Decisions

Details of officer decisions relating to planning applications.

Decisions published

12/12/2019 - Contract Award – DN418739 - ITS200630: Procurement of a Passenger Transport Solution. ref: 50386    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 12/12/2019

Effective from:

Decision:

In line with Contract Procedure Rule (CPR) 18, the Chief Officer, Civic Enterprise Leeds approved the award of a contract to 365 Response Ltd for the Procurement of a Passenger Transport Solution for the period 9th December 2019 to 8th December 2024 with a further five (5) x twelve (12) months options to extend.

Wards affected: (All Wards);

Lead officer: Dylan Owen


12/12/2019 - Request to commence a procurement exercise using Crown Commercial Services (CCS) Framework RM3808 to seek a supplier to provide increased bandwidth of the Council’s Internet services to support delivery of the Community Cloud programme ref: 50385    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 12/12/2019

Effective from:

Decision:

The Chief Digital and Information Officer approved the commencement of a procurement exercise using Crown Commercial Services (CCS) Framework RM3808 to seek a supplier to provide increased bandwidth of the Council’s Internet services to support delivery of the Community Cloud programme.

Wards affected: (All Wards);

Lead officer: Ian Milner


12/12/2019 - To seek authority from the Director of Adults and Health to enter into a contract with Touchstone- Leeds to deliver the Sikh Elders Service. The total value of the contract to be awarded for the five year contract period is £316,219.37. The total val ref: 50384    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/12/2019

Effective from:

Decision:

The Director of Adults and Health approved the award of the contract under Contract Procedure Rule 18.1 (Awarding Contracts) to Touchstone-Leeds for the provision of the Sikh Elders Service at a total cost of £316,219.37 for the five year contract period. The contract is to commence on 1 April 2020 and will run for 5 years with an option to extend up to a further 24 months in any combination. Approval of a 24 month extension period would take the total value up to a maximum of £442,725

Wards affected: (All Wards);

Lead officer: Louise Morgan


12/12/2019 - Transfer of Population Health Management funding to Wakefield CCG as host of the Integrated Care System (ICS) for the West Yorkshire and Harrogate region ref: 50383    Recommendations Approved

Decision Maker: Director of Public Health

Decision published: 12/12/2019

Effective from:

Decision:

The Director of Adults and Health approved the transfer of £170,750 funding from Leeds City Council to Wakefield CCG in order to progress the Population Health Management programme across the region.
The Director of Adults and Health approved that Leeds City Council, Public Health retain £79,250 of the funding to deliver the Population Health Management programme in Leeds.

Wards affected: (All Wards);

Lead officer: Lynne Hellewell


12/12/2019 - Learning Disability Review and Client Contribution Recovery ref: 50382    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 12/12/2019

Effective from:

Decision:

The Director of Adults & Health approved the request to create 8 temporary social work posts for 12 months, at a cost of £369,751, as outlined in this report.
This will enable the Learning Disabilities Service Review Project and Client Contribution Project to undertake a period of reassessments.

Wards affected: (All Wards);

Lead officer: Steve Hume


12/12/2019 - Seacroft Ring Road Depot Refurbishment ref: 50381    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 12/12/2019

Effective from:

Decision:

The Director of Resources and Housing gave authority to spend £466,034 from existing budget provision (Capital Scheme no. 16256). The spend is to deliver refurbishment works at Seacroft Ring Road Depot to enable Resources and Housing staff to relocate from Navigation House and the property to be handed back to the landlord on the 31 March 2020.

Wards affected: Hunslet and Riverside; Killingbeck and Seacroft; Little London and Woodhouse;

Lead officer: Mark Mills


11/12/2019 - Authority to award contracts for a number of Plant and Machinery types (Waste Compactors, Towable Welfare Unit and Plant Trailers) ref: 50380    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/12/2019

Effective from:

Decision:

The Director of Resources and Housing approved the following awards for the period 1st December 2019 to 31st July 2020:
• Approved the award of the contract for the provision of 3 No. 360 Degree Wheeled Loaders complete with Macpactor Compax Wheel Systems suitable for Household Waste Site Skip Compaction to the value of £504,365 to Watling JCB Ltd.
• Approved the award of the contract for the provision of a towable welfare unit to the value of £20,788 to Chippendale Plant Ltd.
• Approved the award of the contract for the provision of up to 8 x 3500kg plant trailers to the value of £25,200 to Chippendale Plant Ltd.

Wards affected: (All Wards);

Lead officer: Mandy Snaith


11/12/2019 - Tribeca House and Print Unit Refurbishment ref: 50379    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/12/2019

Effective from:

Decision:

The Director of Resources and Housing gave authority to spend £181,090 from existing budget provision (Capital Scheme no. 16256). The spend is to deliver refurbishment works at 2nd floor Tribeca House, the 1st floor Print Unit and enabling moves at Merrion House to facilitate Resources and Housing staff to relocate from Navigation House and the property to be handed back to the landlord on the 31 March 2020.

Wards affected: Hunslet and Riverside; Killingbeck and Seacroft; Little London and Woodhouse;

Lead officer: Mark Mills


11/12/2019 - Changing the Workplace Furniture and Assets ref: 50378    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/12/2019

Effective from:

Decision:

The Director of Resources and Housing gave authority to spend £368,228 from existing budget provision (Capital Scheme no. 16256). The spend is to purchase CtW furniture and DIS equipment for 2nd floor Tribeca House, Print Unit, Seacroft Ring Road Depot and Merrion House to enable Resources and Housing staff to relocate from Navigation House and the property to be handed back to the landlord on the 31 March 2020.

