Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

A member brought the Committees attention to a finance project (Adult Band Project) included for consideration under agenda item 8 – Finance Report. It was noted that information had been sought that is considered exempt from publication from the relevant Director of service. Councillor Andrew Carter felt that he can only make a fair decision until satisfactory responses are received. It was suggested that this application be deferred until the relevant information has been received on this item. Minute No. 22 refers.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes.)

There were no formal late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

No declarations were raised at the meeting.

To receive any apologies for absence.

No apologies were received.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

Jonny Adams, Club Secretary at Farnley Falcons attended the meeting and provided some background context on thecommunity Rugby League club based on Butt Lane, Farnley. Jonny was asked to attend the meeting to provide some information for an application for consideration contained in Agenda Item 8 – Finance Report, to be considered for Farnley Falcons Clubhouse build/car park completion, with an amount requested from CIL for £9,500.

Jonny explained that months of vandalism has set the club back significantly and the car park is the most substantial project left to complete. It was confirmed that completion of the car park, will improve issues associated with Butt Lane and once the project is complete, it will be self-sustaining without a need to ask for additional monies. Jonny explained that the monies generated from the club currently will not cover the amount needed for the works on the car park.

Members acknowledged that a lot of vandalism has taken place and the need for an additional application. It was believed this application should be determined as a special circumstance and members explained they did not want to set a precedent for applications asking for more money on a number of different occasions.

The Community Committee agreed to consider the application as Jonny was in attendance. Committee members unanimously agreed to fund the application.

RESOLVED – to approve CIL funding for the amount of £9,500 for Farnley Falcons Clubhouse build/car park completion, as detailed in Agenda Item 8 – Finance Report.

To consider the attached minutes of the previous meeting held Wednesday, 14^th June 2023.

RESOLVED – That subject to amendments to typos regarding Councillor McCluskey’s name and a sentence to read “there was recognition that there is a lack of activities in Wortley”, the minutes of the previous meeting held Wednesday, 14^th June 2023 be approved as an accurate record.

Matters Arising

Minute No. 10 – Update Report. LeedsWatch cameras. Councillor Amanda Carter and Councillor Blackburn took the opportunity to take a look at the cameras at LeedsWatch and explained the cameras provide a lot of coverage. It was reported that housing cameras do not provide a live feed, but officers can take a look back on footage in order to catch people committing crimes. It was also confirmed that reports are provided on a 6 monthly basis; it was requested that reports are provided more frequently.

To receive and consider the attached report of the Head of Locality Partnerships which provides an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2023/24.

The report of the Head of Locality Partnerships presented a report that provided an update on update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget, as well as the Community Infrastructure Levy Budget for 2023/24.

Prior to this agenda item, members considered an application for Farnley Falcons Clubhouse build/car park completion and agreed to grant CIL funding for the amount £9,500.

The Head of Locality Partnerships provided the Community Committee on the legal position of delegated budgets. It was confirmed that all budgets are delegated to the Community Committee rather than an individual ward. Informal ward agreements have been made; however, the decision ultimately lies with the Community Committee. It is advised that consensus should be reached, however, if there is a disagreement within the ward, then the application should be considered at the Community Committee.

Projects as outlined in the submitted report were discussed and agreed as

follows:

The following was highlighted:

·  Since the last Community Committee meeting held on 14^th June 2023, 1 project (Queens Park Play Area Refurbishment work) has been approved by DDN.

·  Wellbeing Budget 2023/24. There is a remaining available balance of £26,961.78.

·  Youth Activities Fund Position 2023/24. There is a remaining available balance of £6,865.70.

·  Small Grants & Skips Budget 2023/24. There is a remaining available balance of £2,278.52.

·  Capital Budget 2023/24. There is an overall remaining balance of £17,463.69. Calverley & Farsley - £2,555.36, Farnley & Wortley - £4,515.95 and Pudsey - £10,392.38.

·  CIL Budget 2023/24. There is an overall remaining balance of £204,927.40. Calverley & Farsley - -£7,682.75, Farnley & Wortley - £123,505 and Pudsey - £81,422.40.

The Committee discussed the following:

·  Adult Band Project – Cllr Andrew Carter explained this is the project he is waiting on additional information, and therefore, the Committee agreed to defer this project until that information is received. It was also suggested that once information is received from the relevant Director, the Committee set up an online meeting with the organisation to discuss the project and to receive additional information.

