Agenda and minutes

Approximately 20 representatives of the local community, partners and stakeholders attended the meeting.

The Chair welcomed all present to the first meeting of the Inner North East Community Committee of the new Municipal year, particularly to the three new ward Councillors Goddard, Shahzad and Wenham. Councillor Taylor also welcomed Councillor Dowson following her year as Lord Mayor and thanked all the local residents who had stayed for the business meeting after the workshop.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals against refusal of inspection documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

   RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct

No declarations of disclosable pecuniary interests were made.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Under the provisions of Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules (Open Forum), the Committee received the following representations:

Clear Highways Policy – Debbie Linford (Guide Dogs for the Blind) and Maqsood Sheikh (Royal National Institute of Blind People) attended the meeting and provided information on the “Clear Highways Policy” initiative which sought to claim pavements back for people and eradicate obstacles which prevented blind and partially sighted people walking on pavements – such as parked cars, street furniture and wheelie bins. The Committee heard that several other Local Authorities had signed up to a ‘street charter’. A street charter for Leeds had been drafted, in consultation with West Yorkshire Police, the Police and Crime Commissioner, waste management and a pilot project undertaken in LS4 & LS6. The Committee was asked to support the initiative and encourage Leeds to sign the Charter and designate an officer to progress the Charter so that it is embedded into the Councils decision making.

The Committee agreed to refer this issue to the City Development directorate – responsible for Highways in Leeds

Association of Blind Asians Fundraiser - Debbani Ghosh provided information on the work of the Association predominantly supporting people from south Asian communities in Leeds. The Committee were invited to attend a fundraising event on 6^th July 2018 at Sheepscar Club. Members welcomed the invitation and commended the Association for several awards it had won for its work with the community, noting the Association was highly respected both nationally and internationally.

RESOLVED – To note the information provided and the event invitation.

To confirm as a correct record the minutes of the previous meeting held 5^th March 2018

(Copy attached)

RESOLVED – To approve the minutes of the previous meeting held 5^th March 2018 as a correct record.

To note any matters arising from the minutes.

Minute 61c) Community Infrastructure Levy (CIL) – In response to a query about processing CIL for the INE CC, it was noted that consideration of CIL spend would be written into the terms of reference for the Member advisory Finance Sub Group.

Minute 62 Youth Summit – The Committee noted that an alternative date for the next Youth Summit was being considered to encourage attendance and avoid clashes with other events in the city.

To consider the report of the City Solicitor which notes the appointment of Councillor E Taylor as Chair of the Community Committee for 2018/19 as agreed at the recent Annual Council Meeting, and also invites the Committee to make appointments to the following, as appropriate:-

·  Outside Bodies;

·  One representative to the Corporate;

·  Parenting Board;

·  Community Committee Champions, and

·  The Children’s Services Cluster Partnerships.

(Report attached)

The report of the City Solicitor invited Members to note the appointment of Councillor Eileen Taylor as Chair of the Community Committee 2018/2019 as agreed at the recent Annual Council Meeting, and also invited the Committee to make appointments to the following:

·  Outside Bodies as detailed at para 18 of the submitted report;

·  One representative to the Corporate Parenting Board;

·  Appointment to Children’s Services Cluster Partnerships;

·  Community Champion roles in respect of:

o  Environment and Community Safety (one for Environment, one for Community Safety)

o  Children’s Services

o  Employment, Skills and Welfare

o  Health, Wellbeing and Adult Social Care

RESOLVED –

a)  To appoint to the following Outside Bodies:

  i.  Moor Allerton Elderly Action – Councillor Shahzad

  ii.  Community Action for Roundhay Elderly – Councillor Tunnicliffe

  iii.  Chapeltown Citizens Advice Bureau – Councillor Dowson

b)  To appoint to the following Community Committee Champion Roles:

  i.  Children and Young People – Councillor Shahzad

  ii.  Environment – Councillor Hamilton

  iii.  Community Safety – Councillor Rafique

  iv.  Employment, Skills and Welfare – Councillor Taylor

  v.  Health, Wellbeing and Adult Social Care – Councillor Wenham

c)  To note that Councillor Shahzad as the Children and Young People Champion will also fulfil the Corporate Parent role for the Committee.

d)  To appoint to the following local Children’s Cluster Partnerships:

  i.  2Gether Cluster – Councillor Taylor

  ii.  ARM (Alwoodley, Roundhay & Moortown) – Councillors Charlwood (Moortown) and Wenham (Roundhay)

e)  To note the appointment of Councillor Eileen Taylor as the Chair of the Community Committee for the duration of 2018/19, as agreed at the recent Annual Meeting of the Council;

f)  Additionally, to appoint to the following Member advisory sub groups:

  i.  Environment – Councillors Goddard, Hamilton and Rafique

  ii.  Finance – Councillors Dowson, Hamilton and Tunnicliffe

To consider the report of the Chief Officer Housing Management seeking Ward Councillor nominations from the Community Committee to the Inner North East Housing Advisory Panel. (HAP)

(Report attached)

The report of the Chief Officer Housing Management invited Ward Councillor nominations from Inner North East CC to the Inner North East Housing Advisory Panel. The report sought one member each from the Chapel Allerton, Moortown and Roundhay wards.

