Details of officer decisions relating to planning applications.
Key decision to award contracts to Leeds Alternative Travel Waiver report.
Decision Maker: Director of Children's Services
Decision published: 16/10/2014
Effective from: 01/11/2014
Decision:
The Director of Children’s Services approved the waiver of the following Contracts Procedure Rule(s):
Contracts Procedure Rules No 9.1 and 9.2 – High Value Procurements
To enter into a new contract with LAT for the provision of up to 20 Buddies to a maximum value of £255,000 for the period 1st November 2014 to 31st March 2016.
To approve the extension of the existing contract with LAT for the provision of 20 Buddies, due to expire on 31st April 2015, is extended by 11 months, utilising the provision for this contained in the contract. The value of this extension is £185,000.
Wards affected: (All Wards);
Lead officer: Gerry Hudson
Decision Maker: Chief Planning Officer
Decision published: 15/10/2014
Effective from:
Decision:
The Chief Planning Officer has authorised the
designation of Seacroft Neighbourhood Area (as shown on Plan)
pursuant to Section 61G and 61I of the Town and Country Planning
Act 1990.
Wards affected: Killingbeck and Seacroft;
Lead officer: Ian Mackay
Decision Maker: Director of Children's Services
Decision published: 14/10/2014
Effective from:
Decision:
The Deputy Director, Learning, Skills and
Universal Services agreed to:
• Approve the request to award the contract in the sum of
£9,449,875 to Local Education Partnership (LEP) for the
construction of a generic SEN new build 150 place provision on the
former Blenheim Centre site to enable expansion of the North East
SILC;
• Approve the request to enter into the independent certifier
appointments, collateral warranties from the main building
contractor and the professional team and parent company guarantees;
and
• Approve the request to enter into other documents that the
Built Environment Programme Manager considers necessary to proceed
with the project.
Wards affected: Hyde Park and Woodhouse;
Lead officer: Jawahar Patel
Decision Maker: Director of Children's Services
Decision published: 14/10/2014
Effective from:
Decision:
The Deputy Director, Learning, Skills &
Universal Services agreed to:
• Approve the request to award the contract in the sum of
£3,773,947 to Local Education Partnership (LEP) for the
construction of a generic SEN new build 50 place provision on the
former Broom Court site to enable the expansion of the South
SILC;
• Approve the request to enter into the independent certifier
appointments, collateral warranties from the main building
contractor and the professional team and parent company guarantees;
and
• Approve the request to enter into other documents that the
Built Environment Programme Manager considers necessary to proceed
with the project.
Wards affected: Middleton Park;
Lead officer: Jawahar Patel
Decision Maker: Director of Children's Services
Decision published: 14/10/2014
Effective from:
Decision:
The Deputy Director, Learning, Skills &
Universal Services agreed to waive contract procedure rules 8.1 and
8.2 to allow a contract to Leeds Trinity University for the
delivery of the HLTA Programme for a period of 10 months with the
option to extend for two further twelve month periods. The contract
has operated on an implied basis and we are now looking to
formalise this arrangement. The contract shall commence on 1
November 2014 and will expire on 31st August 2015.
Wards affected: (All Wards);
Lead officer: Susan Roe
Decision Maker: Director of Environment and Housing
Decision published: 13/10/2014
Effective from:
Decision:
This report seeks approval in principle to the
proposals outlined in;
Option 1: Demolition:-
• Cease advertising and letting the garages.
• Remove from rental charge
• Demolish all seven garages at Highfield Road, LS25 3AY,
leave as a hard landscaped area with provision for unsecure
parking; Install boundary fencing to bridge the gap where the
garages stood to contain farm animals within the farmer’s
boundary during and after demolition works.
Wards affected: Harewood;
Lead officer: Rebecca Mell
Decision Maker: Director of Environment and Housing
Decision published: 13/10/2014
Effective from:
Decision:
It is recommended that Chief Officer Property
and Contracts approve that the Council leases 26-33 Hemingway Garth
to Home Housing Group, for the purpose of providing supported
housing to ex-offenders on a five year internal repairing lease
with annual break clauses, rent to be set in line with rents set by
the council for similar properties for social rent.
Wards affected: City and Hunslet;
Lead officer: Amanda Moran
Decision Maker: Director of Environment and Housing
Decision published: 13/10/2014
Effective from:
Decision:
The chief Officer Property and Contracts
agrees to declare land adjoining 32 Hillcrest surplus to
departemental requirements on terms to be agreed by the director of
City Development.
