Decisions

The Head of Learning Systems accepted the tender supplied by MAC Roofing and Contractors Ltd in the sum of £123,220.39 to carry out roofing works at Lawns Park Primary School.

The Director of City Development has noted the contents of this report and approved as the response to the deputation.

The Chief Officer (Highways and Transportation) reviewed and approved the programme in principle of local integrated transport schemes for 2017/18, subject to the formal approval of individual schemes as required by the Councils’ financial regulations.

The Chief Officer (Highways and Transportation):
i) Gave approval to advertise this Traffic Regulation Order, and if no valid objection is received, to make, seal and implement the order; and
ii) Approved the designation of cycle tracks on the public highway.

The Head of Transportation):
i) Approved the request to utilise expertise in market research and customer segmentation to assist in developing the Air Quality communications strategy;
ii) Approved the use of internal communications resources to liaise with the internal and external partners as necessary to ensure effective and timely progression of the work to support delivery of National Clean Air Day;
iii) Approved the injection of £80,000 into the Capital Programme, funded by approved Government grants; and
iv) Authorised expenditure of up to £80,000 to be funded via the DEFRA air quality capital grant award and feasibility study award to cover the cost of the work streams as itemised above.

The Chief Officer (Highways and Transportation) :
i) noted the contents of this report;
ii) considered and over-rule the objections to Leeds City Council (Traffic Regulation) (Speed Limit) (No.06) Order 2015 and the associated Section 90c Highways Act 1980 Traffic Calming Notices;
iii) instructed the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Speed Limit) (No.06) Order 2015;
iv) instructed the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer (Highways and Transportation):
i) noted the contents of this report;
ii) considered and over-ruled the objection to Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.7) Order 2015 Kippax and Methley Ward Consolidation Order No.1 Order 2016;
iii) approved the withdrawal of an element of ‘no waiting at any time’ on Hirst Street, Allerton Bywater from the wider Traffic Regulation Order as shown on drawing TM-2596-TRO2.1;
iv) requested the City Solicitor to make, seal and implement Leeds City Council (Traffic Regulation) (Waiting Restrictions) (No.7) Order 2015 Kippax and Methley Ward Consolidation Order No.1 Order 2016; and
v) requested the City Solicitor to write to the objectors informing them of the Chief Officer’s (Highways and Transportation) decision.

The Chief Officer (Highways and Transportation):
i) noted the principles of the highway works to provide an improved public realm around the development site;
ii) gave authority to incur expenditure of £6,000 TRO costs and £20,000 staff checking and inspection costs, all to be fully rechargeable to the developer through the Section 278 agreement;
iii) approved the adoption of new highway construction on land shaded blue stipple on drawing number 5976-S278-GA-001 Rev J Adoption Plan so that it can be added to the Council’s maintenance regime;
iv) noted the stopping up of a substantial section of Ingram Row under Section 247 of the Town and Country Planning Act 1980 shown hatched blue on drawing 5976-S278-GA-001 Rev J Adoption Plan;
v) requested the City Solicitor to advertise a draft traffic regulation order to re-order parking bays on Ingram Street and protect turning heads from parking on Ingram Street and St Barnabas Street and, if no valid objections are received to make, seal and implement the order as advertised; and
vi) gave authority to negotiate the terms of and enter into an agreement with the developer under the provisions of Section 278 of the Highways Act 1980.

The Chief Officer (Highways and Transportation):
i) Approved the contents of this report;
ii) Requested the City Solicitor to advertise an Experimental Traffic Regulation Order as shown on drawing TME/14/3/1922/TRO/2 to introduce specific waiting restrictions. A provision shall be included to enable the Chief Officer (Highways and Transportation) to modify or suspend the Order during the period of the experiment; and
iii) at the end of the 18 month experimental period and in the event that no valid objections have been received give appropriate consideration to making the Order permanent incorporating any modifications considered appropriate following the monitoring of the measures.

The Head of Transportation approved the extension of the Underwater Inspections Contract for a further 12 months to 30 June 2018 in accordance with its terms and conditions.

The Head of Transportation approved the extension of the Mobile Elevated Working Platforms Contract for a further 12 months to 30 June 2018 in accordance with its terms and conditions.

The Chief Officer for Housing Management approved the Affordable Housing Local Lettings Plan for the development at Boggart Hill Road and the Equality Impact Assessment (see Appendix 1).

To approve a 6 month reduction of 20% on the rent applied to all indoor and outdoor stalls from July 2017 to December 2017.

