Agenda and minutes

Venue: Marjorie and Arnold Ziff Community Centre, 311 Stonegate Road, Leeds LS17 6AZ

Contact: Helen Gray 0113 247 4355  Members of the public, external organisations, partners and shareholders are welcome to attend an informal workshop on the theme of 'Increasing children's physical activity - to be held 6.30 to 7.15pm

Items
No. Item

Approximately 15 representatives of local community organisations, partners and stakeholders attended the meeting.

 

All present observed one minute’s silence in remembrance of Jo Cox, MP for Batley and Spen, who passed away on 16th June 2016.

 

1.

Notification of the Election of Community Committee Chair 2016/17 pdf icon PDF 295 KB

To note that Councillor E Taylor was appointed Chair of the Inner North East Community Committee for the 2016/17 Municipal Year by Annual Council on 19 May 2016. A copy of the report of the City Solicitor provides further details.

 

Minutes:

The Community Committee noted the report of the City Solicitor which confirmed that Councillor E Taylor had been appointed Chair of the Inner North East Community Committee (CC) of the 2016/17 Municipal Year

RESOLVED – To note Councillor Taylor’s appointment as Chair of the Inner North East CC for the forthcoming Municipal Year

 

2.

Chairs Opening Remarks

Minutes:

Councillor Taylor welcomed all present to the meeting and brief introductions were made. The Chair welcomed Councillor E Tunnicliffe as the new local ward Member for Roundhay ward and Member of the Inner North East Community Committee (CC).

 

3.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

Minutes:

There were no appeals against the refusal of inspection of documents.

 

4.

Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

   RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

Minutes:

The agenda contained no exempt information.

 

5.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration

 

(The special circumstances shall be specified in the minutes)

Minutes:

No late items of business were added to the agenda.

 

6.

Declarations of Disclosable Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct

Minutes:

There were no declarations of disclosable pecuniary interests.

 

7.

Open Forum

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

No matters were raised under the Open Forum.

 

8.

Minutes of the previous meeting pdf icon PDF 91 KB

To confirm as a correct record the minutes of the previous meeting held 14th March 2016 as a correct record

Minutes:

RESOLVED – The minutes of the meeting held on 14th March 2016 were approved as a correct record.

 

9.

Matters Arising

Minutes:

Minute 61 – Wellbeing Budget report – In response to a query, officers reported that a city-wide review of the wellbeing budget process was being undertaken which included a review of the application form for grants of less than £1000.00. The outcome of the review would be reported in due course.

Minute 63 – World Triathlon Leeds – The CC expressed thanks to officers and everyone involved in the successful delivery of the World Triathlon Leeds event, held over the weekend of 11th/12th June 2016.

 

10.

Community Committee Appointments 2016/17 pdf icon PDF 359 KB

To consider the report of the City Solicitor seeking consideration of appointments to Outside Bodies, Childrens Services Cluster Partnerships, the Corporate Parenting Board relevant to the work of the Inner North East Community Committee. The report also seeks consideration of Community Committee Champion appointments.

 

Additional documents:

Minutes:

The City Solicitor submitted a report providing information on the various appointments which fall within the remit of the Inner North East CC. Members were invited to determine appointments for the forthcoming Municipal Year.

 

The CC also took the opportunity to consider the membership of the Member environment and wellbeing advisory groups which supported the work of the Committee.

 

The CC noted comments made in respect of working relationships with Children’s Services Clusters. 

RESOLVED –

a)  That the following appointments to Outside Bodies be agreed:

Moor Allerton Elderly Care 

Community Action for Roundhay Elderly 

S Hamilton

C Macniven

 

b)  That the following be agreed in respect of Community Committee Champion roles:

Adult Social Care

Health and Wellbeing

Employment Welfare and Skills

Children's Services

Community Safety

Environment

C Macniven

E Taylor

G Hussain

E Tunnicliffe

M Rafique

S Hamilton

 

c)  To note that Councillor E Tunnicliffe as the Inner North East CC Champion for Children's Services will also be the Inner North East CC representative to the Corporate Parenting Role

 

d)  That the following appointment to the local Children's Services Cluster Partnerships be agreed:

CHESS

NETWORKS

NEXT (now ARM)

J Dowson

A Sobel and E Tunnicliffe

R Charlwood and C Macniven

 

e)  That in respect of membership of the CC's advisory groups, the following be agreed:

Wellbeing advisory sub group

 

 

Environment advisory sub group

Councillors Dowson, Hamilton, Macniven and the Chair

 

Councillors Hussain, Hamilton, Rafique and the Chair

 

11.