Wards affected: Hunslet and Riverside; Killingbeck and Seacroft; Little London and Woodhouse;

Lead officer: Mark Mills


11/12/2019 - Authority to Award: Provision of an Occupational Health Physician (OHP). (Contract Ref: DN437851) ref: 50377    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/12/2019

Effective from:

Decision:

The Chief Officer of Human Resources noted the content of this report, and approved the award of the contract for ‘The Provision of an Occupational Health Physician (OHP) to Medigold Health Consultancy Ltd for a two year period, commencing on the 9th December 2019.

Wards affected: (All Wards);

Lead officer: Ian Cawthorne


11/12/2019 - Approval of a care plan to the value of up to £299,999.99 per annum ref: 50376    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 11/12/2019

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £278,200.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


11/12/2019 - Domestic Heating Materials Provision – Proposed Contract Extension ref: 50375    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/12/2019

Effective from:

Decision:

The Director of Resources & Housing approved the extension of the DN217570 Domestic Heating Materials contract for 12 months from 1st April 2020 to 31st March 2021. The contractor is Jewson Limited t/a Graham Plumbers Merchant and the approximate value of the extension is £3,000,000.

Wards affected: (All Wards);

Lead officer: Adam Crampton


11/12/2019 - Approval of Director of Resources & Housing Sub-delegation scheme ref: 50374    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 11/12/2019

Effective from:

Decision:

The Director of Resources & Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

Wards affected: (All Wards);

Lead officer: Simon Baker


19/12/2019 - Procurement of a contract to deliver an Inter-agency Adoption Placement Service ref: 50373    Recommendations Approved

This is a new procurement for a contract with external Adoption Agencies for recruitment, placement and support of adopters in the Yorkshire and Humber region in order to place children for adoption locally.

Decision Maker: Director of Children and Families

Decision published: 11/12/2019

Effective from: 04/01/2020

Decision:

The Director of Children and Families agreed to:

 

  • Provide permission to procure a contract for an Interagency Adoption Placement Service. The contract will be for three years; commencing on 16th March 2020, expiring on 31st March 2023. The estimated contract value will be £2,845,800.

 

  • Approve the waiver of contract procedure rule 15.2 and for the tender evaluation criteria to be based on 100% quality rather than the standard approach of 60% quality and 40% price.

 

  • Seek the approval of the Chief Officer Financial Services to the payment terms outlined in this report.

 

Wards affected: (All Wards);

Lead officer: Sarah Johal


10/12/2019 - Council Housing Growth Programme – Property Buybacks ref: 50371    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/12/2019

Effective from:

Decision:

The Director of Resources and Housing:
1. Authorised the required expenditure to enable the programme to progress the property acquisitions detailed in Confidential Appendix A. These acquisitions to be funded from the Council Housing Growth Programme budget, via a combination of Housing Revenue Account (HRA) borrowing and Right to Buy receipts.
2. Noted that Executive Board granted Authority to Spend for the programme on 24th July 2019.
3. Noted that a report is being submitted in parallel to the Director of City Development to request approval to acquire the properties for Housing & Resources so that they can be returned to Council Housing Stock.

Wards affected: Alwoodley; Ardsley and Robin Hood; Gipton and Harehills; Morley North;

Lead officer: Wendy Myers


18/12/2019 - Gas Fuelled Domestic Heating Lot 1 & Lot 2 - Contract Extension ref: 50372    For Determination

Approval of extensions to DN192864 & DN192861

Decision Maker: Director of Resources and Housing

Decision published: 10/12/2019

Effective from: 03/01/2020

Decision:

a.  The Director of Resource and Housing  approved the extension of Lot 1 South (below) for a period of 24 months commencing on the 30th March 2020.

i.  DN192864 (Contract – 9V6B – YU7PO3) Lot 1 South, Mears Limited - £3.3 million per annum

 

b.  The Director of Resource and Housing approved the extension of Lot 2 East (below) for a period of 24 months commencing on the 30th June 2020.

i.  DN192861 (Contract – 9V6A – MPZ323) Lot 2 East, British Gas Social Housing t/a PH Jones - £3.05 million Per annum.

Wards affected: Alwoodley; Ardsley and Robin Hood; Beeston and Holbeck; Burmantofts and Richmond Hill; Chapel Allerton; Cross Gates and Whinmoor; Garforth and Swillington; Gipton and Harehills; Harewood; Hunslet and Riverside; Killingbeck and Seacroft; Kippax and Methley; Middleton Park; Moortown; Morley North; Morley South; Rothwell; Roundhay; Temple Newsam; Wetherby;

Lead officer: Adam Crampton


09/12/2019 - Supply of Pedestrian Guardrail Contract 2020 – 2024 Approval to Tender ref: 50370    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 09/12/2019

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Supply of Pedestrian Guardrails Contract 2020 – 2024 and approve the evaluation criteria set out in the contract documentation.

Wards affected: (All Wards);

Lead officer: Richard Tinker


09/12/2019 - Land at Main Street, Carlton ref: 50369    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 09/12/2019

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration has given approval to declare the land surplus to council requirements to enable the progress of an onward sale.

Wards affected: Rothwell;

Lead officer: Annabel Phipps


09/12/2019 - Ex-council property to be acquired by the Council and returned to council housing stock. Capital scheme number 33103 ref: 50368    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 09/12/2019

Effective from:

Decision:

The Head of Land and Property has approved the repurchase of a property on the terms detailed in the confidential appendix for Resources and Housing to return to council housing stock.

