Decisions

Details of officer decisions relating to planning applications.

Decisions published

12/09/2019 - Street Café Licence in Leeds City Centre – Pizza Fella – 114-116 Vicar Lane, Leeds, LS2 7NL ref: 50081    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 12/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation)
i) noted the contents of the report; and

ii) approved the application from Pizza Fella, for a licence to operate a street café on the highway at Vicar Lane, Leeds, from 12.00NOON to 11pm as shown on the attached unnumbered drawing, to expire on the 31st March 2020 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from The Chief Officer Highways and Transportation.

Wards affected: Little London and Woodhouse;

Lead officer: Andrew Smith


12/09/2019 - Request to award the White Rose Electronic Market Place Agreement for Residential Providers ref: 50080    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 12/09/2019

Effective from:

Decision:

The Director, Children and Families agreed to award the White Rose Residential Electronic Market Place agreement to the initial successful applicants identified at Appendix 1 for a period of ten years from 1st August 2019 to 31st July 2029.

The Director of Children and Families approved subsequent Electronic Market Place awards to new entrants to the same agreement during the term of this agreement from 1st August 2019 to 31st July 2029.

Wards affected: (All Wards);

Lead officer: Pat Michael


12/09/2019 - Constitutional Amendments (JHOSC Vascular Services) ref: 50078    Recommendations Approved

Decision Maker: City Solicitor

Decision published: 12/09/2019

Effective from:

Decision:

The Head of Democratic Services has approved an amendment to the Constitution as detailed in the attached report with immediate effect.

Lead officer: Kate Sadler


20/09/2019 - Regent Street Flyover Propping and Crossover Construction ref: 50079    For consultation

Procurement of the Regent Street Flyover Crossover & Propping Construction via the Scape Civil Engineering and Infrastructure Framework.

Decision Maker: Director of City Development

Decision published: 12/09/2019

Effective from: 28/09/2019

Decision:

The Chief Officer (Highways & Transportation) approved the procurement of the Regent Street Flyover Crossover & Propping via the Scape Civil Engineering and Infrastructure framework.

Wards affected: Burmantofts and Richmond Hill; Little London and Woodhouse;

Lead officer: Robert Ingall


11/09/2019 - Street Café Licence in Leeds City Centre – Starbucks – Merrion House, Merrion Way, Leeds, LS2 8NA ref: 50077    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation)
i) noted the contents of the report; and
ii) approved the application from Starbucks, for a licence to operate a street café on the highway at Merrion Way, from 6.30am to 10.00pm as shown on the attached unnumbered drawing, to expire on the 31st March 2020 and that future licences be renewed annually, subject to satisfactory operation, and with the approval from The Chief Officer Highways and Transportation.

Wards affected: Little London and Woodhouse;

Lead officer: Andrew Smith


11/09/2019 - Land & Buildings at Eastmoor ref: 50076    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/09/2019

Effective from:

Decision:

The Director of City Development has approved the sale of the subject site to the selected preferred bidder, the details and terms of which are contained within the confidential appendix.

Wards affected: Adel and Wharfedale;

Lead officer: Ben Smithson


11/09/2019 - 2010 & 2017 Ratings lists - Procurement of External services ref: 50075    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/09/2019

Effective from:

Decision:

The Chief Office Asset Management and Regeneration has given approval to the procurement of external rating advice and rating appeal work in relation to the 2010 Rating List on terms provisionally agreed and covered by the Crown Commercial Services framework.

Wards affected: (All Wards);

Lead officer: Darren Wilding


11/09/2019 - Proposed disposal of the site of the former Wortley High School, Swallow Crescent, Leeds ref: 50074    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/09/2019

Effective from:

Decision:

The Chief Officer Asset Management & Regeneration has given approval to dispose of this site on the terms detailed in the report and attached confidential appendix.

Wards affected: Farnley and Wortley;

Lead officer: Darren Wilding


11/09/2019 - Servicing and Maintenance of Life Fitness Gym Equipment ref: 50073    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 11/09/2019

Effective from:

Decision:

The Head of Active Leeds approved the waiver of the contract procedure rules no 8.1 and 8.2 – intermediate value procurements and awarded a contract to Amazon Leisure in the sum of £75,000. The contract will expire on the 31st March 2020.

