Agenda and draft minutes

The Chair welcomed everyone to the firt meeting of the Outer South Community Committee for the 2021/22 Municiapal Year.  He expressed thnks on behalf of the Committee to former Councillors Neil Dawson and Ben Garner for their contribution to the Committeee and work in the Outer South area.

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

There were no declarations of interest.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor A Hutchison.

To confirm as a correct record, the minutes of the meeting held on 15 March 2021

RESOLVED – That approval of the minutes of the meeting held on 15 March 2021 be deferred to allow further amendment to Minute 18 – Outer South Community Committee – Care Delivery Consultation Proposal.

With regard to CIL payments and how these were drawn down to Ward level, it was reported that discussions with finance were still ongoing.

A response was still awaited from Network Rail regarding the clearing of trees on their land.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remain in place, the process has been adapted slightly, so that members of the public are invited to make written submissions in advance of the meeting on any matter which falls within the Committee’s terms of reference.  These will be read out under the agenda item and considered by the Community Committee.

In order to facilitate the Open Forum whilst certain restrictions relating to the pandemic remained in place, the process had been adapted so that members of the public were invited to make written submissions in advance of the meeting on any matters which fell within the Community Committee’s terms of reference.

On this occasion there had been no submissions.

To receive and consider the attached report of the City Solicitor

Time – 15 Minutes

The report of the City Solicitor asked the Committee to note the appointment of Councillor Robert Finnigan as Chair of the Outer South Community Committee for the 2021/22 Municipal Year and also invited Members to make nominations for Outside Bodies, Cluster Partnerships, Housing Advisory Panels and Local Care Partnerships.  Nominations were also sought for Community Champions and the Corporate Parenting Board.

Andy Booth, Governance Services presented the report.

RESOLVED –

(1)  That the appointment of Councillor Robert Finnigan as Chair of the Community Committee for the 2021/22 Municipal Year be noted.

(2)  That the following appointments be made for the 2021/22 Municipal Year:

To receive and consider the attached report of the Head of Locality Partnerships

Time – 30 Minutes

The report of the Head of Locality Partnerships brought Members’ attention to an update of the work which the Communities Team was engaged in, based on priorities identified by the Community Committee.  It also provided opportunity for further questioning or to request a more detailed report on a particular issue.

Kimberly Frangos, Localities Officer presented the report.

The following was highlighted:

·  Members were asked for nominations to Sub-Groups for the 2021/22 Municipal Year.

·  Proposal to move the Youth Summit to Morley Town Hall – this was agreed by Members.

·  Changes to Breeze Membership.  There was some concern that some may not be able to pay the new charges.

·  Environment – Members expressed their thanks to Michelle McGill who had recently retired from the Cleaner Neighbourhoods Team. 

·  Community Safety – there had been a reduction in all crime across the Outer South area except the theft of motor vehicles.  It was suggested that a member of the Leeds Anti-Social Behaviour Team be invited to a future meeting. Further discussion was held with regard to the misuse of quad bikes and e-scooters.  It was reported that Inspector Leadbetter had been unable to attend this meeting but would be attending next time.

·  Concern regarding the rise in Universal Credit claimants in the area.

·  Health and Wellbeing – a request was made to see a report of the CCGs and their future needs in the area.  It was suggested that this be referred to the sub-group in the first instance.

·  Morley Town Deal – It was reported that no money had been received yet but would be once any projects had been approved.  There was ongoing work in reviewing traffic around Corporation Street, Brunswick Street and Victoria Road.

·  Community Centres – The sub-group would be visiting centres across the Outer South area and Local Ward Members would be involved.  Concern was raised regarding the future of the Windmill Centre and an update on the Council’s intention for the future use of the centre was requested.

·  Housing – It was commented that the maintenance contract for sheltered housing was not driven by the requirements of residents and it was suggested that the contract be reviewed to determine whether services could be delivered better with local commissioned services.

