Agenda and minutes

RESOLVED – That the minutes of the meeting held on 15 October 2012 be confirmed as a correct record.

Minute No. 37 – Summary of Key Work

Members requested an audit of Youth Provision in Outer South on a ward by ward basis.

Minute No.33 – Proposals for Changes to Fire Service Emergency Cover in West Yorkshire

The Chair informed Members of correspondence that had been sent on behalf of the Committee in response to the consultation regarding the proposals for changes to fire service emergency cover in West Yorkshire.  It was reported that the next meeting of the West Yorkshire Fire and Rescue Fire Authority would be held on 21 December 2012 when the results of the consultation would be known.

Minute No. 36 – Garden Maintenance Service Evaluation 2011-12

It was reported that there had not yet been feedback on other schemes.  A value for money report would be produced for the forthcoming financial year.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.

On this occasion, there were no members of the public present.

The report of the Area Leader, South East Leeds outlined the activities carried out by the Outer South Clusters of Rothwell, Morley and Ardsley/Tingley (CATSS) from March 2012 to present and the proposed use of funding to 31 March 2013.

Jo Shiffer and Helen Kerr, Cluster Managers for Rothwell, Morley and CATSS Clusters were present for this item.

The following issues were highlighted from the report:

·  £20,000 was allocated for activities in Outer South.

·  The process for commissioning activities.

·  Identifying activities for vulnerable young people.

·  Spend on advertising/commissioning – there had been a lot of ‘in-kind’ services provided including use of venues and staffing.

·  Most activities were held locally and were heavily subsidised with some being provided free of charge.

In response to Members comments and questions, the following issues were discussed:

·  Provision in Morley – there was difficulty with access to Morley schools during the summer holidays due to building work.

·  Motorcycle Maintenance scheme – this had been provided in conjunction with the Youth Service

·  Reluctance of young people travelling to other areas for activities and transport issues.

·  Attendance figures for the activities were requested.

·  Distribution of leaflets and advertising material.

·  School facilities and the use of PFI school facilities.

·  Elected Member involvement and governance of the clusters.

RESOLVED – That the report and discussion be noted.

The report of the Locality Manager (South and Outer East Leeds) provided an update on performance against the Service Level Agreement (SLA) between South Leeds (Outer) Area Committee and the South South-East Environmental Locality Team.  The report covered the period from 1 July 2012 to 31 October 2012.

Tom Smith, Locality Manager (South and Outer East Leeds) presented the report.

Issues highlighted in relation to the report included the following:

·  Ward based priorities.

·  Enforcement activity.

·  Priority areas of land had been allocated to named officers.

·  Ginnels – work had gone more slowly than anticipated and work was ongoing regarding the pooling of resources with Aire Valley Homes.

·  Ward based patrols and covert CCTV.

·  PCSOs had received training for enforcement in relation to dog fouling.

·  Partnership work with Parks and Countryside.

·  Seasonal work – leaf clearing.

In response to Members comments and questions, the following issues were discussed:

·  Gritting and snow clearance – a winter plan had been agreed with Highways Services.

·  Leaf clearance – this was not all reactive and there were designated routes.

·  Cover for sickness and absences.

·  Inspection of work and quality assurance.

·  Fly tipping and particular instances at a site off the A61.

RESOLVED – That the report and discussion be noted.

The report of the Area Leader (South East Leeds) introduced the 2012 Evaluation Report of the Morley Literature Festival as part of the Wellbeing fund monitoring process.  It also confirmed funding already agreed for the 2013 festival and asked Members to consider Wellbeing funding in 2013/14 to support the festival in 2014.

Tom O’Donovan, Area Improvement Manager presented the report.

In response to Members comments and questions, the following issues were discussed:

·  The Area Committee was thanked on behalf of the Morley Literature Festival Committee for its funding support.

·  The Morley Literature Festival was now established on the national literature festival calendar.

·  Work with schools – involvement of teachers and important outcomes for children and young people.

·  Thanks were expressed to Jenny Harris, the Festival Director for her work in the successful delivery of this year’s festival.

RESOLVED –

(1)  That the report be noted.

(2)  That funding already ringfenced for the 2013 festival, subject to Executive Board approval of the 2013/14 revenue wellbeing budget be confirmed.

(3)  That 2013/14 wellbeing funding be ringfenced for the 2014 festival subject to Executive Board approval of the 2013/14 revenue Wellbeing budget.

