Decisions

To approve the Design and Cost report for the project including the delivery programme budget and design.

The Director of Children’s Services agreed to:

1. approve the procurement strategy and design and cost report for the scheme at Pudsey Primrose Primary School, the cost being £2,719,430 with the appropriate details of the programme, design and cost as set out in this report;

2. approve an application to the Basic Need Programme Contingency fund for £969,430 to enhance the previously agreed budget of £1,750,000.

3. agree the procurement strategy as a quality initiated call-off using the YORbuild framework in line with CPR 3.1.8. (CPRs 3.1.5 and 3.1.6 not applying as there are no exclusive supplier arrangements or an ISP to undertake this work),

4. agree that the project at Pudsey Primrose Primary School to expand by 105 pupils changing it from a 1.5 Form Entry Primary School to a 2 Form Entry Primary School, from September 2015, as part of the Primary Basic Need Programme, can progress to the procurement phase, and

5. note that the Chief Officer, Public Private Partnerships Unit & Procurement Unit is responsible for scheme delivery which will be completed October 2015.

Approval to award a contract for the provision of a service for providing a closed landfill aftercare service at a number of closed landfill sites located across Leeds.

The Director of Environment and Housing has noted the content of this report and approved the award of the contract for closed landfill aftercare services to Ener-G Natural Power Ltd.

To approve the Design & Cost Report for the project including the delivery programme budget and design.

The Head of Service, Strategic Development & Investment agreed to:

·  Approve the Design & Cost Report with a value of £278,731 from capital scheme number 16585 MAL PH2 to enable Phase 2 (construction) works at Moor Allerton Hall.

·  Approve the procurement of the works through CEL in line with the Corporate Procurement Rules (CPR’s) 3.1.4.

To approve the Design & Cost report for the project including the delivery programme budget and design.

The Head of Service, Strategic Development & Investment agreed to:

·  Approve the Design & Cost Report for the scheme at Barwick in Elmet CofE Primary School, capital scheme number 16981/BAR/000 the cost being £297,393, with the appropriate details of the programme, design and cost as set out in this report.

·  Note that the Chief Officer PPP & Pu is responsible for scheme delivery.

·  Approve the projects procurement strategy; the works will be carried out by the City Councils internal service provider CEL in line with the CPR’s.

To extend the current contract for a period of 12 months, from the period of 13^th March 2015 – 12^th March 2016.

The Deputy Director – Safeguarding, Specialist & Targeted Services agreed to extend the framework agreement contract for the provision of foster care services for children to the providers identified at appendix 1 to the attached report for a period of 12 months.

It is recommended that the Director of Environments and Housing approves and authorises the release of  £1.57m of funding  from the Right to Buy Replacement Programme to organisations to be listed in a confidential appendix to support the development or acquisition of homes for the provision of affordable housing across the city. 

The Director of Environments and Housing agreed and authorised the release of £1.57m  of funding  from the Right to Buy Replacement Programme to 5 organisations  listed in confidential appendix 1 to  support the development or acquisition of homes for the provision of affordable housing across the city. 

To proceed with 2015/16 Health & Safety Programme Covering: asbestos, electrical, fire safety, condition surveying and emergency works.

The Director of Children’s Services agreed to:

·  Approve the proposal to carry out fire safety, asbestos, electrical testing and condition survey works and unknown urgent reactive repair / refurbishment works at Leeds Schools as noted in Section 3 of this report.

·  Authorise the carry forward of £902,500 unallocated funding from the previous General Refurbishment Programme for use in 2015-16.

·  Authorise expenditure in the sum of £600,000 from within the approved capital programme 2015-16 and the £902,500 carried forward from previous years, utilising the general refurbishment budget for capital scheme numbers 32260/FIR/000, 32260/ASB/000, 32260/CON/000 and 32260/REA/000

To deliver the 2014-15 planned maintenance programme in 2015.

The Director of Children’s Services agreed to:

·  Approve the proposed programme of planned maintenance works in maintained and Foundation (Trust) schools to be delivered during 2015 and funded from the 2014/15 allocation; and

·  Authorise expenditure of £6,765,833 of the 2014/15 total capital maintenance grant allocation of £7,589,600 on these priority works for delivery in 2015.

