Decisions

The Deputy Director of Children's Services agreed to enter into an External Funding agreement with: Nesta Digital R&D fund for the Arts - Deadline 22nd August.

Authority to incur capital expenditure of £6,434.6k from capital scheme number 16585/LIT/000 for the delivery of the Basic Need new build expansion of Little London Primary School was approved at Executive Board on 25 June 2014.

The Director of Children's Services agreed to authorise expenditure of £495.0k from capital scheme number 16585/LIT/PH3 to enable early works to be carried out prior tot he main contract award for the proposed Basic Need new build expansion of Little London Primary.

The Director of Environment and Housing agreed to approve the utilisation of Constructionline to procure construction related works to the value of £200k

The Chief Asset Management and Regeneration Officer gave authority to spend £174,000 to carry out the demolition of Horsforth Adult Training Centre

The Deputy Director of Children's Services agreed to approve the waiver of contract procedure rule 8.1 and purchase the upgrades to the current system for the current IT supplier so that we are prepared for 1st September 2014.

The Deputy Director, Safeguarding, Specialist & Targeted Services agreed to waive contract procedure rules 8.1 and 8.2 and award a contract with Barnardo's to provide regulation 33 inspection visits. The contract will be for one year with two possible one year extensions.

The Director of Environment and Housing agreed
i) That Licences to Assign are provided to the relevant leaseholders where one or both of the flats are to be assigned in future instances.
ii) That retrospective written approval is given to the leaseholder providing approval to the works of conversion effected to the basement
iii) That all reasonable Legal and Administrative Fees are met by the leaseholder in dealing with this matter
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council

The Director of Environment and Housing has agreed to revoke a number of compulsory purchase approvals due to the properties now being brought back into occupation.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed the request to vary the Men’s Sector contract which includes the closure of Garforth House and the extension of support within the remaining elements of the service. 45 units of accommodation will remain within the Men’s Sector service. The variation will be effective from the end of October 2014. The contract amount will be changed from £352,043 to a maximum of £198,136 per annum. One off costs relating to the building will be met from the 2014/15 budget.

The Director of Environment and Housing has approved the request to vary, under Contracts Procedure Rule 21.5, the contract with Leeds Federated Housing Assocation for the LEAP service. This will reduce the number of units from 65 to 50 and result in a contract cost of £72,644.00 per year. The LEAP service is currently underutilised due to a reduction in referrals from Leeds Housing Options as a result of successful homeless prevention work and increased move on work with providers. Consultation has taken place with LHO and the provider and it was agreed reducing the number of units was the best option. This will ensure continuity of service provision for the existing service users and will allow for the service to respond to current demand for the provision of emergency accommodation for homeless adults and families.

The Director of Environment and Housing has approved the request to extend, under Contracts Procedure Rule 21.1, the contract with Connect Housing for the provision of floating support for older and disabled people. The cost of this 12 month extension period will be a maximum of £91,546.72 per annum.

The Director of Environment and Housing is requested to approve the write off irrecoverable Former Tenants Arrears in the sum of £84410.42 represented by 117 accounts.

The Director of Environment and Housing agreed to approve the acquisition of leaseholders 25% share in the property subject to
a) the lease being surrendered by the leaseholder
b) the valuation been agreed by the Council (Director of City Development) and with the mortgagee
c) that the necessary capital funding for the acquisition and decency works is identified within the Housing Capital programme/Revenue Budget.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. .

The Director of Environment and Housing has agreed to:-

1. Instruct officers to instigate Compulsory Purchase Order action under the provisions of Part II and Section 17 of the Housing Act 1985 against the premises known as 15 Unity Street, Carlton, Wakefield WF3 3RA. Subject to the confirmation of the order, the property will come into the ownership of Leeds City Council and will be subsequently disposed of according to the agreed disposal mechanism for properties acquired through Compulsory Purchase.

2. Subject to the confirmation of the order, the subsequent sale of the property could be either to a Registered Social Provider or to the private sector. The property will be disposed in line with the previously agreed disposal mechanism for properties obtained through compulsory purchase (Appendix 6).

3. Authorise the allocation of funds from the Leeds Neighbourhood Approach Approved Fund to meet any claim for compensation that may arise subsequently from a claim by the title holder of the property.

4. Authorise the City Solicitor to prepare a Compulsory Purchase Order under the provisions of Part II and Section 17 of the Housing Act 1985, and that the Common Seal of the Council be affixed thereto and to the Order Map and that the City Solicitor, be further authorised to make application to the Department of Communities and Local Government for confirmation of the Order.

Appendix 1 to this report has been marked as confidential under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council.