Wards affected: Garforth and Swillington;
Lead officer: Brian Poole
Decision Maker: Director of City Development
Decision published: 13/10/2014
Effective from:
Decision:
The Chief Asset Management and Regeneration
Officer has approved the transfer of the land to the rear of 15
Woodnook Close, to the owners of 15 Woodnook Close on the terms
detailed in the confidential schedule.
Wards affected: Weetwood;
Lead officer: Diane McPhee
Decision Maker: Director of City Development
Decision published: 13/10/2014
Effective from:
Decision:
The Chief Officer (Highways and
Transportation):
i) approved, subject to public consultation, the detailed design
and implementation of a scheme to introduce a humped zebra crossing
facility on Brownberrie Lane, Horsforth, as shown on the attached
drawing number TMW/18/1965/2 at an estimated cost of
£22,000;
ii) gave authority to publish a Section 23 Notice under the Road
Traffic Regulation Act 1984, to inform members of the public of the
proposed crossing;
iii) gave authority to advertise a Notice for the road hump that
conforms with the Highways Act 1980 (90c Notice); and
iv) gave authority to incur expenditure of £ 15,000 works
costs and £7,000 staff design fee costs to be funded from the
LTP Transport Policy Capital Programme.
Wards affected: Horsforth;
Lead officer: Craig Williams
Decision Maker: Director of City Development
Decision published: 13/10/2014
Effective from:
Decision:
The Chief Asset Management and Regeneration
Officer approves that negotiation is undertaken to extend the
restrictive covenant that restricts use to open space and
residential to include retail use on land that was sold by the
Council on 8 October 2009.
Wards affected: Kippax and Methley;
Lead officer: Ruth Rutter
Decision Maker: Director of City Development
Decision published: 13/10/2014
Effective from:
Decision:
The Chief Asset Management and Regeneration
Officer recommended that approval be given to enter into a Deed of
Dedication with Fields In Trust (FIT) and Wetherby Town Council on
the terms outlined in the report.
Wards affected: Wetherby;
Lead officer: Melanie Brown
Decision Maker: Chief Planning Officer
Decision published: 13/10/2014
Effective from:
Decision:
The Chief Planning Officer has agreed that the
above tree Preservation Order will be confirmed as per the report
of the City Solicitor (corporate Governance).
Wards affected: Adel and Wharfedale;
Lead officer: Robert Dracup
Decision Maker: Director of City Development
Decision published: 13/10/2014
Effective from:
Decision:
The Director of City Development
authorised;
(i) The appointment of Interserve Construction Ltd as the preferred
contractor for the proposed improvement and refurbishment works at
Kirkgate Market
(ii) The payment to Interserve Construction Ltd of an early
contractor involvement fee for services provided during the second
stage tender development process.
Wards affected: City and Hunslet;
Lead officer: Chris Coulson
Decision Maker: Director of City Development
Decision published: 13/10/2014
Effective from:
Decision:
The Chief Asset Management and Regeneration
Officer has approved the terms for the acquisition of the house at
10 Snowden Vale.
Wards affected: Armley;
Lead officer: Diane McPhee
Decision Maker: Director of Adult Social Services
Decision published: 10/10/2014
Effective from:
Decision:
The Chief Officer, Access & Care, approved
the contents of a report regarding a care plan in respect of a
person with complex care needs, the individual cost of which is
£116, 466 per annum.
It is considered in the public interest that information contained
in the report is exempt from publication as it relates to a
vulnerable citizen of the City and the actions being taken to
enable that person to live independently in a safe
environment.
Lead officer: Michele Tynan
Decision Maker: Deputy Chief Executive
Decision published: 10/10/2014
Effective from: 13/10/2014
Decision:
The Chief Officer, ICT approves the waiver of
Contract Procedure Rules 8.1 and 8.2 to enter into a contract with
Esendex limited for the provision of a bulk SMS messaging
service.
Lead officer: Roy Banks
To approve an increase the Public Health staffing structure by recruiting to 7 new posts within the Office of the Director of Public Health to support the delivery of the Council's mandatory and statutory Public Health responsibilities.
