Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

   RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration

(The special circumstances shall be specified in the minutes)

There were no formal late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No interests were raised.

To receive any apologies for absence

Apologies were received on behalf of Cllr M France-Mir.

In accordance with Paragraphs 4:16 and 4:17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

No matters were raised.

To confirm as a correct record the minutes of the previous meeting held on 10^th June 2024.

RESOLVED – That the minutes of the previous meeting held on Monday, 10^th June 2024, be approved as an accurate record.

Matters Arising: -

Minute No.9 – West Yorkshire Youth Commission Update. Members were informed that follow up work has been carried out in terms of providing relevant information to the group that attended the previous meeting. It was also confirmed that a representative from West Yorkshire Violence Reduction Partnership will be invited to a future meeting.

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The report of the Chief Officer, Highways and Transportation is to brief ward members on the Leeds Streets for All campaign which will go live in November and to gather insight in how best to engage with the community.

The report of the Chief Officer (Highways and Transportation) presented a report that introduced a verbal update on the Leeds Streets for All campaign which will go live January 2025.

The Senior Project Officer, Head of Transport Strategy and Team Leader (Transport Strategy) attended the meeting to provide the update on the Leeds Streets for All update, with an aim to try and gather information on how residents travel and to gain insight on the infrastructure across all wards.

The following information was provided:

·  Residents, businesses, and stakeholders could access the consultation by visiting the website and dropping a pin on a map to highlight where specific issues were in the local area.

·  The main themes for this consultation are vehicles and parking, walking, and wheeling (including accessibility, prams, wheelchairs, and scooters), cycling, accessing bus stops and rail stations and street environment.

·  The information provided would assist the Highways and Transport Service to prioritise improvements, as and when funding becomes available.

·  It is hoped that the consultation for the Inner North East Community Committee area will be live January 2025, for a period of 6 weeks.

·  Officers asked for feedback regarding localised communications and digital advertising. It was confirmed that there are also sample materials in terms of flyers and posters which include a QR code to translate information to different languages. The team will also work with digitally excluded people and target harder to reach groups.

·  Consultation exercises have taken place in other Community Committee areas and feedback received from them has helped shape ideas. The Inner North West Community Committee area was the first to go live, and 610 pins were dropped on their map over the course of the consultation. Other areas have had a couple of thousand.

·  The map can show where hotspots are and allows people to input their own messages.

The following was discussed:

·  Members provided details of suitable venues where consultation events can take place in the community such as Oakwood Farmers Market.

·  Members highlighted a successful street surgery that took place in the locality and numerous issues touched on parking on pavements, traffic, and vehicular obstruction. Further to this, additional concerns were raised regarding existing infrastructure issues, and the safety risks associated with it.

·  It was suggested that the team get in contact with Brackenwood Community Association.

·  Clarity on the meaning of the video to promote the consultation and the importance of it being accessible to all.

·  Being able to evidence schemes that have already taken place in the area and giving people success stories for consultation to be successful.

·  Liaising with existing services such as refuse.

·  It was acknowledged that there are limitations in terms of funding. However, it was noted there are things that can be done in terms of education and campaigns locally.

·  Members highlighted the importance of follow-up work leading on from the consultation, and keeping responders informed of any proposed schemes and/or works.

·  Being mindful of digitally excluded people and ensuring they have their say and are  ...  view the full minutes text for item 21.

The report of the Head of Locality Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund as well as the CRIS and Community Infrastructure Levy Budget for 2024/25.

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund as well as the CRIS and Community Infrastructure Levy Budget for 2024/25.

Projects as outlined in the submitted report were discussed and agreed as follows:

The following information was highlighted:

·  The Wellbeing Revenue 2024/25 position balance stands at £37,740.99.

·  Since the last Community Committee meeting held 10^th June 2024, the following projects were considered by Delegated Decision Notice; Tennis Court Improvements – Roundhay Park (CIL), YAA – Community Remembrance and Reflection Garden (CIL and Wellbeing), CYDC Real Chance Health Multi Sports Camp 2024 (YAF).

·  Since the last Community Committee meeting held 10^th June 2024, no projects have been declined.

·  The Ward Pots Budget 2024/25 has a remaining overall balance of £43,190.43. A breakdown per ward was also provided, as per Table 2 of the submitted report.

·  The Youth Activities Fund position 2024/25 stands at £3,340.14.

·  The Capital Budget 2024/25 position stands at £16,848.

·  The Community Infrastructure Levy Budget 2024/25 has an overall remaining balance of £46,043.95. A breakdown per ward was provided, as per Table 5 of the submitted report.

RESOLVED – To:

a)  Note details of the Wellbeing Budget position.

b)  Agree projects as outlined above.

c)  Note details of projects approved by Delegated Decision.

d)  Note details of projects declined.

e)  Note details of Skips & Ward Pots.

f)  Note details of the Youth Activities Fund position.

g)  Note details of the Capital Budget.

h)  Note details of the Community Infrastructure Levy Budget.

The report of the Head of Locality Partnerships brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report of the Head of Locality Partnerships provided an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report also provides regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

RESOLVED – To note the contents of the report.

To note the date and time of the next formal meeting as Monday 25^th November 2024, at 5:00pm.

RESOLVED – To note the date and time of the next meeting as Monday, 25^th November 2025, at 5pm. Venue TBC.

The meeting concluded at 18:20.