Wards affected: (All Wards);

Lead officer: Caroline Semple


11/09/2019 - Request to award a grant to continue and expand the Supporting Wellbeing in Frailty (SWIFt) service to enable further testing, development and evaluation of the model ref: 50072    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 11/09/2019

Effective from:

Decision:

The Director of Adults and Health:-
a) Approved the award of grant funding as per the recommendations of the evaluation panel as presented in Appendix 1.
b) Noted that the grants will commence on the 1st October 2019 until the 30th September 2021.
c) Noted that a further competitive process will take place for the Beeston LCP area to identify the delivery partner following a tied outcome during the clarification interview. This area will be appointed following a separate decision.
d) Noted that officers from the Public Health Older People’s Team, A&H commissioning and Procurement and Commercial Services will engage with all providers following the decision to ensure a smooth mobilisation period prior to commencement of the grant.

Wards affected: (All Wards);

Lead officer: Elizabeth Messenger


10/09/2019 - Approval of Care Plan over £100k ref: 50071    Recommendations Approved

Decision Maker: Director of Adult Social Services

Decision published: 10/09/2019

Effective from:

Decision:


The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £124,445.88 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.



Wards affected: (All Wards);

Lead officer: Shona McFarlane


10/09/2019 - Approval of Care Plan over £100k ref: 50069    Recommendations Approved

Decision Maker: Director of Adult Social Services

Decision published: 10/09/2019

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £117,779.48 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

Wards affected: (All Wards);

Lead officer: Shona McFarlane


10/09/2019 - Approval of Care Plan over £100k ref: 50068    Recommendations Approved

Decision Maker: Director of Adult Social Services

Decision published: 10/09/2019

Effective from:

Decision:

The Deputy Director, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £134,290.00 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.


Wards affected: (All Wards);

Lead officer: Shona McFarlane


10/09/2019 - Tender Award Report - LCCITS201396 - Yorkshire & Humber Discovery and Development Services Framework ref: 50067    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 10/09/2019

Effective from:

Decision:

The Director of Resources & Housing approved the award of frameworks and call off contracts for Lot 1 to: Aire Logic Limited, Ayup Digital Limited, BJSS Limited, Infinity Works Consulting Limited, Synanetics Ltd and for Lot 2 to: Aire Logic Limited, BJSS Limited, Hippo Digital Limited, mHabitat, Paper Design Studio Limited, SOCIAL FINANCE LTD, The Dextrous Web Ltd and We Are Snook Limited for a period of four years for each Lot.

Wards affected: (All Wards);

Lead officer: Dylan Roberts


10/09/2019 - Approval of a care plan to the value of up to £250,000 per annum ref: 50066    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 10/09/2019

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £180,456.64.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


18/09/2019 - Award of the Year One Tonnage Allocation (DN431954) under the Household Waste Site Recycling Framework (DN370317) ref: 50070    For consultation

Authority to allocate tonnage for the 1st year of the Household Waste Site Recycling Framework.

Decision Maker: Director of Communities and Environment

Decision published: 10/09/2019

Effective from: 26/09/2019

Decision:

The Deputy Chief Officer for Waste Management noted the content of this report and approved the appointment of the specified tenderers as suppliers under Year 1 (1st October 2019 to 30th September 2020) of the Household Waste Site Recycling Framework. Estimated value of the call of is £2.9m.

Wards affected: (All Wards);

Lead officer: Rosie Harvey


09/09/2019 - Public Speaking Protocol ref: 50065    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 09/09/2019

Effective from:

Decision:

Amendments to the Public Speaking Protocol to provide consistency in the order in which members of the public make their representation to the Plans Panels.

Lead officer: Helen Cerroti


06/09/2019 - Leeds City Council Response to the HS2 Phase 2b Design Refinement Consultation ref: 50063    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/09/2019

Effective from:

Decision:

The Director of City Development:

a) Authorised the submission of the Leeds City Council response to the HS2 Phase 2b Design Refinement Consultation; and

b) Authorised the publication of the Leeds City Council response to the HS2 Phase 2b design refinement consultation



Wards affected: (All Wards);

Lead officer: Andrew Hall


06/09/2019 - Waiver of Contract Procedure Rules (CPRs) 8.1 and 8.2 in accordance with CPR 27 and approval to award contracts directly to providers for veterinary services without seeking competition ref: 50062    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 06/09/2019

Effective from:

Decision:

The Chief Officer Parks & Countryside has agreed to:

a) waive contract procedure rules 8.1 and 8.2 (in accordance with CPR27) in respect of the requirement to approach suppliers for the provision of veterinary services.

b) approve the expenditure and provide authority to spend up to the sum of £50,000 with the International Zoo Veterinary Group, £5,000 with Parkhill Vets Ltd and £2,500 with Holly House Veterinary Hospital Ltd over a period of 12 months from the date of approval.