RESOLVED –

(1)   That the Outer South Community Committee Sun Groups be appointed as follows for 2021/22

(2)  That the report be noted.

To receive and consider the attached report of the Head of Locality Partnerships.

Time 10 Minutes

The report of the Head of Locality Partnerships provided background and context on the decision not to hold a Youth Summit in 2020/21.  It also provided an update on the Youth Activity Fund consultation with children and young people which would inform the youth activity spend for 2021/22.

Kimberly Frangos, Localities Officer presented the report.

It was reported that 259 young people had responded and active consultation was still ongoing. Main activities young people wished to participate in included Sports, Cooking and Outdoor Adventure.

Further discussion focussed on funding of the Youth Service; how money was allocated for youth activities and how the Outer South compared to the rest of the City.  It was proposed that a representative be invited to a future meeting.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Head of Locality Partnerships

Time – 20 minutes

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2021/22.

Kimberly Frangos, Localities Officer presented the report.

Members attention was brought to the ‘minimum conditions’ as outlined in paragraph 15.  These conditions referred to the taking of delegated decisions.  Members were invited to review the conditions and consider whether any amendments were required.

The following was discussed:

·  Wellbeing revenue budget – there was £95,834.78 remaining.  Members were given a ward by ward breakdown.

·  The following projects for consideration:

-  Outer South Activity Hub – 21/22 – South Leeds Youth Hub - £6,500 proposed from Youth Activity Funds

-  Outer South Activity Programme 21/22 – West Leeds Activity Centre - £6,800 proposed from Youth Activity Funds

Members agreed to support the applications but requested that transport should be made available and more local based services be made available.  The sub-group would look at ways of building  better provision within the Outer South area.

·  Proposals for ring-fences from the 2021/22 wellbeing budget:

-  Small grant allocation - £5,000

-  Community Engagement - £400 (£100 per ward)

-  Community skips - £1,000

-  Rothwell Celebrations - £8,000

-  Outer South Christmas Trees & Lights - £16,000

-  International Day of Older People - £2,000

-  Youth Summit - £500 (£125 per ward)

Members agreed to support the ring-fence proposals.

·  Delegated decisions since the last meeting.

·  Monitoring Information – Outer South Garden Maintenance. The scheme had been very well received and further discussion included how to identify others who would benefit from the scheme.  It was also suggested that a representative from Housing be invited to a future meeting of the Environment Sub Group.

·  Remaining funds in the Youth Activity Fund Budget, Small grants and skips budgets, Capital budget and Community Infrastructure Levy (CIL) budget.  It was reported that the CIOL budget was due an injection of £118,000.

·  Councillor Golton suggested that it would be useful for a future report on the Council House Growth Strategy to be brought to the Committee.  There were concerns regarding the proposed costs of new council housing amongst other issues.

RESOLVED –

(1)  That the minimum conditions referred to in paragraphs 15 and 16 of the report regarding the taking of urgent delegated decisions in-between formal Community Committee meetings be agreed.

(2)  That details of the Wellbeing Budget position be noted.

(3)  That the Youth Activity Fund proposals outlined in paragraphs 23 and 24 be approved.

(4)  That the ring-fence proposals outlined in paragraphs 26 to 32 be approved.

(5)  That details of projects approved via Delegated Decision be noted.

(6)  That monitoring information of funded projects be noted.

(7)  That details of the Youth Activities Fund be noted.

(8)  That details of the Small Grants budget be noted.

(9)  That details of the Community Skips budget be noted.

(10)  That details of the Capital Budget be noted.

(11)  That  ...  view the full minutes text for item 13.

Monday, 20 September 2021 at 4.00 p.m.

Monday, 29 November 2021 at 4.00 p.m.

Monday, 14 March 2021 at 4.00 p.m.

Monday, 20 September 2021 at 4.00 p.m.

Monday, 29 November 2021 at 4.00 p.m.

Monday, 14 March 2021 at 4.00 p.m.