Agenda and minutes

No formal late items of business were added to the agenda however Members were in receipt of an additional document “Agenda item 10 Appendix A Part 4 (Environment Improvement Zone report)” which had been omitted from the initial agenda despatch. (minute 8 refers)

There were no declarations of interest

No matters were raised under the Open Forum

To confirm as a correct record the minutes of the following meetings:

a)  11^th March 2013

b)  17^th May 2013

(Copies attached)

RESOLVED – That the minutes of the following meetings be agreed as a correct record:

11^th March 2013

17^th May 2013

11^th March 2013

Minute 82 Children’s Services – Members requested that information previously required in respect of ward Member representation on the NEtWORKS Cluster and the future of the North East Learning Centre be presented as soon as possible

Minute 88 Priorities – The Area Officer reported that the Committee needed to appoint the membership of the sub groups for the new Municipal Year. NEIAC agreed to address consider this later in the agenda

To consider the report of the North East Divisional Community Safety Partnership providing information on the overall performance of the Partnership and the Neighbourhood Policing teams for 2012/13 and an overview of the work undertaken to reduce crime in the area

(Report attached)

The North East Divisional Community Safety Partnership (NEDCSP) submitted a report updating the Area Committee on the overall performance of the NEDCSP and the Neighbourhood Policing Teams for 2012/13 and provided an overview of the work undertaken by the partnership within the locality to reduce crime and disorder.

Beverley Yearwood, ENE Area Community Safety Co-ordinator and Superintendent Richard Jackson attended the meeting and highlighted the key message that overall, there had been a sustained reduction in the number of reported incidents of crime within the locality.

(Councillors Rafique and Sobel joined the meeting at this point)

Members discussed the following issues:

·  The measurement of public confidence

·  The effective targeting of POCA resources and the need to consider joint commissioning schemes. Members also noted the measures in place to ensure that POCA funding did not duplicate Wellbeing funds

·  The impact of CCTV installations on crime statistics and whether crime is dispersed into other areas and incidents of cross boundary burglary

·  The importance of ensuring incidents of domestic violence and addressing the perception of what constitutes domestic violence are prioritised

·  The effectiveness of the Trembler Alarm initiative

·  The impact of the welfare reform programme on reported crime in respect of burglary/theft

·  Members also commented on the membership of the NEDCSP funding Panel

RESOLVED –

a)  That the contents of the report be noted

b)  That the Area Committee resolves to continue supporting the Divisional Community Safety Partnership in relation to prioritising the new Safer Leeds Priorities and tackling Burglary Dwelling during 2013/14 through partnership work at neighbourhood level.

To receive the Annual Report from West Yorkshire Fire and Rescue Service

(Copy attached)

The Area Committee received the Annual Report from West Yorkshire Fire and Rescue Service (WYFRS) providing an update on performance 1/4/12 – 31/3/13 and the revised approach to targeting risk reduction in the East Leeds Area. The report also provided information on the progress of the Firefly project.

Station Commander Nigel Kirk (Gipton Fire Station) attended the meeting and introduced newly appointed Station Commander B Bush (Moortown Fire Station) noting the Service restructure which now mirrored the structure of the local Divisional Community Safety Partnership

St Cmdr. Kirk highlighted the overall reduction in the number of recorded incidents in the area; although acknowledged that three areas of concern remained in respect of malicious calls, special service calls and secondary fires. Additionally, the number of accidental fires had not significantly reduced and further targeted work with partners would be required to address this.

NEIAC also received an update on the current position in respect of the proposals for the York Road fire station and the relocation of the Moortown fire station

Members discussed the following:

-  The nature of accidental fires recorded in Roundhay Park

-  Noting that incidents would most likely be attended by both WYFRS and the police; whether a joint “diversionary tactic scheme” could be established with the aim of reducing the number of specific incidents

-  The role, importance and take-up of the Young Fire Fighters Scheme operated in each Division. Members commented that they supported this type of initiative and acknowledged receipt of an invitation to attend a future Young Fire-fighters session in the future

