Agenda and minutes

There were no late items as such, however the Chair agreed to the following additional item for funding to be considered along with Agenda Item 20, Wellbeing Fund:

·  Gipton Community Gala

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no Disclosable Pecuniary interests declared at the meeting, however the Area Committee’s attention was brought to the following:

Councillor R Grahame, Agenda Item 13 – Environmental SLA and Agenda Item 19, West Yorkshire Fire Service Annual Report due to his membership of GMB.

Councillor A Hussain, Agenda Item 19, West Yorkshire Fire Service Annual Report due to his membership of the West Yorkshire Fire and Rescue Authority.

Mr P Rone, Agenda Item 16, Children’s Services – Investing in Young People: Update of the Future Direction of Youth Services and Delegated Functions for Area Committees due to his position as a voluntary Youth Worker.

Apologies for absence were submitted on behalf of Grace Mangwanya, Gipton CLT.

In accordance with Paragraphs 6.24 and 6,25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee. On this occasion, none of the members of the public in attendance chose to speak.

To confirm as a correct record the minutes of the meeting held on 16^th May 2013

RESOLVED – That the minutes of the meeting held on 16 May 2013 be confirmed as a correct record.

To consider the report of the Chief Officer (Democratic and Central Services) on the appointment of co-optees to East Inner Area Committee

The report of the Chief Officer (Central and Democratic Services) outlined proposals regarding the appointment of co-optees onto the Area Committee.

Nominations for Co-optees had been sought from the following:

·  Burmantofts & Richmond Hill Community Leadership Team

·  Killingbeck & Seacroft Community Leadership Team

·  Gipton Community Leadership Team

·  Harehills Forum

The following nominations had been received prior to the meeting:

·  Rod Manners – Killingbeck & Seacroft CLT

·  Grace Mangwanya – Gipton CLT

·  Phil Rone – Burmantofts & Richmond Hill CLT

·  Denise Ragan – Burmantofts & Richmond Hill CLT

RESOLVED – That the following be appointed as Co-opttees for the 2013/14 Municipal Year:

·  Rod Manners – Killingbeck & Seacroft CLT

·  Grace Mangwanya – Gipton CLT

·  Phil Rone – Burmantofts & Richmond Hill CLT

·  Denise Ragan – Burmantofts & Richmond Hill CLT

To consider the report of the Assistant Chief Executive, Customers and Communities, inviting the Area Committee to make appointments to the Area Lead Member roles, the Clusters and the Corporate Carer Group for the 2013/14 Municipal Year

The report of the Assistant Chief Executive (Customers and Communities) invited the Area Committee to make appointments to Area Lead Member roles, Clusters and the Corporate Carers Group for the 2013/14 Municipal Year.

RESOLVED – That the following appointments be made for the 2013/14 Municipal Year:

Area Lead Members:

·  Children’s Services*  Councillor V Morgan

·  Community Safety  Councillor B Selby

·  Environment Services  Councillor G Hyde

·  Employment Skills and Welfare  Councillor R Grahame

·  Health and Wellbeing  Councillor R Harington

·  Adult Social Care  Councillor V Morgan

·  Children’s Services Lead also to fulfil Corporate Career role

Cluster Representatives:

·  Seacroft Manston  Councillor V Morgan

·  Inner East  Councillor A Khan

Councillor R Harington

·  CHESS  Councillor R Harington

To consider the report of the Chief Officer (Democratic and Central Services) on local authority appointments to Outside Bodies

The report of the Chief Officer (Democratic and Central Services) outlined the procedures for Council appointments to outside bodies and the Area Committee was requested to consider and appoint to those bodies listed in the report.

RESOLVED: That the following appointments be made for the 2013/14 Municipal Year:

·  Chapeltown Citizen’s Advice Bureau*  Councillor K Maqsood

·  Richmond Hill Eldery Aid  Councillor M Ingham

·  ENE ALMO Area Panel  Councillor M Ingham

Councillor V Morgan

Councillor K Maqsood

To consider the report of the ENE Locality Manager, Environment & Neighbourhoods providing a comprehensive end of year performance report for the 2012/13 Service Level Agreement and setting out the details of the Service Level Agreement for 2013/14, including new commitments

(Time – 10 minutes)

The report of the East North East Locality Manager presented, for approval, the Service Level Agreement (SLA) for 2013/14.  The agreement would provide the basis on which the work of the Environmental Locality Team be directed and be publicly accountable through the Area Committee.  The report also provided information relating to the performance of the service in delivering commitments made in the 2012/13 SLA and invited Members to examine any elements of the work through its Environmental Sub Group.

John Woolmer, ENE Locality Manager and Hayley Thackwray, Service Manager presented the report.