Wards affected: Alwoodley; Gipton and Harehills;

Lead officer: Diane McPhee


05/12/2019 - Electric vehicles telematics and training – contract award report (contract ref: DN4371236) ref: 50367    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 05/12/2019

Effective from:

Decision:

The Chief Officer of Sustainable Energy and Air Quality:
• Noted the contents of this report
• Approved the award of the electric vehicles telematics and training contract to EB Charging Ltd from 12th November 2019 to 31st October 2021 at a cost of £135,647, with an option to extend for 12 months.

Wards affected: (All Wards);

Lead officer: Tom Cowen


13/12/2019 - Request to undertake procurement for the new Software Purchasing Framework ref: 50366    

The Software Framework under which the majority of LCC software purchases are made expires on 21/03/2020. A procurement needs to take place for a new framework. This issue requests permission to proceed with the procurement.

Decision Maker: Director of Resources and Housing

Decision published: 05/12/2019

Effective from: 21/12/2019

Decision:

The Chief Digital and Information Officer provided approval to commence a procurement exercise to put in place a single supplier framework agreement for the supply of ICT COTS Software.

Wards affected: (All Wards);

Lead officer: Bob Walker


04/12/2019 - Additional resource for adolescence through Targeted Support ref: 50365    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 04/12/2019

Effective from:

Decision:

The Director of Children & Families agreed to use the investment through the adolescent strand of the Early Autonomy money to create three new posts within Signpost and an additional post within the rethink team and FGC to support this service in delivering sustainable change for young people and their families as detailed in paragraph 3 of the attached report.

Wards affected: Various;

Lead officer: Victoria Gabriel


03/12/2019 - Armley Primary School, Salisbury Terrace, Armley, Leeds, LS12 2AY ref: 50364    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/12/2019

Effective from:

Decision:

The Chief Officer Asset Management and Regeneration or Director of City Development has given approval to the transfer and vesting of the site noted above to the Owlcotes Multi-Academy Trust to enable it to run the school as an academy school in line with legislation and on the terms outlined in the report.

Wards affected: Armley;

Lead officer: Darren Wilding


02/12/2019 - Request to award a grant to continue the present Supporting Wellbeing and Frailty (SWIFt) service (in conjunction with its expansion) to enable further testing, development and evaluation of the model. ref: 50362    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 02/12/2019

Effective from:

Decision:

The Director of Adults and Health:
a) Approved the award of grant funding to Crossgates and District Good Neighbours Scheme CIO, Older People’s Action in the Locality (OPAL), Bramley Elderly Action and Health for All (Leeds) Ltd., to enable the ongoing development, testing and evaluating of the service as per the decision taken in May 2019.
b) Noted that the grants will commence on the 1st October 2019 until the 30th September 2021 with an option to extend for a further 12 months (subject to additional funding).
c) Noted that the value of the grants will be £30,000 per annum for each locality based delivery partner.

Wards affected: (All Wards);

Lead officer: Elizabeth Messenger


02/12/2019 - Write Off of Former Tenants Rent Arrears ref: 50363    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 02/12/2019

Effective from: 02/12/2019

Decision:

The Director of Resources and Housing approved the Write off irrecoverable Former Tenants Arrears in the sum of £96,104.62 represented by 94 accounts in relation to the citywide accounts.

Wards affected: (All Wards);

Lead officer: Jo-Anne Arnett


10/12/2019 - Approval to Tender Highways and Transportation Cost Consultancy Services Contract ref: 50361    

Approval to invite tenders for the Highways and Transportation Cost Consultancy Services Contract

Decision Maker: Director of City Development

Decision published: 02/12/2019

Effective from: 18/12/2019

Decision:

The Head of Civil Engineering (City Development) gave authority:

 

i)  to tender the Highways and Transportation Cost Consultancy Services Contract through the WYCA Specialist Professional Services Dynamic Purchasing System; and

 

ii)  to approve the tender evaluation procedure of quality 50% and price 50%.

 

 

Wards affected: (All Wards);

Lead officer: Katy Jackson


29/11/2019 - Variable Message Signs ref: 50359    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 29/11/2019

Effective from:

Decision:

• Granted authority to procure four variable message signs at an estimated cost of £100,000 using the existing framework contract for supply and installation of variable message signs utilised by colleagues in Highways and Transportation.

• Granted authority to award the contract to the lowest priced tender.

Wards affected: (All Wards);

Lead officer: Tom Cowen


29/11/2019 - Authority to award electric vehicle charge points supply and services contract ref: 50358    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 29/11/2019

Effective from: 29/11/2019

Decision:

The Director of Housing & Resources:
• Approved the award of contract to the identified supplier of electric vehicle charge points - EB Charging Limited including the supply, installation, maintenance and provision of management information with regard to charge events.
• Noted the value of this contact is up to £450,000 based on a schedule of rates.
• Noted the start date is 9th December 2019 with an end date of 31st March 2024, with provision for extensions up to 2 years to 31st March 2026.

Wards affected: (All Wards);

Lead officer: Andrew Hickford


09/12/2019 - Call off from the Re-Roofing and Associated Works framework for contractors to undertake 2020/21 housing planned works ref: 50360    

Authority is requested to call off from the housing Re-Roofing and Associated Works framework agreement, in line with the council’s Contracts Procedure Rules 3.1.6, in order to carry out a competition exercise to select and subsequently appoint two contractors to undertake such works in 2020/21.

