Decision details

Seeking approval to procure a contract for the installation, servicing, maintenance and responsive repairs of controlled door entry / access systems to housing properties

Reference: D50094

Decision Maker: Director of Resources and Housing

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Seeking approval to procure a contract for the installation, servicing, maintenance and responsive repairs of controlled door entry / access systems to housing and civic properties, city wide. The contract will be for an initial 3 years with the option to extend for 2 further 12 months periods. We will be looking to award the contract to up to 2 contractors.

Decision:

In accordance with the Council’s Contract Procedure Rules 3.1.6, the Director of Resources & Housing agreed to approve the use of a below OJEU threshold procurement process to establish a contract with up to 2 contractors for the responsive repairs of controlled door entry/access systems and the installation, servicing, maintenance and responsive repairs of automatic doors/gates to housing and civic properties throughout the City. The contract will be for a term of 3 years with the option to extend for a further 2 x 12 months periods, at a cost of £800k per annum and with an estimated total contract value of £4,000,000.

Reason Key: Financial Impact>£500K;

Wards Affected: (All Wards);

Other reasons / organisations consulted

Property and Contracts SMT, LBS Programme Board

Consultees

Chief Officer and Senior Management Team for Property and Contracts

Contact: Thomas Regan, Procurement Projects Officer 0113 535 1356 Email: Thomas.Regan@leeds.gov.uk.

Publication date: 19/09/2019

Date of decision: 27/09/2019

Effective from: 05/10/2019

Accompanying Documents: