Decisions

The Director of Children & Families accepted the tender supplied by SBS Roofing Ltd in the sum of £128,500.90 to carry out roofing works at Brudenell Primary School.

The Director of Communities and Environment agreed to approve the award and appoint Aspect Building Solutions Ltd, 7A Asquith Avenue Business Park, Asquith Avenue, Morley, LS28 5PZ as the contractor to carry out the proposed alterations to Bramley Library to deliver and create the Bramley Community Hub.

The Director of Children & Families accepted the tender supplied by Leeds Building Services (LBS) in the sum of £204,008.18 to carry out windows, walls and doors works at Hugh Gaitskell Primary School.

The Chief Officer HR agrees to waive Contracts Procedure Rules 3.1.15 – Requirement to use the Council’s standard tender documents and 8.1 and 8.2 – Intermediate value procurements in order to procure a corporate contract with Learning Pool for e-learning without seeking competition

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) considered and over-ruled the objection to Leeds City Council (Speed Limit) (No.1) Order 2017 20mph Zone Holt Park, Adel and Wharfedale and associated Section 90C notice for traffic calming measures;
iii) requested the City Solicitor to make, seal and implement Leeds City Council (Speed Limit) (No.1) Order 2017 20mph Zone Holt Park, Adel and Wharfedale; and
iv) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Head of Asset Management has accepted to list Rawdon Community Library, Micklefield Park, New Road Side, Rawdon, LS19 6DD on the List of Assets of Community Value on the basis that the nomination satisfactorily meets the criteria laid down in the Localism Act 2011.

The Chief Officer for Parks and Countryside authorised the use of the authority set out in Contract Procedure Rule (CPR) 1.3 to waive Contracts Procedure Rule No 9.1 and 9.2 – High Value Procurement – to enter into a contract for the procurement agreement of 10x Tractor Mounted Cylinder Mowers as set out within the report.

The Director of Children and Family Services agreed to:
• Approve the request to award the contract for the sum of £4,033,906.19 to Clugston Construction Limited to construct a two storey new build extension, a new car park and entrance, refurbishment works and the removal of life expired temporary accommodation to facilitate the expansion from 1.5E to 2FE for the Learning Places Programme scheme at Park Spring Primary School.
• Authorise the signature of all contractual documentation with Clugston Construction Ltd in relation to the tender acceptance.
• Note that the contract award figure includes the previous approvals totalling £715k, required to facilitate the approved Early Works programme.
• Note the programme dates identified in section 4.0 of this report, in relation to the implementation of this decision.
• Note that the whole scheme will be completed in April 2018; however sufficient temporary accommodation is available to accommodate the increased admission number from September 2017.
• Note that the Chief Officer, Projects, Programmes & Procurement Unit (PPPU) is responsible for scheme delivery.

The Director of Children & Families accepted the tender supplied by Tucker and Tunstalls Ltd in the sum of £107,237.86 to carry out roofing works at Boston Spa St Mary's CE Primary School.

The Director of Children & Families approved the waiver of Contract Procedure Rules 8.1 and 8.2 and enter into a contract with Paritor Limited for the provision of music service management system and award a contract to Paritor Limited in the sum of £6294.24. The contract shall commence in May 2017 for a period of up to 3 years on an annual renewal basis.

The Director of Children & Families agreed to:
* Sanction the requirement to extend the 'Early Works Agreement' with the LLEP for ICL to deliver a package of works to facilitate the Learning Places expansion at Bramley Primary School. This will take the form of an extension to the existing 'Early Works' agreement between the authority and Leeds D&B One Ltd for the sum of £577,000;
* approve the expenditure of £577,000 from capital scheme number 32450/BRA/000 for the completion of a package of 'Early Works' necessary to deliver the expansion of Bramley Primary School for a September 2017 occupation. This is to be funded from the £3.25m allocated for the full expansion of Bramley Primary as part of the Learning Places Programme report approved at the December 2016 Executive Board;
* note that a separate DCR will be submitted for the main works once financial close has been achieved in May 2017;
* note that a previous 'Early Works' agreement has been approved at a value of £249,000 which covered the April 2017 activity schedule. The proposals detailed herein are in addition to this figure and will cover the May 2017 activity schedule; and
* note that the officer responsible for implementation is the Head of Learning Improvement.

The Chief Planning Officer has approved the City Council’s response to the Pre-Submission Draft Kippax Neighbourhood Plan.

The Chief Planning Officer has approved the City Council's response to the Pre-Submission Draft Wetherby Neighbourhood Plan.

The Chief Planning Officer has agreed the attached affordable housing benchmarks for 2017/18. This follows endorsement of the benchmarks by Development Plan Panel on 7th March 2017.

The Chief Officer Culture and Sport agreed the award of the Temporary Event Fencing, Barriers and Front of Stage Barrier Systems Contract to Events Solution Ltd. The contract will operate from the 1st May 2017 for a period of two years with an option to extend for a further 24months.

The Director of Resources and Housing approved the award of a design and build contract for the construction of 22 new council homes at the site of the former Whinmoor Public House and land adjacent, Stanks Lane South to Kier Construction Ltd, in the sum of £3,509,144.85, enabling a contract start date of 11th May 2017 and a site access date of 25th May 2017 with a completion date of 17th August 2018.
Appendix A and C to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption

The Chief Officer Waste Management agreed to note the contents of this report, approve the waiver of CPR 8.1 and 8.2 – Intermediate value procurements and authorise entering into a 6 month extension with the existing provider of paint collection and reuse service, Seagulls Reuse Ltd.

Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

Safer Leeds has secured DCLG funding for one year on behalf of LCC to work with the other local authorities in West Yorkshire and the OPCC to deliver work to improve accommodation based support to women and girls experiencing domestic violence across West Yorkshire. This is joint bid with all 5 districts in WY. Leeds is lead authority. This decision relates to the establishment of three temporary posts to take this work forward. These posts are fully funded through the DCLG grant.

The Director of Communities and Environment agreed that the current structure of the Safer Leeds Domestic Violence Team does not support the delivery of key areas of work. This includes the delivery of the DV Breakthrough Project and the Statutory requirement to undertake Domestic Homicide Reviews. A number of temporary arrangements have been put in place whilst a review was undertaken. This Decision is to put in place a new staff structure as recommended from the review.

The Director of City Development is recommended to approve the waiver of Contract Procedure Rules, 3.1 .15, 8.1 and 8.2 and appoint Grant Thornton UK LLP to provide advice in connection with the funding arrangements for the redevelopment of Headingley Stadium.

The Director of Communities and Environment agreed to
1. Introduce a limit on the value of discounted lettings to be approved by each Community Committee in 2017/18. The limit to be set at 75% of the value of free lettings approved in 2015/16 in each Community Committee area. All hirers will pay a minimum of 25% of the published community rate.
2. Set out criteria which indicate the type of hirer who can benefit from a discounted letting. Statutory, private and commissioned organisations will not be able to benefit.
3. Introduce a cost recovery model of charges for LCC funded services such as Good Neighbours’ Schemes, along with LCC internal services such as Youth Services.

The Director of Environments and Housing agreed to make changes to the pay of Refuse Loaders; including:
a) a phased reduction in PRP payments and negotiating a planned increase in basic salary from A1 to B
b) An immediate change to A3.
And that That the proposals laid out in the report are approved and the suggestions to move forward with negotiations with the Trade Unions are supported.

The Director of Environment & Housing agreed to approve a 3% increase in the schedule of charges across the Bereavement Service from 1st April 2014 in line with the Council’s Corporate Financial Strategy.