Wards affected: (All Wards);

Lead officer: Claire Hern


06/09/2019 - Public Speaking Protocol ref: 50061    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 06/09/2019

Effective from:

Decision:

Amendments to the Public Speaking Protocol to provide consistency in the order in which members of the public make their representation to the Plans Panels.

Lead officer: Helen Cerroti


06/09/2019 - Flooring Materials Provision – Propsed Contract Extension ref: 50060    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 06/09/2019

Effective from:

Decision:

The Director of Resources and Housing approved the extension of all Lots of the Supply of Flooring Materials Framework agreement with all contractors awarded to each lot as referred to in this report for a period of 12 months commencing on 1st October 2019.

Wards affected: (All Wards);

Lead officer: Paul Reeves


06/09/2019 - To request approval to waive Contracts Procedure Rules 9.1 and 9.2 to purchase two FibroScan machines from Echosens UK Limited to the value of £179,929.00, to support the Leeds Community Hepatology Programme using the authority set out in Contracts P ref: 50059    Recommendations Approved

Decision Maker: Director of Adults and Health

Decision published: 06/09/2019

Effective from:

Decision:

The Director of Public Health approved the waiver of Contracts Procedure Rules 9.1 and 9.2 - High Value Procurements using the authority set out in Contracts Procedure Rules 1.3, and to award Echosens UK Limited an order for the purchase of two FibroScan machines to the value of £179,929.00, to be loaned to Humankind Charity (Leeds integrated drug and alcohol service), until contract (DN210921) end (30 June 2023), to support the Leeds Community Hepatology Programme. The anticipated start date of the purchase order is on or around 1 October 2019 and the anticipated end date of the purchase order is 30 June 2023.

Wards affected: (All Wards);

Lead officer: Anna Frearson


16/09/2019 - Grant awards for the delivery of Targeted Short Breaks for Children & Young People ("C&YP") with SEND ref: 50064    For consultation

Approval to undertake a competitive grants award process for the continued delivery of Targeted Short Breaks for C&YP with SEND.  This is a key decision as the total expenditure for the two year grant will be up to £640k from April 2020 to March 2022.

Decision Maker: Director of Children and Families

Decision published: 06/09/2019

Effective from: 24/09/2019

Decision:

In the absence of the Director of Children and Families, the Deputy Director agreed the implementation of a competitive grants allocation process for delivery of targeted short breaks services for two years from 1st April 2020 to 31st March 2022.

The decision will benefit children and young people with SEND and their families by funding high quality and diverse targeted short breaks. The total budget is up to £635,000.

Wards affected: (All Wards);

Lead officer: Luke Myers


05/09/2019 - Tender evaluation results and proposed award of contract for a new Gym and remodel Middleton Leisure Centre ref: 50058    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 05/09/2019

Effective from:

Decision:

The Chief Officer Culture and Sport

a) Approved the tender evaluation process and award of a contract for the extension of Middleton Leisure Centre to R H Fullwood & Co Ltd for the value of £811,968.41.

b) Noted that Appendix 1 should be designated as exempt from publication.

Wards affected: Middleton Park;

Lead officer: Martin Gresswell


05/09/2019 - Burmantofts Community Hub and Offices ref: 50057    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 05/09/2019

Effective from:

Decision:

The Director of Communities and Environment:
• Noted the contents of the report
• Authorised overall expenditure of £149k for the delivery of the Burmantofts Community Hub works, furniture and ICT.

