Decisions

The Director of Adult Social Services approved the recommendations of:

The establishment of three Business Support Assistant posts (grade B1) to undertake clerical and administration duties and be the first point of contact for the SkILs team and for these posts to be permanently added to the SkILs structure.

The establishment of an additional Supervisor (grade C1) to work in the 5th neighbourhood team in the West and for this post to be permanently added to the SkILs structure. (Options Appraisal paper available)

The establishment of an additional Support Administrator (grade C1) to act as a peripatetic and support alignment to neighbourhoods teams and for this post to be permanently added to the SkILs structure.

For the service to take forward work to achieve greater autonomy in specific areas so the service can respond more quickly to service users changing needs.

For the service to consider the options and financial impacts of moving to being fully operational 7 days a week and with care management colleagues, to recommend changes to improve the process for customers leaving reablement.

For the service to make proposals to develop the role of SkILs in supporting customers in and out of bed based services and in activities outside of their home to improve outcomes for customers and make use of available staff “downtime”.

Implementation will be by the Head of Service Access and Care Delivery and will commence in July 2015.

To make the significant operational decision to allow Belle Isle TMO to award the contract to re-roof 21 dwelling houses managed by Belle Isle TMO to Cornel Building Services Ltd., in the sum of £119,196.00

The Built Environment Programme Manager accepted the tender supplied by CHC Group Limited in the sum of £143,190.00 to carry out kitchen ventilation works at Wetherby St James and Whitkirk Primary Schools.

The Built Environment Programme Manager accepted the tender supplied by Simplicity Construction Ltd in the sum of £184,435.00 to carry out a kitchen extension and refurbishment works including window replacement at Woodlesford Primary School.

The Head of Governance Services has approved amendments to the Constitution as detailed in the report and appendices attached.

The Built Environment Programme Manager agreed to:
* authorise expenditure of £249,699 from capital scheme number 16981/BGE/GDP to enable the proposed works at Grimes Dyke Primary School.
* note the programme dates identified in section 4.2 of the attached report in relation to the implementation of this decision.
* note that the officer responsible for implementation is the Built Environment Principal Development Officer.

The Built Environment Programme Manager accepted the tender supplied by CHC Group Limited in the sum of £111,544.00 to carry out ventillation and kitchen roof works at Allerton CE Primary School

The Built Environment Programme Manager accepted the tender supplied by Glidefield Ltd in the sum of £188,756.71 to carry out roofing works at St Marys CE Primary School, Boston Spa.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £126,580 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £237,800 per annum.

It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Built Environment Programme Manager accepted the tender supplied by Foden Spence Construction Ltd in the sum of £100,533.00 to carry out kitchen extension and refurbishment works at Talbot Primary School.

The Assistant Chief Executive Citizens & Communities agrees that an expression of interest for the Interpreting and Translation Service in its entirety be accepted.

To note that following acceptance of the expression of interest a procurement will be triggered, and that the Assistant Chief Executive Citizens & Communities will be asked to consider a separate report with regard to the triggered procurement process in due course and in accordance with Contracts Procedure Rules.

The Built Environment Programme Manager accepted the tender supplied by Holstan (Pipework Fabrications) Ltd in the sum of £85,537.00 to carry out mechanical infrastructure replacement works at Middleto Primary School.

The Built Environment Programme Manager accepted the tender supplied by Aspect Building Solutions in the sum of £164,483.61 to carry out kitchen extension and refurbishment works at Scholes Elmet Primary School.

The Chief Officer for Waste Management agreed to approve the variation of the WEEE contract to include DGSA Services.

The Area Head of Targeted Services (ENE) agreed to publish the attached record of decisions made in June 2015.

The Director Of Environment & Housing agreed to give approval to recruit additional staff to support the letting of PFI Newbuild properties within Beeston & Holbeck / Little London.

