Agenda, decisions and minutes

The Chair welcomed all in attendance to the January meeting of North East (Inner) Area Committee.

To declare any personal/prejudicial interests for the purpose of Section 81(3) of the Local Government Act 2000 and paragraphs 8 to 12 of the Members Code of Conduct

The following personal declaration of interest was made at the meeting:-

• Councillor G Hussain in view of his personal association with two of the signatories referred to in the petition presented by residents of Moorland Drive, Leeds 17 (Agenda Item 6)(Minute 65 refers)

Apologies for absence were received on behalf of Councillors R Charlwood,

M Lobley, C Macniven and M Rafique.

In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee.

a) Proposal to alleviate parking issues on Moorland Drive outside St

  Gemmas’s Hospice

  Mark Henley, on behalf of residents of Moorland Drive, submitted a petition

  for funding a proposal to alleviate parking issues on Moorland Drive, Leeds

  17 outside St Gemma’s Hospice.

  He made specific reference to the following problems:-

-  traffic congestion on Moorland Drive necessitated by visitors to St Gemma’s Hospice;

-  parking on both sides of Moorland Drive, which was only wide enough for one row of parking;

-  destruction of the grass verges on Moorland Drive caused by parking and overtaking onto the verges;

-  restricted access for emergency vehicles, staff, residents and visitors due to volume of traffic and parking;

-  a traffic hazard particularly at the junction of Moorland Drive and Broomhill Avenue caused by parked cars

  In concluding, he requested the Area Committee to consider funding the

  following proposal:-

  ‘That regularly placed wooden or metal posts or bollards be erected on 

  both sides of Moorland Drive between Harrogate Road and Broomfield

  Avenue which would keep Moorland Drive safe and accessible for

  residents and all who use the facilities at St Gemma’s by:-

• enabling parking to continue on street; those parking can exit their vehicles between the posts
• reducing congestion by narrowing the area of the street properly available for parking;
• ensuring visibility and access for traffic on Moorland Drive by requiring vehicles to park properly on street’

  Discussion ensued on the proposal with reference to the need to also  

   involve highways and the police to alleviate the continuing parking

   problems in this area.

  The Area Committee noted the contents of the petition and the issues

  raised and agreed, in principle, for officers to liaise with Mr Henley with

  regards to processing an application for well-being funding.

  (Councillor M Harris joined the meeting at 4.05pm during discussions of 

  the above item)

To confirm as a correct record the minutes of the meeting held on 12^th December 2011.

RESOLVED - That the minutes of the meeting held on 12^th December 2011 be confirmed as a correct record.

a)  Old Central Hebrew Congregation Synagogue – Back Sholebroke Avenue (Minute 49 a) refers)

At the request of the Chair, Steve Lake, Neighbourhood Manager  updated the meeting on the outcome of recent discussions held between the Conservation officer and Planning officers in relation to future development of an area of land in relation to the Old Hebrew Congregation Synagogue, Back Sholebroke Avenue, Leeds 7.

Specific reference was made for the need of an Environmental Impact Assessment within the area and on the receipt of a full planning application, a full review of conservation issues would be undertaken.

It was noted that a letter would be sent out to local residents and the Sikh community inviting them to attend a meeting on 9^th February 2012 to discuss the proposals with interested parties.

To consider a report of the East North East Area Leader providing Members with an update on the current position of the capital and revenue budget for the Inner North East, together with applications made for funding.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That approval be given for £3,000 to be administered by the Parivar Luncheon club to run the Sambhav project for a period of six months.

c)  That approval be given to the request for £3,422.50 towards the Stonegates Allegating project in accordance with the report now submitted.

d)  That, subject to the availability of Council funding, approval be given to the prioritisation/earmarking of funding from the 2012/13 budget for the following projects:-

The East North East Area Leader submitted a report on an update on the current position of the revenue budget for the Inner North East  and setting out applications made for consideration by the Area Committee.

Appended to the report was a copy of the following document for the information/comment of the meeting:-

·  Inner North East Area Committee Well-Being Budget 2011-12 Period 6 (Appendix 1 refers)

Nicola Denson, East North East Area Officer presented the report and responded to Members’ comments and queries.

The Chair made reference to the new Chapletown/Harehills forum as outlined in paragraph 3.3.3 of the report and sought clarification on the availability of underspend in this regard.

The East North East Area Improvement Officer responded and confirmed that it was likely that some underspend would be available which would be reported in more detail at the next meeting.

Clarification was also sought on whether or not the police had been approached to see if they could with assist with funding the Stonegates Alleygating project.