The Director of Resources and Housing agreed to approve the appointment of Keepmoat PLC as the contractor to deliver Holbeck Group Repair Phase one. In November 2016 the Executive Board approved £4.5m for a group repair scheme in the Recreations in Holbeck. The Board also approved the procurement of the contractor via the Better Homes Yorkshire Framework.The procurement process has now been completed and Keepmoat have meet the requirements under the framework. The Council now can appoint Keepmoat to undertake the scheme of works

The Director of Resources and Housing approved the Grant Agreement, attached at Appendix 1, to enable a continuation of the £100k per annum for 2017/8 and 2018/9 to Empty Homes Doctor to enable them to continue to work with the Council to bring empty homes back into occupation.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £165,507.79 to carry out kitchen ventilation works at South SILC School.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £1,189,326.87 to carry out roofing replacement works at Royds School.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £1,469,888.08 to carry out window replacement and roofing renewal works at Boston Spa School.

The Head of Learning Systems accepted the tender supplied by Leeds LEP in the sum of £140,905.29 to carry out boiler replacement works at NWSILC Pennyfields School.

The Head of Learning Systems accepted the tender supplied by SBS Roofing Ltd in the sum of £129,117.00 to carry out roofing replacement works at Kerr Mackie Primary School.

The Chief Digital Officer is requested to approve the award of a contract to Computacenter (UK) Limited for Enterprise Server Hardware Support, Goods and Services Contract - Lot 2 Wintel.

The Director of Children & Families agreed to the extension of the Restorative Practice and Family Group Conferencing service framework contract for a period of 12 months from 25th May 2017 to 24th May 2018 (12 months) to ensure continuity while the service is being reviewed.

The Director of Children’s Services agreed:

• To enter into a Pre-Construction Agreement (PCA) with Henry Boot Construction Limited to cover the pre-contract design fees (up to the end of Stage 3) due to be paid on successful submission and validation of the planning application. The sum of these works will not esceed £200K.
• That in the event of the Council cancelling the scheme between Stages 3 and 4, Stage 4 fees may also be payable. If the scheme is not cancelled these Stage 4 fees are payable on Contract Award.

The Director of Children & Families approved the contract extension for a further 1 x 12 months and to vary the cost of the contract from £173,001 per annum to £163,269 per annum. This 7.5% reduction will apply for the final 3 x quarters of the extended period i.e. from October 2017 to June 2018.

The Director of Environment and Housing has approved the sub-delegation scheme attached as Appendix 1 to the attached report.

The Director of Children & Families approves:

• The waiver of Contracts’ Procedure Rule 8.1 & 8.2 in order to enter into a contract with Barca-Leeds for group work with children and young people who have experienced domestic violence in the west of the city for a period of 6 months with the option to extend for a further 6 months. The 6 month value is £10,000.

• The waiver of Contracts’ Procedure Rule 8.1 & 8.2 in order to enter into a contract with Health for All for group work with children and young people who have experienced domestic violence in the south and east of the city for a period of 6 months with the option to extend for a further 6 months. The 6 month value is £19,000.

The Director of Resources and Housing has agreed to approve and sign the LGF grant agreement for the £1.5m from the Leeds City Region. In November 2016 the Executive Board approved a £4.5m scheme to deliver group repair in Holbeck. The funding for the scheme is made up from various funding sources – Local Growth Fund, Housing Revenue Account, LCC’s capital programme, ECO and private contributions.The Local Growth Fund is contributing £1.5m as a grant and the Council is required to sign the grant agreement to assess the funding.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Director of Environment and Housing agreed to the purchase of 1 long term empty former RTB property and completion of refurbishment works in order to let as council housing.
Appendix 1 to this report has been marked as exempt under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council. The information is exempt if and for so long as in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. In this case the report author considers that it is in the public interest to maintain the exemption.

The Head of Learning Systems accepted the tender supplied by Jennings Roofing Ltd in the sum of £112,452.00 to carry out roofing works at Grange Farm Primary School.

The Head of Service Learning Systems agreed to:

1. Approve the request to award the contract for the sum of £ 249,438.00 to Portakabin to supply and install modular units in order to support the 2017 Learning Places bulge cohort programme.

2. Authorise expenditure of £372,938.00 from capital scheme number 32450\BGE\ALL to enable the installation of essential classroom accommodation, including the necessary ancillary works, at Allerton CofE Primary School.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

The Head of Service Learning Systems agreed to:

1. Approve the request to award the contract for the sum of £ 306,674.00 to Portakabin to supply and install modular units in order to support the 2017 Learning Places bulge cohort programme.