Decision Maker: Director of Public Health
Decision published: 10/10/2014
Effective from: 28/10/2014
Wards affected: (All Wards);
Lead officer: Lynne Hellewell
Decision Maker: Assistant Chief Executive (Citizens and Communities)
Decision published: 09/10/2014
Effective from:
Decision:
Following consideration of this matter by
Licensing Committee on 10th June 2014 (report attached) the Head of
Licensing and Registration approved the policy in respect of 3 year
driver licences for private hire and Hackney carriage drivers. It
is noted that the issue may be subject to review by Members in
future.
Wards affected: (All Wards);
Lead officer: Des Broster
Decision Maker: Assistant Chief Executive (Citizens and Communities)
Decision published: 09/10/2014
Effective from:
Decision:
Following consideration of this matter by
Licensing Committee on 17th December 2013 (report attached) the
Head of Licensing and Registration approved the policy in respect
of the introduction of 3 yearly DBS checks on licensed drivers,
Hackney carriage proprietors and private hire operators. It is
noted that the issue may be subject to review by Members in
future.
Wards affected: (All Wards);
Lead officer: Des Broster
Decision Maker: Director of Environment and Housing
Decision published: 08/10/2014
Effective from:
Decision:
The Director of Neighbourhoods and Housing
approved the implementation of the Phase 1 restructure of the
Leedswatch service – incorporating CCTV, Security and Out of
Hours Emergency Calls and Parkswatch.
Wards affected: (All Wards);
Lead officer: Liz Jarmin
Decision Maker: Director of Environment and Housing
Decision published: 08/10/2014
Effective from:
Decision:
The Director of Environments and Housing
agreed to approve a temporary Project Manager post within Housing
Management (PO2) for a twelve month period funded.
Wards affected: (All Wards);
Lead officer: Liz Cook
Decision Maker: Director of City Development
Decision published: 07/10/2014
Effective from:
Decision:
The Acting Head of Transport Policy:
i) authorised the detailed design and subsequent implementation of
a scheme in the Otley and Yeadon Ward, as shown on drawing
TMW27-3-1969_01b, to introduce a new zebra crossing facility on
Burras Lane, Otley, at a cost of £19,000;
ii) gave authority to incur capital expenditure of
£9,000,funded from the LTP Transport Policy Capital Programme
( note that £10,000 of the job costs will be charged to
Councillors and Area Management accounts ); and
iii) gave authority to display a Notice on site under provision of
Section 23 for the Road Traffic Regulation Act 1984 to inform the
public of the proposed zebra crossing.
Wards affected: Otley and Yeadon;
Lead officer: Jonathan Waters
Decision Maker: Director of City Development
Decision published: 07/10/2014
Effective from:
Decision:
The Acting Head of Transport Policy:
i) authorised the detailed design and subsequent implementation of
a scheme in the Otley and Yeadon Ward, as shown on drawing
TMW27-3-1968_01b, to introduce a new zebra crossing facility on
Newall Carr Road, Otley;
ii) gave authority to incur expenditure of £19,000, being
£12,000 construction costs and £7,000 design fees,
funded from the LTP Transport Policy Capital Programme; and
iii) gave authority to display a Notice on site under provision of
Section 23 for the Road Traffic Regulation Act 1984 ro inform the
public of the proposed zebra crossing.
Wards affected: Otley and Yeadon;
Lead officer: Jonathan Waters
Decision Maker: Director of City Development
Decision published: 07/10/2014
Effective from:
Decision:
The Acting Head of Transport Policy:
i) authorised the detailed design and subsequent implementation of
a scheme in the Adel and Wharfedale Ward, as shown on drawing
TMW-1-3-1971_02, to introduce a new pedestrian refuge and a series
of waiting restrictions on A660 Otley Road, Adel;
ii) instructed the City Solicitor to advertise a draft Traffic
Regulation Order to introduce a series of waiting restrictions as
described in paragraph 2, and if no valid objections are received,
make and seal the Traffic Regulation Order as advertised; and
iii) gave authority to incur expenditure of £22,000 being
£13,000 works costs, £7,000 staff fee costs, and
£2,000 legal / advertising costs, funded from the LTP
transport policy capital programme.