·  Environmental Improvement at Owlcotes Road – it was requested that housing approached HAP be used for funding as the work is on housing land and that there is a consultation to enable residents to have an input be carried out.

·  Additional / replacement bins in Pudsey and Calverley and Farsley – members requested that audit information is received on where there is bin shortages and the capacity the bins are being used  ...  view the full minutes text for item 22.

To receive and consider the attached report of the Head of Locality Partnerships which provides an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue.

The report of the Head of Locality Partnerships presented a report that provided an update of the work which the Communities Team is engaged in, based on priorities identified by the Community Committee. It also provides opportunities for further questioning, or to request a more detailed report on a particular issue and also regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champions roles, community engagement, partnership and locality working.

The following points were highlighted:

·  Speeding cameras on the A647 have now been implemented since the last Community Committee meeting.

·  In relation to the recent arson at Hainsworth Park, 3 suspects have been arrested and are currently on bail whilst the offences are under investigation.

The Chair referred to vandalism to parks and explained that a high sum of money has been needed to rectify such issues and the unfairness to young children with parks being damaged. The Chair thanked LeedsWatch for the quality of cameras, particularly in Hainsworth Park.

RESOLVED – To note the contents of the report.

To receive and consider the attached report of the Development Manager which introduces a verbal update on issues around arterial route mowing and the latest information and actions around tackling these issues.

The report of the Development Manager presented a verbal update on issues around arterial route mowing.

Darren Gibson, Business Manager, attended the meeting and provided members with the following information:

·  Relaxed mowing isn’t just for arterial routes. There are primary networks such as Stanningley Bypass and Farsley Ring Road, as well as site lines such as Roker Lane and Back Lane.

·  Sections are left to re-wild and become a corridor for wildlife, whilst there still being a focus on safety areas on roads.

·  Where there is a public right of way, extra linier off-cuts have been added to the site regime.

·  It is reported that Stanningley Bypass is the most difficult in Leeds in terms of successful applications for cutting. Applications to apply for a permit to cut, may be affected due to there being an impact on diversionary routes, management plans and major events. It is also confirmed that cutting can only be done on a Sunday for Stanningley Bypass.

·  Farsley Ring Road and Bradford Central Reservation have permits approved in the following week, subject to them not being affected by Highways or other major events.

The Committee discussed the following matters:

·  Issues associated with Back Lane – a lot of the issues with overhanging are coming from privately owned land and is a matter for enforcement.

·  Untidiness of A647 corridor – it was confirmed that the arrangements were a result of an Executive Board decision and the outcome of such decision, is to cut a strip on either side of the permitter of the sites as the middle section will provide a corridor for animals to run through.

·  Invasive weeds and issues associated with ragwort. It was confirmed that there is an arrangement in place with the Highways department and a weed control contractor for an initial 3 year period dealing with such issues. Members raised further concern on the impact on nearby farms, and fatalities with horses as a result of eating ragwort.

·  Members acknowledged that not cutting everything back was a positive step in the right direction, particularly in terms of encouraging diverse species.

·  Some residents in areas such as Farnley Ring Road are being affected by the footpath becoming inaccessible due to relaxed mowing. It was confirmed that the strip by the side of the path in this particular area will become part of a more regular regime to be cut.

RESOLVED – To note the updates provided during the meeting and comments raised during discussion of this item.

To receive and consider the attached report of the Chief Officer Environmental Services which introduces a verbal update on issues around missed collections.

The report of the Chief Officer, Environmental Services introduced a verbal update on issues around missed bin collections and identifying problem areas.

Abi Bungay, Area Manager explained she is 2 months into her role and whilst it will be a challenge, is looking forward to overcoming issues associated with missed collections and improving communication channels.

The Committee discussed the following matters:

·  It is usually the same residents who are being missed on a regular basis, and sometimes the most vulnerable residents. There are particular issues associated with No 1 and 2 Heights East. It was confirmed information will be passed onto the Area Leader to look into this issue. it was also confirmed that any missed collections are recorded on a task sheet for the crew the following day.