-  The reduction in the number of recorded non-dwelling fires and whether the change in the approach to and provision of environmental services had made a positive impact on the data. It was agreed that the environment sub group would consider this issue further

RESOLVED – That the contents of the report and the discussions be noted and

a)  That officers be requested to make arrangements for Members of the AC to attend a Young Fire-fighters session in the future

b)  That the environment sub group be requested to further discuss the data in respect of non-dwelling fires in relation to the local delivery of environmental services

To consider the report of the ENE Locality Manager, Environment & Neighbourhoods providing a comprehensive end of year performance report for the 2012/13 Service Level Agreement and setting out the details of the Service Level Agreement for 2013/14, including new commitments

(Report attached)

The Area Committee considered the  report of the ENE Locality Manager, Environment & Neighbourhoods providing a comprehensive end of year performance report for the 2012/13 Service Level Agreement and setting out the details of the SLA for 2013/14, including new commitments, particularly in the light of the new delegated responsibility for Street Cleansing and Environmental Enforcement Services

John Woolmer, ENE Locality Manager attended the meeting to present the report and drew Members attention to the following key issues:

-  The number and nature of customer requests received during 2012/13

-  The new elements to be incorporated into the Service for 2013/14, including elements previously provided by the ALMO and additional environmental services.

-  Prevention and engagement to remain a priority to ensure the new services tie into the existing SLA

(Councillor Rafique left the meeting at this point)

NEIAC welcomed the positive outcomes reported and the improvements to the locality delivered by the Team and commented on the public perception of the locally delivered services. Additionally, the need to establish measurable targets for service delivery was highlighted and it was agreed that Area Lead and environment sub group would pursue effective locality measures

RESOLVED

a) That the contents of the report be noted

b) That the end of year performance report for the 2012/13 SLA be noted;

c) That approval be given to the Service Level Agreement for 2013/14 as summarised in sections 46-48 of the submitted report and provided in Appendix B.

To consider the report of the Director of Children’s Services providing an update on the recommendation of Executive Board in respect of the future direction for the provision of youth services in Leeds and setting out the responsibilities delegated to Area Committees for Youth activity funding

(Report attached)

The Director of Children’s Services submitted a report providing an update on the recommendation of Executive Board in respect of the future direction for the provision of youth services in Leeds and setting out the responsibilities delegated to Area Committees for Youth activity funding.

The report included specific matters for the AC to address and those responses would inform the July Executive Board report in respect of targeted youth work services. NEIAC considered the issues raised in respect of:

-  how the activity funding will be delivered building on the Breeze brand

-  how the AC could link to other possible funding streams to maximise activity for children and young people

-  how children and young people will be involved throughout the planning, decision making and evaluation of the activity funding.

Vicki Marsden, Strategic Play Officer, Childrens Services, attended the meeting and highlighted that the overall Area Committee youth activities budget was ring-fenced as £250k for 2013/14 rising to £500k in 2014/15. NEIAC youth activities budget was £25,835 - 2013/14 and £51,670 - 2014/15 with a clear expectation that young people would be involved in the application and decision making process.

The Area Leader highlighted that the 2013/14 funding would need to be allocated to schemes during this year and could be used to augment funding already committed to existing schemes. Looking ahead, the new Area Lead Member may wish to pursue engagement with the Youth Council and relevant commissioning bodies prior to the new financial year to deliver appropriate schemes with 2014/15 funding.

NEIAC noted discussions in respect of:

-  The need to ensure that children and young people with physical and cognitive challenges were included within the scheme as it was noted that the local Specialist Inclusive Learning Centre was not included within the schools partnership cluster

-  The development of an event, organised by young people for young people, to consult them on what provision they sought for 2014/15

-  Recognition that, although small scale schemes were welcomed; there may be a need to advocate strategic spending

-  Consideration of schemes for younger children, noting that the Youth Service targeted the 8-17 years age range,

RESOLVED –

a)  That, having considered the issues, the contents of the report and the comments made by Members be noted

b)  That the Area Committee Chair and new Area Lead for Children work with the Executive Member to shape the July Executive Board report in respect of targeted youth work services.

