Agenda and draft minutes

Outer West Community Committee
Wednesday, 28th February, 2018 1.00 pm

Venue: Council Chambers Pudsey Town Hall Robin Lane LS28 7BL

Contact: Debbie Oldham 0113 37 88656 

Items
No. Item

Cllr. Coulson vacated the Chair at the commencement of the meeting. Due to personal reasons Cllr. Coulson was expecting to have to leave the meeting part way through.

 

As such, it was moved that Cllr. Josie Jarosz be elected as Chair for the duration of the meeting.

 

RESOLVED – That Councillor Jarosz be elected Chair for the duration of the meeting.

35.

Appeals Against Refusal of Inspection of Documents

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

 

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)

 

Minutes:

There were no appeals against refusal of inspection of documents.

36.

Exempt Information - Possible Exclusion Of The Press And Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

 

2  To consider whether or not to accept the officers recommendation in respect of the above information.

 

3  If so, to formally pass the following resolution:-

 

  RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:

 

Minutes:

There was no exempt information.

37.

Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.

 

(The special circumstances shall be specified in the minutes.)

 

Minutes:

There were no formal late items. However, there was supplementary information tabled at the meeting in relation to Item 9 Finance Update Report.

38.

Declaration Of Disclosable Pecuniary Interest

To disclose or draw attention to any Disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code Conduct.

Minutes:

There were no declarations of disclosable pecuniary interests.

39.

Apologies For Absence

To receive any apologies for absence.

Minutes:

Apologies were received from Councillors Andrew Carter, Amanda Carter and Terry Wilford.

40.

Open Forum / Community Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

Minutes:

On this occasion no members of the public present wished to speak.

41.

Minutes of previous meeting pdf icon PDF 156 KB

To confirm as a correct record the minutes of the Outer West Community Committee held on 22nd November 2017.

Minutes:

RESOLVED – That the minutes of the meeting held on 22nd November 2017 be approved as a correct record.

42.

Matters arising

To note any matters arising from the minutes.

Minutes:

There were no matters arising.

43.

Finance Update Report pdf icon PDF 462 KB

To receive the report of the West North West Area Leader which provides the Outer West Community Committee with an update on the budget position for the Wellbeing Fund and Youth Activities Fund for 2017/18 and the current position of the Small Grants and skips pots.

 

(Report attached)

Additional documents:

Minutes:

Members considered the report of the West North West Area Leader which provided the Committee with an update on the budget position for the Wellbeing Fund and Youth Activities Fund for 2017/18 and the current position of the Small Grants and skips pots.

 

Members were advised that 26 projects had benefitted from £112,237.06 of Wellbeing Funding.

 

Members noted the Wellbeing application set out at Table 1 of the submitted report which had been approved since the last meeting.

 

Members were advised that the following budgets for 2017/18 were now fully committed:-

·  Wellbeing Revenue 2017/18

·  Small Grants and Skips 2017/18

·  Youth Activities Fund 2017/18

 

Members were informed that the latest update from the Council’s Finance Department showed there was £32,900 in capital monies available for allocation.

 

The Committee were informed that the Wellbeing Funding for 2018/19 had received 34 projects in total. Members had met on 28th February 2018 to review all applications in detail and agree the projects that should go forward for consideration. A list of these projects was tabled at the Community Committee meeting as supplementary information to this report.

 

Two projects had been deferred for more information.

 

It was agreed that any previously funded projects that had not spent, should be returned to the pot to be re-allocated to new projects.

 

Members considered the Community Committee Newsletter at Appendix 1 of the submitted report for approval. The newsletter covered a Youth event held in October 2017. It had been attended by various schools and had been successful with good feedback being received.

 

The newsletter also provided an article on Swinnow Community Centre who had received an award for Community Organisation of the Year.

 

The Chair said that the staff at Swinnow had done a brilliant job and congratulated them on the award.

 

RESOLVED – To:

·  Note the current budget position for the revenue Wellbeing Fund for 2017/18 and applications that have been approved since the last meeting at Table 1 of the submitted report.

·  Note the current budget position for the small grants and skips.

·  Note the current budget position for the Capital Wellbeing Fund for 2017/18.

·  Note the current budget position for the Youth Activities Fund for 2017/18.

·  Consider the projects listed in the supplementary information report, tabled at the meeting.

·  Approve the Community Committee Newsletter.

44.

Dates, Times and Venue Report pdf icon PDF 457 KB

The report of the City Solicitor is to request Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2018/2019 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

 

(Report attached)

Minutes:

The report of the City Solicitor requested Members to consider the proposed Community Committee meeting schedule for the 2018/19 municipal year, whilst also considering whether any revisions to the current meeting and venue arrangements should be explored.

 

The proposed meeting schedule for 2018/19 was as follows:

·  Wednesday 18th July 2018 – 1pm

·  Wednesday 26th September 2018 – 1pm

·  Wednesday 28th November 2018 – 1pm

·  Wednesday 20th February 2019 – 1pm

 

It was noted that the Committee currently meets on a Wednesday at 1pm in the Council Chambers, Pudsey Town Hall and the proposed dates reflected this pattern.

 

Members discussed the proposed dates and agreed to change the dates in September and November due to other commitments.

 

RESOLVED – To agree the Committee’s meeting schedule for the 2018/19 municipal year as follows:-

  • Wednesday 18th July 2018 – 1pm
  • Monday 17th September 2018 – 1pm
  • Monday 19th November 2018 – 1pm
  • Wednesday 20th February 2019 – 1pm

 

All meetings to take place at Pudsey Town Hall.