Members’ attention was brought to the following:

·  Numbers of Service Requests for Enforcement Teams

·  Street Cleansing requests

·  Environmental Improvement Zone reports

·  The revised Service Level Agreement for 2013/14

In response to Members comments and questions, the following issues were discussed:

·  Dog fouling – targeting problem areas.

·  Gulley cleaning.

·  Enforcement action – publicising prosecutions.

·  Clearing of subways.

Members expressed thanks to the Environmental Services team for work carried out in the Inner East Area.

RESOLVED –

(1)  That the report be noted.

(2)  That the end of year performance report for the 2012/13 SLA be noted.

(3)  That the Service Level Agreement for 2013/14 as summarised in sections 46-48 of the report and provided in Appendix B be approved.

To consider the report of the Director of Environment & Neighbourhoods providing an update on the overall performance of the North East Divisional Community Safety Partnership and Neighbourhood Policing Teams for 2012/13 and highlighting the work undertaken by the partnership to reduce crime and disorder within the locality

(Time – 10 minutes)

The report of the North East Divisional Community Safety Partnership updated Ward Members of the overall performance of the Partnership and Neighbourhood Policing Teams for 2012/13 and provided an overview of the work undertaken by the partnership within the locality to reduce crime and disorder.

Beverley Yearwood and Inspector Mark Snowden presented the report.

The following issues were highlighted:

·  Anti-social behaviour had decreased across all Inner East wards.

·  Allocation of funds from the Proceeds of Crime confiscations (POCA)

·  Reduction in burglary.

In response to Members’ comments and questions, the following issues were discussed;

·  CCTV

·  Off Road Bikes – it was suggested that the Committee write to the Police and Crime Commissioner regarding the continuation of this.

·  Concern regarding disturbance from the Shisha Bar on Roundhay Road.

·  Public confidence and satisfaction.

RESOLVED –

(1)  That the report be noted.

(2)  That Members continue to support the Divisional Community Safety Partnership in relation to prioritising the new Safer Leeds Priorities and tackling Burglary Dwelling during 2013/14 through partnership work at neighbourhood level.

To consider the Area Update report provided by the ENE Area Leader; including the draft Community Charter for approval, minutes of the EIAC sub group meetings and recommendations and highlighting the work undertaken in the locality to meet the Area Committees ‘agreed priorities

The report of the East North East Area Leader sought Area Committee approval for the 2013/14 draft Community Charter.  It also provided members with an overview of the work being carried out to address the Area Committee’s agreed priorities.

A copy of the draft Community Charter was appended to the report and Members were informed that this could be produced in house.

RESOLVED – That the draft Inner East Area community Charter for 2013/14 be approved.

To consider the report of the Assistant Chief Executive, Customers and Communities, providing the Area Committee with a summary of the results of the 2011 Census and highlighting some of the emerging issues

(Time – 10 minutes)

The report of the Assistant Chief Executive, Customers and Communities presented the Area Committee with a summary of the results from the 2011 Census and highlighted some of the issues emerging.

Jacky Pruckner, Information Officer presented the report.

Members’ attention was brought to local data that was included in the report and were informed of how the data was used at a local level.  Further information could be provided at Ward Member meetings.

Members discussed figures in relation to employment and skills issues across the Inner East area.

RESOLVED – That the report be noted.

To consider the report of the Director of Children’s Services focussing on attendance rates and persistent absenteeism issues affecting those schools which fall within the East Inner Area Committee area

(Time – 10 minutes)

The report of Targeted Services, Children’s Services referred to the Area Committee’s previous request for additional detailed information in relation to the attendance performance of schools within the Inner East Area Committee Area.  The report contained a detailed breakdown of each school within the area and provided the latest position regarding attendance rates and current numbers of persistently absent pupils.

Gillian Mayfield, Targeted Services Area Lead presented the report.

Members’ attention was brought to issues in relation to school attendance.  These included the transient population of the area and work carried out in managing school attendance.  It was reported that there were often more complex issues behind reasons for no attendance and the report and further information was detailed in the report regarding this.  Current attendance figures stood at 94.8% for primary and 93.8% for secondary schools.

In response to Members comments and questions, the following issues were discussed:

·  Unauthorised holidays

·  Enforcement Issues

·  Take up of free school meals.

RESOLVED – That the report be noted.

To consider the report of the Director of Children’s Services providing an update on the recommendations of Executive Board on 13^th March 2013 in respect of the future direction of Youth Services in Leeds and informing the Area Committee of its delegated responsibilities for Youth activity funding

(Time – 10 minutes)

The report of the Director of Children’s Services provided the Area Committee with an update on the recommendations agreed at Executive Board in March 2013; Investing in Young People: Future Direction for Youth Services in Leeds.

