Agenda and minutes

The Chair invited officers and members to introduces themselves.

Councillors D and S Seary attended the meeting remotely. The Committee were aware that due to participating remotely, Councillors D and S Seary were unable to partake in decision-making.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

There were no exempt items.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

Members did not declare any interests. Although it wasn’t a pecuniary interest, Cllr S Seary did declared his interest in the Pudsey Xmas light and the Pudsey Carnival.

To receive any apologies for absence.

Apologies were received on behalf of Councillor Forsaith and Councillor Sewards.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

No matters were raised on this occasion.

To receive and consider the attached report of the Head of Locality Partnerships which presents the project applications received for the upcoming financial year 2023/24 that are able to commence at the start of the new financial year (April 1^st, 2023).

The report also provides a list of projects that the Committee regularly approves on a yearly basis, for recommendation to ring-fence funds for the upcoming financial year 2023/24.

The report of the Head of Locality Partnerships presented the Community Committee with project applications received for the upcoming financial year 2023/24 that are able to commence at the start of the new financial year. The report also provided a list of projects that the Committee regularly approves on a yearly basis, for recommendation to ring-fence funds for the upcoming financial year 2023/24.

Members were informed that the outstanding balance required to fund all the projects approved at the meeting, subject to confirmation of funding, will be met by the OWCC allowance for 23/24 which will be confirmed on or before the 31^st March 2023.

Committee Members commented on the following:

·  Calverley in Bloom 2023, Farsley in Bloom 2023, and Pudsey in Bloom 2023. Concerns raised regarding the increase compared to previous years and suggested the overall cost reflect the amount approved in 2021.

·  Additional Gardener Recourse. It was acknowledged that the cost increase may have been impacted by inflation and it was suggested that a query by put forward to HR regarding employee hours and contracts. Members suggested to ring-fence the amount as proposed.

·  Adult Band Project. It was suggested that this application be deferred for further information to identify which wards attendees will be coming from.

·  Get into the community to do a rock up to do a mock up. Monitoring information was requested and to receive a breakdown per ward of the monies spent on activities.

·  Mini Summer Sports Programme 2023. Monitoring information was requested.

·  Calverley & Farsley transition group. Members highlighted the importance of children being involved in activity groups and children struggling to make friends.

·  Pudsey Youth Café. Members commented on how well received this is for children not engaging in other activities. It was suggested that sessions be run through half-term and the summer period.

·  Breeze in the Park 2023. It was identified that there is a missed opportunity in holding an event in the Calverley ward, but it was acknowledged there have been issues previously associated with parking and people attending from other wards / local authority districts. A member suggested that it may be ‘better money spent’ to hold mini breeze events across the 3 wards, on a smaller scale and in different locations. Members suggested to ring-fence the amount, subject to further conversations regarding the suggestion.

·  Community Engagement. Members acknowledged that the budget wasn’t being spent and proposed to half the amount to £500.

·  Outer West CCTV. It was noted that an update will be received at the next formal meeting.

·  Xmas Lights. Members identified an opportunity to drive down the costs for the lights and discussed communities raising additional funds to cover additional costs.

·  Youth Summit. A member suggested that attempts be made to go into schools to engage with children, to tailor audiences and engage with harder to reach children. Members acknowledged the benefits of holding a Youth Summit in the Civic Hall, Leeds as well as engaging with children across schools. Committee Members were keen that a more  ...  view the full minutes text for item 60.

The Committee highlighted the importance of receiving an update on the role of Champions at the next formal meeting. It was identified that a summary of roles from current Champions may be beneficial when determining roles at the next meeting.

To note the date and time of the next meeting scheduled to take place on Wednesday, 14^th June 2023. Time and Venue TBC.

RESOLVED – To note the date and time of the next meeting as Wednesday, 14^th June 2023 at 1pm. Venue TBC.

The meeting ended at: 11:25.