Venue: St Andrew's Church - Shaftesbury Ave, Roundhay, Leeds LS8 1DS
Contact: Natasha Prosser 0113 3788021
Appeals Against Refusal of Inspection of Documents
To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).
There were no appeals against the refusal of inspection of documents.
Exempt Information - Possible Exclusion of the Press and Public
1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-
There were no exempt items.
To identify items which have been admitted to the agenda by the Chair for consideration
(The special circumstances shall be specified in the minutes)
There were no late items.
Declaration of Interests
To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.
No declarations of interests were made at the meeting.
Apologies for Absence
To receive any apologies for absence
Apologies for absence were received from Councillors, M Shahzad, J Bowden and Z Hussain.
In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.
On this occasion there were no members of the public present at the meeting.
To confirm as a correct record the minutes of the previous meeting held on 13th June 2022.
RESOLVED – To approve the minutes of the meeting held on 13th June 2022 as a correct record.
To receive and consider the attached report which provides the Inner North East Community Committee with an update on the Highways Annual Improvement Consultation.
The report of the Executive Manager, Highways provided the Inner North East Community Committee with an update on the Highways Annual Improvement Consultation.
The presentation which was appended to the submitted report was shown at the meeting and the Community Committee were invited to make comments.
The Community Committee were informed of the following points:
· The consultation on next years’ programme closed on 2nd September. Lists of the proposed works had been provided to Councillors and Parish Councils at the start of July requesting comments.
· Members were provided with an explanation of the Well-Managed Highway Infrastructure Code of Practice. 36 recommendations include: Lifecycle Plans, Inspections, Risk Management and Defect Repair.
· Explanation of how the Highway Infrastructure Asset Management Strategy aligns with the corporate vision and contributes to the vision for Leeds. It was noted that key factors of the strategy in Regional Context, Sustainability and Climate Emergency and Communication and Engagement.
· Funding allocations include City Region Sustainable Transport Settlements (CRSTS) and Leeds Capital.
· Members noted that the service is currently undertaking more preventative work which is surface dressing. It was noted that the life of a road is generally 10 years.
· The service is continually reviewing all streets, and these are added to a sheet with a colour code to show what stage of repair the road is in. All roads are inspected by an engineer and a scoring system is used and checked over a 3 year cycle. The service wish to get to the position that only 10% of roads are in poor condition.
· Each year all Members receive lists of roads requiring work and the priority given to them. Members are requested to make comments. Members were advised that all emails are noted and responded to.
Responding to direct questions from the Community Committee further information was provided:
· 60% of the work is carried out by internal DLO with 40% external contractors. It was noted that work was checked on site regularly. Members acknowledged that the checks were the same for both roads and pathways. The Council are also responsible for checking work carried out by the utility companies on the highways.
· Members were advised that letters are sent to residents informing them when work is to be undertaken and what the work will be, whether preventative or full refurbishment.
Members were of the view that works for traffic calming measures should be carried out whilst refurbishment works are being undertaken. It was acknowledged that Traffic Engineering do have a budget for traffic calming measures. The Chair requested an action to take traffic calming measures forward.
It was suggested that the letter which is sent to residents should be sent to Cllr Rafique so that he could suggest some ways in which the letters could be improved.
RESOLVED – To note the content of the report and presentation.
To receive and consider the report of the Director of Public Health on the Draft Age Friendly Leeds Strategy & Action Plan 2022-2025.
The report of the Director of Public Health presented to the Inner North East Community Committee the refresh of the draft Age Friendly Strategy and Action Plan 2022-2025 to gain feedback. The report also requested support and promotion of the work of Age Friendly within the city.
The Community Committee were provided with the following points:
· Around 1 in 3 people are aged 50 and over. The number of Leeds residents aged 80 and over will increase by about 50% in the next 20 years.
· Age Friendly Leeds is one of the eight priorities in the Best Council Plan 2020-2025. The vision for Leeds is that it is a place where people age well, older people are valued, respected, appreciated and seen as assets.
· The draft Age Friendly Leeds Strategy 2022-25 has been reviewed and refreshed which has been informed by The State of Ageing in Leeds report. The process has been overseen by the Age Friendly Board chaired by Cllr Jenkins. The role of the Board is to provide strategic leadership and set the strategic direction for the Age Friendly Leeds work programme and ensure that the objectives are being met.
