Agenda and minutes

The Chair welcomed all in attendance to the December meeting of North East (Outer) Area Committee.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items of business to consider, however the Chair agreed to accept the following as supplementary information:-

• Well-Being Fund Budgets – Revised Outer North East Area Committee Well-being Budget 2012-13 Appendix (Agenda Item 11) (Minute 55 refers)
• Well-Being Fund Budgets – Revised Well-being Fund Large Project Application – Wetherby and Harewood Farmwatch Patrols (Agenda Item 11) (Minute 55 refers)
• Well-Being Fund Budgets – Late Application – Wetherby and District Development Fund Project (Agenda Item 11) (Minute 55 refers)
• Environmental Services – Six Month Performance Update on the Services Level Agreement – Appendix C – Leeds Citizens Panel – Environmental Services satisfaction results (Agenda Item 10) (Minute 56 refers)

The documents were not available at the time of the agenda despatch, but subsequently made available to the public on the Council’s website.

To receive any apologies for absence.

Apologies for absence were received on behalf of Councillors A Castle, A Lamb and R Procter.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct.

There were no disclosable pecuniary and other interests declared at the meeting.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. 

On this occasion, there were no matters raised under this item by members of the public.

To confirm as a correct record the minutes of the meeting held on 22^nd October 2012 and to formally ratify the decisions taken in minutes 43 and 44 inclusive.

RESOLVED - That the minutes of the meeting held on 22^nd October 2012 be confirmed as a correct record and that this Committee formally ratifies the decisions taken at that meeting in relation to Minute numbers 43 and 44.

a)  East North East Health and Wellbeing Partnership Report (Minute 39

  refers)

Carole Clark, East North East Area Officer referred to the above issue and updated the meeting on progress.

It was noted that additional information had been circulated to Members of the Area Committee in relation to Wrap Up Leeds and cavity wall insulation.

In concluding, the East North East Area Officer informed the meeting that the figures in relation to alcohol related illness or A&E admissions were as a result of long term related illness and not as a result of alcohol related accidents.

b)  Children’s Services – Update (Minute 43 refers)

The Chair referred to the above issue and informed the meeting that a decision had been taken to defer consideration of this item on today’s agenda until the next meeting in February 2013 in view of the fact that the information contained within the report failed to provide the specific detail requested by Members at the last meeting. Also Councillor A Lamb, who had requested this information on behalf of the Area Committee, was unavailable at today’s meeting.

To consider a report of the East North East Area Leader on outstanding children’s services issues raised at the last meeting.

(This item was withdrawn from the agenda and rescheduled for consideration at the next meeting on 4^th February 2013)

To consider a report of the Head of Partnerships, East North East Homes, Leeds on the East North East Homes Leeds Grounds Maintenance.

To consider a report of the East North East Area Leader providing Members with an update on the current position of the wellbeing capital and revenue budget for the Outer North East area and setting out applications made for consideration by the Area Committee.

The East North East Area Leader submitted a report providing Members with an update on the current position of the capital and revenue well being budget for the Area Committee and highlighting the applications made for consideration by the Area Committee.

Appended to the report was a copy of a document entitled ‘Outer North East Area Committee Well-Being Budget 2012-13’ (Appendix 1 refers) for the information/comment of the meeting.

In addition to the above documents, the East North East Area Officer circulated a copy of a revised appendix of the Outer North East Area Committee Well-Being Budget 2012-13, together with a revised copy of the Wetherby and Harewood Farmwatch Patrols project application as supplementary information.

Also circulated, as supplementary information, was a copy of a late Wellbeing application regarding the Wetherby and District Development Fund Project.

Carole Clark, East North East Area Officer presented the report and responded to Members’ comments and queries.

Inspector Paul Dwyer, West Yorkshire Police was also in attendance to provide the meeting with background information in relation to the Wetherby and Harewood Farmwatch Patrols project.

Detailed discussion ensued on the contents of the report and appendices.

RESOLVED –

a)  That the contents of the report and appendices be noted.

b)  That this Committee notes the spend to date and current balances for the 2012/13 financial year in accordance with the report now submitted.

c)  That the following projects be dealt with as follows:-

d)  That the following Wellbeing decision which was approved as a 

delegated officer decision due to the timescales for the project be endorsed:-

  West Yorkshire Police Winter Crime Reduction - £2000 to be used to 

  provide additional patrols in Wetherby Town Centre

e)  That in relation to the issue raised regarding skips and small grants within the Harewood ward, the East North East Area Officer be requested to provide an update on progress at the next meeting in February 2013.

(Councillor P Harrand left the meeting at 6.00pm after consideration of the Verge Improvements, Moss Syke project)

To consider a report of the Locality Manager (East North East Area) which provides an half year update  on the performance against the Service Level Agreement between Outer North East Area Committee and the East North East Environmental Locality Team

To consider a report of the East North East Area Leader providing the Area Committee with the minutes from the meeting of the Wetherby and Harewood Town and Parish Council Forum a held on 18^th October 2012.

The East North East Area Leader submitted a report providing the Area Committee with the minutes from the meeting of the Wetherby and Harewood Town and Parish Council Forum a held on 18^th October 2012.

Appended to the report was a copy of the notes of the Harewood and Wetherby Town and Parish Council Forum held on 18^th October 2012 for the information/comment of the meeting.

RESOLVED -

a)  That the contents of the report of the report and appendices be noted.

b)  That the issues raised be noted and through this Area Committee, the Parish Council Forum be supported in resolving those issues.

To consider a report of the East North East Area Leader on the Environmental Sub Group.

To consider a report of the Assistant Chief Executive (Planning, Policy and Improvement) on the Area Chairs Forum minutes held on 11^th September 2012.

The Assistant Chief Executive (Planning, Policy and Improvement) submitted a report on the Area Chairs Forum minutes held on 11^th September 2012.

Appended to the report was a copy of the minutes of the meeting held on 11^th September 2012 for the information/comment of the meeting.

RESOLVED –

a)  That the contents of the report and appendices be noted.

b)  That this Committee notes the contents of the Area Chairs Forum minutes held on 11^th September 2012.

Monday 4^th February 2013 at 5.30pm in the Civic Hall, Leeds.

Monday 4^th February 2013 at 5.30pm in the Civic Hall, Leeds.

(The meeting concluded at 6.30pm)