Community Committee Nominations to Housing Advisory Panels pdf icon PDF 313 KB

To consider the report of the Chief Officer, Housing Management seeking Ward Councillor nominations from the Inner North East Community Committee to the ‘Inner North East’ Housing Advisory Panel (HAP).

 

Additional documents:

Minutes:

The Chief Officer, Housing Management, submitted a report seeking Ward Councillor nominations from the CC to the Inner North East Housing Advisory Panel (HAP).

 

Ian Montgomery, Environment & Housing, attended the meeting to present the report. It was noted that due to the variations in the number of wards within each HAP area, and the variation in the number of Council homes within them as detailed in Appendix 1 of the report, a more flexible approach was proposed to the June 2016 round.  In the case of the Inner North East CC, one Member nomination from each of the wards was sought for the Inner North East HAP.

RESOLVED – That the following nominations to the Inner North East Housing Advisory Panel be agreed:

Chapel Allerton ward – Councillor J Dowson

Moortown ward – Councillor S Hamilton

Roundhay ward – Councillor E Tunnicliffe

 

12.

Commissioning an Integrated Healthy Living Service for Leeds pdf icon PDF 509 KB

To consider the report of the Director of Public Health which informs the Inner North East Community Committee of plans to commission an integrated healthy living service for Leeds; including a specific element for children and families. The report requests feedback and views from the Committee.

Minutes:

Having participated in an informal “increasing physical activity in young people” workshop prior to the formal business meeting, the CC received the report of the Director of Public Health on plans to commission an Integrated Healthy Living Service.

RESOLVED –

a)  To note the contents of the report and to endorse the approach taken in the commissioning of a new Integrated Healthy Living Service

b)  To note the comments made during the workshop discussions and that these will be forwarded to the Office of the Director of Public Health to feed into the service specification for the Inner North East area.

 

13.

Children's Physical Activity pdf icon PDF 286 KB

To consider the report of the Consultant in Public Health on the issue of children’s physical inactivity and how this can be addressed in Inner North East Leeds to help all children be active and healthy.

Additional documents:

Minutes:

Following on from the informal workshop held prior to the CC business meeting, the CC noted receipt of the report of the Consultant in Public Health on the issue of children’s physical inactivity, submitted in support of the workshop discussions on how this could be addressed in the Inner North East area

RESOLVED –

a)  To note the contents of the report

b)  To thank all the workshop participants

c)  That the comments made during workshop discussions on the actions that could be taken at a locality level to support children and families to be more active be noted; and be forwarded to the relevant Children’s Services and/or Public Health Teams to inform any future local service provision

 

14.

Children's Services Update Report pdf icon PDF 311 KB

To consider the report of the Director of Children’s Services which provides the Committee with an update on activity and progress of Children’s Service’s against the Children and Young People’s Plan. The report also provides an overview of some of the key activities and issues in the area.

 

Additional documents:

Minutes:

The Director of Children’s Services submitted a report which provided an update on activity and progress of Children’s Service’s against the Children and Young People’s Plan along with an overview of some of the key activities and issues in the Inner North East area.

 

Alison Shaffner attended the meeting to present the report. She clarified that the ARM (Alwoodley, Roundhay & Moortown) Cluster had replaced “NEXT”. Additionally, it was likely that the NEtWORKS (Meanwood & Chapel Allerton) and CHESS (Chapeltown & Harehills) Clusters would merge in the future. The reconfigured clusters provided a more robust service to tackle the increasing volume and variety of work.

 

The key issues were highlighted as being:

-  Changes to Cluster funding streams in 2017 and the possible impact on services provided for young people

-  The need to encourage local schools to buy-in cluster services from 2017

-  The success of the partnership working approach with health service providers and other organisations to provide a local focus to the service. Funding had also been secured from these bodies to provide emotional, health and wellbeing support to young people.

During discussions, Members commented on:

-  Changes to schools’ funding formula, insurance and pension responsibilities and the impact on schools’ ability to create medium and long term financial plans and to commit to buying-in Cluster services

-  Whether the wider public and other local organisations were aware of the beneficial  work undertaken by clusters to support young people and education attainment

 

Additionally, noting that Alison would leave the local Authority shortly, Members expressed their thanks for her work within the Inner North East area.

RESOLVED –

a)  That Members who also sit on School Governing Bodies will continue to support the ongoing funding of Clusters from 2017 and beyond.

b)  To welcome the breadth and type of activity delivered through the Cluster

c)  That the comments made during discussions be noted for action.

 

15.

Adult Social Care Neighbourhood Teams - Inner North East Community Committee Briefing June 2016 pdf icon PDF 294 KB

To receive a report from the Chief Officer Access & Care Delivery, Adult Social Care on the steps taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy

Minutes:

The CC considered the report of the Director of Adult Social Services on the steps being taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work.