· Leeds is a member of the World Health Organisation Age Friendly Cities programme and has used and adapted the framework to identify and address barriers to the well-being and participation of older people.
· The strategy sets out six key priority areas: housing; public and civic spaces; travel and road safety; active, included and respected; healthy and independent ageing and employment and learning. Each of the priorities is headed by a domain lead. Domain leads have been identified and are working to implement the actions set out in the plan. The domain leads will feedback on a quarterly basis.
· The Leeds Older Peoples Forum (LOPF) gives practical ways for the local community to become involved to strengthen the age friendly approach and Councillors were invited to support and encourage people and businesses to get involved in:
o The Age Friendly Ambassador Programme
o Becoming a Dementia Friend
o Age and Dementia Friendly Businesses
o The Come in and Rest Scheme
o Leeds Older People’s Age Friendly Steering Group
· Public Health are working with partners to support older people in Leeds to be as resilient as possible this winter. It was recognised that the cost-of-living crisis together with the impact that the cold weather can have on older people will require an approach to ensure proactive and preventative support is provided to those most at risk this winter. It was noted there are a range of services to support older people during cold weather including:
o Information and Advice Service run through Age UK Leeds who can offer information and advice on a range of issues such as:
§ Money Matters
§ State Benefits
§ Housing Rights
§ Consumer issues
o Home Plus Leeds – whose aim is to enable and maintain independent living through improving health at home.
o Lunch Clubs – Public Health fund the annual Lunch Club ... view the full minutes text for item 24.
To receive and consider the attached report of the Head of Locality Partnerships which provides an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.
The report of the Head of Locality Partnerships brought to Members’ attention an update of the work which the Communities Team has been engaged in, based on the priorities identified by the Community Committee.
The following points were highlighted:
· Some of the Sub-Groups had yet to meet. It was suggested that dates should be put in the calendar going forward.
· The Community Safety Sub-Group had held a workshop in relation to Anti-Social Behaviour. Cllr Rafique as Community Safety Champion provided the Community Committee with an update on the workshop.
· It was acknowledged that Cllr Harland the Executive Member for Communities was addressing the links between Community Committee Champions and Executive Board Members.
RESOLVED – To note the content of the report.
To receive and consider the report of the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund Capital Budget, as well as the Community Infrastructure Levy budget for 2022/23.
The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund as well as the CRIS and Community Infrastructure Levy Budget for 2022/23.
The Localities Officer presented the report highlighting the following points:
· At the time of writing the report the wellbeing Fund had a remaining balance of £45,065.48. Table 1 provided a list of projects funded.
· Members considered Wellbeing applications for:
· Paragraph 25 provided a list of projects considered and approved by DDN since the meeting held on 13th June 2022.
· Table 2 at Paragraph 27 showed the Ward Pots Budget which incorporates the skips. It was noted that the remaining balance currently stands at £46,189.86.
· Paragraph 30 showed a remaining balance of £2,692.76 in the Youth Activity Fund. Table 3 listed all the projects funded. Members were advised that the funding for the Youth Summit still need to be taken from the balance. Members requested a list of schools who had already said they would be attending.
· Table 4 at Paragraph 31 showed that the Community Committee has a capital budget of £32,848.00 available to spend as at April 2022.
· Table 5 at Paragraph 32 showed the balances for each ward in relation to the Community Infrastructure Levy budget.
RESOLVED - To note and approve:
a) Details of the Wellbeing Budget position (Table 1)
b) Projects as set out above
c) Details of projects approved by Delegated Decision
d) Details of Skips and Wards Pots (Table 2)
e) Details of the Youth Activities Fund (Table 3)
f) Details of the Capital Budget (Table 4)
g) Details of the Community Infrastructure Levy Budget (Table 5)
Date and Time of Next Meeting
To note the date and time of the next formal meeting as Monday 28th November 2022 at 6pm. Venue to be confirmed.
To note the next meeting of the Inner North East Community Committee will on Monday 28th November 2022. The time and, the venue still to be confirmed.
The meeting concluded at 19:35