Agenda and minutes

(At the commencement of the meeting, the Chair noted that the meeting was inquorate (Council Procedure Rules 28.3 refer) and Members were advised that no formal decision could be made until the meeting became quorate. The Committee resolved to hear the report regarding Waste Management Services first (minute 39 refers))

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals against refusal.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

   RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

There were no formal late items. However some supplementary information was distributed in relation to Items 8 – Update Report and 9 – Finance Report.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct

There were no declarations of disclosable pecuniary interest.

To receive any apologies for absence

Apologies for absence were submitted on behalf of Councillors Tunnicliffe, Taylor, Charlwood and Rafique.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

No matters were raised on this occasion.

To receive the report of the Deputy Chief Officer, Communities and Environment, which provides the Community Committee with an update on the progress with the review of the Refuse Service in Leeds and provides a brief update on the development of a new National Resources and Waste Strategy and how that relates to Leeds.

(Report attached)

The report of the Deputy Chief Officer, Waste Management, provided the Community Committee with an update on the progress with the review of the Refuse Service in Leeds and provided a brief update on the development of a new National Resources and Waste Strategy and how that relates to Leeds.

The following documents were appended to the report:

-  Review Objectives

-  Key Principles/Actions developed and agreed

-  Waste Strategy for Leeds 2019-21

-  Christmas bin collections 22 December - 5 January

John Woolmer, Deputy Chief Officer, Waste Management, was in attendance and highlighted to Members the following key points:

·  Appendix A of the submitted report listed the objectives of the service. The service are working alongside the unions to provide a better service;

·  The current routes have been used for 9 years and need to change to adapt with the demography of the community changing;

·  A report is due to be taken to the January 2020, Executive Board on the subject of missed bins in relation to access routes;

·  The service are due to have 45 new vehicles by the end of December 2019;

·  Garden routes have also been redesigned and these will be relaunched in March 2020;

·  The new role of Chargehand was provided to Members and the use of in cab technology;

·  Routes have been redesigned to link with the Community Committee areas and include recycling facilities;

·  The Government are due to publish the Waste Strategy in December 2019. Highlighted within the strategy will be the recycling of glass, food and plastics. There is a social media campaign to provide clarity on what can be put into green bins;

·  End of day reports will be more detailed and are monitored as a back office process;

·  Ideas on how we engage within the communities to change behaviours and support activist groups;

·  The service needs to have better links to the Community Committees and the Cleaner Neighbourhood Teams to address issues at a local level whilst still delivering a city-wide service.

Members discussed a number of matters including:

·  Raising awareness in regard to recycling plastics. Members identified scope for further education surrounding items that can be recycled and queried the measures in place for language barriers. The Deputy Chief Officer informed Members that the appended document on Christmas bin collections would be mailed to each household in Leeds, and that the use of social media was increasingly being used to promote guidance.

·  Black and green bin re-routes. Members heard that bin collection days would be changed as per the change of the routes across the city; it was noted that Members would be consulted on this prior to this information being released and it was expected that this would take place in June 2020. 

·  Recycling centres. Members queried the measurements in place, to encourage residents and the options available. Members heard there was a possibility to incorporate more recycling banks into the community, and that these can be provided upon request of Members providing a suitable location; these could  ...  view the full minutes text for item 39.

To confirm as a correct record the minutes of the previous meeting held on 2^nd September 2019.

RESOLVED – That the minutes of the previous meeting held Monday 2^nd September 2019, be approved as an accurate record.

To receive the report of the Head of Stronger Communities which brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

(Report attached)

The Head of Stronger Communities submitted a report that provided a summary of the work undertaken by the Communities Team based on the priorities identified by the Inner North East Community Committee.

A Facebook engagement update was provided to Members prior to the meeting.

The Localities Officer presented an overview of the report and highlighted the following:

·  Youth Summit. It was mentioned that a number of schools had attended, and the Lord Mayor had been in attendance. Further to this, the Chair requested that attendees be more varied, and a variety of children attend these events in the future.

·  Youth Activity Fund (YAF). It was noted that the YAF for 2020 is open until 31^st January 2020.

·  CC in March 2020. Members were informed that an officer from Parks and Countryside would be in attendance at the upcoming CC, to provide an update in regard to their strategy.

·  Appendix 1 – Facebook engagement. Members heard that the recent posts had reached out to many people.

·  Festive light switch on.

Members also provided further feedback from the various sub groups.

Members discussed a number of matters including:

·  Social media engagement. It was suggested that the use of twitter be explored.

·  Employment skills and welfare. A Member requested that the statistics for the last two years are collated, for comparison purposes and to identify where there is a trend.

·  Working groups. To work as a CC in identifying more structured workshops, and provide ideas for the upcoming ‘Forward Plan’.

RESOLVED – To note the contents of the report and discussions during the meeting.

To consider the report of the Head of Stronger Communities which provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2019/20.

(Report attached)

The Head of Stronger Communities submitted a report that set out the delegated budget position for the Community Committee and invited Members to consider the wellbeing applications submitted.

Two additional wellbeing applications for consideration were distributed to Members following agenda publication.

The projects set out in the report were discussed and agreed as follows:

Members’ attention was also drawn to the following:

·  Point 41. The remainder of the YAF budget being £561.50

·  Point 43. The remainder of the Capital Budget being 17k, as a result of the Roundhay Playground application being approved.

A Member requested that for future projects approved by the Inner North East Community Committee, Members of the CC receive an invite to those.

RESOLVED -

a)  That the details of the Wellbeing Budget position be noted;

b)  That the wellbeing applications be approved as set out above;

c)  That the details of the projects approved via Delegated Decision be noted;

d)  That the monitoring information of the Committee’s funded projects be noted;

e)  That the details of the Youth Activities Fund (YAF) position be noted;

f)  That the details of the Small Grants Budget be noted;

g)  That the details of the Community Skips Budget be noted;

h)  That the details of the Capital Budget be noted;

That the details of the Community Infrastructure Levy Budget be noted.

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

A time limit for this session has been set at 10 minutes.

Due to the number and nature of queries it will not be possible to provide responses immediately at the meeting. However, members of the public shall receive a formal response within 14 working days.

The CC resolved to use the Community Comment section of the meeting to facilitate comments from residents to continue the discussion on the climate emergency and air quality.

No matters were raised by members of the public.

To note the date and time of the next formal meeting as 2^nd March 2020, at 6pm.

RESOVLED - To note the date and time of the next meeting as Monday 2^nd March 2020.