To consider the report of the Assistant Chief Executive (Customers and Communities) inviting the Area Committee to make appointments to the Area lead Members roles, Clusters and Corporate Carers Group

(Report attached)

The Assistant Chief Executive (Customers and Communities) submitted a report requesting that the Area Committee (AC) make appointments to the Area Lead Members roles, Clusters and Corporate Carers Group. The report also asked the AC to nominate their representative on the Corporate Carers Group and; in light of the development of the Area Lead Member for Children’s Services; it was proposed that these roles are combined. Nominations to local Children’s Services Cluster partnerships across the city were also formalised as an AC appointment.

NEIAC considered the following Roles suggested in Section 3 of the report:

· Environment & Community Safety

· Children’s Services

· Employment, Skills and Welfare

· Health, Wellbeing and Adult Social Care

With regards to nominations to the local cluster partnerships, NEIAC was disappointed to note that only one nominee was sought for the NEtWORKS partnership as the AC had made a representation previously that NEtWORKS covered both the Moortown and Chapel Allerton wards and a nominee should be invited from each. NEIAC therefore were minded to nominate two representatives to the NEtWORKS partnership.

RESOLVED –

a) That appointments be made to the following Area Lead Member roles for North East Inner Area Committee:

b) That confirmation be given that Councillor C Macniven - the Area Lead Member for Children’s Services - will also fulfil the role of the committee’s representative on the Corporate Carers Group.

c) That the following Councillors be appointed as member representatives to the local Children’s Services Clusters relevant to the North East Inner Area Committee

To consider the report of the Chief Officer (Democratic and Central Services) outlining the procedure for the Committee to make and confirm appointments to those organisations (Outside Bodies) which fall within to the Committee to make an appointment

(Report attached)

NEIAC considered the report of the Chief Officer (Democratic and Central Services) outlining the procedure for the Committee to make and confirm appointments to those organisations (Outside Bodies) which fall within to the Committee to make an appointment. The report included a copy of the Appointments to Outside Bodies Procedure Rules at Appendix 1 and a schedule of the four appointments to be made at Appendix 2 in relation to the following organisations:-

·  Moor Allerton Elderly Care (1)

·  Community Action for Roundhay Elderly (CARE) (1)

·  Chapeltown CAB (1)

·  ENE ALMO Area Panel (2)

The comments made in respect of whether the CARE organisation was still operating were noted.

RESOLVED –

a)  That the following appointments be made:

  Moor Allerton Elderly Care – Councillor Sobel

Chapeltown CAB – Councillor G Hussain

  ENE ALMO Area Panel – Councillors B Urry and S Hamilton

b)  That in respect of the appointment to Community Action for Roundhay Elderly, further information was requested on whether the Group still operated prior to an appointment being made

To consider the report of the ENE Area Leader providing an update on the current position of the wellbeing revenue budget for the Inner North East Area Committee and the details of applications submitted for funding

(Report attached)

The ENE Area Leader submitted a report providing an update on the current position of the wellbeing revenue budget for the Inner North East AC and including applications made for funding for consideration. The comments of the wellbeing working group in respect of the applications were noted.

RESOLVED -

a) That the contents of the report be noted

b) That having considered the project proposals and recommendations of the working group, the decisions in respect of the funding applications be as follows:

c) That the current budget position be noted

Further to minute 88 of the meeting held 17^th March 2013, the Area Committee considered appointments to the sub committees for the forthcoming Municipal Year and

RESOLVED – That, the following be agreed

a)  Environment Sub Group – Councillors G Hussain, S Hamilton and M Rafique

b)  Wellbeing sub group – Councillors R Charlwood, J Dowson and C Macniven

To note the minutes of the Area Chairs forum meeting held 1^st March 2013

(Copy attached)

RESOLVED – To note the contents of the minutes of the Area Chairs Forum meeting held on 1^st March 2013

To note the date and time of the next meeting as Monday 2^nd September 2013 at 4.00 pm

RESOLVED – To note the date and time of the next meeting as Monday 2^nd September 2013 at 4.00 pm, in the Civic Hall, Leeds