Decisions

Request approval under Contract Procedure Rules 21.1 to enter into the twelve month extension period to the existing contract with Leeds Womens Aid consortium comprising LWA, Halt, Behind Closed Doors to deliver the Integrated Outreach, Resettlement and Independent Domestic Violence Advisory Service.

This is a key decision as expenditure is over £250,000.

It is recommended that the contract extension be applied to ensure continuity of service provision for existing and new clients while a review of domestic violence and abuse services is undertaken.

The Director of Environment and Housing approved the extension of 12 months

to the existing contract with Leeds Women’s Aid for the Integrated Outreach, Resettlement and Independent Domestic Advisory Service with effect from 1^st December 2014.

The Director of Environment and Housing approved additional funding of £51,325 for the the Integrated Outreach, Resettlement and Independent Domestic Violence Advisory Service, bringing the total annual value of the contract to £564,574.

The Director of Environment and Housing is asked to;

Note that the original approval to inject money into the capital programme granted by Executive Board in July 2012 will remain in place as a ‘parent’ scheme, with subsequent schemes being brought forward as sub-schemes on an individual business case basis, for which separate approvals will be sought.

Authorise spend of £434,254 on the delivery of the energy saving improvements to Tropical World described in this report, to be made up of:

• £342,040 of prudentially borrowed money;
• £55,937 from CPM capital maintenance scheme (subject to recommendation 10 below); and
• £36,277 from a Salix loan.

Note that another DCR has been prepared by CPM for consideration by Civic Enterprise Leeds (CEL), which links to this overall scheme and contributes £55,937 to this scheme.

Delegate authority for the Chief Officer of Parks & Countryside to sign a loan agreement to allow part of the funding (£41,719) to be provided by the council’s Salix Energy Recycling Scheme (SERS).

Waive contract procedure rules (CPRs) 8 and 9 (in accordance with CPR27) in order to award contracts without competition to the contractors who will be used to deliver the scheme as listed below and any other contractors which in the opinion of the Chief Officer of Parks and Countryside are required to deliver the scheme:

·  Sayes

·  Synergise

·  RIM

·  Matrix

·  Redding Associates

Authorise the immediate issue of purchase orders for the biomass boiler and air handling units (total cost of £106,550) in order to maintain the programme for delivery of the scheme.

The Director of Environment and Housing agreed to;

Note that the original approval to inject money into the capital programme granted by Executive Board in July 2012 will remain in place as a ‘parent’ scheme, with subsequent schemes being brought forward as sub-schemes on an individual business case basis, for which separate approvals will be sought.

Authorise spend of £434,254 on the delivery of the energy saving improvements to Tropical World described in this report, to be made up of:

• £342,040 of prudentially borrowed money;
• £55,937 from CPM capital maintenance scheme (subject to recommendation 10 below); and
• £36,277 from a Salix loan.

Note that another DCR has been prepared by CPM for consideration by Civic Enterprise Leeds (CEL), which links to this overall scheme and contributes £55,937 to this scheme.

Delegate authority for the Chief Officer of Parks & Countryside to sign a loan agreement to allow part of the funding (£41,719) to be provided by the council’s Salix Energy Recycling Scheme (SERS).

Waive contract procedure rules (CPRs) 8 and 9 (in accordance with CPR27) in order to award contracts without competition to the contractors who will be used to deliver the scheme as listed below and any other contractors which in the opinion of the Chief Officer of Parks and Countryside are required to deliver the scheme:

·  Sayes

·  Synergise

·  RIM

·  Matrix

·  Redding Associates

Authorise the immediate issue of purchase orders for the biomass boiler and air handling units (total cost of £106,550) in order to maintain the programme for delivery of the scheme.

Approval to tender the Highways Term Contract

The Chief Officer (Highways and Transportation) approved the request to tender the Highways Term Contract 2015 for a period of two years extendable for a further two years.

Approval to tender the Watercourse Maintenance Contract.

The Chief Officer (Highways and Transportation) approved the request to tender the Watercourse Maintenance Contract 2015, with an initial contract period of two years, extendable for a further two years.

