Decisions

The Director of Adult Social Services approved the recommendation for the extension of the existing Extra Care Service Provision at Hampton Crescent, LS9 8NH (contract YORE-97GBEK) under Contract Procedure Rule 21.1 for a 1 x 12 month period commencing 1st November 2016 to 31st October 2017. The total value of this decision is £244,078, representing an increase on contract of £10,625 per annum. Funding for this service will be met through ASC budgets.

The Director of Adult Social Services also approved the recommendation for a one-off payment of £5,312.50 to Creative Support to cover the period 1st April 2016 to 31st October 2016, during which time the service provider will have been subsidising the cost of delivering the contract.

The Commissioning Officer (ASC) will liaise with the Programmes, Projects and Procurement Unit to oversee the implementation of the extension of the existing arrangement before it expires on 31st October 2016.

The Head of Governance Services has approved the transfer of the records listed in the attached schedule (Appendix A to the attached report) to the West Yorkshire Archive Service. The Head of Governance Services has the authority to approve the transfer of these documents through the sub-delegation scheme of the City Solicitor. The scheme gives the Head of Governance Services delegated authority for the management of corporate governance. This function is one of the specific delegations to the City Solicitor under the Executive delegation scheme within Part 3 Section 3E of the Council’s Constitution.

This transfer will take place on 6th September 2016 and is being made in accordance with the Governance Services document retention and disposal arrangements.

The Director of Environment and Housing approved the award of a design and build contract for the construction of 25 new council homes at Garnet Grove to Kier Construction Ltd, in the sum of £3,687,640.79, enabling a contract start date of 7th September 2016 and a site access date of 3rd October 2016 with a completion date of 29th September 2017.

Appendix A and C to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Chief Officer (Highways and Transportation):

i) noted the highway works as outlined in Section 3.1 and indicated on Sanderson Associates drawing number 8098/006 Rev B to be fully developer funded.
ii) gave authority to negotiate the terms of and enter into a tripartite agreement with the developer and Wakefield MDC under the provisions of Sections 24, 278 and Parts V and VII of the Highways Act 1980 and Section 111 Local Government Act 1972; whereby the works associated with the development are carried out by the Developer’s Appointed Contractor and overseen by Wakefield Council on Leeds City Council’s behalf;
iii) gave authority to implement the works as set out in Section 3.1.

The Chief Officer (Highways and Transportation):

i) Authorised, subject to public consultation, the detailed design and implementation of a scheme to introduce a 20 mph zone in the streets to the north of Street Lane upto the outer ring road area of Roundhay/Moortown.as shown on drawing number TM-24-2553-01-01;

ii) Requested the City Solicitor to:
Advertise a draft Speed Limit Order, to introduce a 20 mph zone in the streets to the north of Street Lane upto the outer ring road area of Roundhay/Moortown.as shown on drawing number TM-24-2553-01-01 and if no valid objections received, to make and seal the order as advertised; and give authority to advertise a 90c Notice for the implementation of road humps as required under the Highways Act 1980;

iii) Gave authority to incur expenditure of £24,000, which comprises of £20,000 works costs, £3,00 Staff fees and £1,000 legal fees, all to be funded from the LTP Transport Policy Capital Programme.

The Chief Officer Culture and Sport gave authority to spend £245,000.00 2016/17 supported from prudential borrowing at a cost of £38,000 per annum over 7 years on replacement gym equipment for Morley Leisure Centre.

The Chief Officer Culture and Sport gave authority to spend £199,000.00 2016/17 supported from prudential borrowing at a cost of £31,000 per annum over 7 years on replacement gym equipment for Rothwell Leisure Centre.

The Chief Officer (Highways and Transportation):

approved the tender award for the purchase of 2 no.7.5t Hybrid Tippers with Side Lifts to Northside Trucks as per tender (AAXB-5PGZIE) and 3 no. 4.6t Tipper with Tail Lifts to Ringways Leeds as per tender (AACM-B6700F).

The Chief Officer (Highways and Transportation):

i) Considered the objection to the advertised Traffic Regulation Orders detailed in this report;

ii) Over-ruled the objection; and

iii) Instructed the City Solicitor to make and seal the Orders and to inform the objector accordingly.

