Decision details

Approval to procure a new contract for the provision of postal goods and services.

Reference: D52432

Decision Maker: Director of Resources

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To procure a new contract for the provision of postal goods and services.

Decision:

The Director Resources and Housing approved the procurement of a short-term contract for the provision of postal goods and services for a period of one year (from 1 February 2021 to 31 January 2022) with a contract value of £800,000. 

 

The Director Resources and Housing approved the evaluation criteria and methodology outlined in paragraph 3.4.2 of this report, as required under Contract Procedure Rule 3.1.8.

 

The Director of Resources & Housing approved the request to waive the usual five working day call in period, and noted that the decision will be taken under the Constitution’s Special Urgency provisions, as any delay in taking the decision will have a detrimental impact on the Council’s interests.

Reason Key: Financial Impact>£500K;

If the decision has not been published in the List of Forthcoming Key Decisions for at least 28 clear days, the reason why it would be impracticable to delay the decision:: Special urgency under rule 5.1.3 is requested on the basis that the council was seeking to extend the existing postal service contract under regulation 72 for a period of six months to allow time for the Crown Commercial Services framework to go live. This had been delayed since February due to Covid-19 and was not expected to be live before the expiry of the current contract, and no other options were available to the council. At very short notice the CCS made the framework live which prevented us from continuing with an extension under regulation 72, and requiring us to go out to tender. This is a collaborative procurement with 22 other Local Authorities led by Kirklees Council and being procured by the Yorkshire Purchasing Organisation (YPO) on our behalf. The consortium has waited almost a year to call off from this framework and a number of the authorities need to enter in to a new contract as a matter of urgency as their current arrangements are ending. This has resulte

If exempt from Call-In, the reason why Call-In would prejudice the interests of the Council or the public:: Due to the timescales involved, this decision needs to be implemented on Monday 2 November 2020. Failure to do so will leave the council without any postal services provision.

Contact: Claudine Dawson 0113 37 86533 Email: claudine.dawson@leeds.gov.uk.

Publication date: 30/10/2020

Date of decision: 30/10/2020

Accompanying Documents: