Decision details

Executive Board is requested to approve the extension of the existing dining hall at Cockburn John Charles Academy and associated works in order to provide sufficient school places within the area of need. This work will support an additional 120 pupils split over 3 years commencing September 2019.

The Director of Children and Families and the Director of City Development submitted a joint report presenting details of a proposed expansion at Cockburn John Charles Academy. Also the report sought provisional ‘Approval to Spend’ for the high level budget, in order to undertake the related works, as detailed.

In noting that the school was currently operating under a PFI contract, and in response to a Member’s enquiry, officers undertook to provide the Member in question with details of any fees which would be incurred as a result of the proposals.

RESOLVED –

(a)  That capital expenditure be authorised for the ‘provisional sum’ of £2,278,732 from Capital Scheme number 33178/JCA/000 for the construction work and associated fees to facilitate a permanent increase of the Published Admission Number by 30 pupils at Cockburn John Charles Academy, with the ‘provisional sum’ including the value for the main hall expansion as detailed within the submitted report, the interim solution as approved via a previous Design and Cost Report, legal costs for all parties, ICT related costs and a client held contingency commensurate with a project of this complexity;

(b)  That it be noted that a subsequent Design and Cost Report / Tender Acceptance Report will be submitted following the design freeze and final confirmation of budget requirements;

(c)  That the implementation of a City Council Change under the PFI contract with Investors in the Community (Leeds Schools) Limited for the works at the Cockburn John Charles Academy School PFI building, be noted, together with the requirement to approve the entering in to of any associated documentation including without limitation a deed of variation (if required), with the relevant authority being provided to the Head of Service, Learning Systems to enable the Head of Service to review and approve any such documentation;

(d)  That the programme dates, as identified in section 3.2 of the submitted report in relation to the implementation of the Board’s resolutions, be noted;

(e)  That it be noted that the lifecycle and maintenance allowance, under the Unitary Charge, will increase as a consequence of the works detailed within the submitted report, with it also being noted that the increase will reflect the changes in additional catering / cleaning staff and the associated ‘life cycling’, as identified in the terms of the existing PFI contract. This value however will be the responsibility of the academy and is a ‘straight through charge’ that will not burden the authority;

(f)  That it be noted that the officer responsible for the implementation of such matters is the Head of Projects and Programmes.

Consultation completed with school and governing body. Ward member and senior officer briefing will continue to take place throughout the design and delivery process.

Ward Members, school, governing body.