Wards affected: Armley;

Lead officer: Steve Moore


04/09/2019 - Leeds Pipes District Heating ref: 50056    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 04/09/2019

Effective from:

Decision:

The Director of Resources and Housing has approved spend for early works to phase 2 of the Leeds Pipes DHN through issuing instructions via the phase 1 design and build contract with Vital Energi Utilities

Wards affected: Little London and Woodhouse;

Lead officer: Chris O'Brien


04/09/2019 - Design & Cost Report For S278 Works – Skelton Gate ref: 50055    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 04/09/2019

Effective from:

Decision:

The Chief Officer, Highways & Transportation:
i) noted the principles of the highway works as outlined in Section 3.2 and shown on drawing number 5162/S278/R1; 5162/S278/R2; 5162-S278-R7 and 5162-S278-R27 at Appendix 4 of this report;
ii) gave authority to advertise and introduce two Traffic Regulation Orders comprising of speed and movement restrictions;
iii) gave authority to incur expenditure of £35,000 TRO costs, and £150,000 staff checking and inspection costs, to be paid by the developer through the Section 278 agreement;
iv) gave authority to adopt the land associated with the highway works including land for Pontefract Road widening and for the provision of the extension to the culvert under Pontefract Lane and new interceptors on the new ditch alignment shown on drawing 5162-S278-R26 Rev A at Appendix 4 so that it can be added to the Council’s maintenance regime;
v) authorised the City Solicitor to:
a) advertise a Speed Limit Order as detailed on drawing number LCC/01 at Appendix 3 to introduce a 40 mph speed limt; and if no valid objections are received, to make, seal and implement the Order as advertised;
b) advertise a Movement Traffic Regulation Order as detailed on drawing number LCC/01 at Appendix 3 to introduce a prohibition of Motor Vehicles Except for Permit Holders; and if no valid objections are received, to make, seal and implement the Order as advertised; and
vi) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980. whereby the associated highway works are designed and constructed by the developer at their expense, with the Council checking the design and construction, with step in rights, should the works not be managed or constructed to appropriate standard.

Wards affected: Garforth and Swillington;

Lead officer: Catherine Kimuli


04/09/2019 - Westerton, Blackgates and Thorpe Primary Schools - 20mph zones – Objection Report ref: 50053    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 04/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the contents of this report and the full text of the objection appended as background documents;

ii) considered and overruled the objection to Leeds City Council (Speed Limit) Order (No 71) 2018; and

iii) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) Order (No 71) 2018 as advertised and inform the objector accordingly of the Chief Officer (Highways and Transportation’s) decision.

Wards affected: Ardsley and Robin Hood; Morley South;

Lead officer: Michael De-Lucchi


04/09/2019 - District Heating Gas Connection ref: 50052    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 04/09/2019

Effective from:

Decision:

The Director of Resources and Housing noted the content of this report and approved the recommendations set out in confidential appendix 1.

Wards affected: Burmantofts and Richmond Hill;

Lead officer: Chris O'Brien


04/09/2019 - Purchase of print fleet and variation of the Canon (UK) Limited Printsmart contract ref: 50051    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 04/09/2019

Effective from:

Decision:

The Chief Digital and Information Officer approved the capital purchase of the print fleet and to vary the current contract with Canon (UK) Limited to extend the support and maintenance services from 1st October 2019 until the 31st September 2021

Wards affected: (All Wards);

Lead officer: Andrew Byrom


04/09/2019 - Street Café Licence in Leeds City Centre – Gusto – 10 Greek Street, Leeds, LS1 5RU ref: 50050    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 04/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the contents of the report; and

ii) approved the application from Gusto for a licence to operate a street café on the highway at Russell Street, Leeds, from 10.30am to 11pm as shown on the attached drawing Unnumbered, to expire on the 31 March 2020 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

Wards affected: Little London and Woodhouse;

Lead officer: Andrew Smith


12/09/2019 - Adult Learning call-off contract awards for provision in academic year 2019/20 ref: 50054    

To authorise the award of Adult Learning call-off contracts with a total value of £1.6m for the delivery of provision in the 2019/20 academic year.

Decision Maker: Director of City Development

Decision published: 04/09/2019

Effective from: 20/09/2019

Decision:

The Chief Officer Employment and Skills approved:

 

  The proposed funding allocations for external delivery of the Council’s Adult Learning Programme to the total value of £1.6 million for the 2019-20 academic year, and award one year DPS call-off contracts to 19 providers as set out in the Confidential Appendix 1.

  The recommended maximum funding allocation variations set out in the Confidential Appendix 1 allowing individual provider allocations to be varied in accordance with Contract Procedure Rules to enable effective programme management to maximise delivery outcomes.

  The Head of Projects and Programmes, Employment and Skills Service will be responsible for the implementation of the recommendations set out in this report and, the management of the Adult Learning Programme on behalf of the Council.

 

Wards affected: (All Wards);

Lead officer: Martyn Long


03/09/2019 - Approval of Chief Planning Officer’s Sub-Delegation Scheme ref: 50049    Recommendations Approved

Decision Maker: Chief Planning Officer

Decision published: 03/09/2019

Effective from:

Decision:

The Chief Planning Officer has approved the sub-delegation scheme set out as Appendix 1 to the attached report effective from 23 August 2019.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

Wards affected: (All Wards);

Lead officer: Helen Green


03/09/2019 - Permission to procure a Single Supplier Managed Service, to Provide Pool Cars, by direct competition from the ESPO Framework ref: 50048    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 03/09/2019

Effective from:

Decision:

That the Director of Resources and Housing authorised Procurement and Commercial Services (PACS) to carry out legal and financial checks on the CCS framework.
That the Director of Resources and Housing, if the framework proves acceptable following these checks, agreed to procure a Single Supplier Managed Service, to Provide Pool Cars, by direct competition from the CCS Framework.

Wards affected: (All Wards);

Lead officer: Sandy Rutherford


03/09/2019 - Release of earmarked reserve money to pay for fuel poverty and climate change related projects ref: 50047    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 03/09/2019

Effective from:

Decision:

The Director of Resources and Housing approved:
• a release of £125K from an identified earmarked reserve relating to WRE and a solar project, comprising:
• a fully funded injection into the capital programme of £80K (from the overall £125K), tied to linked authority to spend of that money on priority projects to help tackle fuel poverty across the city; and,
• a one-off revenue based funding exercise of £45K (from the balance of the released £125K), where the money is to be used on a tree planting scheme and also, a project with a low carbon/fuel poverty focus in social housing.
2. The Director of Resources and Housing also noted that SEAQ intends to use ‘within year’ income coming into the WRE budget to partially cover budgetary pressures relating to the council’s response to the climate change emergency.

Wards affected: (All Wards);

Lead officer: Peter Leighton-Jones


03/09/2019 - Formal Response to the Pre-Submission Draft East Keswick Neighbourhood Plan ref: 50046    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/09/2019

Effective from:

Decision:

The Chief Planning Officer has:

a) Approved the City Council’s formal response to the Pre-Submission Draft East Keswick Neighbourhood Plan

Wards affected: Harewood;

Lead officer: Abbie Miladinovic


03/09/2019 - Moor Allerton Hall Primary School Expansion - Associated Highway Works ref: 50044    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 03/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;

ii) approved the detailed design and implementation of a package of highway works associated with the expansion of Moor Allerton Hall Primary School, as shown on the attached drawing no. TM/30/422/GA/01, at a total cost of £100,000;

iii) noted the required expenditure of £100,000, comprising £82,500 works costs, £16,500 staff fees and £1,000 legal fees, all being funded from the Children’s Services Learning Places Capital Programme
(previously approved);

iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions as shown on the attached drawing no. TM/30/422/GA/01 and to advertise notices under the provision of Section 23 and 90c of the Highways Act 1980 associated with the pedestrian crossing facility and traffic calming respectively; and

v) authorised the City Solicitor to advertise notices under the provision of Section 90c of the Highways Act 1980 associated with the pedestrian crossing facility and traffic calming respectively, and advertise a draft Traffic Regulation Order and if no valid objections are received, to make, seal and implement the Order as advertised.

Wards affected: Roundhay;

Lead officer: Nick Borras


20/03/2019 - Authority to Procure a Contractor to design and build General Needs Housing: Bundle One ref: 50043    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 03/09/2019

Effective from: 20/03/2019

Decision:

The Director of Resources and Housing:
1. Approved the decision to procure a contractor to deliver new build council housing on Tarnside Drive (including Mardale Crescent), Amberton Terrace and Seacroft Crescent through a two stage procurement process using the YORbuild2 framework
2. Approved the Evaluation Criteria to be used for General Needs Housing Bundle One in line with CPR 15.1

Wards affected: Gipton and Harehills; Killingbeck and Seacroft;

Lead officer: Katherine Pack-Jagger


11/09/2019 - Approval to award a call off agreement through the Council Software Framework (LCCITS150046) for Microsoft Enterprise Agreement (EA) Renewal 2019 - 2022 ref: 50045    

To approve entering a new 3 year Microsoft Enterprise Agreement from 1st October 2019

Commit to the utilisation of existing revenue budgets to pay the annual support and maintenance costs of the services acquired under this agreement.

