Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There weas no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no late items.  Supplementary Information was submitted in relation to Agenda Item 8 – Outer South Community Committee Finance Report.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no declarations.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor B Gettings.

To confirm as a correct record, the minutes of the meeting held on 30 September 2024

RESOLVED – That the minutes of the meeting held on 30 September 2024 be confirmed as a correct record.

A reply was still awaited from Breeze regarding the provision of extra sessions.  Details for the cost of an additional hour at the start of each session had also been requested.

Cleaner Neighbourhoods Team were unable to attend the meeting. There were currently no hot spot areas for littering and fly tipping was spread out throughout the wards. If hot spots areas started to appear these will be circulated to Ward Members. 

Housing repairs – concern was expressed that Housing Officers were unable to give tenants updates on repairs due difficulties with access to the relevant information.  The Housing Manager explained the process to access the records but Members still had concerns regarding performance management of repairs and customer service.  It was agreed to contact the Executive Members regarding the concerns.

A response had been received from the Deputy Mayor for West Yorkshire regarding the position with off-road motorcycles.  West Yorkshire Police reported that there would not be any more purchases until the new procurement contract was in place.  There had been concerns raised by Rothwell Members as they had provided some funding.  These concerns had been raised with the Chief Constable and a response was awaited.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

On this occasion no members of the public wished to speak.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy.

The report was presented by Kimberly Frangos, Localities Officer.

Members were asked to consider the following applications for funding:

·  The WF3 Kindness Best of WF3 Awards 2024/25.  Total cost of the project was £4,500.  There was £2,5000 match funding and £2,000 was requested from Ardsley & Robin Hood and Morley South.  Members were supportive of this application.

·  Morley Tile Project.  Total cost of the project was £2,000.  There was £1,000 match funding and £1,000 was requested from Morley North and Morley South.  Members were supportive of this application.

·  Drighlington Play Area. Total cost of the project was £10,750.  There was £7,750 match funding from Drighlington Parish Council and £3,000 was requested from Morley North (capital).  Members were supportive of this application.

·  Grit Bins.  A total cost of £400 from Morley South was requested.  It was reported that the locations would be Links Way, Hawley Road and Beryl Burton Gardens.  Members were supportive of this application.

Further information was requested with regard to the signing off and audit of accounts.

RESOLVED –

1. That details of the Wellbeing Budget position be noted (Table 1)
2. That the following funding requests be approved:

o  WF3 Kindness Best of WF3 Awards 2024/25 - £2000

o  Morley Tile Project - £1,000

o  Drighlington Play Area - £3,000

o  Grit Bins Morley South - £400

3. That details of the projects approved via Delegated Decision (paragraph 23) be noted.
4. That monitoring information of its funded projects (paragraph 26) be noted.
5. That details of the Youth Activities Fund (YAF) position (Table 2) be noted.
6. That details of the Small Grants Budget (Table 3) be noted.
7. That details of the Community Skips Budget (Table 4) be noted.
8. That details of the Capital Budget (Table 5) be noted.
9. That details of the Community Infrastructure Levy Budget (Table 6) be noted.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships brough Members attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunity for further questioning, or to request a more detailed report on a particular issue.

Anti-Social Behaviour – The Committee received an update from the Anti-Social Behaviour Tam.  Further information was requested regarding a partial closure in Morley North and it was reported that a partial closure had been applied for in Ardsley & Robin Hood following issues with nuisance bikes and anti-social behaviour.  Members were informed of drop-in sessions that had taken place and it was asked whether a session could be arranged in Ardsley & Robin hood due to difficulties in accessing venues in Morley or Rothwell for local residents.

West Yorkshire Police Update – Crime figures were down across all Outer South Wards and there had been a significant reduction in crime and anti-social behaviour during the bonfire period.  Reference was made to recent incidents in the area and the build up to the busy Christmas period.  Members discussed the reporting of hate crime and it was reported that the Scrutiny Board (Environment, Housing and Communities) would be doing an inquiry into Hate Crime and Members were welcomed to be involved.  Members were also informed of the current position with staffing – there were currently vacancies for a Police Constable and Police Community Support Officer in the area.

Housing – There was a new Housing Manager for the Rothwell Area and reviews of the Housing Register and Allocations Policy were ongoing.  Concern was raised regarding decorating work that had been undertaken at a sheltered housing complex in East Ardsley and lack of communication for the residents and other users.

Health – Reference was made to recent Local Care Partnership meetings and local priorities. The following local priorities had been identified:

·  Rothwell – Disability Access

·  Ardsley & Robin Hood – Isolation

·  Morley South – Mental Health

·  Morley North – Heart Disease

These priorities would be considered further and an update would be provided.  It was reported that further information was awaited from central Government regarding the delivery of healthcare in communities.  Further discussion included issues with transport including Access Bus services and disability transport.

Youth Summit – The recent Youth Summit had been a successful event with the majority  of local schools attending.  Thank were expressed to Councillor Kidger and Kimberly Frangos and all others involved in making the event a success.

Outside Bodies – The following nominations had been received from Drighlington Parish Council for appointment to the Archbishop Margetson Trust Fund:

·  Councillor Maureen Hughes

·  Councillor Carol Edwards

·  Councillor Pam Roebuck

The Committee was asked to confirm these appointments.

RESOLVED –

(1)  That the report be noted.

(2)  That nominations for appointment to the Archbishop Margetson Trust Fund as follow be confirmed:

·  Councillor Maureen Hughes

·  Councillor Carol Edwards

·  Councillor Pam Roebuck

Monday, 3 March 2025 at 4.00 p.m.

Monday, 3 March 2025 at 4.00 p.m.  Meeting to be held at East Ardsley Community Centre.