The Chief Officer (Highways and Transportation) reviewed and approved the programme in principle of local integrated transport schemes up to a maximum value of £5,127 million (dependant on the precise spend in 2014/15) for 2015/16, subject to the formal approval of individual schemes as required by the Councils financial regulations.

The Built environment Programme Manager accepted the tender supplied by Mac Roofing & Contracting Ltd in the sum of £159,323.00 to carry out roofing works at Swarcliffe Primary School.

The Programme Manager, Built Environment approved the award for the contract to supply and installation of the ICT equipment to Little London Primary to European Electronique following evaluation of the tender returns, the contract value of £173,500 which is within the budget approved for the scheme.

The Director of Environment & Housing agreed to approve the waiver of the following Contracts Procedure Rule(s):

Contracts procedure rules No 8.1 and 8.2 – Intermediate value procurements and award a contract to Renew for the sum of £74,750.The contract shall commence on the 1st April 2015 and expire on the 31st March 2016.

The Director of Environment and Housing is recommended to request that work commences to develop a procurement plan to enable a competitive tendering process to take place for this service for 2016/17.

The City Solicitor has approved the sub-delegation scheme as described in and set out as Appendix 1 to the attached report.

The Director of Environment and Housing agreed to approve

That requests by leaseholders of flats to acquire the roof space under leasehold terms are considered on their own merits.

That such requests are considered by the Head of Strategy and Development taking into consideration the future impact the sale may have on the Council.

Leaseholders are to meet all the Councils reasonable costs incurred in processing a case.

Fees by a leaseholder are not refunded where the Council has incurred costs for work/services carried out, irrespective of whether the request is refused.

The Chief Officer Civic Enterprise Leeds (CEL) gave Authority to spend £110,000 to replace the damaged roof covering at Chapletown Children's centre which should ensure the suitability of the facility for use in the foreseeable future.

The Chief Officer, Civic Enterprise Leeds approved the award of the
following home to school contacts from the framework arrangement for
Taxi and Private hire from 10th July 2015:-
a) A contract in order to provide home to school transport for the
North East SILC, West Oaks, for Children and young people who
have special educational needs to Rollinson Safeway, at a cost of
£192k per annum for a one year contract, with the option to
extend for one further year.
b) A mini framework contract for home to school transport for
Children and young people who have special educational needs
attending Hallcliffe school, to those suppliers detailed in appendix
A. The costs will depend on volume and home address of the
children and young people, but the total cost for transport into the
school is expected to be in excess of £250k per annum. The mini
framework will operate for one year.
c) A contract for one provider to provide home to school transport in
the North of the City for Children and young people who are
looked after by Leeds, to Rollinson Safeway. The estimated
budget for this call off, based on existing demand and volume is
approx. £300k per annum and the contract will be for two years
with a possible extension of a further two years

The Built Environment Programme Manager accepted the tender supplied by Roofing Consultants Ltd in the sum of £202,238.00 to carry out roofing works at Birchfield Primary School.

The Chief Information Officer is recommended to award a contract to HeBe Works Ltd to develop the open data platform (The Data Mill) with other public bodies and support the Leeds version of this platform (The Leeds Data Mill) using the EU Negotiated Procedure without prior publication of a contract notice.

It was agreed that:

I. the sites included in this report and shown on the plan at appendix 1 are declared surplus to the Council’s requirements; and

II. the Brooklands Avenue, Cartmell Drive, Rathmell Road, Beckhill Approach and Beckhill Grove sites are included in the programme for disposal via the DPP alongside sites previously agreed at Executive Board on 19th November 2014; and

III. the sites are marketed via the Delivery Partner Panel for disposal as set out in the report and confidential appendix 2. Tenders received will be reported to the Director of City Development for consideration, with a recommendation for approval.

The Chief Information Officer is recommended to approve the waiver of CPRs 8.1 and 8.2 and enter into a contract and partnership with ODI Leeds to support and develop Open Data solutions aimed at delivering a Platform for transparency and accountability, efficiency and improved service delivery, innovation and value creation.