Agenda, decisions and minutes

The Chair welcomed everyone to the November meeting of the North West (Outer) Area Committee held at Greenacre Hall, New Road Side, Rawdon, Leeds 19.  He personally thanked Councillor G Latty for chairing the meeting held on 22^nd September 2008.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

The following personal interests were declared:-

·  Councillor B Cleasby in his capacity as a Committee Member on the Leeds Bradford International Airport Consultative Committee – Leeds Bradford International Airport – Extension of the Terminal Building (Minute 39 refers) (Agenda Item 8)

·  Councillor C Townsley in his capacity as a Blue Disabled badge holder – Leeds Bradford International Airport – Extension of the Terminal Building (Minute 39 refers) (Agenda Item 8)

·  Councillor G Kirkland in his capacity as a Blue Disabled badge holder – Leeds Bradford International Airport – Extension of the Terminal Building (Minute 39 refers) (Agenda Item 8)

·  Councillor C Fox in his capacity as a Member on the Leeds College of Technology Governing Body – Leeds Colleges Merger – Consultation (Minute 40 refers) (Agenda Item 9)

·  Councillor J Bale in view of his wife and daughter who attended Park Lane College held at Yeadon Town Hall – Leeds Colleges Merger – Consultation (Minute 40 refers) (Agenda Item 9)

·  Councillor C Fox in view of his daughter who attends Park Lane College in Horsforth – Leeds Colleges Merger – Consultation (Minute 40 refers) (Agenda Item 9)

Apologies for absence were received on behalf of Councillor J L Carter and Steve Crocker, West North West Area Manager.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

There were no members of the public present for this item and therefore no issues were raised.

To receive and approve the minutes of the previous meeting held on 22^nd September 2008.

RESOLVED – That the minutes of the previous meeting held on 22^nd September 2008 be approved as a correct record.

(a)  Emptying of Brown Bins on Old Pool Bank (Minute 23 refers)

Jane Pattison, North West Area Management informed the meeting that she was still awaiting a response from Streetscene Services in relation to the emptying of brown bins on Old Pool Bank.

(b)  Appointment of a New North West Outer Police Inspector (Minute 23 refers)

  Jane Pattison, North West Area Management informed the meeting that a letter had been sent to Simon Hepworth, the former North West Outer Police Inspector, thanking him for his excellent work within the North West Outer area.

(c)  The Newly Formed WNW Environmental Action Team (Minute 27 refers)

  Jane Pattison, North West Area Management informed the meeting that in relation to the poor state of derelict properties at White Cross, Guiseley, the WNW Environmental Action Team Manager had stated that plans were in hand to redevelop the site.

  In relation to the need for the  Environmental Action Team to be more proactive in removing advertising signs on major key routes i.e. Dyneley Arms crossroads on the A660, Jane Pattison informed the meeting that this issue had been actioned with several signs having been removed.

In concluding, Jane Pattison reported on progress in relation to the difficulties incurred by Elected Members in trying to match up emails/letters received from the Environmental Action Team. 

A brief discussion ensued and arsing from continued concerns raised by Councillor B Anderson, Jane Pattison agreed to consult with the WNW Environmental Action Team Manager with a report back at the next meeting in December 2008.

(d)  Area Committee Roles for 2008/09 (Minute 28 refers)

  Councillor B Anderson referred to the CAST team and their reluctance to engage in other areas of work within the Outer North West area during leaf collection duties. 

Following a brief discussion, Jason Singh, Deputy Area Manager agreed to discuss this issue with Streetscene Services on the pressures affecting the area during the winter months with a report back at the next meeting in December 2008.

(e)  Outer North West Area Delivery Plan 2008-11 (Minute 29 refers)

  Jane Pattison, North West Area Management informed the meeting that the Area Delivery Plan 2008-11 had now been amended and published on the Council’s internet site.

To receive a report of the Director of Environment and Neighbourhoods and a presentation on the proposed extension of the terminal building at Leeds Bradford International Airport.

The Director of Environment and Neighbourhoods submitted a report on the proposed extension of the terminal building at Leeds Bradford International Airport.

Appended to the report was a copy of a document providing Members with information on Leeds Bradford International Airport’s plans to improve the efficiency of the airport through internal changes to the terminal building and a two storey extension.

In addition to the report, Members received a presentation from

Carl Hepworth, Leeds Bradford International Airport, on the above plans which was part of a wider engagement process that would incorporate the public and key stakeholders including the business community.

The presentation covered the following key points:-

• Context
• Planning Policy
• The Proposals
• Sustainability
• Transport Improvements
• Consultation Process

In summary, specific reference was made to the following issues:-

• clarification if any assistance would be given when gaining access to the terminal for the elderly, disabled passengers and blue badge holders arriving by taxi/private hire at the designated drop off point
• the concerns expressed that there was no reference to a covered walkway within the proposals
• the concerns expressed that Guiseley, Pool, Bramhope and Cookridge had been omitted from the consultation process
• clarification if increased passenger usage and business travel had been taken into consideration and the future impact of the airport
• clarification if there had been any developments in relation to the

air-bridge

• the need for Members to receive a breakdown in relation to the 37% of people arriving at the airport on public transport

(Mr Hepworth responded and agreed to supply the figures via the WNW Area Manager for circulation to the Committee)

• clarification of the number of disabled parking slots that were available within 50 metres of the terminal and the need for the airport to monitor the behaviour of taxi/private hire drivers towards disabled passengers

(Mr Hepworth responded and agreed to supply the number of disabled parking slots via the WNW Area Manager for circulation to the Committee)

• the need for a large electronic screen to be erected in the airport’s car park informing the public of the latest arrivals

• clarification of the 17^th November 2008 deadline on the comment sheet provided by the airport

(Mr Hepworth responded and confirmed that the airport would welcome any further comments on the proposals by 30^th November 2008)

RESOLVED –

(a)  That the contents of the report and presentation be received and noted.

(b)  That a vote of thanks be conveyed to Mr Hepworth and his colleagues at Leeds Bradford International Airport for a very informative and detailed presentation.

(During discussion of this item Councillor S Andrew and Councillor C Campbell indicated that they were Members of the Plans Panel (West) and could possibly be considering matters from this item at a later date in that capacity. They both stated that they would remain in the meeting to listen to and take part in the discussion of this issue.  In order to avoid any perception of pre-determination, both Councillors Andrew and Campbell agreed that they would  ...  view the full minutes text for item 39.

To consider a report of the Director of Environment and Neighbourhoods seeking agreement from the Area Committee on a process by which it was felt that appropriate influence could be made on future delivery of post 16 and adult learning by the new merged College.

The Director of Environment and Neighbourhoods submitted a report seeking agreement from the Area Committee on a process by which it was felt that appropriate influence could be made on future delivery of post 16 and adult learning by the new merged College.

The following representatives were in attendance:-

Christine George, Learning and Skills Council

Paul Forbes, Learning and Skills Council

Jane Maxwell, Children’s Services

A presentation document prepared by Leading Learning and Skills entitled ‘Leeds City College’ was circulated for the information/comment of the meeting.

In summary, specific reference was made to the following issues:-

·  clarification of the sites identified to date throughout the city in relation to the Leeds City College

·  the need for communities to have local access to a college rather than a building located in the centre of Leeds

·  clarification of the funding criteria in relation to developing an integrated 14-19 phase linking colleges and schools

(Jane Maxwell responded and invited Members to email her directly should they require any specific detail on this issue)

·  the need for two senior schools to amalgamate with the aim of creating a single education facility which could involve joint sites

·  clarification of what percentage of business would be achieved by the commissioning route

·  the need for Education Leeds to come up with some firm proposals on this issue and to submit a further report to this Committee for consideration

·  the need to address how people access learning on a wider scale

·  clarification of the main drivers for change identified within the presentation document circulated at the meeting

RESOLVED -

(a)  That the contents of the report be noted.

(b)  That a further report on the outcome of the accommodation/estates review of the new Leeds City College, once completed in 2009, be submitted to this Committee for consideration.

(Councillor R Downes left the meeting at 3.20 pm during discussions of the above item).

To consider a report of the Director of Environment and Neighbourhoods providing details of crime statistics during the period April 2004 and March 2008, together with highlighting key activities during this period.

RESOLVED – That the contents of the report and appendices be noted and welcomed.

The Director of Environment and Neighbourhoods submitted a report providing details of crime statistics during the period April 2004 and March 2008, together with highlighting key activities during this period.

Zahid Butt, North West Area Management and Inspector Richard Coldwell, West Yorkshire Police presented the report and responded to Members’ queries and comments.

In summary, specific reference was made to the following issues:-

·  clarification if there were any updated figures available from April to October 2008

·  the need for the Committee to be supplied with figures on how many people had been apprehended, together with a breakdown on where the money had been spent i.e. PCSOs/ CCTV cameras etc

(Inspector R Coldwell responded and agreed to supply the information via the WNW Area Manager for circulation to the Committee)

·  the need to commend West Yorkshire Police on the excellent work undertaken in Guiseley in relation to anti-social behaviour

·  the need to acknowledge that there had been a welcome reduction in burglary within the NW outer area

·  reference to target hardening and the importance of educating those responsible

·  reference to the Horsforth Pub watch model and to consider methods regarding anti-social behaviour

(Inspector R Coldwell responded and agreed to investigate this issue further)

RESOLVED – That the contents of the report and appendices be noted and welcomed.

To consider a report of the Director of Environment and Neighbourhoods providing Members with progress on a number of projects and initiatives in Outer North West Leeds as determined by the Area Delivery Plan for 2008-11.

RESOLVED –

(a)  That the contents of the report be noted.

(b)  That in relation to the outstanding tender documentation for Yeadon High Street, this Committee requests that the tenders be issued by 30^th November 2008.

The Director of Environment and Neighbourhoods submitted a report providing Members with progress on a number of projects and initiatives in Outer North West Leeds as determined by the Area Delivery Plan for 2008?11.

Jane Pattison, North West Area Management presented the report and responded to Members’ queries and comments.

Specific reference was made to the outstanding tender documentation for Yeadon Town Street and the need for the tenders to be issued by 30^th November 2008. 

