Agenda and minutes

To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no late items added to the agenda.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct.

Councillor Iqbal declared a personal interest in agenda item 12 with regards to a grant to the Hamara Healthy Living Centre Minute 12. refers as a Trustee of the Hamara Healthy Living Centre.

To receive any apologies for absence.

Apologies for absence were received from Councillors Nash and Congreve.

To confirm as a correct record the minutes of the meeting held on 16^th May 2012.

The  minutes of the meeting held on 16^th May 2012 were confirmed as a correct record.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

(10 mins discussion)

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.

Previous concerns about horses grazing on public land in and around Holbeck were reported as being resolved.

The issue of lap dancing clubs was raised by a local resident who had noted that all licences applied for had been granted (subject to conditions imposed by the Licensing Sub Committee). Members responded by confirming that there would be continued efforts made to ensure that lap dancing clubs did not damage the objectives of the City most notably to be a child friendly city.  Members requested that a report be brought to the Area Committee detailing the current position in relation to lap dancing clubs, the conditions that have been attached to licenses and what will happen over the next 12 months.

RESOLVED –  That a report  detailing the current position in relation to lap dancing clubs, the conditions that have been attached to licenses and what will happen over the next 12 months.

To consider the report of the Chief Officer (Democratic and Central Services) outlining the Area Committee’s role in relation to Elected Member Appointments to Outside Bodies and asking the Committee to determine the appointments to those organisations which fall to the Committee to make an appointment to.

(Council function)

The Chief Officer (Democratic and Central Services) submitted a report which outlined the procedure relating to local authority appointments to outside bodies and invited Members to consider making appointments to those outside bodies detailed within the report.

RESOLVED –

(a)  That the report and information appended to the report be noted;

(b)  That approval be given to the following Outside Body appointments being made for the 2012/2013 municipal year:

·  Corporate Carers Group – Councillor Blake

• Belle Isle Elderly Winter Aid – Councillor Blake
• Belle Isle Tenant Management Organisation – Councillors Blake and Truswell
• HolbeckElderly Aid – Councillor Ogilvie
• Middleton Elderly Aid – Councillor Groves
• Inner South ALMO Area Panel (Aire Valley Homes Leeds) – Councillors Iqbal, Truswell and Ogilvie

It was reported by the clerk that Hunslet Hawks RLFC’s request for Member representation on their Board had been considered by Member Management Committee. It was decided that appointment to Hunslet Hawks RLFC should be done corporately and not by South Inner Area Committee due to the importance of the club.

To consider the report of the Chief Executive of Aire Valley Homes Leeds which provides Members of the Inner South Area Committee with an update on areas of activity and performance.

(Executive function)

Simon Costigan, Chief Executive of Aire Valley Homes presented his report. The report provided Members of the Area Committee with an update on areas of activity and performance. The report also highlighted areas of joint work that are currently going on between Aire Valley Homes and other council services to deliver a comprehensive service that is responsive to the needs of individual local communities.

Members considered the report in detail and queried the arrangements in place for working together with other Council services and where efficiencies could be made.

Members also sought assurances on the collection of litter and cleansing in the South Inner area and hoped that a sustainable approach to keeping the area tidy could be adopted. Also raised with the Chief Executive was commissioning; community payback; Children’s Services and customer satisfaction.

RESOLVED – To note the contents of the report

To consider the report of the Director of Environment & Neighbourhoods presenting to the Area Committee, for approval, a final version of the Service Level Agreement (SLA) through which the work of the Environmental Locality team will be steered over the year.

(Executive function)

Tom Smith, Locality Manager (South and Outer East).The report presented to the Area Committee, for approval, a final version of the Service Level Agreement (SLA) through which the work of the Environmental Locality Team will be steered over the year.

Members congratulated the Locality Manager on improvements made with limited resources  but queried the effectiveness of the SLA and considered that efforts should be made to improve the capacity of the service especially in terms of removing rubbish .

Members considered that ideas to incentivise people not to drop litter would be worth pursuing as a long term approach to reducing litter.

RESOLVED –

(a)  to note the contents of the report; and

(b)  approve the Service Level Agreement attached at Appendix 1 to the report.

To consider a report of  the Area Leader – South East Leeds, detailing work by the Area Management Team on key priorities in the inners south area of Leeds since the last Area Committee meeting.

(Executive function)

The Area Leader submitted a report which provided brief details of the range of activities with which the Area Support Team are engaged based on the Area Committee Business Plan priorities, that are not addressed in greater detail elsewhere on this agenda. It provided opportunities for further questioning or the opportunity to request a more detailed report on a particular issue.

It was noted by Members that since the last meeting there had been no contact with PFI partners with any Ward Members in relation to Housing and Regeneration.

At this point The Chief Executive of the Belle Isle Tenancy Management Organisation (Chris Simpson) was also in attendance for this item and took the Area Committee through his report attached at  Appendix 6 to the report. Members asked the Chief Executive about the employment of apprentices and that wherever possible apprentices should be taken on.

Following discussions with the Chief Executive of the BITMO Members returned to considering the Summary of Key Work Report.

Members considered that careful monitoring needed to take place of all organisations in receipt of Council funding and that where large amounts of money are granted a report should be submitted to the Area Committee.

RESOLVED –

(a)  to note the contents of the report; and

(b)  to nominate the following Ward Members for the vacant posts on Sub-Groups as outlined in paragraph 4.0 to the report:-

To consider the report of Assistant Chief Executive (Planning, Policy and Improvement) updating Members on both the capital and revenue elements of the Area Committee’s well being budget, advising Members of the small grants approved since the last meeting and inviting Member to determine the capital and revenue proposals detailed within the report.

(Executive function)

 The Area Officer presented a report of the Assistant Chief Executive (Customer Access and Performance). The report sought to provide:

1.  Confirmation of the 2012/13 revenue allocation and the 2011/12 carry forward figure.

2.  An update on both the revenue and capital elements of the Well being budget.

3.  Details of revenue funding for consideration and approval

4.  Details of revenue projects agreed to date (as shown at Appendix 1 to the report)

5.  Members are also asked to note the current position of the Small Grants Budget

Members considered the report and questioned officers present about progress being made with Children & Young People’s Working Group.

RESOLVED –

(a)  that the contents of the report be noted;

(b)  that the position of the Wellbeing budget;

(c)  that the points raised in paragraph 3.3 be noted;

(d)  that the Wellbeing revenue projects, which have previously been agreed by the Area Committee, as listed within Appendix 1 to the submitted report;

(e)  that the following be agreed in respect of Wellbeing funding allocations, as detailed within paragraph 4.0 of the submitted report: -

that the current position, in respect of Small Grant allocation, as detailed at paragraph 5.0 of the submitted report be noted.

Wednesday 19^th September 2012 6:30pm.

Venue to be confirmed.

6.30pm Wednesday 19^th September 2012 at the Holbeck Working Mens Club.