Decision Maker: Director of Resources and Housing

Decision published: 29/11/2019

Effective from: 17/12/2019

Decision:

a)  The Director of Resources & Housing approved the call off from the Re-Roofing and Associated Works framework agreement for approximately £2.25m  for the financial year 2020/21 (framework year 3) for housing planned works,

b)  The Director of Resources and Housing noted that a separate report on the tender evaluation process resulting in the recommendation on award of contracts for 20/21 will be brought for approval in early 2020.

Lead officer: Jon Andrews


28/11/2019 - Request to access and award to the suppliers on the YPO (Yorkshire Purchasing Organisation) Framework Agreement for the supply of liquified fuel ref: 50357    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 28/11/2019

Effective from:

Decision:

The Director of Resources and Housing approved the request to award the contract to utilise the new YPO framework. This will utilise the Companies who have been identified as the most competitive with the lowest marginal cost in supplying fuel categories required by Leeds City Council for the supply of liquefied fuel. The contract will be for 2 years with the option to extend a further 2 x 12 month periods subject to 3 months prior written notice from 1st December 2019 to the 30th November 2021.

Wards affected: (All Wards);

Lead officer: Mandy Snaith


28/11/2019 - Underwater Maintenance Contract 2020 / 2024 - Approval to Tender ref: 50356    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 28/11/2019

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Underwater Maintenance Contract 2020/2024 using the evaluation criteria within the contract documents to assess submitted tenders

Wards affected: (All Wards);

Lead officer: Richard Tinker


28/11/2019 - Mobile Elevated Working Platforms Contract 2020 /2024 Approval toTender ref: 50355    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 28/11/2019

Effective from:

Decision:

The Chief Officer (Highways and Transportation) approved the recommendation to tender the Mobile Elevated Working Platform Contract 2020-2024 using the evaluation criteria within the contract documents to assess submitted tenders.

Wards affected: (All Wards);

Lead officer: Richard Tinker


25/11/2019 - Tackling Poverty and Inequality through Digital Inclusion ref: 50354    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Communities and Environment submitted a report which provided an update on the approach being taken on the promotion of digital inclusion in Leeds through the ‘100% Digital Leeds’ programme.

 

In presenting the submitted report, the Executive Member for Communities provided the Board with an overview of the range of work being undertaken as part of the promotion of the digital inclusion agenda.

 

RESOLVED –

(a)  That the ongoing work, together with the progress achieved to date, on the 100% Digital Leeds programme in mitigating the impact of poverty and inequality in the city through a focus on greater digital inclusion, be noted;

 

(b)  That the suggested areas for further work, as outlined in Section 5 of the submitted report, be agreed;

 

(c)  That the positive approach being adopted to co-produce the future programme with citizens and communities who have ‘lived experience’ of poverty and inequality, be acknowledged.


25/11/2019 - City Connect 3 Leeds Package - Segregated Cycleways at Dewsbury Road (Phase 3), Elland Road and Clay Pit Lane ref: 50352    Recommendations Approved

Executive Board is asked to approve the delivery of three cycling schemes in Leeds, forming part of the City Connect 3 proposals. Leeds has submitted an Outline Business Case (OBC) to the Combined Authority for the provision of segregated cycling facilities on Claypit Lane, Dewsbury Road and Elland Road. The OBC was successful and the project is progressing toward the Full Business Case (FBC). The funding for the schemes will come as part of the WY+Transport Fund through the City Connect programme. The schemes form part of the wider ambition to develop Leeds Cycle Network and will close some of the key gaps in the existing and upcoming cycling infrastructure.

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of City Development submitted a report which sought approval for the design and delivery of a package of 3 schemes to provide segregated cycleways linking to Leeds City Centre. Specifically, the proposed cycleways were to run along Clay Pit Lane, Dewsbury Road and Elland Road. The schemes form part of the Combined Authority’s ‘City Connect 3’ package of improvement to cycle infrastructure in West Yorkshire.

 

In noting that the proposals within the submitted report were to be fully funded by the West Yorkshire Combined Authority’s (WYCA) City Connect programme, a Member sought an update on the current position regarding the outstanding WYCA funding in respect of phase 1 of the scheme, and given that outstanding sum, a further enquiry was made as to whether guarantees could be provided that the proposals in respect of phase 3 would be fully funded by the Combined Authority. The Member also requested to see a copy of WYCA’s letter to the Council in 2016 regarding the Combined Authority’s commitment in respect of funding phase 1 of the project.

 

In response, the Board noted that this proposed scheme would be governed by a funding agreement which phase 1 was not, and would include appropriate contingency provision. It was also noted that this scheme had the advantage of the experience gained from the delivery of earlier phases. With regard to the commitment that WYCA had provided regarding the funding of phase 1, it was noted that the Director of City Development was scheduled to meet with the Combined Authority tomorrow with a view to raising the issue of the outstanding sum. The Director undertook to update Board Members as appropriate.

 

RESOLVED –

(a)  That the success to date of the City Connect programme within Leeds, be noted;

 

(b)  That the proposed Phase 3 projects which will provide segregated cycleways on Dewsbury Road, Elland Road and Clay Pit Lane, as detailed within the submitted report, be approved; and that the submission of the projects to the West Yorkshire Combined Authority as part of a full business case for the purposes of final approval, be approved;

 

(c)  That the authority to incur expenditure of £6.14m to design and construct the cycleways, to be fully funded from the West Yorkshire Combined Authority’s City Connect programme, be approved;

 

(d)  That the following be noted:-

(i) The construction of the scheme is programmed to commence in the Spring of 2020 for completion by Spring 2021; and

(ii) The Chief Officer (Highways and Transportation) will be responsible for the implementation of such matters.