Decision Maker: Director of Resources and Housing

Decision published: 03/09/2019

Effective from: 19/09/2019

Decision:

The Director of Resources and Housing authorised that the Council:

 

1.1  Enter into a call off under the Councils Software Framework (LCCITS150046) and enter a new three year Microsoft Enterprise Agreement from the 1st October 2019. The value of the agreement is approx. £5,700K (£1,900K payable annually).

 

1.2  Commit to the utilisation of existing revenue budgets for the costs of the services acquired under this agreement.

Wards affected: (All Wards);

Lead officer: David Pearson


02/09/2019 - Hovingham Primary School Expansion – Associated Highway Works ref: 50042    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;
ii) approved the detailed design and implementation of a pedestrian crossing (zebra) facility on Hovingham Avenue in Harehills, associated with the planning approval granted for the Hovingham Primary School expansion, as shown on the attached drawing no. TM/13/082/01, at a total cost of £15,000;
iii) noted the required expenditure of £15,000, comprising £13,000 works costs, £2,000 staff and legal fees, all being funded from the Children’s Services Learning Places Capital Programme ( previously approved); and
iv) gave authority to advertise a notice under the provision of Section 23 of the Highways Act 1980 associated with the provision of a formal pedestrian crossing facility and if no valid objections are received, to implement the works as advertised.

Wards affected: Gipton and Harehills;

Lead officer: Nick Borras


02/09/2019 - Design & Cost Report for the replacement of gym fitness equipment at Aireborough Leisure Centre ref: 50041    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2019

Effective from:

Decision:

The Director of City Development:
a. Gave authority to inject and spend £186,000 in 2019/20 supported from prudential borrowing at a cost of £28,530 per annum over 7 years on replacement gym equipment for Aireborough Leisure Centre.
b. Noted that the Head of Active Leeds is responsible for the implementation of this proposal.

Wards affected: (All Wards);

Lead officer: Caroline Semple


02/09/2019 - Hawksworth Wood Primary School Expansion - Associated Highway Works ref: 50040    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 02/09/2019

Effective from:

Decision:

The Chief Officer (Highways & Transportation);
i) noted the contents of the report;

ii) approved the detailed design and implementation of a package of highway works associated with the expansion of Hawksworth Wood Primary school, as shown on the attached drawing no. TM/21/085/01, at a total cost of £75,000;

iii) noted the required expenditure of £75,000, comprising £65,000 works costs, £9,000 staff fees and £1,000 legal fees, all being funded from the Children’s Services Learning Places Capital Programme ( previously approved ); and

iv) gave authority to advertise and introduce a Traffic Regulation Order to introduce waiting restrictions as shown on the attached drawing no. TM/21/085/01 and to advertise a notice under the provision of Section 90c of the Highways Act 1980 associated with traffic calming and if no valid objections are received, to make, seal and implement the Traffic Regulation Order and implement the traffic calming as advertised.

Wards affected: Kirkstall;

Lead officer: Nick Borras


02/09/2019 - Request to increase capacity within Property and Contracts to deliver the Re-thinking Repairs and a number of other key projects ref: 50039    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 02/09/2019

Effective from:

Decision:

The Director of Resources & Housing approved the request to add ten additional FTE posts to the Property and Contracts structure to enable the successful delivery of the Rethinking Repairs and other business critical service projects

Wards affected: (All Wards);

Lead officer: Nahim Ruhi-Khan


30/08/2019 - Watercourse Maintenance Contract 2019 - Approval to Award ref: 50037    Recommendations Approved

Decision Maker: Director of City Development

Decision published: 30/08/2019

Effective from:

Decision:

The Chíef Officer (Highways and Transportation) approved the
recommendation to award the Watercourse Maintenance Contract 2019
to Peter Duffy Limited in the schedule of rates submitted.