In concluding, the East North East Area Leader referred to the prioritisation/earmarking of funding from the 2012/13 budget as detailed in paragraph 3.3.1 of the report and reminded the meeting that these were only outline suggestions at this stage which were subject to the availability of Council funding.

RESOLVED-

a)  That the contents of the report and appendices be noted.

b)  That approval be given for £3,000 to be administered by the Parivar Luncheon club to run the Sambhav project for a period of six months.

c)  That approval be given to the request for £3,422.50 towards the Stonegates Allegating project in accordance with the report now submitted.

d)  That, subject to the availability of Council funding, approval be given to the prioritisation/earmarking of funding from the 2012/13 budget for the following projects:-

To consider a report of the East North East Area Leader providing Members with feedback on Community Engagement undertaken during 2011/12 and 2012/13 draft priorities and consultation plan.

The East North East Area Leader submitted a report providing Members with feedback on Community Engagement undertaken during 2011/12 and 2012/13 draft priorities and consultation plan.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

• Community Engagement Autumn 2011 (Appendix A refers)
• Business Plan, Charter and Consultation Plan (Appendix B refers)

Rory Barke, East North East Area Leader presented the report and responded to Members’ comments and queries.

The Area Committee welcomed the report and acknowledged the efforts and contribution made by officers in moving forward the draft priorities and consultation plan for Inner North East.

In summary, specific reference was made to the following issues:-

• to support the initiatives outlined in paragraph 3.4.4 of the report, in particular around themed Area Committee meetings with the need to address the timings of such meetings to allow maximum attendance and to also involve young people in decision making
• the need to ensure that the Area Committee receives recognition following the granting of well-being funding and to re-enforce that this was built in within the terms and conditions of the grant

RESOLVED –

a)  That the contents of the report and appendices be noted and welcomed.

b)  That this Committee notes the community engagement exercise that had been undertaken and that approval be given to the draft priorities and charter protection for 2012/13.

c)  That the above elements be included in the new consultation strategy

d)  That approval be given to the movement of the ‘Volunteer Thank You’ 

   event to the summer and the suggested events for Summer

   consultation in accordance with the report now submitted.

To consider a report of the Consultant in Public Health updating the Inner North East Area Committee on the emerging priorities for this area flowing from the refresh of the Leeds Joint Strategic Needs Assessment.

The Consultant in Public Health submitted a report updating the Inner North East Area Committee on the emerging priorities for this area flowing from the refresh of the Leeds Joint Strategic Needs Assessment.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

• A Tale of 2 MSOS’s (Middle Super Output Area Profiles) – The best and the worst middle super output areas within Inner North East (Appendix A refers)
• Inner North East Area Committee MSOA Profiles (Appendix B refers)

Lucy Jackson, Consultant in Public Health presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following issues:-

• the need to focus on work around clusters and children’s centres

(The Consultant in Public Health responded and agreed to feed these comments back into the process. She outlined the work currently being undertaken around clusters by the Director of Children’s Services and it was also noted that the Leeds North Clinical Commissioning Group would welcome the opportunity to brief ward members in this regard)

• the need to address the issue of over subscribed dentists and doctors surgeries and how they could be assisted with financial support in this area
• the need to encourage dentists and doctors, together with educating parents, to make routine appointments for children outside school hours and thereby reduce substantial absences arising from such appointments. Arising from discussions, Councillor J Dowson agreed to supply statistical information on this issue to the East North East Area Improvement Officer for dissemination to Members of the Area Committee for their information/retention

(The Consultant in Public Health responded and agreed to address this issue)

• clarification of how lower level output would be addressed in smaller parts of the North East Inner ward i.e. Asian community living in Roundhay

(The Consultant in Public Health responded and confirmed that practice profiles would be picked up in smaller areas)

In concluding, the East North East Area Leader welcomed the emerging priorities and confirmed that the approach outlined in the report would lead to better neighbourhoods and greater knowledge of these health needs in areas of high deprivation i.e. Queenshills etc.

RESOLVED –

a)  That the contents of the report and appendices be noted and welcomed.

b)  That this Area Committee notes the prioritisation of action in line with the diverse needs within the population.

c)  That further consideration be given to the MSOA profiles for Chapeltown and Meanwood 6 estates in line with the present actions taking place within these areas.

d)  That consideration be given to the lead roles of different agencies in terms of addressing these needs.

e)  That consideration be given to developing a mechanism to help the Area Committee shape the future iterations of the MSOA profiles and JSNA.

f)  That officers be requested to explore further how it might  develop a process to enable health professionals, voluntary sector and Councillors to work together to utilise the information contained in the MSOA profiles to  ...  view the full minutes text for item 70.

