Agenda and minutes

There were no appeals against the refusal of inspection of documents.

The Chair welcomed all in attendance to the July meeting of East (Outer) Area Committee held in Vicar’s Court, Allerton Bywater.

There were no resolutions to exclude the public.

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no disclosable pecuniary and other interests declared at the meeting.

Apologies for absence were received on behalf of Councillors K Mitchell and T Murray.

To approve the minutes of the East Outer Area Committee meetings held on 19^th March 2013 and 15^th May 2013

(minutes attached)

RESOLVED- That the minutes of the meetings held on 19^th March 2013 and 15^th May 2013 be approved as a correct record.

Summary of Key Work (Minute 69 refers)

Members of the Area Committee discussed clusters arrangements and procedures across Leeds. Members felt that these should be standardised across Leeds to ensure consistency.

RESOLVED- that a report be brought to the next East (Outer) Area Committee meeting addressing the issues above.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. 

On this occasion, there were no matters raised under this item by members of the public.

To consider a report providing information on the overall performance of the North East Divisional Community Safety Partnership and Neighbourhood Policing Teams for 2012/13

(report attached)

The Area Community Safety Co-ordinator, Beverley Yearwood, submitted a report providing information on the overall performance of the North East Divisional Community Safety Partnership and Neighbourhood Policing Teams for 2012 / 13.

Beverley Yearwood presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following:

-  Burglary is a key priority across the city, with a 30.8% reduction in burglaries reported in the 2012/13 year compared to the previous year.

-  The Kippax and Methley ward had the least burglaries reported during the last financial year so was the best performing ward across the city.

-  100% of residents from Garforth and Swillington and Kippax and Methley were satisfied or very satisfied with the service provided by the Anti Social Behaviour Team.

The Chair asked that her thanks be conveyed to the Police Officers who attended the Garforth Lions Gala.

RESOLVED-

a). That the contents of the report be noted; and

b). That the Area Committee continues to support the Divisional Community Safety Partnership in relation to prioritising and tacking Burglary Dwelling during 2013/14.

To consider a report of the Chief Officer (Democratic and Central Services) providing information on the procedures for Council appointments to outside bodies and requesting East Outer Area Committee to appoint to those bodies set out in the report

(report attached)

The Chief Officer (Democratic and Central Services) submitted a report outlining the Area Committee’s role in relation to Elected Member Appointments to Outside Bodies and asking the Committee to determine the appointments to those organisations which fall to the Committee to make an appointment to.

Sophie Wallace, Governance Services, presented the report and responded to Members’ comments and queries.

RESOLVED-

a). That the contents of the submitted report and appendices be noted; and

b). That in respect of the Committee’s Outside Body schedule, the following appointments be made for the 2013/14 municipal year:-

To consider a report of the Assistant Chief Executive (Customers and Communities) seeking appointments from East Outer Area Committee to Area Lead Member roles, Clusters and Corporate Carers Group for the 2013/14 Municipal Year

(report attached)

The Assistant Chief Executive (Customers and Communities) submitted a report seeking appointments from East Outer Area Committee to Area Lead Member roles, Clusters and Corporate Carers Group for the 2013/14 Municipal Year.

RESOLVED-

a). That the following appointments be made:

Area Lead Member roles:

  Environment & Community Safety: Councillor Harland

  Children’s Services: Councillor Coupar

  Employment, Skills and Welfare: Councillor Cummins

  Health, Wellbeing and Adult Social Care: Councillor A McKenna

Children’s Services Cluster Partnership Representatives:

  Garforth: Councillor Dobson

  Brigshaw Co-operative Trust: Councillor Lewis

  Temple Newsham Learning Partnership: Councillor Lyons (full trustee

 member) and Councillor Cummins (associate trustee member)

Seacroft Manston: Councillor Gruen

b). That Councillor Coupar be the Area Committee’s representative on the Corporate Carers Group

To consider a report of the Director of Children’s Services providing an update on the recommendations agreed at Executive Board on 13^th March 2013, in relation to the delegated responsibilities for Youth activity funding, to Area Committees

(report attached)

The Director of Children’s Services submitted a report providing an update on the recommendations agreed at Executive Board on 13^th March 2013 in relation to the delegated responsibilities for Youth activity funding to Area Committees.

Ken Morton, Head of Service for Young People and Skills, presented the report and responded to Members’ comments and queries.