 

(Under the provisions of Council Procedure Rule 16.5, Councillor A Carter required it to be recorded that he abstained from voting on the decisions referred to within this minute)

Wards affected: Beeston and Holbeck; Hunslet and Riverside;

Lead officer: Christopher Way


25/11/2019 - The Leeds Pledge to Strengthen Civil Society ref: 50353    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Communities and Environment submitted a report which presented for the purposes of endorsement the ‘Leeds Pledge to Strengthen Civil Society’ which was the result of a cross sector co-production exercise, initiated and led by Leeds Third Sector Partnership.

 

By way of introduction to the submitted report, the Executive Member for Communities paid tribute to Pat Fairfax, Policy and Performance Manager – Third Sector,for the longstanding work she had undertaken with the Leeds Third Sector Partnership and the wider support which she had provided across the sector, as Pat was due to retire from the Council in the near future.

 

In addition, Chris Hollins, Chair of Third Sector Leeds and Deputy Chair of the Leeds Third Sector Partnership, was welcomed to the meeting, and he provided an overview of the collaborative work which had been undertaken across a range of partners throughout the development of the Pledge.

 

In response, Members welcomed the proposals detailed within the submitted report.

 

RESOLVED –

(a)  That the ‘Leeds Pledge to Strengthen Civil Society’ as detailed at  Appendix 1, together with the submitted covering report, be endorsed;

 

(b)  That the Executive Member for Communities, as Chair of the Third Sector Partnership be requested to invite the NHS, University and Third Sector colleagues to take the Pledge into their sectors and institutions and to seek their support and commitment to partnership working on this agenda;

 

(c)  That it be noted that the Director of Communities and Environment and the Chief Officer, Communities are the senior officers responsible for the Council’s oversight of the Pledge and its promotion and roll out.

 


25/11/2019 - Disposal of land located on Seacroft Crescent, Killingbeck and Seacroft, for Extra Care Housing delivery and final terms of Development Agreement ref: 50351    Recommendations Approved

Approval to dispose of land located on Seacroft Crescent, Killingbeck and Seacroft, for Extra Care Housing delivery and final terms of Development Agreement

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

Further to Minute No. 131, 19th December 2018, the Director of Adults and Health, the Director of City Development and the Director of Resources and Housing submitted a joint report which sought approval to dispose of a Council owned site on Seacroft Crescent in Killingbeck and Seacroft Ward to facilitate the development of new Extra Care housing provision in support of the Better Lives Programme.

 

RESOLVED –

(a)  That it be noted that the Director of City Development, in consultation with the Executive Member for Resources, will progress with the disposal of the subject land;

 

(b)  That approval be granted to enter into the Development Agreement with the consortium;

 

(c)  That approval be granted for any subsequent amendments to the terms of the disposal being delegated to the Director of City Development for his consideration and approval under the scheme of officer delegation, in consultation with the Executive Member for Resources.

 

Wards affected: Killingbeck and Seacroft;

Lead officer: Christopher Capitano


25/11/2019 - Proposal to acquire the Rose Court site for additional Special Educational Needs (SEN) places from September 2021 ref: 50346    Recommendations Approved

Acquisition of Rose Court site to establish a new special free school, on a 125 year peppercorn lease to the identified sponsor Trust.

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Children and Families and the Director of City Development submitted a joint report which set out details of a proposal brought forward to meet the local authority’s duty to ensure a sufficiency of learning places including provision for children and young people with Special Educational Needs and Disabilities (SEND). Specifically, the report detailed the proposal to purchase Rose Court (the former Girls Grammar School site) to deliver a new special free school from September 2021.

 

A Member enquired whether this proposal for the Rose Court site together with other actions being taken regarding SEND provision would mean that the proposal for the Elmete Wood site (Minute No. 108 refers) would not be required. In response, the rising demand for Education Health and Care Plans and SEND provision was highlighted, and it was confirmed that the capacity which would be provided by both proposals was deemed to be necessary, and that it would enable the Authority to keep pace with demand and would look to provide parents and young people with an element of choice. 

 

Following the consideration of Appendix 1 to the submitted report, designated as being exempt from publication under the provisions of Access to Information Procedure Rule 10.4(3), which was considered in private at the conclusion of the meeting, it was

 

RESOLVED –

(a)  That the proposal for the Council to enter into draft Heads of Terms for the purchase of Rose Court from The Grammar School at Leeds, as set out in exempt Appendix 1 to the submitted report, be approved;

 

(b)  That the necessary authority be delegated to the Director of City Development, to enable the Director, with the concurrence of the Executive Member for Resources and the Executive Member Learning, Skills and Employment to agree the final terms of the purchase;

 

(c)  That it be noted that a public consultation exercise on the proposal to open a new special free school on the Rose Court site through the free school presumption route, will be required, which will be delivered by the Sufficiency and Participation Team, with it also being noted that a report will be submitted to a future Executive Board detailing the outcome of that consultation process.

Wards affected: Headingley and Hyde Park;

Lead officer: Vivienne Buckland


25/11/2019 - Financial Health Monitoring 2019/20 - Month 6 ref: 50350    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Chief Officer, Financial Services submitted a report which set out the Council’s projected financial health position for the 2019/20, as at Month 6 of the financial year.