 

Brian Ratner (Service Manager) and Rob Watson (Team Manager) attended the meeting to present the report. The benefits of the new model of closer working including the co-location of occupational health and social work staff, intermediary care and therapy services, were highlighted as being:

-  promoted partnership working and integration

-  case discussion meetings with all partners and relevant agencies were proving to be very successful in establishing bespoke care plans and wrap-around care for service users

-  improved referral service and involvement of relevant agencies

 

During discussions the following comments were noted:

-  Links to the ongoing review of BME daycare services

-  The Neighbourhood Teams provided cross-ward boundary services as they aligned to GP surgery boundaries. It was suggested that a map be drafted showing ward and surgery boundaries for easy reference

-  The impact of funding changes on local voluntary/charity organisations who work and provide support for this sector

-  Integration with local partnerships must avoid duplicating or overlapping work already being undertaken in the area by local health partnerships supported by the CC.

Members supported a suggestion that a future Inner North East CC workshop be scheduled to concentrate on the theme of Adult Social Care, seeking to discuss establishing a bespoke framework for the area.

RESOLVED –

a)  To note the contents of the update.

b)  To note the intention to return to the Community Committee Chairs Forum in July with a summary of this round of updates and also a proposal to open discussions about the possibility of holding Integration Workshops involving members, citizens, health and adult social care professionals, volunteer and third sector representatives and other partners.

c)  To note that a future CC workshop will be arranged on the theme of Adult Social Care.

 

16.

Wellbeing Budget Report pdf icon PDF 267 KB

To consider the report of the East North East Area Leader which provides the Inner North East Community Committee with details of its’ Wellbeing budget, including an update on the current position of the revenue and capital budgets and funding decisions made by delegated decision for Members to note.

Additional documents:

Minutes:

Neil Pentelow, Area Officer, presented the report seeking consideration of the current budget position and any decisions taken under delegated authority for the area since the last CC meeting. Additionally the CC noted that no new wellbeing applications had been submitted for consideration at this meeting.

RESOLVED

a)  To note the current balances for 2016/17 and the spend to date against the various Community Committee budgets as set out in Appendix 1 of the submitted report

b)  To note the spend to date against budget headings for the 2016/17 financial year;

c)  To note the delegated decisions made since the last meeting of the Inner North East CC on 14th March 2016 as outlined in paragraphs 13  and 14 of the submitted report.

 

17.

Community Committee Update Report pdf icon PDF 303 KB

To consider the report of the East North East Area Leader which provides an update on the work programme of Inner North East Community Committee, its recent successes and current challenges.

 

Minutes:

Neil Pentelow, Area Officer, presented an update on the work programme of the Inner North East CC, its recent successes and challenges. The report also provided an outline of the main issues discussed by the Member advisory sub groups and the progress of the Neighbourhood Improvement Partnerships. The CC also noted that two successful Action Days had been undertaken with partners in Chapeltown and in Meanwood.

 

The CC discussed the Beckhill Estate campaign in particular and the focus of the Meanwood 7 Estates. It was noted that a meeting of relevant partners was proposed to discuss the issues on the Stonegate Estate and it was agreed that the supporting information would be sent to Members.

RESOLVED – That the contents of the report and discussions be noted.

 

18.

Lettings Policy Review Consultation Update pdf icon PDF 29 KB

To receive the report of the Director of Environment and Housing on the consultation regarding proposals for the council’s lettings framework, including the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies. The report also sets out the proposed consultation process and timescales for implementation of the new policies.

Additional documents:

Minutes:

The CC considered the report from the Director of Environment and Housing as part of the consultation process for the review of the Council’s Lettings Policy. The report detailed the proposals being consulted on which included the development of a tenant transfer list, a review of the lettings policy and a new approach to community lettings policies.

 

Kathryn Bramall (LCC Environment & Housing) attended the meeting to present the report. She provided background information on the aim to move away from old local policies to more behaviour based policies in order to harmonise the approach taken across Housing Leeds.

 

Members agreed with a suggestion that relevant officers be invited to attend ward Member briefing meetings to discuss the review in more detail.

RESOLVED

a)  That, the contents of the report and the proposals being consulted on being noted

b)  That relevant officers be invited to attend ward Member briefing meetings to discuss the review proposals in more detail with the outcome of those discussions being included in the responses to the consultation

 

19.

Date and Time of Next Meeting

To note the date and time of the next meeting as Monday 19th September 2016 at 6.30pm

Minutes:

RESOLVED – To note the date and time of the next meeting as Monday 19th September 2016.