RESOLVED-

a). That a Childrens and Young Persons sub group for Outer East be created.

b). That an update be brought to the next Area Committee meeting

c). That the Area Lead for Children will chair the Young Persons sub group and that group will make recommendations to Area Committee on how best to use the delegated budget for young people. This will be in tandem with consultation with young people on the needs they have identified.

To consider a report of the Director of Adult Social Services on the review of council owned care homes and day centres; providing information on the consultation process which has been undertaken and setting out a proposed option for Naburn Court

(report attached)

The Director of Adult Social Services submitted a report on the review of council owned care homes and day centres; providing information on the consultation process which has been undertaken and setting out a proposed option for Naburn Court.

Michele Tynan, Adult Social Services, presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following issues:

-  The difficulties in finding a use for the building once no longer used in it’s current capacity, and concerns around maintaining it’s security.

-  That Ward Members could discuss the issue in detail with the Executive Member, Councillor Ogilvie.

-  That Carlton Lodge is in Colton (Temple Newsham ward) not Garforth

RESOLVED- That the contents of the report be noted.

To consider the report of the Locality Manager (South and Outer East Leeds) providing an update on the performance against the SLA between Outer East Area Committee and the South South-East Environmental Locality Team. This report covers the period from June 2012 to May 2013.

(report attached)

The Locality Manager (South and Outer East Leeds) submitted a report providing an update on the performance against the SLA between Outer East Area Committee and the South South-East Environmental Locality Team in the period June 2012-May 2013 and seeking approval for the Service Level Agreement contained within the report.

Tom Smith, Locality Manager (South and Outer East Leeds) presented the report and responded to Members’ comments and queries.

In summary, reference was made to the following issues:

-  The increased amount of performance information now available

-  An increase in productivity across all services delivered

-  The introduction of a new bulky hotspot team

-  The average annual staff sickness within the South South-East Environmental Locality Team compared to across Leeds City Council as a whole and the way in which this information is presented.

RESOLVED-

a). That the contents of the report be noted; and

b). That the Service Level Agreement be approved.

To consider a report which details priority work carried out in the area over recent weeks together with copies of minutes relating to forums, partnership, sub-group and Area Chairs forum

(report attached)

The South East Area Leader submitted a report detailing priority work carried out in the area over recent weeks together with copies of minutes relating to forums, partnership, sub-group and Area Chairs forum.

Peter Mudge, South East Area Support Team, presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following issues:

-  Halton in Bloom now has over twenty members and has linked up with the private traders’ group.

-  The carparks in are progressing well, as is work being done on the High Street.

-  The Garforth Traders Group has a new Chair, and the group is very active, with their main priority being to reduce shoplifting.

RESOLVED- That the contents of the report be noted.

To consider a report providing details of the Well Being Budget available for Outer East in 2013/14; agreed funding streams and details of funding requests received

(report attached)

The Area Leader, South East Leeds, submitted a report providing details of the Well Being Budget available for Outer East in 2013/14 ; agreed funding streams and details of funding requests received.

Martin Hackett, South East Leeds Area Management, presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following issues:

-  A funding request had been received from West Yorkshire Police to continue to fund the North East Division Off Road Motorcycles- Tasking Project. This had been approved by the 3 tasking teams that cover the Outer East.

-  The Outer Villages Holiday Programme had requested £7,000 to help support youth activity programmes in the Kippax and Methley and Garforth and Swillington wards.

-  Heads Together Productions had requested £10,000 from the Area Committee to put towards their £800,000 project to develop Seacroft Methodist Chapel into a bespoke home for East Leeds FM. Whilst Members recognised the merits of this scheme, it was felt that the Well Being Budget for Outer East should be targeted elsewhere and that Heads Together could either reduce their specification or fundraise locally.

RESOLVED-

a). That the contents of the report be noted; and

b). It be noted that £2500 has been agreed at the 3 respective tasking teams

  to fund Police Off Road motorcycles; and

c). That £7,000 (£3,000 Swillington; £4,000 Kippax and Methley) be awarded towards the Outer villages holiday programme; and

d). That £10,000 not be awarded to Heads Together Productions

Councillor Grahame conveyed her thanks to officers, Peter Mudge and Martin Hackett, for the work they had done regarding the Christmas Lights.

10^th September 2013 at 4.00pm in the Civic Hall, Leeds

15^th October 2013 at 4.00pm – venue to be confirmed

10^th September 2013 at 4.00 p.m. in the Civic Hall, Leeds.

Tuesday 15^th October 2013 at 4.00 p.m.- venue to be confirmed.