Wards affected: Adel and Wharfedale;
Lead officer: Jonathan Waters
Decision Maker: Assistant Chief Executive (Citizens and Communities)
Decision published: 06/10/2014
Effective from:
Decision:
The Section Head of Taxi & Private Hire
Licensing approves the application for the Citroen Berlingo 5 by
Automotive Group to be included on the approved list of Hackney
Carriage Wheelchair Accessible Vehicles.
Although the vehicle fails to meet Condition 4.4.4 (step height
dimensions) a similar variation was approved in July 2007 following
an application from Cab Direct/Allied Vehicles.
The Citroen Berlingo 5 meets the remaining Leeds City Council
conditions for licensing as a Wheelchair Accessible Hackney
Carriage Vehicle.
Wards affected: (All Wards);
Lead officer: Phillip Hatch
Decision Maker: Deputy Chief Executive
Decision published: 06/10/2014
Effective from:
Decision:
The Deputy Chief Executive is requested to
give Authority to Spend of £143,157 in order to effect the
partial refurbishment of the first floor of Leeds Town Hall and the
relocation of 52 staff from Childrens Services from Merrion House
in accordance with New Ways of Working.
Lead officer: Steve Blighton
Commencement of re-procurement of framework arrangements for YORbuild regional construction framework and for Leeds to continue as framework lead for West region. The decision is to re-procure a framework arrangement (which is itself a Key Decision under Contracts Procedure Rule 3.1.8), and not at this stage to enter into a construction contract.
Decision Maker: Director of City Development
Decision published: 06/10/2014
Effective from: 22/10/2014
Wards affected: (All Wards);
Lead officer: David Galloway
Decision Maker: Director of Children's Services
Decision published: 03/10/2014
Effective from:
Decision:
The Deputy Director, Safeguarding, Specialist
& Targeted services agreed to approve retrospectively the
waiver of Contracts Procedure Rule No. 3.1.15 - 'Requirement to use
the Council's standard tender documentation', to allow the
utilisation of the previous tender documentation for the individual
support work framework contract. This will add additional providers
form 1st January 2015 until the contract expires in December 2017
and ensure that the two contracts are managed in the same
way.
Wards affected: (All Wards);
Lead officer: Catherine Henderson
Decision Maker: Director of Children's Services
Decision published: 03/10/2014
Effective from:
Decision:
The Area Head of Targeted Services (ENE)
agreed to publish the attached record of decisions made in
September 2014.
Wards affected: (All Wards);
Lead officer: Ruth Kitson
Decision Maker: Director of Environment and Housing
Decision published: 03/10/2014
Effective from:
Decision:
The Director of Environment & Housing
agreed to authorise £81,536.00 from parent capital scheme
number 16500/BEI/000 during 2014/15 .
Back Cautley Road and Copperfield Mount have been in a state of
disrepair for many years. As part of the initial SCIP resident
consultation, the local community identified environmental
improvements to this area as their top priority. A scheme has been
developed by Parks & Countryside, with the input of local
residents, to transform the overgrown areas into useable garden
plots, demolish unsafe garages and install fencing to improve
community safety and reduce levels of environmental crime.
Scheme costs are £81,536.00, spend is expected in Oct/Nov
2014
Wards affected: Burmantofts and Richmond Hill;
Lead officer: Sarah May
Decision Maker: Director of Public Health
Decision published: 02/10/2014
Effective from:
Decision:
The Director of the Public Health approves the
funding in advance to set up a Winter Wellbeing small grants scheme
with Leeds Community Foundation by;
• awarding a contract to Leeds Community Foundation for the
administration of the scheme (£3,000 per annum (equivalent of
5.17% of annual small grants allocation));
• providing an annual grant contribution of £58,000 for
the scheme for 3 years (for community groups to apply for funding
to support low value local projects and initiatives.)
• These funds would be paid in advance to enable Leeds
Community Foundation to administer the grants and provide the funds
to community groups
(please see accompanying report for full details).
Wards affected: (All Wards);
Lead officer: Myrte Elbers
To implement a new service structure within the Children’s Services directorate.
Decision Maker: Director of Children's Services
Decision published: 01/10/2014
Effective from: 17/10/2014
Decision:
The Deputy Director, Safeguarding, Specialist & Targeted Services agreed to:
· note the progress in implementing the reforms
· note that the DfE has made a grant available to support implementation
· agree to the appointment of:
o three additional educational psychologists
o one Funding for Inclusion Co-ordinator for personal budgets work
o two project support officers in the Complex Needs Best Practice Team to support implementation of the reforms across all three major workstreams. These posts will be required for three years as a minimum.