Authority to Spend £2.505m from the Council’s Capital programme on replacement vehicles

The Director of Environment and Housing gave Authority to Spend of up to

£2.505m for the replacement of up to 16 Refuse Collection Vehicles.

Approval to incur expenditure of £1,350K from the capital scheme 32268/OOO/OOO on the development of an Integrated Digital Care Record, a project that will be funded from a grant for NHS England.

Approval to tender the Bikeability Cycle Training Contract

The Head of Engineering Services granted approval to go out to tender for delivery of the Bikeability Cycle Training Contract from 1st September  2015 to 31st August 2017 with the option to extend that contract for a further 2 years to 31st August 2019.

From April 2013 the Local Authority became responsible for the administration of element 3 funding. This is top up funding (element 1 and element 2) to enable a student with high needs to participate in education and learning. The Education Funding Agency (EFA) makes an allocation to Local authorities for element 3, through the Dedicated Schools Grant (DSG). This forms part of the high needs budget. Local Authorities then use their high needs budget to pay top-up funding to institutions. The Head of Complex Needs wishes to put robust contract arrangements in place with all providers in receipt of element 3 funding to ensure all learners achieve good outcomes.

The Director of Children’s Services agreed to:

·  Award contracts to providers listed in appendix 1 under the exempt contracts clause of Contract Procedure Rules in order to meet the Local Authorities obligations under the Children & Families Act 2014. The contract shall commence on the 1^st September 2015 and expire on the 31^st August 2016, with the option to extend for four further periods of 12 months; and

·  Approve the award of a contract to new providers, not listed in appendix 1, in exceptional circumstances where the individual student’s needs cannot be met by any of the providers listed in appendix 1.

Decision to award a contract without subjecting the matter to competition for the continued delivery of Targeted IAG (Connexions) services to young people by the current external service provider or the take-up of the option to extend the current contract for a year. Decision will depend on agreement of future arrangements for delivery of this service.

The Director of Children’s Services approved the waiver of the following Contracts Procedure Rule(s):

Contracts Procedure Rules No 9.1 and 9.2 – High Value Procurements

and award a contract to Igen Limited in the sum of £1,300,000. The contract shall commence on the 1^st April 2015 and expire on the 31^st March 2016 with the option to extend for a period of up to 12 months such option not to be taken up more than once.

To enter into interim contract arrangements with organisations providing DIP/IOM Services and case management support.  This approval is sought in order to maintain service provision whilst a major review of DIP/IOM services is undertaken to determine future commissioning requirements. The combined cost of these interim contracts will be in excess of £250k per annum. 

1.  The Director of Environment & Housing approved the application of Contracts Procedure Rule 22.1 in order to terminate existing contracts with CRI, DISC and Casmaco Ltd so that appropriate interim arrangements can be established pending the completion of the DIP/IOM review. 

2.  The Director of Environment & Housing approved the waiver of Contracts Procedure Rules 9.1 and 9.2 to establish the following new contracts:

2.1  CRI:  12 month contract for the DIP/IOM service commencing 1 April 2015 to 31 March 2016 with an option to extend for a further two six month periods.  Contract value not exceeding £728,678 per annum. 

2.2  DISC:  12 month contract for the DIP/IOM service commencing 1 April 2015 to 31 March 2016 with an option to extend for a further two six month periods.  Contract value not exceeding £466,629 per annum. 

2.3  Casmaco Ltd:  12 month contract for provision of the  Mi-Case information management system commencing  1 April 2015 to 31 March 2016 with an option to extend for a further two six month periods.  Contract value not exceeding £10,800 per annum.

3.   Proposals for the re-commissioning of these services will be the subject of further reports.  During the review and interim contract period, new ways of working will continue to be developed with providers and key partners – an example of this being the Conditional Cautioning pilot that will enable more effective engagement and signposting to DIP/IOM interventions for specific types of offences, including low level domestic violence. 

To enter into interim contract arrangements with organisations providing Drug and Alcohol services for adults and children including housing support.  This approval is sought in order to maintain service provision until 1 July 2015 when the contract for the recently tendered Community Drug and Alcohol Prevention, Treatment and Recovery Service commences.  The combined cost of the interim contract arrangements will exceed £250k per annum. Budget arrangements for these contracts sit across three directorates.

