director of Resources and Housing noted that the tender will be evaluated by price only and the contract is proposed for a works period of 9 months, with an estimated total contract value of up to £600,000.

Wards affected: Adel and Wharfedale;

Lead officer: Craig Simpson