The report of the Priority Neighbourhood Worker provided an interim report on the initial work carried out since her appointment.  It presented the early findings of a review of the support offered to residents groups in former NIP and supported areas in the Outer South.  The review was ongoing and a further update would be presented to a future Area Committee.  The report also set out the proposals for developing future streams of targeted work in priority neighbourhoods.

Tom O’Donovan, Area Improvement Manager presented the report and Ellie Rogers, Priority Neighbourhood Worker was also in attendance for this item.

In response to Members comments and questions, the following issues were discussed:

·  Ellie Rogers would be attending Ward Member briefings.

·  Morley North – no active resident associations had been identified but there had been visits to Morley Elderly Action and children’s centres.

·  The role and development of community champions.

·  It was hoped to bring a further report to the Area Committee in February 2013.

RESOLVED –

(1)  That the report be noted.

(2)  That the proposal for further support to former NIP and supported areas be approved.

(3)  That the further development of community leadership through a community champion model be approved.

The report of the Assistant Chief Executive (Corporate Governance) & the Director of Resources sought Members approval for the reappointment of the current group of trustees of the Archbishop Margetson Trust Fund.  This group draws on representatives of Drighlington Parish Council and Drighlington Primary School, with Leeds City Council being represented by a local ward member, Councillor Gettings.

Councillor Gettings gave the Committee a brief overview of the role of the Archbishop Margetson’s Trust and the excellent work that was carried out with local schools.

RESOLVED – That the re-appointment of the current trustees to the Archbishop Margetson Trust Fund, with the four local representatives serving for a period of three years be approved.

The report of the Area Leader (South East Leeds) presented an update on the key work taking place within the Outer South Leeds area not covered elsewhere on the agenda.

Tom O’Donovan, Area Improvement Manager presented the report.

Issues highlighted included the following:

·  Neighbourhood Planning

·  Morley Police Station – opening hours

·  White Rose Steering Group – following discussion at the last meeting it had been agreed to nominate a Member of the South Outer Area Committee

·  The Citizens Panel

In response to Members comments and questions, the following issues were discussed:

·  Funding application for bicycles at Morley Police Station – paperwork had been sent out for this but had not been returned.

·  Citizens Panel – consultation on council tax benefits, it was reported that a report should be available in January 2013.

·  Funding towards keeping the Morley Police Station help desk open.

·  Area Committee Environmental Sub Groups – it was reported that these had developed at a different pace across the City.  Members requested minutes of the South Outer Environment Sub Group.

·  Citizens Panel – It was reported that there were now over 4,000 residents involved in the Citizens Panel and whilst there was a good demographic spread, more people under the age of 30 and from BEM communities were required.  There would be more future thematic consultations.

RESOLVED –

(1)  That the report be noted.

(2)  That a funding application to the February 2013 meeting in respect of Morley Police Station opening hours be requested.

(3)  That Councillor Gettings be the nominated as the representative to the Point Steering Group with Councillor Bruce as deputy.

The report of the Assistant Chief Executive provided Members with the following:

·  Confirmation of the 2012/13 revenue allocation.

·  The current position of the Wellbeing Budget.

·  Details of capital and revenue funding for consideration and approval.

·  Details of revenue projects agreed to date.

·  Details of capital projects agreed to date.

·  A summary of the revenue for 2011/12 and 2012/13 already approved and linked to the priorities and actions in the Area Committee Business Plan

·  The current position of the Small Grants Budget.

Tom O’Donovan, Area Improvement Manager presented the report.

Members attention was brought to the Oulton and Woodlesford Neighbourhood plan which had seen a request for a small grant from the Oulton Society.

RESOLVED –

(1)  That the report be noted.

(2)  That the position of the Wellbeing Revenue Budget be noted.

(3)  That the revenue projects already agreed be noted.

(4)  That the capital projects already agreed be noted.

(5)  That the following project proposals be approved:

o  Alleygates – Tingley Crescent - £140 capital approved

o  Community Heroes Event - £1,000 revenue approved

(6)  That the small grants situation be noted and the small garnt of £250 for the Oulton and Woodlesford Neighbourhood Plan be approved.

Monday, 4 February 2013 at Morley Town Hall

Monday, 25 March 2013 at Rothwell One Stop Centre

Monday, 13 May 2013 at Morley Town Hall

All meetings commence at 4.00 pm.