 

Responding to a Member’s enquiry regarding the compensation to be paid by Veolia to the Council for not meeting contracted recycling targets, it was noted that this projected sum had been incorporated into the Council’s budget assumptions. Also, it was highlighted that discussions were ongoing with Veolia regarding the level of compensation to be received and with DEFRA (Department for Environment, Food and Rural Affairs) regarding how such compensation could be invested to assist with the future achievement of recycling and waste management targets, with it being undertaken that when an agreement had been reached with DEFRA, the matter would be reported to Members of Executive Board. 

 

Regarding the Children and Families directorate, a Member highlighted the current position in terms of External Residential (ER) placements and enquired whether it would assist the position if the Council further invested in its own accommodation provision. In response, it was highlighted that investment had taken place in children’s homes in Leeds through an extensive refurbishment programme which had meant the temporary closure of some homes whilst works took place. It was noted however that newly refurbished homes were beginning to come back on stream and it was hoped that this would further reduce the need for ER placements. As such, it was believed that extra capacity in this area was not currently needed, a position that would continue to be reviewed as appropriate.

 

Also, responding to an enquiry regarding the loss of fee income from Children’s Centres, it was highlighted that there was a plan in place to address this, which included a rebranding and marketing exercise for the centres, a review of the infrastructure with the aim of making the buildings more appealing as venues and work which was being undertaken to ensure that the correct balance of staffing was achieved at each centre.

 

RESOLVED –

(a)  That the projected financial position of the Authority as at Month 6 (September 2019) of the financial year, be noted;

 

(b)  That with regard to the risk that the budgeted level of capital receipts may not be receivable in 2019/20, the progress made to date on such matters, together with the fact that work is ongoing to identify budget savings proposals that will contribute towards the delivery of a balanced budget position in 2019/20, be noted.

 


25/11/2019 - Treasury Management Strategy Update 2019/20 ref: 50349    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Chief Officer, Financial Services submitted a report providing a review of, and update on the Council’s 2019/20 Treasury Management Strategy. 

 

RESOLVED – That the update on the Treasury Management borrowing and investment strategy for 2019/20, as detailed within the submitted report, be noted.

 


25/11/2019 - Capital Programme 2019/20 - 2022/23: Quarter 2 Update ref: 50348    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Chief Officer (Financial Services) submitted a report providing an update on the Capital Programme position as at Quarter 2 of the financial year. In addition, the report also sought some specific approvals in relation to funding injections.

 

RESOLVED –

(a)  That the latest position on the General Fund and Housing Revenue Account (HRA) Capital Programmes, as at quarter 2 of the financial year and as detailed within the submitted report, be noted;

 

(b)  That the net increase in the General Fund and HRA Capital Programme 2019-2023 of £115.2m since the Capital Programme setting in February 2019, be noted, with it also being noted that these injections and movements are listed in Appendix D to the submitted report and that £21.3m of schemes require injection approval as part of this report;

 

(c)  That it be noted that the borrowing required to fund the Capital Programme in 2019-20 has reduced by £52.6m since the Capital Programme setting in February 2019, with it also being noted that the Capital Programme remains affordable within the approved debt budget for 2019-20, and that further work is underway through regular Capital Programme reviews to ensure that future debt costs are maintained within the overall medium term financial strategy;

 

(d)  That the following £21.3m worth of injections into the Capital Programme, as set out below and as detailed within Appendix D to the submitted report, be approved:-

·  £7.347m East Leeds Orbital Road additional grant from WYCA

·  £2.814m Devolved Formula Capital (DFC) additional grant from govt

·  £2.376m NE Leeds Junction Improvements, grant from WY+TF

·  £2.062m HRA net revenue contributions

·  £1.967m Learning Places Programme, S106 funding

·  £1.885m Leeds city Centre Network Ph1, grant from WYCA

·  £1.506m SEND Special Provision Fund Top Up Grant

·  £0.392m Outer Ring Road Pudsey to Horsforth grant from WYCA

·  £0.22m Community Hepatology Programme, Public Health Grant

·  £0.158m Flood Risk Hawthorn Terrace, Highways Agency Grant

·  £0.111m TV & Film Studio, stamp duty obligation

·  £0.463m Other smaller scheme, grants and contributions

 

(e)  That it be noted that the decision to inject funding, as detailed at resolution (d) above, will be implemented by the Chief Officer, Financial Services;

 

(f)  That the review of Capital Programme pressures from 2020/21 onwards together with the prioritisation of proposals for consultation and inclusion in the February 2020 Capital Programme update to Executive Board, as shown in Appendix F to the submitted report, be noted.


25/11/2019 - Proposal to establish a new special free school on the Elmete Wood Site ref: 50347    Recommendations Approved

Appropriation of Land at the Elmete Wood site to establish a new special free school, on a 125 year peppercorn lease to the identified sponsor Trust.

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Children and Families submitted a report regarding a proposal brought forward to meet the Local Authority’s duty to ensure a sufficiency of learning places including provision for children and young people with Special Educational Needs and Disabilities (SEND). Specifically, the report presented the outcome of a consultation exercise regarding a proposal to establish a new 200 place special free school on the Elmete Wood site following Leeds City Council successfully securing funding through Wave 2 of the Special Educational Needs / Alternative Provision free schools funding provision.

 

It was confirmed that correspondence had been received by Board Members from a member of the public in advance of the meeting with regard to this proposal, with it being undertaken that an appropriate response would be provided to that individual.

 

A Member enquired whether the proposal for the Rose Court site (Minute No. 107 refers) together with other actions being taken regarding SEND provision would mean that this proposal for the Elmete Wood site would not be required. In response, the rising demand for Education Health and Care Plans and SEND provision was highlighted, and it was confirmed that the capacity which would be provided by both proposals was deemed to be necessary, and that it would enable the Authority to keep pace with demand and would look to provide parents and young people with an element of choice.