· note that the officer responsible for implementing the decision is the Head of Complex Needs.
Wards affected: (All Wards);
Lead officer: Barbara Newton
To authorise the creation of an in-house compensation claims handling team managed by the council’s Insurance Manager. This will replace an external contract and achieve savings of £1.4m during 2014/19.
Decision Maker: Deputy Chief Executive
Decision published: 30/09/2014
Effective from: 16/10/2014
Decision:
Approve the creation of 7 new posts, to be phased in over 2 years, to undertake the claims handling function for liability claims handling. The cost of the new posts is more than offset by the saving in the claims handling fee paid to the provider under the previous arrangements. The costs of the new posts plus some related training and ICT costs saves the Council £1.3m over the next 5 years when compared to the previous cost of claims handling being undertaken by the insurance provider.
Lead officer: Tim Pouncey
To seek authority to spend £500k of capital on a number of projects within the following leisure centres to ensure the ongoing protection of income levels:
Aireborough Leisure Centre
John Charles Centre for Sport
Garforth Leisure Centre
Fearnville Leisure Centre
John Smeaton Leisure Centre
Pudsey Leisure Centre
Rothwell Leisure Centre
Wetherby Leisure Centre
Middleton Leisure Centre
Leeds Sailing and Activity Centre
Decision Maker: Director of City Development
Decision published: 25/09/2014
Effective from: 11/10/2014
Decision:
The Director of City Development has:
Noted that the full £1.5m was injected into the capital programme in February 2014.
Noted the additional £25k of funding from the England Squash and Racketball Association and approve the injection of the £25k into the scheme.
Approved authority to spend £525k on maintenance and refurbishment works at the following leisure centres:
· Aireborough Leisure Centre
· John Charles Centre for Sport
· Garforth Leisure Centre
· Fearnville Leisure Centre
· John Smeaton Leisure Centre
· Pudsey Leisure Centre
· Rothwell Leisure Centre
· Wetherby Leisure Centre
· Middleton Leisure Centre
· Leeds Sailing and Activity Centre
Wards affected: Various;
Lead officer: Helen Evans
The report seeks approval from the Director of Environment and Housing to restructure the Locality Teams within the Environmental Action Services of Environment & Housing. This decision was previously been published on the list of forthcoming decisions in March 2014. Phase 1 of the decision was published 24th September 2014. Phase 2 will be published in October 2014.
Decision Maker: Director of Environment and Housing
Decision published: 24/09/2014
Effective from: 10/10/2014
Wards affected: (All Wards);
Lead officer: Helen Freeman
It is agreed that the Director of Environment and Housing approves the award of this contract for the refurbishment and conversion of Farrar Lane Sheltered Housing Scheme to Bermar Building Co Ltd. for the sum of £1,341,947.97
Decision Maker: Director of Environment and Housing
Decision published: 24/09/2014
Effective from: 10/10/2014
Decision:
To approve the award of contract for the refurbishment and conversion of Farrar Lane Sheltered Housing Scheme
Wards affected: Adel and Wharfedale;
Lead officer: Resham Panesar
The Director of Resources is recommended to extend the award of the contract for the design, installation and supply of office based furniture to Flexiform Business Furniture Ltd
Extend the contract with Flexiform for a 12 month period from 1st October 2014 in line with the original contract award in 2012.
The current contract with Flexiform, ref LCC27176, for Corporate Furniture is due to expire 30th September 2014 with the option to extend for 2 x 12 month period.
It is recommended that the contract with Flexiform is extended for a period of 12 months from 1st October 2014 to 30th September 2015.
The purpose of the report is to seek approval to extend the contract with Flexiform for the provision of Corporate Furniture for a 12 month period.
Should this contract not be extended for 12 months there is the risk that there would be no contract in place from October 2014 and the significant work undertaken on standardising office furniture would be wasted as purchases would be made from a variety of sources and would not meet the objective of having standard office furniture when the move to Merrion House takes place in 2017.
Decision Maker: Deputy Chief Executive
Decision published: 23/09/2014
Effective from: 10/10/2014
Decision:
The Director of Resources is recommended to extend the award of the contract for the design, installation and supply of office based furniture to Flexiform Business Furniture Ltd
Wards affected: (All Wards);