Agenda and draft minutes

Outer West Community Committee - Monday, 6th September, 2021 1.00 pm

Venue: Civic Hall, Leeds, LS1 1UR. View directions

Contact: Debbie Oldham 0113 37 88656 

Link: to view the meeting

Items
No. Item

13.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against refusal of inspection of documents.

14.

Exempt Information - Possible Exclusion Of The Press And Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

Minutes:

There were no exempt items.

15.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no late items.

16.

Declaration of Interest

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Minutes:

There were no declaration of interests disclosed at the meeting.

17.

Apologies For Absence

To receive any apologies for absence.

Minutes:

Councillor Andrew Carter submitted his apologies.

 

 

18.

Minutes pdf icon PDF 193 KB

To receive the minutes of the meeting held on 5th July 2021, for approval as a correct record.

Minutes:

RESOLVED – That the minutes of the meeting held on 5th July 2021, be approved as a correct record.

19.

Open Forum / Community Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

 

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference. These will be read out under the agenda item and considered by the Community Committee.

Minutes:

On this occasion there were no members of the public in attendance and there were no written submissions.

20.

Outer West Community Committee Finance Report pdf icon PDF 508 KB

The report of the Head of Locality Partnerships provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22

 

(Report attached)

Minutes:

The Head of Locality Partnerships submitted a report that provides the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund (YAF), Capital Budget, as well as the Community Infrastructure Levy Budget for 2021/22.

 

In consideration of the application for YAF 2021/22 funding by Dance Action Zone Leeds (DAZL), Members commented that more information was required and yet to be received. Therefore, Members agreed to allocate £2,138.40 to the project and that the remaining amount of £1,289.10 be kept to one side so that a conversation can take place regarding further sessions to be delivered.

 

In reference to the Capital Budget 2021/22, the Chair advised that a sponsor for the memorial in Farsley had been identified, but only on the basis that the metal barriers and flags at the memorial site be repaired. Therefore, Calverley and Farsley ward members agreed in principle to allocate £6,000.00 from the Capital Budget to the reparation costs – to be formally agreed at a later stage.

 

Members noted that the Mini Summer Sports programme funded by the Youth Activity Fund was extended last year and requested monitoring information for the summer period so far to understand if the programme is likely to also be extended.

 

Calverley and Farsley ward members agreed in principle to allocate £375.00 of the Covid-19 Discretionary Funds to the Farsley Charity for the installation of a memorial bench – to be formally agreed at a later stage.

 

After some discussion, Members agreed that remaining Covid-19 Discretionary Funds should still be accessible in the coming months, as opposed to being returned to the central budget.

 

RESOLVED –

 

a)  That the details of the Wellbeing Budget position be noted

b)  That details of the Youth Activities Fund position be noted

c)  That the YAF application as set out above be approved

d)  That details of the Small Grants Budget bed noted

e)  That details of the Community Skips Budget be noted

f)  That details of the Capital Budget be noted

g)  That details of the Community Infrastructure Levy Budget be noted

 

 

21.

Outer West Community Committee Update Report pdf icon PDF 644 KB

The report of the Head of Locality Partnerships brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

(Report attached)

Additional documents:

Minutes:

The Head of Locality Partnerships submitted a report that brings to members’ attention an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

 

The Localities Officer introduced the report, providing an overview of the key information set out.

 

Members requested more detailed monitoring information for the CCTV camera funding by the Community Committee. Members were advised that this matter would be discussed with the Head of Locality Partnerships.  

 

RESOLVED – That the contents of the report be noted.

 

 

22.

City Plan Engagement pdf icon PDF 170 KB

The report of the Head of Locality Partnerships provides the Outer West Community Committee with a verbal update on the development of a City Plan for Leeds and to gather input from elected members and residents to feed into the Plan.

 

(Report attached)

Minutes:

The Head of Locality Partnerships submitted a report that introduced a verbal update on the development of a City Plan for Leeds in the Inner South Community Committee Area and an opportunity for input from elected members and residents to feed into the Plan.

 

The following were in attendance:

 

- Councillor J Dowson, Deputy Executive Member for the Leader’s Portfolio

- Mike Eakins, Intelligence and Policy Manager

 

Councillor Dowson gave a brief introduction to the context behind the development of a new City Plan, highlighting the significant changes since the last City Plan was launched ten years ago – locally, nationally, and globally. The Intelligence and Policy Manager set out some of the key ambitions and drivers that will shape the new plan, and then sought feedback from Members on their priorities for Leeds over the next ten years.

 

Key themes from Members included:

 

·  Education and skills. Members recognised education and training of young people to be a key issue for the city moving forward, noting that many young people leave the education system currently without the most basic skills.

·  A compassionate city. Members preferred messaging focused on kindness, a theme that has been prominent throughout the pandemic, as opposed to the ‘best city, best council’ ambition.

·  Whole city approach. Members were supportive of a whole city approach to the plan, recognising that the Council is limited in what it can achieve without the support of local businesses, third sector and other local organisations. Members specifically commented that the plan should seek sign up from other organisations, including NHS partners, to address some of the key issues for the city such as mental health.

·  Engagement. Members suggested that a citizen’s jury should be developed at the later stages of development of the plan, to ensure meaningful engagement and input from Leeds residents on their priorities for the city.

 

RESOLVED – That the contents of the report and presentation, along with Member’s comments, be noted.

 

 

23.

Library Service Update pdf icon PDF 488 KB

The report of The Chief Officer Community Hubs, Welfare and Business Support provides an overview of the activity of Leeds Libraries during the past 18 months and outlines the key priorities for the service as part of our Service Recovery Strategy.

 

(Report attached)

Minutes:

The Chief Officer (Community Hubs) submitted a report that provided an overview of the activity of Leeds Libraries during the past 18 months and outlined the key priorities for the service as part of our Service Recovery Strategy.

 

The following were in attendance:

 

-  Andrea Ellison, Chief Librarian

-  Kate Midwood, Senior Librarian

 

The Chief Librarian introduced the report, providing a brief overview of the key messages within the report, including the changes to the structure of the service and innovative projects and schemes that have taken place throughout and beyond the pandemic, as well as the priorities for the service over the coming year. Members were also advised that it is intended for each of the Community Committees to receive a future report with more detail of activity in each ward.

 

Members reported that communities without libraries are not currently being served by the mobile library service adequately, and that further analysis is required to ensure that the mobile library service visits suitable locations in the Outer West area.

 

RESOLVED - That the contents of the report be noted.

 

 

24.

Date and time of next meeting

The next meeting of the Outer West Community Committee will be on Monday 8th November 2021, at 1:00pm. Venue to be confirmed.

Minutes:

RESOLVED – That the next scheduled meeting will be on Monday 8th November at 1pm.

25.

Any other business

To discuss any other business in relation to the Outer West Community Committee.

Minutes:

No matters were raised on this occasion.