 

Responding to a Member’s enquiry, it was confirmed that although the proposed scheme would be delivered and funded by the Department for Education, the Council would be responsible for providing funding to deliver the access solution designed to address highways planning conditions relating to the scheme.

 

RESOLVED –

(a)  That the outcome of the consultation exercise on the proposal to establish a new 200 place special free school on the Elmete Wood site, as detailed within the submitted report, be noted;

 

(b)  That it be noted that the Department for Education is delivering and funding the capital costs of the scheme under the provisions of Wave 2 – Special Educational Needs/Alternative Provision (SEN/AP) free schools funding;

 

(c)  That under the specific conditions of the funding bid, approval be given to the transfer of the Elmete Wood site under a 125 year peppercorn lease without premium to the successful sponsor identified through the free school presumption process;

 

(d)  That it be noted that within the related funding conditions Leeds City Council must meet any associated highways costs required under planning, in addition the Local Authority must meet any ground abnormal costs where remediation is required under planning, with it also being noted that once these costs are determined, ‘authority to spend’ will be sought through a design and cost report;

 

(e)  That it be noted that the successful sponsor will be determined by the Secretary of State following an assessment and interview process, with the announcement on the successful sponsor expected to be made in February 2020;

 

(f)  That it be noted that the responsible officer for the implementation of such matters is the Head of Learning Systems.

Wards affected: Roundhay;

Lead officer: Vivienne Buckland


25/11/2019 - Children and Families - Strengthening Families, Protecting Children Programme ref: 50345    Recommendations Approved

To formally accept the Department for Education’s Strengthening Families, Protecting Children funding offer. Then to approve the structure and reporting proposals to support the delivery of the programme.

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Resources and Housing submitted a report regarding proposals which would enable the Council to take a lead role in national improvement programmes and at the same time ensure that there was sufficient leadership capacity to maintain the Council’s own position whilst supporting other Authorities.

 

Members welcomed the submitted report and the recognition that Leeds had received in this area. The Board also welcomed the framework in the submitted report which looked to meet the challenge of ensuring that the Council continued to successfully support the children and young people of Leeds in addition to those in other designated Authorities.

 

RESOLVED –

(a)  That the proposals, as set out within the submitted report, be approved, specifically with the following being agreed:-

(1)  To formally accept the Department for Education’s ‘Strengthening Families, Protecting Children’ funding offer;

(2)  The establishment of a ‘Strengthening Families, Protecting Children’ team including a Programme Director post, which will operate at Director level;

(3)  The flexible deployment of the current Director of Children and Families to the post of Programme Director;

(4)  The appointment of a temporary Director of Children and Families, subject to the decisions of the Employment Committee;

(5)  To review these arrangements in 12 months’ time.

 

(b)  That as a result of the resolutions (above), it be noted that the Chief Officer HR will, during December 2019 make the necessary arrangements to implement resolutions (a)(2) – (a)(4), with it also being noted that the Chief Officer HR will undertake a review of these arrangements in December 2020.

Lead officer: Andy Dodman


25/11/2019 - Thriving: The Child Poverty Strategy for Leeds ref: 50344    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Children and Families submitted a report presenting for the purposes of approval the Child Poverty Strategy for Leeds, entitled, ‘Thriving’. In addition, the report provided an overview of the range of ongoing work being undertaken across the city aimed at mitigating the impact of poverty for children and young people.

 

By way of introduction to the report, Members received a detailed introduction to the range of initiatives being undertaken in this area, with a proposal that further reports would be submitted in due course providing an update on the progress being made.

 

Members commended the work of the ‘A Different Take’ Leeds Panel comprising young people, young adults and parents, specifically with respect to the production of their ‘More Snakes than Ladders’ report.

 

In response to an enquiry, it was proposed and agreed that update reports would be submitted to the Board on a quarterly basis providing quantifiable information on the progress being made by the work streams undertaken as part of the strategy, with it being noted that some of the data, by its very nature, would only be available on a periodic basis.

 

Responding to a comment regarding the timeframes associated with the implementation of some initiatives, emphasis was placed upon the importance of ensuring that such schemes were sustainable and fully met the needs of the community. Providing further response, it was acknowledged that although academic data was sought in some instances when establishing initiatives to ensure an evidence based approach, it was highlighted that the delivery of such initiatives was also informed by those living in poverty.

 

A Member’s comment regarding the need for local Ward Councillors to be kept informed of the related activities taking place in their respective areas was acknowledged, with an undertaking that greater communication with Ward Members would take place in future.

 

Emphasis was also placed upon the need for the correct balance to be found between a quantitative and qualitative approach, with the ability to be able to provide overarching citywide data on the progress being made, whilst at the same time still maintaining the ability for initiatives to be delivered in a child focussed and localised way. 

 

The importance of striking the correct balance was further highlighted, as it was seen as key to successfully delivering schemes, when tackling hunger for example, by providing food to those young people who needed it without any of the associated stigma, whilst at the same time also looking to provide them with an opportunity to have fun and improve their wider wellbeing.

 

RESOLVED –

(a)  That the Child Poverty Strategy for Leeds (2019-2022) entitled, ‘Thriving’, as appended to the covering report, be approved;

 

(b)  That the strategic framework which is in place to tackle child poverty, together with the work being undertaken by the Council and its partners in the key areas of activity, be noted;

 

(c)  That it be noted that the officer responsible for the implementation of the strategy is the Chief Officer, Partnerships and Health by December 2022.


