Decision details

The Council currently uses MRI Software Emea Ltd (formerly known as Qube Property Management Software) for the Support and Maintenance of Qube software. A contract has previously been in place with MRI Software Emea Ltd. This contract expired on 31st October 2020. Qube software is used by the Council’s Asset Management and Regeneration service, who use it to support property management and rent accounting facilities, generating approx. £18m of annual rental income for the Council. Qube software is fully embedded into the Council’s IT infrastructure and is proprietary to MRI Software Emea Ltd, so only they can provide the necessary levels of on-going Support & Maintenance, as well as upgrades and fixes to the system Awarding a new contract to MRI Software Emea Ltd for the period 1st November 2020 to 31st October 2023 will therefore ensure that the Council will continue to receive support and maintenance enabling to continued use of the property management and rent accounting facilities required by the Asset Management and Regeneration service. Software updates will be delivered as part of this contract alongside ongoing support and maintenance. DIS will work with MRI Software Emea Ltd to understand the broader system capacity and opportunities available which will feed into the ongoing Service review of all IT systems. Should the requirements of the service change, the 3 year contract can be terminated with sixty days’ notice prior to the end of each 12 month term.

The Chief Officer Asset Management and Regeneration is recommended to:
• Approve a waiver of Contract Procedure Rules (CPRs) 8.1 and 8.2 and award a new 3 year contract to MRI Software Emea Ltd for the Support and Maintenance of Qube software for the period 1st November 2020 to 31st October 2023 at a total value of £83,036.14.