·  Members were pleased to hear that there is a consultation on re-routing and hopefully new routes will iron out existing issues with missed collections. It was acknowledged that there is a need for new routes, as they have been in place for over 10 years.

·  In-cab technologies not working as they should. It was confirmed that in-cab technology has recently been upgraded and will be rolled out to all vehicles. The new technology will improve on reporting frequent issues.

·  Driver confidence in terms of reversing into difficult streets and training opportunities.

·  In terms of bag collections, drivers sometimes do not carry black bin bags and green bin bags to pass leave for residents.

·  Members queried whether there was any method in letting elected members know that missed collection issues have been rectified. A suggestion was put forward that such information be included as part as an end of day recovery log and distributed to members.

·  The importance of assisted bin collections and showing empathy to those who are being missed.

RESOLVED – To note the verbal update and comments during discussion of this item.

To receive and consider the attached report of the Team Leader Safe and Sustainable Travel which introduces a verbal update on the recently adopted Vision Zero Strategy and its action plan and to gather input from elected members and residents.

The report of the Team Leader (Safe and Sustainable Travel) introduced an update on the recently adopted Vision Zero Strategy and its action plan.

Rosie Revell, Team Leader (Safe & Sustainable Travel) attended the meeting and provided a PowerPoint presentation that touched on the following key points:

·  Road accidents and safety statistics were compelling enough for a new approach and the need to bring in the Vision Zero Strategy. The Strategy and Action Plan was adopted in September 2022.

·  There is an ambition that by 2040 no one will be killed or suffer serious injuries on roads in Leeds.

·  The 4 guiding principles: road death and serious injury are not acceptable, humans make errors and are vulnerable to injury, safe system approach and everyone is responsible.

·  The 5 safe system pillars of actions: safe speeds, safe roads, safe vehicles, safe behaviours and people and post-collision learning and care.

·  The language used when talking about victims and drivers (not vehicles).

·  The delivery of Vision Zero and those involved.

·  Date driven interventions in terms of police operations targeted the fatal 5 (speed, mobile phone usage, not wearing a seatbelt, distraction, and careless driving), behaviour change campaigns, education, infrastructure, targeted communications, funding bids and reporting.

·  Highway Code updates: hierarchy of road users - those in charge of vehicles that can cause the greatest harm in the event of a collision bear the greatest responsibility to take care and reduce the danger they pose to others.

·  Changes to speed camera criteria introduced in February 2023. There is additional flexibility in siting criteria and warning signage will not always be present.

·  An overview of how Highways and Transportation aim to achieve Vision Zero: infrastructure changes, partnership with Leeds and West Yorkshire Safe Roads Partnership, awareness raising events and radio campaigning, VMS road safety messaging, school safety lessons, city-wide targeted communications, Speed Indication Devices (SIDs), wheelie bin stickers, monitoring collision data and analysis and other data led interventions and trials.

·  In the Outer West Community Committee area there were 565 collisions in 2017 – 2021 resulting in 5 fatalities.

·  Promotion of ‘Operation Snap’ where photographic evidence showing driving offences that can be submitted to West Yorkshire Police (WYP) online.

·  In Leeds overall there were 1512 collisions from 2017-2021, with 93 fatalities.

The Committee discussed the following matters:

·  There are an increasing number of problems through residential areas with people racing. It was acknowledged that there needs to be an innovative way to deal with these issues.

·  A new SID is being trialled and will provide downloadable data.

·  The money received from offences committed are put towards funding safety interventions and educational offers.

·  Issued associated with the timeliness of cameras being implemented and speed limits being reduced in problematic areas.

·  The Committee acknowledged that it isn’t the vehicle that causes accidents, it is the driver / person.

RESOLVED – To note the contents of the report and discussion during consideration of this item.

To receive and consider the attached report of the Head of Policy which introduces a verbal update on the Best City Ambition refresh linking the discussion to local issues relevant to the Outer West Community Committee area.

Officers were not in attendance for this item, and therefore the Community Committee resolved to defer this application.

RESOLVED­ – To defer the application until the next formal Outer West Community Committee meeting.

To note that the date and time of the next meeting is proposed as Monday, 6^th November 2023 at 1pm. Venue TBC.

RESOLVED – To note the date and time of the next meeting as Monday, 6^th November 2023 at 1pm.

The meeting ended at 15:35.