The Director of Public Health, in consultation with the Directors of Children’s Services and Environment & Housing approved:

The application of Contracts Procedure Rule 21.1 in order to extend existing contracts for the following services:

·  ADS – Alcohol Treatment Service – from the current contract end date of 1 April 2015 by 3 months to 30 June 2015 at a maximum cost of £86,750.

·  DISC – Platform Service for Young People – from the current contract end date of 1 May 2015 by 2 months to 30 June 2015 at a maximum cost of £116,798..

·  LYPFT – Leeds Addiction Unit Service – from the current contract end date of 1 April 2015 by 3 months to 30 June 2015 at a maximum cost of £751,814.

·  St Anne’s Community Services – Alcohol Floating Support Service – from the current contract end date of 1 May 2015 by 2 months to 30 June 2015 at a maximum cost of £4,808.

·  St George’s Crypt – Faith Lodge Floating Support Service – from the current contract end date of 1 May 2015 by 2 months to 30 June 2015 at a maximum cost of £5,166.

The waiver of Contracts Procedure Rules 8.1 and 8.2 in order to put in place new short term contracts with existing providers for the following services:

·  BARCA – Harm Reduction Services – 2 month interim contract from 1 May to 30 June 2015 with a maximum value of £35,174. 

·  St Anne’s Community Services – Harm Reduction Services – 2 month interim contract from 1 May to 30 June 2015 with a maximum value of £38,133.

·  Leeds Community Healthcare Trust – Clinical Services (Platform) – 3  month interim contract from 1 April to 30 June 2015 with a maximum value of £16,750.

·  Leeds Housing Concern – Sustain Floating Support Service – 3 month interim contract from 1 April to 30 June 2015 with a maximum value of £15,941.

The waiver of Contracts Procedure Rules 9.1 and 9.2 in order to put in place new short term contracts with existing providers for the following services:

·  DISC – Community Drug Treatment Service – 2 month interim contract from 1 May to 30 June 2015 with a maximum value of £396,332.

·  SMHS – Prescribing and Medical Intervention / Community Alcohol Detox Service – 2 month interim contract from 1 May to 30 June 2015 with a maximum value of £239,785. 

The application of Contracts Procedure Rule 21.5 to vary the existing York Street Drug Treatment contract with Leeds Community Healthcare Trust to include the cost for substitute prescribing within the existing drug treatment service up to a maximum of £25,000 for the period 1 April 2014 to 31 March 2015.

The application of Contracts Procedure Rule 21.1 to extend the York Street Drug Treatment Service and York Street Alcohol Nurse Service by 3 months to 30 June 2015 when the new integrated drug and alcohol service will commence. 

Recommendation that the DASS waive Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new agreement with current Homecare Framework Providers

The Interim Director of Adult Social Services approved the recommendation to waive Contract Procedure Rules (CPRs) 9.1 and 9.2 using the authority set out in CPR 1.3 to enter into a new contract with the current Homecare Framework Providers.

The Interim Director of Adult Social Services approved the new agreement for one period of up to twelve months (November 2015 to October 2016), however it is anticipated that the new service model will be implemented as soon as possible once the procurement process is completed and that the full twelve months will not be required.

The Head of Commissioning will be responsible for implementing these decisions by agreeing the new contact with the providers following the expiry of the call-in period for this decision.

To extend the Healthwatch Leeds contract, for 1 12 month from 1't April 2015 to 31't March 2016 in line with Contract Procedure Rule (CPR) 21.1

The Interim Director of Adult Social Services approved the recommendation for the extension of the current contract with Touchstone consortium’s Healthwatch Leeds (LCCW225311) for 1 12 month period from 1st April 2015 to 31st March 2016 in accordance with Contract Procedure Rule 21.1.  The contract has an annual value of £414,900.00 and provisions are available within the agreed budget.

A Commissioning Officer will oversee implementation of this extension, subject to approval, from 1st April 2015 and will maintain close monitoring of the delivered service.

The Director of Adult Social Services will be recommended to approve the payment of annual grants to voluntary sector organisations who support social care functions.

The Interim Director of Adult Social Services approved the recommendation for the payment of the voluntary sector grants as detailed in Appendix 1 for the financial year 2015/2016.

The Commissioning Manager Adult Social Care will implement this decision directly after it has been taken, subject to the necessary clearance process being completed, by issuing relevant letters to the organisations informing them that their grant has been extended for a further year.