RESOLVED – To appoint the following Ward Councillors to the Inner North East Housing Advisory Panel:

·  Chapel Allerton – Councillor Dowson

·  Moortown – Councillor S Hamilton

·  Roundhay – Councillor J Goddard

To consider the report of the Chief Officer for Culture & Sport which provides an update on the development of the Leeds Culture Strategy and the 2023 European Capital of Culture bid.

(Report attached)

** This report forms the basis of discussions in the informal workshop to be held at 6.00 pm **

The Chief Officer for Culture and Sport submitted an update on the development of the Leeds Culture Strategy and the 2023 European Capital of Culture bid.

The report had formed the basis for discussions during the informal workshop session held prior to the formal meeting, led by Sarah Priestley, LCC Principal Officer for Culture & Sport. The themes discussed would be collated for consideration by Leeds Culture Trust – to be established to oversee the delivery of Leeds 2023. The project commences in Spring 2019 with a budget of £35m generated through fundraising and will include events throughout the years leading up to 2023.The focus of the discussions included:

·  The opportunities to broaden the scope of the 2023 offer – to include sport and food for example

·  The focus will be on raising the international profile of the city and ensuring the 2023 events involve the whole city

·  The opportunities to provide young people with access to live music venues outside of the current gig circuit which is largely led by licensed premises and therefore prohibits Under 18s

·  The need for a coherent approach, and for the Trust to review the current art/culture offer in Leeds to ensure local charities, communities and arts organisations are included

·  The opportunity to elevate the importance and reach of existing events and festivals – such as the Leeds West Indian Festival which is highly regarded nationally and internationally

·  Engaging with art – to consider whether it is accessible to all and in the right location

·  To encourage communities to engage with the events and ensure the Leeds 2023 legacy has a long lasting impact in the suburbs as well as the city centre

·  A suggestion to create a Leeds Directory of Culture

Finally, when considering methods to provide information to team currently overseeing development of Leeds 2023 it was noted that suggestions and information could be provided directly to sarah.priestley@leeds.gov.uk

RESOLVED – To note the contents of the report and the discussions held during the informal workshop which considered how the local communities in the Inner North East area can contribute to the Leeds Culture Strategy Delivery Plan and the year-long celebration of culture in 2023.

To consider the report of the East North East Area Leader which provides details of the Inner North East Community Committee Wellbeing budget, including the Wellbeing/Youth Activity Funding 2018/19.

(Report attached)

The report of the East North East Area Leader provided Members of the Inner North East Community Committee with details of its Wellbeing Budget, along with the Wellbeing/Youth Activities Funding available for the 2018/19 year and details of projects approved since the previous meeting under the delegated authority of the Director of Communities and Environment.

Members noted appendix 1 of the submitted report which provided a summary of the Wellbeing budgets and information on the Wellbeing allocation for 2018/19 which was agreed at full Council on 21^st February 2018:

·  Wellbeing Fund allocation 2018/19 £99,110.

·  Youth Activity Fund allocation 2018/19 £44,360

The Community Committee had previously approved ‘minimum conditions’ for delegated decisions. The conditions were set out at paragraph 36 of the submitted report. Members were invited to review the conditions previously agreed and to consider whether any further amendments were required prior to agreeing such conditions for operation in the forthcoming year.

RESOLVED - 

1)  To note the current balances for 2018/19 and the spend to date against these budgets as set out in this report and Appendix 1

2)  To note the delegated decisions made since the last meeting of the Inner North East Community Committee (5th March 2018) as outlined in the table at paragraph 27

To consider the report of the East North East Area Leader which provides an update on the work programme of Inner North East Community Committee, its recent successes and current challenges.

(Report attached)

The East North East Area leader submitted a report providing an update on the work programme of Inner North East Community Committee including the Committee’s sub groups and events held in the locality since the last meeting.

Preet Matharu, Communities Team, presented the report. The following matters were discussed:

Local Centres Programme – 2 local schemes, Meanwood Road/Green Road Moortown ward) and Willow Tree Island (Chapel Allerton ward) had been submitted to the first Programme phase with funding now allocated to the schemes. Consultation had been undertaken in the locality on plans for Willow Tree Island to provide community parkland. It was also noted that a new willow tree had been acquired some time ago and was being nurtured to eventually replace the current willow tree when it died.

Community Safety Update – The information provided by West Yorkshire Police was noted along with a request that future reports to Members include a breakdown of the incidents and locations.

RESOLVED – To note the contents of the report.

To receive any feedback or comments from members of the public on the reports presented to this Community Committee meeting.

A time limit for this session has been set at 10 minutes.

Due to the number and nature of queries it will not be possible to provide responses immediately at the meeting. However, members of the public shall receive a formal response within 14 working days.

The Chair noted the opportunity for members of the public to give feedback and/or queries on the reports presented during the formal part of the Community Committee meeting, the intention being that written responses would be provided within 14 days. No comments were raised.

To note the date and time of the next formal meeting as Monday 3^rd September 2018 at 7.00 pm (with an informal workshop at 6.00 pm)

RESOLVED – To note the date and time of the next formal Committee meeting as being Monday 3rd September 2018 at 7.00 pm