Decisions

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £165,507.79 to carry out kitchen ventilation works at South SILC School.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £1,189,326.87 to carry out roofing replacement works at Royds School.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £1,469,888.08 to carry out window replacement and roofing renewal works at Boston Spa School.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £140,905.29 to carry out boiler replacement works at NWSILC Pennyfields School.

The Head of Learning Systems accepted the tender supplied by SBS Roofing Ltd in the sum of £129,117.00 to carry out roofing replacement works at Kerr Mackie Primary School.

The Chief Digital Officer is requested to approve the award of a contract to Computacenter (UK) Limited for Enterprise Server Hardware Support, Goods and Services Contract - Lot 2 Wintel.

The Director of Children & Families agreed to the extension of the Restorative Practice and Family Group Conferencing service framework contract for a period of 12 months from 25th May 2017 to 24th May 2018 (12 months) to ensure continuity while the service is being reviewed.

The Director of Children’s Services agreed:

• To enter into a Pre-Construction Agreement (PCA) with Henry Boot Construction Limited to cover the pre-contract design fees (up to the end of Stage 3) due to be paid on successful submission and validation of the planning application. The sum of these works will not esceed £200K.
• That in the event of the Council cancelling the scheme between Stages 3 and 4, Stage 4 fees may also be payable. If the scheme is not cancelled these Stage 4 fees are payable on Contract Award.

The Director of Children & Families approved the contract extension for a further 1 x 12 months and to vary the cost of the contract from £173,001 per annum to £163,269 per annum. This 7.5% reduction will apply for the final 3 x quarters of the extended period i.e. from October 2017 to June 2018.

The Director of Environment and Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Children & Families approves:

• The waiver of Contracts’ Procedure Rule 8.1 & 8.2 in order to enter into a contract with Barca-Leeds for group work with children and young people who have experienced domestic violence in the west of the city for a period of 6 months with the option to extend for a further 6 months. The 6 month value is £10,000.

• The waiver of Contracts’ Procedure Rule 8.1 & 8.2 in order to enter into a contract with Health for All for group work with children and young people who have experienced domestic violence in the south and east of the city for a period of 6 months with the option to extend for a further 6 months. The 6 month value is £19,000.

The Director of Resources and Housing has agreed to approve and sign the LGF grant agreement for the £1.5m from the Leeds City Region. In November 2016 the Executive Board approved a £4.5m scheme to deliver group repair in Holbeck. The funding for the scheme is made up from various funding sources – Local Growth Fund, Housing Revenue Account, LCC’s capital programme, ECO and private contributions.The Local Growth Fund is contributing £1.5m as a grant and the Council is required to sign the grant agreement to assess the funding.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Head of Learning Systems accepted the tender supplied by Jennings Roofing Ltd in the sum of £112,452.00 to carry out roofing works at Grange Farm Primary School.

The Head of Service Learning Systems agreed to:

1. Approve the request to award the contract for the sum of £ 249,438.00 to Portakabin to supply and install modular units in order to support the 2017 Learning Places bulge cohort programme.

2. Authorise expenditure of £372,938.00 from capital scheme number 32450\BGE\ALL to enable the installation of essential classroom accommodation, including the necessary ancillary works, at Allerton CofE Primary School.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

The Head of Service Learning Systems agreed to:

1. Approve the request to award the contract for the sum of £ 306,674.00 to Portakabin to supply and install modular units in order to support the 2017 Learning Places bulge cohort programme.

2. Authorise expenditure of £437,174.00 from capital scheme number 32450\BGE\MAL to enable the installation of essential classroom accommodation, including the necessary ancillary works, at Moor Allerton Hall Primary School.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

The Chief Officer Parks and Countryside has approved the waiver of the following contracts procedure rule(s) in accordance CPR 27:
• Contracts procedure rule no 3.1.1.1 – The proposed procurement expenditure must be contained within a category plan

• Contracts procedure rule no 3.1.15 – requirement to use the council’s standard tender documents

• Contracts procedure rules no 8.1 and 8.2 – intermediate value procurements

• CMW Horticulture Limited in the sum of £25’250 for the provision of bespoke horticultural machinery.

Following a competitive procurement exercise the contract will be awarded to Flexiform. Three tenders were received and following evaluation of responses only Flexiform met the minimum quality threshold and following a site visit Flexiform met the requirements and offered the best combination of price and quality.

The Director of Children & Families agreed to:

1. Authorise expenditure of £1,179,305 from capital scheme number 32450/BRU/PH1 to deliver the main works package required to facilitate the conversion of the former Brudenell Centre College building into useable teaching accommodation. The works detailed herein are required to facilitate the first phase of this conversion which refurbishes the newly acquired, former college owned section of the facility.

2. Authorise acceptance of the tender submitted by Leeds Building Services in the sum of £938,833.55. This figure is purely the construction work and is exclusive of ancillary costs including the previously approved package of enabling works.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

4. Note that the officer responsible for implementation is the Built Environment Project Officer.

5. Note that the approval sum detailed under point 1 above includes the following elements:

a. £938,833.55 for constructions associated with the delivery of the proposed expansion at Brudenell Primary School. This represents the tender sum provided by LBS and does not include the package of previously agreed enabling works.

b. £111,013 for NPS fees for RIBA Stages One to Six.

c. £20,000 for loose furniture and equipment, based on an increase per year of 20 pupils.

d. £5,574 for additional surveys and the Building Control application.

e. A client held contingency commensurate with the complexity and scale of the refurbishment and remodelling of the Brudenell Centre for primary school usage. Includes for a risk allowance to facilitate connection of the schools ICT network to the new accommodation.

The Director of Resources and Housing agreed to recommended and note the contents of this report and:
• Approve the appointment of multiple suppliers to the Catering and Laundry framework agreement. This is across Lots 1 – 6, with a commencement date of 20th June 2017. The contract will be for a period of 2 years with a further 2 x 12 month extensions available. The contract value is approximately £450,000.
For Lot 7 (Parts):
• Authorise a waiver of CPR 8 for a short term (3 month) contract to be put in place with the existing parts suppliers. This will allow LBS to arrange a smooth transition to utilising an alternative solution (below). These short term agreements will not exceed £15,000.
• Authorise officers within Property and Contracts to utilise the managed stores service to meet this need in the future. They will work with Wolsey Integrated Services (contract 9W2H-V5FUJI – Housing Leeds Managed Stores) to ensure that Leeds Building Services can continue to provide its services.

The Director of Adults and Health approved the recommendation to consider the benefits that will be achieved in respect of upgrading Frederick Hurdle day centre in addition to the benefits that both current and prospective customers and their family carers will receive. The Director of Adults and Health approved the recommendation for an injection into the capital programme for £130k which is to be funded from prudential borrowing. The repayment costs will be met from the existing budgets of Apna day centre which will be surplus to service requirements from September 2017. The Head of Service, Care Delivery is the officer responsible for implementing this decision. The decision will be implemented from the 31st May 2017.

The Chief Planning Officer has approved the sub-delegation scheme attached as Appendix 1 to the attached report effective from 26 May 2017.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of City Development has approved the sub-delegation scheme attached as Appendix 1 to the attached report.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of Adults and Health has approved the sub-delegation scheme as described in and set out at Appendix 1 to the attached report.

The Director of Public Health has approved the sub-delegation scheme attached as Appendix 1 to the attached report.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of Resources and Housing agreed to note the
contents of this report and approve the appointment of multiple suppliers
to the framework agreement across seven Lots. This is for the provision
of Leeds Building Services delivering Mechanical Services, with a
commencement date of 22nd September 2017.
The contract will be for a period of 2 years with a further 2 x 12 month extensions available. The contract value is approximately £2,760,000.

The Chief Officer, HR, is asked to approve a variation of contract for the Cornerstone on Demand online performance and learning system, to allow for a 15 month extension commencing June 7th 2017.

The Director of Children’s Services has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Communities and Environment has approved the sub-delegation scheme attached as Appendix 1 to the attached report, effective from 26 May 2017.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Head of Governance and Scrutiny Support has approved amendments to the Constitution as set out in the report and Appendix attached.

The Chief Executive has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The City Solicitor has approved the sub-delegation scheme attached as Appendix 1 to the attached report.
The fact that a function has been delegated to an officer does not require that officer to give the matter his/her personal attention and that officer may arrange for such delegation to be exercised by an officer of suitable experience and seniority.

The Director of Children & Families accepted the tender supplied by Clonshall Ltd (t/a Young and Co) in sum of £134,488.88 to carry out roofing works at Whitecote Primary School.

The Director of Children & Families accepted the tender supplied by Innercity Roofing Yorkshire Ltd in the sum of £150,418.00 to carry out roofing works at Wigton Moor Primary School.

The Director of Children & Families accepted the tender supplied by Jennings Roofing Ltd in the sum of £120,261.80 to carry out roofing works at Beeston Primary School.

The Deputy Director of Children & Families approved the waiver of Contracts Procedure Rules 9.1 and 9.2 in order to enter into a 3 year contract with Barca-Leeds for the value of £80k per annum.

The Chief Officer, Access & Care Delivery approved the contents of a report regarding a care plan in respect of a person with complex care needs, the individual cost of which is £116,159.68 per annum.
It is considered in the public interest that information contained in the report is exempt from publication as it relates to a vulnerable citizen of the City and the actions being taken to enable that person to live independently in a safe environment.

The Director of Environment and Housing has agreed to:-
1. Instruct officers to instigate Compulsory Purchase Order action under the provisions of Part II and Section 17 of the Housing Act 1985 against the premises known as 42 Louis Street, Chapeltown, Leeds LS7 4BN.

2. Subject to the confirmation of the order, the property will come into the ownership of Leeds City Council and subsequently will be disposed according to the agreed disposal mechanism for properties acquired through Compulsory Purchase.

3. Authorise the allocation of funds from the Leeds Neighbourhood Approach Fund to meet any claim for compensation by the title holder of the property that may arise subsequently.

4. Authorise the City Solicitor to prepare a Compulsory Purchase Order under the provisions of Part II and Section 17 of the Housing Act 1985, and that the Common Seal of the Council be affixed thereto and to the Order Map and that the City Solicitor, be further authorised to make application to the Department of Communities and Local Government for confirmation of the Order.

Appendix 1 to this report has been marked as confidential under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council.