Following an open, competitive and OJEU compliant procurement exercise, the Deputy Chief Executive Strategy and Resources agreed to award a contract to a consortium led by Calderdale College to deliver the Leeds City Region Enterprise Partnership (LEP) Skills Hub over the next 32 months and to the placing of an order up to the maximum amount of £1,635,454.09.

In accordancxe with her authority under Article 15.2 and in anticipation of and contingent upon the making and implementation of the Openness of Local Government Bodies Regulations 2014, The Monitoring Officer has amended the provisions of the Constitution at Article 13 and in the Access to Information Procedure Rules, as shown in appendices A and B attached with effect from 6th August 2014

The Director of Environments and Housing agreed to make changes to the pay of Refuse Loaders; including:
a) a phased reduction in PRP payments and negotiating a planned increase in basic salary from A1 to B
b) An immediate change to A3.
And that That the proposals laid out in the report are approved and the suggestions to move forward with negotiations with the Trade Unions are supported.

The Chief Asset Management and Regeneration Officer has approved the terms for the acquisition of the house at 79 Oatland Gardens.

The Chief Asset Management and Regeneration Officer gave approval to declare surplus the site of 152-154 Pudsey Road Bramley and approved the terms for the sale of the freehold interest as set out in the confidential appendix.

The Head of Property Services has approved the disposal of the land.
It will be sold to the owner of 2 Oak Ridge, Wetherby LS22 6GT.

The Chief Asset Management and Regeneration Officer has approved the terms permitting the leasehold variations proposed.

The Programme Manager, Built Environment authorised expenditure of £245,779 from capital scheme number 16585/BGE/HWE to enable the installation of temporary modular accommodation, including any necessary ancillary works, at horsforth West end Primary School.

The Head of Straegic Development & Investment agreed to authorise expenditure of £137,735 from capital scheme number 16778/CHC/000 for the remodelling and refurbishment of an existing modular building and the provision of a new modular building at City & Holbeck Children's Centre.

The Head of Strategic Development and Investment agreed to authorise expenditure of £172,483 from capital scheme number 16585/BGE/ALL to enable the proposed works at allerton CofE Primary School.

The Chief Officer, ICT approves The commencement of a procurement for a contract to provide Data Network Hardware Maintenance, support, design, supply and implementation services.

The Chief Officer Customer Access is recommended to approve the waiver of the following Contracts Procedure Rule(s) No 8.1 and 8.2 – Intermediate value procurements and award a contract to BW Legal with a schedule of rates of £3.32 per telephone call. This will be to a maximum of £55K. The contract shall commence on the 28 July and expire on the 31 August with the option to extend for a period of two weeks such option not to be taken up more than twice. In addition, due to the lack of a tender process and the need to put a contract in place quickly, the Chief Officer is asked to approve the waiver of Contracts Procedure Rule 3.1.15 – Requirement to use the Council’s standard tender documents.

The Chief Asset Management and Regeneration Officer has declined to list Leeds girls' High school Playing Fields on the Lists of Assets of Community Value and that it should therefore be listed on the List of Assets Nominated by Unsuccessful Community Nominations.

The Built Environment Programme Manager accepts the tender supplied by CHC Group Ltd in the sum of £216,685.00 to carry out kitchen ventilation works at Armley, Lawns Park and Pudsey Southroyd Primary Schools.

The Head of Strategic Development and Investment agreed to accept the tender supplied by CHC Group Ltd in the sum of £261,994.00 to carry out kitchen ventilation works at Alwoodley, St Bartholomews CE, and Highfield Primary Schools.

The Chief Planning Officer has approved the planning statement which will help to facilitate the disposal of the site.

The Chief Planning Officer has:
• authorised the designation of Oulton and Woodlesford Neighbourhood Area (as shown on Plan) pursuant to Section 61G and 61I of the Town and Country Planning Act 1990;
• authorised the designation of Oulton and Woodlesford Neighbourhood Forum pursuant of Section 61F of the Town and Country Planning Act 1990;
agreed to continue to work closely with the Oulton and Woodlesford Neighbourhood Forum on neighbourhood planning issues within the Oulton and Woodlesford Neighbourhood Area.

The Chief Planning Officer has:
• Authorised the designation of Aireborough Neighbourhood Area (as shown on the Plan) pursuant to Section 61G and 61I of the Town and Country Planning Act 1990.
Authorised the designation of Aireborough Neighbourhood Forum, subject to the formal adoption of the constitution by the neighbourhood forum pursuant to Section 61F of the Town and Country Planning Act 1990.

The Director of Environment and Housing approved a new local lettings policy for new build council homes in Holbeck.

The Chief Officer Waste Management agreed to waive Contract Procedure Rule 8.2 and to procure the Autokontrol Geofencing System.