2. Authorise expenditure of £437,174.00 from capital scheme number 32450\BGE\MAL to enable the installation of essential classroom accommodation, including the necessary ancillary works, at Moor Allerton Hall Primary School.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

The Chief Officer Parks and Countryside has approved the waiver of the following contracts procedure rule(s) in accordance CPR 27:
• Contracts procedure rule no 3.1.1.1 – The proposed procurement expenditure must be contained within a category plan

• Contracts procedure rule no 3.1.15 – requirement to use the council’s standard tender documents

• Contracts procedure rules no 8.1 and 8.2 – intermediate value procurements

• CMW Horticulture Limited in the sum of £25’250 for the provision of bespoke horticultural machinery.

Following a competitive procurement exercise the contract will be awarded to Flexiform. Three tenders were received and following evaluation of responses only Flexiform met the minimum quality threshold and following a site visit Flexiform met the requirements and offered the best combination of price and quality.

The Director of Children & Families agreed to:

1. Authorise expenditure of £1,179,305 from capital scheme number 32450/BRU/PH1 to deliver the main works package required to facilitate the conversion of the former Brudenell Centre College building into useable teaching accommodation. The works detailed herein are required to facilitate the first phase of this conversion which refurbishes the newly acquired, former college owned section of the facility.

2. Authorise acceptance of the tender submitted by Leeds Building Services in the sum of £938,833.55. This figure is purely the construction work and is exclusive of ancillary costs including the previously approved package of enabling works.

3. Note the programme dates identified in section 4.0 of this report in relation to the implementation of this decision. The final delivery date for this scheme is prior to the commencement of term September 2017.

4. Note that the officer responsible for implementation is the Built Environment Project Officer.

5. Note that the approval sum detailed under point 1 above includes the following elements:

a. £938,833.55 for constructions associated with the delivery of the proposed expansion at Brudenell Primary School. This represents the tender sum provided by LBS and does not include the package of previously agreed enabling works.

b. £111,013 for NPS fees for RIBA Stages One to Six.

c. £20,000 for loose furniture and equipment, based on an increase per year of 20 pupils.

d. £5,574 for additional surveys and the Building Control application.

e. A client held contingency commensurate with the complexity and scale of the refurbishment and remodelling of the Brudenell Centre for primary school usage. Includes for a risk allowance to facilitate connection of the schools ICT network to the new accommodation.

The Director of Resources and Housing agreed to recommended and note the contents of this report and:
• Approve the appointment of multiple suppliers to the Catering and Laundry framework agreement. This is across Lots 1 – 6, with a commencement date of 20th June 2017. The contract will be for a period of 2 years with a further 2 x 12 month extensions available. The contract value is approximately £450,000.
For Lot 7 (Parts):
• Authorise a waiver of CPR 8 for a short term (3 month) contract to be put in place with the existing parts suppliers. This will allow LBS to arrange a smooth transition to utilising an alternative solution (below). These short term agreements will not exceed £15,000.
• Authorise officers within Property and Contracts to utilise the managed stores service to meet this need in the future. They will work with Wolsey Integrated Services (contract 9W2H-V5FUJI – Housing Leeds Managed Stores) to ensure that Leeds Building Services can continue to provide its services.

The Director of Adults and Health approved the recommendation to consider the benefits that will be achieved in respect of upgrading Frederick Hurdle day centre in addition to the benefits that both current and prospective customers and their family carers will receive. The Director of Adults and Health approved the recommendation for an injection into the capital programme for £130k which is to be funded from prudential borrowing. The repayment costs will be met from the existing budgets of Apna day centre which will be surplus to service requirements from September 2017. The Head of Service, Care Delivery is the officer responsible for implementing this decision. The decision will be implemented from the 31st May 2017.

The Director of Environment and Housing has agreed to:-
1. Instruct officers to instigate Compulsory Purchase Order action under the provisions of Part II and Section 17 of the Housing Act 1985 against the premises known as 42 Louis Street, Chapeltown, Leeds LS7 4BN.

2. Subject to the confirmation of the order, the property will come into the ownership of Leeds City Council and subsequently will be disposed according to the agreed disposal mechanism for properties acquired through Compulsory Purchase.

3. Authorise the allocation of funds from the Leeds Neighbourhood Approach Fund to meet any claim for compensation by the title holder of the property that may arise subsequently.

4. Authorise the City Solicitor to prepare a Compulsory Purchase Order under the provisions of Part II and Section 17 of the Housing Act 1985, and that the Common Seal of the Council be affixed thereto and to the Order Map and that the City Solicitor, be further authorised to make application to the Department of Communities and Local Government for confirmation of the Order.

Appendix 1 to this report has been marked as confidential under Access to Information Procedure Rules 10.4 (3) on the basis that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) which, if disclosed to the public, would, or would be likely to prejudice the commercial interests of that person or of the Council.