The Chief Officer (Highways and Transportation):

i) noted the contents of the report; and

ii) approved the Variation from Hotel Chocolat to their licence to operate a street café on the highway at 55 Boar Lane, Leeds, LS1, as shown on the attached drawing unnumbered to expire on the 31 March 2017 and that future licences be renewed annually, subject to satisfactory operation, and with approval from The Chief Officer Highways and Transportation.

The Chief Officer (Highways and Transportation):
i) authorised the City Solicitor to make and advertise an Experimental Traffic Regulation Order prohibiting motor vehicles from using Cookridge Street between Monday 8th August and Sunday 4th September (24 hours a day). A provision shall be included to enable the Chief Officer (Highways and Transportation) to modify or suspend the Order during the period of the experiment; and
ii) at the end of the 18 month experimental period to give appropriate consideration to making the Order permanent incorporating any modifications considered appropriate following the monitoring of the measures.

The Chief Officer Culture and Sport approved a Waiver of Contract Procedure Rules 8.1, 8.2, 9.1 and 9.2 to authorise the City Council to appoint the design team retained by the Leeds Grand Theatre and Opera House Ltd comprising of a number different consultants and the preferred contractor to assume responsibility for the design and delivery of the proposed roof maintenance works at Leeds Grand Theatre without inviting competitive tenders for the respective services and works.

The Director of Adult Social Services approved the recommendations to award the contract for an Integrated Rostering and Monitoring Solution to Care Monitoring 2000 Limited on a 3 year basis with the option for 3 one year extensions and gave the authority to spend £52,585 on capital scheme 32210/REA.
Implementation will be by the Head of Service for Assessment and Provision and Head of Service for Care Delivery Services commencing from 5th September 2016.

The Director of Adult Social Services approved the recommendations to
- Approve the appointment onto a 12 month framework agreement
- Approve the undertaking of further tendering exercises in years two, three and four to create further framework agreements which effectively gives new suppliers in the market an opportunity to supply the goods and allows the council to expand the number of items available to service users by asking bidders to submit new prices against a revised appendix 2.
The proposed timescale for implementation is 1st September 2016; and
The Service Delivery Manager- Assisted Living Leeds will be the officer responsible for the implementation.

The Director of Adult Social Services approved the recommendations to waive Contracts Procedure Rules (CPR’s) 8.1 and 8.2 using the authority set out in CPR 1.3, and award a contract directly to Creative Space Management in the sum of £20,000.00, without seeking competition.
Implementation of the decision will be carried out by Colin Mawhinney, Leeds Health Partnerships.
Implementation will take place from the 1st of September 2016

The Chief Planning Officer has given approval to progress with the public consultation phase of the intention to designate the Grand Quarter Conservation Area and adopt a Conservation Area Appraisal and Management Plan as non-staturoy planning guidance.

The Director of Environment and Housing agreed the decision to award the contracts for Lot 1 and Lot 2 of the Domestic Violence and Abuse Services to Leeds Domestic Violence Service led by Leeds Women’s Aid.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Director of City Development approved the appointment of Buttress Architects to provide a multi-disciplinary design team service to develop the scheme proposals for the renovation and rebuild of the First White Cloth Hall.

The Director of Children’s Services agreed to:
• note the negotiations held with Solicitors acting on behalf of the Governing Body of Elmete Wood School and The Wellspring Academy Trust;
• give authority for the Commercial Transfer Agreement (“CTA”) to be executed and completed to enable the Academy to open on 1st September 2016 together with any other documentation required to complete the transfer; and
• give authority for other necessary action to be taken to effect the transfer.

The Director of Children’s Services agreed to:

• Note the negotiations held with Solicitors acting on behalf of the Governing Bodies of Brigshaw School, Allerton Bywater Primary School, Kippax Greenfield Primary School, Kippax North Primary School, Swillington Primary School and The Brigshaw Learning Partnership; and
• Give authority for the Commercial Transfer Agreements to be executed and completed to enable the five Academies to open on 1st September 2016.

The Built Environment Programme Manager agreed to:

•Authorise expenditure of £221,552 from capital scheme number 32274/BGE/BRM to enable orders to be placed for furniture for the identified schools within the Learning Places 2016 Bulge Cohort Programme.

•Authorise acceptance of the tender submitted by Leeds Building Services in the sum of £172,748. This figure is purely the construction work and is exclusive of NPS design development costs.

•Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2016.

•Note that the officer responsible for implementation is the Built Environment Principal Development Officer.