25/11/2019 - Update on Leeds City Council's Preparations for the UK's Exit from the European Union ref: 50342    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

Further to Minute No. 89, 16th October 2019, the Chief Executive submitted a report which provided a further update on the preparations being made by Leeds City Council regarding the UK’s exit from the European Union.

 

Responding to a previous request, the inclusion within the submitted report of a section regarding the agricultural sector was acknowledged, whilst a comment regarding the appropriateness, or otherwise of submitting a report on the UK’s exit from the European Union for Member’s consideration during the purdah period was noted. 

 

RESOLVED –

(a)  That the continued work being undertaken to prepare the Council and the city for the UK’s exit from the European Union, together with the ongoing concerns which exist regarding the lack of clarity about the nature of the exit from the EU, be noted;

 

(b)  That the contents of the strategic response plan, as attached at Appendix A to the submitted report, together with the updates provided in the submitted cover report, be noted, with it being recognised that assumptions and planning will continue to develop as new information becomes available.


25/11/2019 - Enhancing Access to Community Public Access Defibrillators in Leeds ref: 50343    Recommendations Approved

Decision Maker: Executive Board

Made at meeting: 25/11/2019 - Executive Board

Decision published: 28/11/2019

Effective from: 05/12/2019

Decision:

The Director of Adults and Health submitted a report which outlined the benefits associated with Community Public Access Defibrillators (CPADs) and provided details of the current provision of them across the city. The report also sought a number of approvals including the proposed approach towards the allocation of CPADs, the raising of community awareness and the training of communities on Basic Life Support and the use of the CPADs.

 

The Chair welcomed Councillor Khan to the meeting. Councillor Khan had been invited to attend the Board on behalf of Councillor R Charlwood, who had submitted her apologies for absence from the meeting. Councillor Khan introduced the submitted report to the Board.

 

Responding to a Member’s enquiry regarding the recommended distances between defibrillator locations, the Board was advised that the relevant guidance had been taken into account when considering the location of CPADs within Wards, and that the identification of Wards had been based upon ensuring that each Ward had a minimum of 4, with additional allocation to those Wards judged to have a higher need based upon the criteria used. It was also noted that the location of CPADs within Wards would be determined in collaboration with the Yorkshire Ambulance Service and Ward Members.

 

The Board also acknowledged the importance of the work which continued to take place across the city via a range of organisations and sectors to enhance the provision of defibrillators in their local area, which complemented the CPAD programme. A Member highlighted their hope that in addition to the CPAD initiative, liaison would take place with organisations who were putting defibrillators in place in the future so that the public accessibility of those units was maximised.

 

The importance of the awareness raising and training proposed as part of the CPAD programme was also emphasised.

 

RESOLVED –

(a)  That the contents of the submitted report, be noted;

 

(b)  That the proposed allocation of 54 Community Public Access Defibrillators to ensure that every Ward has a minimum of 4, with additional allocation to Wards with highest cardiac arrest and low bystander cardiopulmonary resuscitation rates and highest early deaths from circulatory disease, be agreed;

 

(c)  That the approach to allocate a short term project support worker, working with the Communities and Environment directorate to support: the allocation of the Community Public Access Defibrillators, community awareness raising and training through the Yorkshire Ambulance Service, be agreed;

 

(d)  That it be noted that the Communities and Environment directorate will lead the implementation of the programme, working closely with Ward Members and with advice and guidance from the Adults and Health directorate.

 

Wards affected: Alwoodley; Ardsley and Robin Hood; Armley; Beeston and Holbeck; Bramley and Stanningley; Burmantofts and Richmond Hill; Chapel Allerton; Cross Gates and Whinmoor; Farnley and Wortley; Gipton and Harehills; Headingley and Hyde Park; Kippax and Methley; Kirkstall; Middleton Park; Moortown; Morley North; Morley South; Rothwell; Roundhay; Temple Newsam;


28/11/2019 - Decision to Waive Contract Procedure Rules No 9.1 and 9.2 – Competition for High Value Procurements – Letterbox Club ref: 50341    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 28/11/2019

Effective from:

Decision:

The Director of Children and Families agreed to waive Contract Procedure Rules No 9.1 and 9.2 – Competition for High Value Procurements and award a contract to BookTrust for the provision of the Letterbox Club from 6th November to 30th June 2020 plus two possible extensions of 12 months. It is also recommended to approve the award of a contract to EC Group, BookTrust’s delivery partner, for the same period, up to a maximum of £4k per annum.

Wards affected: Various;

Lead officer: Daniel Clark


04/12/2019 - Constructive Resettlement Pathfinder Project - New Grant from the Youth Justice Board ref: 50332    Recommendations Approved

To accept Constructive Resettlement Pathfinder funding as follows:

 

Year 1   £102,231

Year 2   £245,177

Year 3   £250,181

Total Grant   £597,589

 

To create one project coordinator post within the YJS staffing structure

 

Decision Maker: Director of Children and Families

Decision published: 26/11/2019

Effective from: 12/12/2019

Decision:

The Director of Children & Families agreed to:

 

a)  approve the Constructive Resettlement Pathfinder Project

 

b)  approve the acceptance of the grant Award from the Youth Justice Board 

 

c)  amend the YJS structure to facilitate the creation of the Constructive Resettlement Pathfinder scheme and Programme Co-ordinator post (PO4 Grade)

 

Wards affected: (All Wards);

Lead officer: Andy Peaden