To consider a report of the Health and Wellbeing Improvement Manager (East North East Area) outlining how the national agenda is shaping the work of the East North East Health and Wellbeing partnership and providing a progress report on how key health issues are being addressed in the context of the Inner North East Leeds Area Committee.

The Health and Wellbeing Improvement Manager (East North East Area) submitted a report outlining how the national agenda was shaping the work of the East North East Health and Wellbeing partnership and providing a progress report on how key health issues were being addressed in the context of the Inner North East Leeds Area Committee.

Liz Bailey, Health and Wellbeing Improvement Manager (East North East Area) presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following issues:-

• clarification of the existing work to be undertaken as referred to in paragraph 3.4 of the report
• the need again to focus on clusters and the developing links with other partners which directly affect the lives of families

(The Health and Wellbeing Improvement Manager responded and agreed to address this issue)

• the need to focus on the continuing activity of introducing smokefree homes promises across Chapeltown

In concluding discussions, the East North East Area Leader requested the Area Committee to support this area of work via Neighbourhood Improvement Plans on health and wellbeing and for appropriate actions to be made on the health agenda through the clusters.

RESOLVED-

a)  That the contents of the report be noted and welcomed.

b) That in relation to providing suggestions for building on and further developing health improvement work in inner North East area, this Committee support this area of work via Neighbourhood Improvement Plans on health and wellbeing and that appropriate actions be made on the health agenda through the clusters.

To consider a report of the Director of Adult Social Services providing Members with details of the work going on in Leeds to improve the effectiveness of health and social care services and on the approach of using demonstrator sites to test out and develop aspects of the model of service.

The Director of Adult Social Services submitted a report providing Members with details of the work going on in Leeds to improve the effectiveness of health and social care services and on the approach of using demonstrator sites to test out and develop aspects of the model of service.

John Lennon, Chief Officer, Access and Inclusion, Adult Social Services  and Paul Merrin, Leeds Community Healthcare NHS Trust presented the report and responded to Members’ comments and queries.

In summary, specific reference was made to the following issues:-

·  the need to improve communication for those people visiting homes from a carer’s perspective and for Neighbourhood Networks to have a core offer in place

·  the importance of reaching the unknown within the community

·  the need to recognise that the lack of consultation within the NHS was the main problem and to accept that integration was crucial

·  the need to recognise that where ever possible, families take ultimate responsibility of the care needs of their elderly

RESOLVED – a) That the contents of the report be noted.

  b) That this Committee accepts the conclusions outlined in the report and requests that further updates on the progress of the demonstrator sites be provided to this Area Committee in six months time, together with the steps being undertaken on how to reach the community.

To consider a report of the East North East Area Leader updating the meeting on progress and projects taking place within the priority neighbourhoods in Inner NE and the work that is taking place.

The East North East Area Leader submitted a report updating the meeting on progress and projects taking place within the priority neighbourhoods in Inner NE and the work that was taking place.

Appended to the report were copies of the following documents for the information/comment of the meeting:-

•  Chapletown Leeds Neighbouring Index
•  Chapletown and Scott Hall Neighbourhood Improvement Plan
•  Meanwood ‘’6’’ Estates Neighbourhood Improvement Plan
•  Meanwood Neighbourhood Improvement Plan

Steve Lake, Neighbourhood Manager, Environment and Neighbourhoods presented the report and responded to Members’ queries and comments.

In summary, specific reference was made to the following issues:-

• clarification if the focused work would be time limited in the long run

(The Neighbourhood Manager responded and made reference to the integrated work being undertaken in this area and the positive outcome envisaged)

• the need for Elected Members to be e mailed with a copy of the Leeds Neighbourhood Index relevant to their ward

(The East North East Area Leader responded and agreed to undertake this request. In addition to this, he also agreed to forward an A3 coloured version of the Leeds Neighbourhood Index relevant to Members of the Area Committee for their information/retention)

RESOLVED – That this Committee notes the progress to date and the updates to the action plan in the appendices.

To consider a report of the Assistant Chief Executive (Planning, Policy and Improvement) notifying Members of the minutes of Area Chairs Forum meeting held on 11^th November 2011 and to give a brief overview of the issues raised at the Area Chairs Forum.

The Assistant Chief Executive, Planning, Policy and Improvement submitted a report notifying Members of the minutes of Area Chairs Forum meeting held on 11^th November 2011 and to give a brief overview of the issues raised at the Area Chairs Forum.

Appended to the report was a copy of the Area Chairs Forum minutes of the meeting held on 11^th November 2011 for the information/comment of the meeting.

RESOLVED- That the contents of the report and appendices be noted.

Monday 12^th March 2012 at 6.00pm in the Civic Hall, Leeds.

(The meeting concluded at 5.45pm)