The report also informed and updated the Area Committee of their delegated responsibilities for Youth activity funding.  This included how they commissioned, monitored and evaluated local play, arts, sports and cultural activity for young people aged 8-17 years with the involvement and participation of children and young people throughout the process.

Ken Morton, Head of Service, Young People and Skills presented the report.

Members attentions was brought to the funding available for Inner East Leeds.  This funding could be used to provide activities for young people and to lever in other funding.

In response to Members comments and questions, the following issues were discussed:

·  Fundraising carried out by young people.

·  The possibility of employing a fundraising professional.

·  Role of the Children’s Services Area Lead.

RESOLVED – That the report be noted.

To consider the report of the Director of Adult Social Services outlining the Better Lives vision for Leeds which has informed the review undertaken of the council care homes and day centres. The report outlines the proposed options for the future of three Care Homes and Day centres located within the East Inner area and invites comment from the Area Committee as part of the statutory consultation

(Time – 10 minutes)

The report of the Director of Adult Social Services outlined the Better Lives vision in which context a review of the remaining care homes and day centres had been completed and proposals developed that revised the current service model and, if implemented would lead to the decommissioning of three facilities in the Inner East area.

The report outlined proposed options for the options for the following care homes and day centre in the Inner East Area:

·  Amberton Court, Gipton & Harehills

·  Fairview, Killingbeck & Seacroft

·  Doreen Hamilton Day Centre, Burmantofts & Richmond Hill

Michelle Tynan, Chief Officer, Learning Disabilities and Anna Clifford, Programme Manager, Adult Social care presented the report.

Reference was made to consultation with residents and respite users of these homes, their relatives and carers and the comments of the Area Committee were sought before the preparation for the submission of recommendations to Executive Board in September 2013.

The report also gave an update on the progress made in implementing the options approved by the Executive Board in September 2011 for Lincolnfields Day Centre.

In response to Members comments and questions, the following issues were discussed:

·   Consultation had been held with staff and unions.

·  Capacity in other local facilities.

RESOLVED – That the report be noted.

To receive the Annual Report from West Yorkshire Fire and Rescue Service providing an update on performance and emergency response activity for the 2012/13 year and setting out the revised approach to targeting risk reduction in the East Leeds Area. The report also provides the Area Committee with an update on the proposed merger of Gipton and Stanks fire stations and the progress of the Firefly project

(Time – 5 minutes)

The report of the West Yorkshire Fire and Rescue Service provided the Area Committee with the following:

·  Information on the emergency response activity in the Inner East Area – 01/04/2012 to 31/03/2013

·  Updates with the changes to the Local Area Risk Reduction Team (LARRT) within the East Leeds Area

·  An update on the proposed merger of Gipton and Stanks fire stations into a new build station in the Killingbeck area.

Nigel Kirk, West Yorkshire Fire and Rescue Service presented the report.

Issues discussed included the following:

·  Update on the Killingbeck site – planning negotiations were ongoing.

·  The reduction in incidents across Inner East Leeds.

·  Ongoing education for fire prevention.

RESOLVED – That the report be noted.

To consider the report of the ENE Area Leader providing details of the Well being fund spend to date, including details of new projects for consideration

(Time – 5 minutes)

The report of the East North East Area Leader provided Members with an update on the current position of the capital and revenue budget for the Inner East Area Committee and also included applications for funding for Members’ consideration.

Members attention was brought to the applications for funding as outlined in the report and an application that had been received from the Women’s Health Matters group.

RESOLVED –

(1)  That the spend to date and current balances for the 2013/14 financial year be noted.

(2)  That the following project proposals be approved:

·  Off Road Motor Bikes  £2,500

·  Ebor Gardens IT Suite – Top Up Costs  £3,565

·  Rigtons and Haselwoods Parking Solution  £7,500

·  Visit to Holocaust Centre, Newark  £250

·  Gipton Community Gala  £1,000

(3)  That should Ward Member approval be received for the application for the Women’s Health Matters Group, a delegated decision notice be made to release funds.

To receive the Area Chairs report, including the minutes of the Area Chairs Forum meeting held 1^st March 2013

The report of the Assistant Chief Executive (Customers and Communities) referred to the decision by Full Council that Area Chair’s Forum minutes should be considered by Area Committees as a regular agenda item.  Background information regarding the Area Chair’s Forum was included in the report along with a copy of the minutes of the Area Chair’s Forum held on 1 March 2013.

RESOLVED – That the report and minutes of the Area Chair’s Forum held on 1 March 2013 be noted.

To note the next meeting will be held on TUESDAY 3^rd September 2013 at 5.30 pm. This meeting will be held at Victoria Primary School, Ivy Avenue, LS9

Tuesday, 3 September 2013 at 5.30 p.m. Meeting to be held at Victoria Primary School, Ivy Avenue, Leeds, LS9.