This proposal was agreed by the Committee.

RESOLVED –

(a)  That the contents of the report be noted.

(b)  That in relation to the outstanding tender documentation for Yeadon High Street, this Committee requests that the tenders be issued by 30^th November 2008.

To consider a report of the Director of Environment and Neighbourhoods on the Community Engagement Strategy.

  RESOLVED –

(a)   That the contents of the report be noted.

(b)   That the proposed community engagement approach for 2009/10 as 

  outlined in the report be noted.

(c)   That the West North West Area Manager be requested to 

  prepare a further report on developing a community

  engagement model for discussion at the next meeting in December 

  2008.

(d)  That in relation to the possible introduction of a Participating

  Budgetary scheme in one Outer North West neighbourhood,  this

  issue be revisited at a later date by the Committee. 

The Director of Environment and Neighbourhoods submitted a report on the Community Engagement Strategy.

Jane Pattison, North West Area Management presented the report and responded to Members’ queries and comments.

In summary, specific reference was made to the following issues:-

·  the need to look at increasing community engagement within the Adel and Wharfedale ward

·  clarification of the Participatory Budgeting scheme and the need to address the issue of top slicing if this recommendation was approved

·  the need to address Internet based community engagement on a much more wider scale with the aim of encouraging more young people to participate

·  reference to the commencement time of Area Committee meetings and the fact that members of the public find it difficult to attend due to work commitments

·  the need to move towards one theme i.e. Community Safety and for a more detailed report to come back to the Committee on this concept and to address the Participatory Budgeting scheme at a later date

·  the need for effective engagement to be fed through the Council corporately and to canvass what people want i.e. education/streetscene issues

RESOLVED –

(a)  That the contents of the report be noted.

(b)  That the proposed community engagement approach for 2009/10 as outlined in the report be noted.

(c)  That the West North West Area Manager be requested to prepare a further report on developing a community engagement model for discussion at the next meeting in December 2008.

(d)  That in relation to the possible introduction of a Participating Budgetary scheme in one Outer North West neighbourhood, this issue be revisited at a later date by the Committee.

To consider a report of the Director of Environment and Neighbourhoods providing the Area Committee with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

  RESOLVED-

(a)  That the contents of the report be noted.

(b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 1.0 and 2.00 of the report now submitted.

(c)  That the following project outlined in Section 3 of the report be dealt with as follows:-

Name of Project  Name of Delivery Organisation   Decision

Otley and Yeadon  North West Area Management  Agreed

Designated Public  £ 4,930

Places Orders

(DPPO)

(d)  That the small grants as detailed in Section 4.1 and 4.2 of the report 

be noted.

(e)  That in relation to identifying financial projects, authority be given for the Change Manager, Children’s Services to work with the Chair of the Children’s and Young People’s Sub Group on developing a youth volunteering network.

Referring to Minute 26 of the meeting held on 22^nd September 2008, the Director of Environment and Neighbourhoods submitted a report providing the Area Committee with a current position statement on the well-being budget, details of proposed projects and small grant applications received to date.

Jane Pattison, North West Area Management presented the report and responded to Members’ queries and comments.

RESOLVED-

(a)  That the contents of the report be noted.

(b)  That this Committee notes the current position of the Well-being budget as detailed in Sections 1.0 and 2.0 of the report now submitted.

(c)  That the following project outlined in Section 3.0 of the report be dealt with as follows:-

Name of Project  Name of Delivery Organisation   Decision

Otley and Yeadon  North West Area Management  Agreed

Designated Public  £ 4,930

Places Orders

(DPPO)

(d)  That the small grants as detailed in Section 4.1 and 4.2 of the report  be noted.

(e)  That in relation to identifying financial projects, authority be given for the Change Manager, Children’s Services to work with the Chair of the Children of Young People’s Sub Group on developing a youth volunteering network.

(Councillor B Anderson left the meeting at 3.55 pm during discussions of the above item)

(Councillor C Fox and Councillor G Latty left the meeting at 4.05 pm at the conclusion of the above item.  The Chair announced that at this point in the proceedings the meeting was inquorate)

To consider a report of the Director of Environment and Neighbourhoods updating Members on progress made at the Area Committee sub groups and ward forums that have taken place since the last Area Committee meeting.

RESOLVED – That the contents of the report be noted.

The Director of Environment and Neighbourhoods submitted a report updating Members of the Area Committee sub groups and ward forums that have taken place since the last Area Committee meeting.

Jane Pattison, North West Area Management presented the report and responded to Members’ queries and comments.

Specific reference was made to the role of the CAST team in relation to the collection of leaves and Councillor B Cleasby, in the absence of Councillor B Anderson, agreed to raise this issue at the next Streetscene Sub Group meeting.

RESOLVED – That the contents of the report be noted.

Monday 15^th December 2008 at 2.00pm in the Civic Hall, Leeds.

MAP OF TODAY’S MEETING

Greenacre Hall, New Road Side, Rawdon, Leeds LS19 6AS

Monday 15^th December 2008 at 2.00 pm in the Civic Hall, Leeds.

(The meeting concluded at  4.10 pm)