The Director of Environment and Housing agreed to

1.  Instruct officers to instigate Compulsory Purchase Order action under the provisions of Part II and Section 17 of the Housing Act 1985 against the premises known as 11 Nowell Place, Harehills, Leeds LS9 6HT.

2.  Subject to the confirmation of the order. The property will be disposed of in line with the previously agreed disposal mechanism for properties obtained through Compulsory Purchase (Appendix 6).

3.  Authorise the allocation of funds from the Leeds Neighbourhood Funds to meet any claims by the title holder of the property that may arise subsequently.

4.  Authorise the City Solicitor to prepare a Compulsory Purchase Order under the provisions of Part II and Section 17 of the Housing Act 1985, and that the Common Seal of the Council be affixed thereto and to the Order Map and that the City Solicitor, be further authorised to make application to the Department of Communities and Local Government for confirmation of the Order.

This report, at Appendix 1, contains confidential information under Access to Information Procedure Rule 10.4(3) in that it contains information relating to the financial affairs of individual(s).  It is considered in these circumstances that the public interest in maintaining the exemption from publication outweighs the public interest in disclosing the information. 

To exercise the option to extend a number of existing licences in compliance with the council’s Procurement Procedure Regulations

To issue licences to trade on a number of sites following a formal tender process.

The cumulative value of these licences is likely to exceed £250k .

The individual licence values are commercially sensitive and will be restricted in reports.

The report recommends that the option to extend the current agreements is exercised for all sites, or multiples of sites where contractual extensions are possible.

Consequently for those sites where no option to extend exists or where traders have declined to exercise the option, these are recommended to be offered to the market along with a number of other sites that have been identified as suitable to host a trader.

Approval is sought to replace fleet of 65 vehicles operated by Construction Services which have exceeded their normal life and are not viable to repair.

The Director of Environment and Housing agreed to approve the injection of £1,147k into the Capital Programme to fund the purchase of 65 vehicles for Construction Services.

The injection will be funded through the projected surplus on the 2014/15 Housing Revenue Account. 

The Director of Environment and Housing to approve the tender and award Authority to Spend (ATS) of up to £1.147m for the replacement of 65 service vehicles in 2014/15.

Approval to utilise the Provision & Maintenance of Traffic Management West Yorkshire Contract from 1^st October 2014.

The Chief Officer (Highway and Transportation) authorised the use of the Provision and Maintenance of Traffic Management West Yorkshire Contract from 5 November 2014.

To approve the expenditure of up to £318,801 from the budget for the Skelton Cycleway for the purpose of procuring the works and a further £76,059 for a commuted sum to maintain the cycleway and bridge for 40 years. 

Request Authority to spend to change Guiseley St Oswald’s JS from 3FE Junior to 2FE Primary school by creating an additional 120 places from September 2015.

The Director of Children’s Services agreed to:

·  approve the design and cost report for the scheme at Guiseley St. Oswald’s Primary School, the cost being £1.9m, with the appropriate details of the programme, design and cost as set out in this report; and

·  note that the Chief Officer, Public Privet Partnerships Unit & Procurement Unit is responsible for scheme delivery which will be implemented by August 2015.

Approval to utilise the Framework Agreement for Surface Dressing of Footways and Carriageways, West Yorkshire from 1^st April 2015.

The Chief Officer Highways and Transportation authorised the use by Highways and Transportation of the Surface Dressing of Footways and Carriageways West Yorkshire Contract, 1 February 2014 – 31 January 2018.

Authority to spend £1.376m from Capital Scheme 16981/PSJ/000 in relation to the Pudsey St Joseph’s expansion.

The Director of Children’s Services agreed to:

·  approve the design and cost for the scheme at Pudsey St. Joseph’s Primary School, the cost being £1.5m, with the appropriate details of the programme, design and cost as set out in this report; and

·  note that the Chief Officer, Public, Private Partnership Unit & procurement Unit is responsible for scheme delivery which will be implemented by August 2015.