Agenda and minutes

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no late items.  Supplementary information was submitted in relation to Agenda Item 9, Outer South Community Committee Finance Report.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors S Golton and C Hall.

To confirm as a correct record, the minutes of the meeting held on 23 September 2019

RESOLVED – That the minutes of the meeting held on 23 September 2019 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee. The following was discussed:

·  Concerns regarding parking on the pavements on Beechwood near to Woodlesford Primary School.  Also further concern regarding potholes and poor condition of speed humps on Oulton Lane, Woodlesford.

·  Problems with overcrowded trains from Woodlesford to Leeds.  There had been instances of passengers not being able to board due to full carriages.

·  Delays due to roadworks at the new Park and Ride site.  It was reported that these were being carried out on behalf of the Highways Agency and would be completed within two weeks.

·  Thanks were expressed on behalf of For Disability Mobility for the Community Committee contribution towards a new minibus.

·  Further concern regarding vehicles parking on pavements particularly in West Ardsley near Hill Top Primary.  There was also concern regarding parents leaving engines idling during school pick up and drop off time and the lack of action taken regarding this.  It was acknowledged that there were problems with parking around schools throughout the area and there were various ways in how this could be addressed.

To receive and consider the attached report of the Deputy Chief Officer, Communities and Environment

The report of the Deputy Chief Officer, Communities and Environment provided an update to the Community Committee on progress with the review of the Refuse Service in Leeds.

The report also took the opportunity to provide a brief update on the development of a new National Resources and Waste Strategy and how that related to Leeds.

John Woolmer, Deputy Chief Officer, Environment and Communities presented the report.

Issues highlighted included the following:

·  The review was more than just providing new routes, there was a need to build in efficiencies and future proofing of the service.

·  There had been a fundamental review of routes which responded to changes across the city.  While it remained a city wide service, routes had been developed at a more local level.

·  The introduction of a new chargehand role which would help improve reporting and providing cover.

·  New routes would be developed for garden waste collection and Ward Councillors would be consulted with regard to this.

·  Residents would be informed of route changes in February 2020.

·  Specialist services for high density areas and those with transient populations.

·  Renewal of the vehicle fleet – there was an aspiration to move to electric vehicles in the future.

·  There would be a report to Executive Board in January 2020 with regards to Traffic Regulation Orders that were need to improve the service’s efficiency.

·  National Waste Strategy.

In response to comments and questions, the following was discussed:

·  Waste service crews would be able to submit reports where traffic regulation orders had been breached.

·  Elected Members would be kept fully informed during any route planning/changes.

·  There was currently a third party contract for recycled waste.  The Council was investigating government requirements on recycling as to whether services could be provided in house.

·  Use of social media for reporting issues with waste collection.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Head of Stronger Communities

The report of the Head of Stronger Communities brought Members attention to an update of the work which the Communities Team was engaged in, based in priorities identified by the Community Committee.  It also provided opportunities for further questioning or to request a more detailed report on a particular issue.

The report also provided regular updates on some of the key activities between Community Committee meetings and functions delegated to Community Committees, Community Champion roles, community engagement, partnership and locality working.

Kimberly Frangos, Localities Officer presented the report.

The following was discussed:

·  Community Safety – Inspector Lucy Leadbeater gave the Committee an update on crime issues in the area.  The following was highlighted:

o  Darker nights campaign – targeting burglary and theft from motor vehicles.  There had been an increase in burglaries in all wards except Rothwell.  A key arrest had recently been made.

o  Patrol planning for PCSOs took account of crime in the area.

o  The bonfire period had been busy with some increases in anti-social behaviour.  Work was ongoing with LASBAT.

o  There was a priority to focus on serious acquisitive crime and vehicle crime.

o  There had been West Yorkshire Police Roadshows at Morrisons in Morley and the White Rose Centre.

o  Further to earlier concerns with regards to parking on pavements, it was reported that any concerns should be reported by using the 101 helpline or via the Outer South mailbox through the West Yorkshire Police website.

·  The Outer South Youth Summit was held on 21 November.  Over 110 young people attended and positive feedback was received.

·  The Older Peoples Sub Group met on 25 November.  Members were updated on local events that were held for the International Day of Older People.

·  Health and Wellbeing – There was a Dementia Roadshaw at Morley Tonw Hall on 29 November.

·  Housing Advisory Panel activities.

·  Outer South Christmas Trees and Lights – concern waw expressed that some of the trees ordered were not of the correct size.  This would be investigated and refunds requested.

·  Social Media Update.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Head of Stronger Communities

The report of the Head of Stronger Communities provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2019.

Kimberly Frangos, Localities Officer presented the report.

The following was highlighted:

·  Remaining balances for the various budgets.

·  Project applications to be considered:

o  Period products - £2,000 requested

o  Litter Bins for Morley - £1,680 requested

o  Woodlesford Recreation Ground Woodland Improvement Work - £3,225 requested

o  Rothwell Competitive Music Festival =- £2,000 requested

o  The Witches House Legacy Project - £1,500 requested

o  Newlands Methodist Church - £5,000 requested

·  The Women in Sheds project had been approved via delegated decision notice since the last meeting.

·  Monitoring information on the Rothwell Summer Carnival and Morley Arts Festival.

·  Youth Activities Fund – There had been a successful Halloween event.

·  Small grants – it was agreed to transfer £128 from the skips budget and £173 from the Community Engagement budget.

RESOLVED –

(1)  That details of the Wellbeing Budget position be noted.

(2)  That the following projects be approved:

o  Period products - £2,000

o  Litter Bins for Morley - £1,680 (capital funding)

o  Woodlesford Recreation Ground Woodland Improvement Work - £3,225

o  The Witches House Legacy Project - £1,500

o  Newlands Methodist Church - £5,000 (capital funding)

(3)  That the following project be deferred:

o  Rothwell Competitive Music Festival

(4)  That details of projects approved via Delegated Decision be noted.

(5)  That details of the Youth Activities Fund position be noted.

(6)  That the Small Grants Budget be topped up from the Skips Budget and Community Engagement Budget.

(7)  That details of the Capital Budget be noted.

(8)  That details of the Community Infrastructure Levy Budget be noted.

Monday, 16 March 2020 at 4.00 p.m.

Monday, 16 March 2020 at 4.00 p.m.