Wards affected: (All Wards);

Lead officer: Richard Tinker


30/08/2019 - Approval of a care plan to the value of £300,000 or over per annum ref: 50036    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/08/2019

Effective from:

Decision:

The Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £340,184.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


30/08/2019 - Approval of a care plan to the value of up to £250,000 per annum ref: 50035    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/08/2019

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £131,040.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


30/08/2019 - Approval of a care plan to the value of up to £250,000 per annum ref: 50034    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/08/2019

Effective from:

Decision:

The Deputy Director, Children & Families agreed the recommendation of a report relating to the placement of a child/young person. The individual costs of the place are £195,000.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable child or young person of the City and the actions being taken to enable that person to live in a safe environment.

Wards affected: Various;

Lead officer: Stephen Maw


30/08/2019 - Waiver for direct contract award to the Guardian for recruitment campaign during National Adoption Week ref: 50033    Recommendations Approved

Decision Maker: Director of Children and Families

Decision published: 30/08/2019

Effective from:

Decision:

In respect of the digital recruitment campaign during National Adoption Week, the Head of Service One Adoption West Yorkshire approved the waiver of the following Contracts Procedure Rules:

Contracts Procedure Rules No 8.1 and 8.2 – Intermediate value procurements and award a contract to the Guardian in the sum of £53,500.00. The contract shall commence on the 20th August 2019 & expire on the 31st December 2019.

Wards affected: Various;

Lead officer: Catherine Henderson


30/08/2019 - Variation Order for Public Rights of Way at Thorpe Park ref: 50032    Recommendations Approved

Decision Maker: Director of Communities and Environment

Decision published: 30/08/2019

Effective from: 30/08/2019

Decision:

The Natural Environment Manager authorised the City Solicitor:

(a) to make and advertise a Public Path Diversion (Variation) Order in accordance with Section 333(7) of the Town and Country Planning Act 1990, in respect of the footpaths and bridleways shown on the map attached (Background Document A).
and
(b) to confirm the Order, subject to there being no objections or in the event of objections which cannot be withdrawn, for the order to be referred to the Secretary of State, Department of the Environment, Food and Rural Affairs for determination.

Wards affected: Cross Gates and Whinmoor; Garforth and Swillington; Temple Newsam;

Lead officer: Claire Tregembo


28/08/2019 - Approval to carry out a procurement exercise to replace the Apex Data Centre CRAC units (Computer Room Air Conditioning) ref: 50004    Recommendations Approved

Decision Maker: Director of Resources and Housing

Decision published: 30/08/2019

Effective from: 28/08/2019

Decision:

The Chief Digital and Information Officer gave approval to carry out a procurement exercise to upgrade the Apex Data Centre CRAC units to more modern types.

Wards affected: (All Wards);

Lead officer: Michael Tankle


09/09/2019 - Better Together Contract Extension ref: 50038    

To invoke the 2 year extension for the Better Together service. The service is delivered via three separate contracts, each covering a different area of the city.

This is a key decision as the overall contract value is £720,577

Feel Good Factor: £349,706 (East North East)

Barca: £143,062 (West North West)

Health for All: £227,809 (South and East)

Decision Maker: Director of Public Health

Decision published: 30/08/2019

Effective from: 17/09/2019

Decision:

The Director of Public Health approved the available two year contract extension for the existing Better Together contracts with effect from 1st April 2020 for a maximum value of:

Lot 1: East North East (ENE) Leeds – Feel Good Factor £349,706 per annum

Lot 2: South and East (SE) Leeds – Health For All £227,809 per annum
Lot 3: West North West (WNW) Leeds – Barca-Leeds £143,062 per annum

 

Wards affected: (All Wards);

Lead officer: Alison Ferguson


29/08/2019 - Passenger Transport - Approval to award contracts for the supply of Home to School Transport ref: 50031    Recommendations Approved

1. To seek approval from the Director Resources and Housing to conduct procurement exercises and award 'call-off' contracts from the Passenger Transport Framework contracts for Taxi, Private Hire and Hackney Carriage and also the Dynamic Purchasing System for the provision of minibuses services. The planned procurements will commence in July with staff awarding call-off contracts. Details of the individual call-offs will be managed and maintained by the service.

 

2. To seek approval to commence procurement and award contracts from the Passenger Transport Taxi, Private hire and Hackney Carriage agreement and the Dynamic purchasing system for the provision of minibuses. Approvals will be managed through the appropriate Contract procedure rules.

 

3. To extend for a further 12 months existing 'call off' awards to the value of £1.8m.

Decision Maker: Director of Resources and Housing

Decision published: 29/08/2019

Effective from: 29/08/2019

Decision:

a. The Chief Officer Financial Services approved the award of the contracts a detailed in Appendix A and B for the supply of Home to school transport from 1st September 2019 for children and young people with SEND and children who are in care of the authority.

b. The Chief Officer Financial Services also agreed to waive the five working day call in period as it would be prejudicial to the Council’s interests, and those of children across the city, if these contracts are not in place by 2nd September 2019.

Lead officer: Richard Jackson


04/09/2019 - Request for approval to award a contract for the provision of licensing, support and maintenance of the Idox suite of products embedded into the Council's systems following negotiation in accordance with the negotiated procedure without publication o ref: 50023    

Continued access to Idox software is essential to the delivery of a range of services; Planning, Environmental Services, Asset Management, Licensing, Housing Management. Following a market review and consideration of best value for the Council, we seek to continue the use of this software through a new contract

Decision Maker: Director of Resources and Housing

Decision published: 27/08/2019

Effective from: 12/09/2019

Decision:

a) That the Chief Digital and Information Officer agreed that a new contract with Idox plc be entered into to cover the continued use and development of the system The contract will be for an initial period of five years with two possible one year extensions, at a cost of £164,000 per annum.

b) An Idox Improvement Group will manage the governance and the future enhancement and use of the system.

Wards affected: (All Wards);

Lead officer: David Whittaker


30/08/2019 - Authority to Procure a Contract for the Delivery of Funeral Services ref: 50006    For Determination

A decision is required to approve a procurement process to procure a new contract for funeral services. The decision is a key decision due to the estimated value being £500k over the five year contract period.

 

This is a new procurement as the previous contract was allowed to expire. The procurement will follow the OJEU open procedure. It is expected that the contract will cost around £500,000 for the five year period, although some of the spend will be recoverable from the deceased’s estates.

Decision Maker: Director of Adults and Health

Decision published: 21/08/2019

Effective from: 07/09/2019

Decision:

 

The Director of Adults and Health has approved a procurement exercise to tender for and award a contract for the provision of public health funerals as detailed in section 3 of this report.

 

The Director of Adults and Health noted that:-

a)  The procurement exercise will commence in August 2019 and conclude by December 2019. The contract will commence in January 2020 and expire in December 2023 with the option to extend for a further 2 years.

b)  The Deputy and Estates Team will implement this decision directly after it has been taken.

 

Wards affected: (All Wards);

Lead officer: Lorraine Mulligan


29/08/2019 - Write Off of Uncollectable Debts for Local Taxation ref: 49998    

Approval to write off uncollectable local taxation debts.

Decision Maker: Director of Resources and Housing

Decision published: 20/08/2019

Effective from: 06/09/2019

Decision:

That the Chief Officer Financial Services agreed that the balances included in this report are approved for write off.

Wards affected: (All Wards);

Lead officer: David Levitt


29/08/2019 - Leeds Outer Ring Road Cycle Superhighway - Procurement ref: 50001    

Approval of the procurement of the Leeds Outer Ring Road Cycle Superhighway via the SCAPE Civil Engineering and Infrastructure Framework.

Decision Maker: Director of City Development

Decision published: 20/08/2019

Effective from: 06/09/2019

Decision:

The Chief Officer (Highways & Transportation) approved the procurement of the Leeds ORR Cycle Superhighway via the Scape Civil Engineering and Infrastructure framework.

Wards affected: Alwoodley; Cross Gates and Whinmoor; Harewood; Moortown; Roundhay;

Lead officer: James Gray


29/08/2019 - Write Off of irrecoverable debts (other than Local Taxation) 1st April 2018 to 31st March 2019 ref: 49997    

Approval to write off uncollectable debts other than local taxation.

Decision Maker: Director of Resources and Housing

Decision published: 20/08/2019

Effective from: 06/09/2019

Decision:

That the Chief Officer Financial Services agreed that the balances detailed are approved for write off.

Wards affected: (All Wards);

Lead officer: David Levitt