Agenda and draft minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded)

(In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Hea of Governance Services at least 24 hours before the meeting)

There were no appeals.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There was no exempt information on the agenda.

To identify items which have been admitted to the agenda by the Chair for consideration.

(The special circumstances shall be specified in the minutes)

There were no late items.

To disclose or draw attention to any interests in accordance with Leeds City Council’s ‘Councillor Code of Conduct’.

With regard to the application for funding for St George’s Parade and Community Event, Councillors W Kidger, J Senior and R Gettings informed the meeting that they were members of the Royal Society of St George.

To confirm as a correct record, the minutes of the meeting held on 11 December 2023

RESOLVED – That the minutes of the meeting held on 11 December 2003 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair.  No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions within the terms of reference of the Community Committee.

On this occasion no members of the public wished to speak.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships presented the Committee with an update on the King’s Award for Voluntary Services (KAVS) and the King’s Award for Enterprise (KAE) schemes.

The report asked members to identify groups/organisations who might qualify for the schemes and exploring whether there were any ways the Lieutenancy could help the committee in the work they do with the local community.

The Deputy Lieutenant for West Yorkshire attended the meeting and explained that the cost of applying for the award was free, and the lieutenancy were looking at liaising with local community groups and organisations. Members were asked to provide any local group names, and/or contact details to the lieutenancy so that they can get in contact with them and provide them with some information regarding the award, as well as the criteria.

The awards were not easily obtained and provided organisations and businesses the use of the logo on all correspondence and use for their own benefit. The award was seen as prestigious, equivalent to an MBE, and would potentially help organisations and groups obtain additional funding from other sources.

Organisations including DAZL Dance and Friends of Roundhay Park had previously received the award.

Members were given the following contact details to nominate any organisations:

susan.baker@ntlworld.com and/or at the following address: West Yorkshire Lieutenancy Office, Bowcliffe Hall, Bramham, Wetherby, LS23 6LP.

The scheme would be open from 1 June until 15 September 2024.

In response to Members comments and questions, discussion included the following:

·  Drighlington Memory Café had received the King’s Award for Voluntary Services.

·  Awards were made to organisations rather than individuals.  There were other award schemes for individual people.

·  Help would be given to any organisations that was nominated to assist them through the assessment process.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of Cimate, Energy and Green Spaces

The report of the Head of Locality Partnerships provided the Community Committee with information on the Leeds Home Upgrade Grant (HUG) Scheme.

Robert Curtis, Programme Officer, Climate, Energy & Green Spaces presented the report.

The following was highlighted:

·  The scheme was government funded to undertake energy efficiency improvements in peoples homes.

·  The scheme was aimed at homes without gas central heating and was available to private sector housing including private rented.

·  To be eligible the combined household income needed to be below £31,000 p.a.  This would rise to £36,000 in April 2024.

·  Improvement measures could include insulation, glazing and installation of low carbon heating systems.

·  Details of eligibility and the application process.

In response to Members comments and questions, the following was discussed:

·  Concern that heat pumps were not suitable for most properties.  It was reported that the retrofit survey would provide the most appropriate package of measures to find the right system and this may include installation of the correct radiators and other measures for heat pump requirements.  Properties not suitable for heat pumps could have other measures including modern style storage heaters.

·  Private landlords would be expected to pay a third towards the total of any costs.  Both landlords and tenants could apply for the scheme.

·  It was estimated that costs would be approximately £18,000 per property and there would be funding to do 750 properties across Leeds.

·  The eligibility was based on national criteria.

·  The funding could not be provided in conjunction with any other schemes.

The Chair thanked Robert for his attendance and presentation.

RESOLVED – That the report and discussion be noted.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships provided the Community Committee with an update on the budget position for the Wellbeing Fund, Youth Activity Fund, Capital Budget as well as the Community Infrastructure Levy Budget for 2023/24.

Kimberly Frangos, Localities Officer presented the report.

Members’ attention was brought to the following applications for funding:

·  Security/Alarm System, East Ardsley Community Centre (Ardsley & Robin Hood) - £1,053.20 proposed.  Members were supportive of this application.

·  Outer South Garden Maintenance Scheme, Morley Elderly Action. (All Outer South Wards) £35,724.00 proposed - £7,776.00 match funding from the Outer South HAP.  Members expressed concern regarding future years funding as the HAPs would not be operating next year and it was requested that further discussion be held early in the new municipal year.  In response to questions, further discussion was held regarding the split of the services provided across the Outer South Wards.  It was reported that efforts were being made to make the service available in areas where there was a lower uptake and methods of promoting the scheme were discussed.  Members supported the application.

·  St George’s Parade and Community Event, The royal Society of St George (Leeds Branch) £5,000 proposed (£2,500 each from Morley North and Morley South).  £8,000 match funding from Morley Town Council.  It was suggested that funding of £2,500 be allocated from Morley South as Morley North had other commitments. It was reported that the event was one of the largest family events of its kind and was also aimed at all local primary schools including schools from Rothwell and Ardsley & Robin Hood.  Other methods of raising funds discussed included the possibility of charging profit making stall holders and use of MICE money.  Members agreed to support £2,500 from Morley South.

·  Dartmouth Park Community Tennis Programme (Childrens and Adults Lessons), Leeds Community Tennis Programme. (Morley South) £1,800.00 proposed (£700 from YAF and £1,100 from Wellbeing fund). Members supported the application.

·  Breeze in the Park, Breeze Team LCC. (all Outer South Wards) £15,200 proposed.  Members were supportive of this application.

·  DAZL Outer South Dance 2024, Dance Action Zone Leeds. (All Outer South Wards) £3,207.60 proposed.  Members were supportive of this application.

·  2024/25 Ring-fences:

o  Community Engagement - £500

o  Outer South Christmas Trees and Lights - £16,000

o  Youth Summit - £500

The Chair thanked Kimberly on behalf of the Committee for all her work in supporting funded projects over the previous year.

RESOLVED –

(1)  That details of the Wellbeing Budget position be noted.

(2)  That the following project be approved:

o  Security/Alarm System, East Ardsley Community Centre - £1.053.20

o  Outer South Garden Maintenance Service, Morley Elderly Action - £35,724.00

o  St George’s Parade and Community Event, The Royal Society of St George - £2,500 (Morley South)

o  Dartmouth Park Community Tennis Programme, Leeds Community Tennis Programme - £1,800

o  Breeze in the Park 2024, Breeze Team, LCC - £15,200.00

o  DAZL Outer South Dance 2024, Dance Action Zone Leeds - £3,207.60

(3)  That the following ring fences for  ...  view the full minutes text for item 44.

To receive and consider the attached report of the Head of Locality Partnerships

The report of the Head of Locality Partnerships brought Members attention to work in which the Communities Team was engaged in based on priorities identified by the Community Committee.

Kimberly Frangos, Localities Officer presented the report.

Discussion included the following:

·  Youth Summit – Thanks were expressed to all who had attended the recent Youth Summit.  Over 100 young people form 14 schools had attended.  It was proposed that an update be provided at a future meeting.

·  Anti-Social Behaviour and Neighbourhood Policing – Georgia Lee of the Leeds Anti-Social Behaviour Team (LASBAT) and Sergeant Danny Duncan of West Yorkshire Police were in attendance.  The following was discussed:

o  Thanks to LASBAT for resolving an issue on the Newlands Estate.

o  Concern regarding statistics publicised in the Yorkshire Post which highlighted Rothwell and East Ardsley as having high rates of anti-social behaviour especially as the area had smaller Police representation than other areas.

o  Thanks to all agencies that were involved in resolving a long standing issue on Kingsway, Drighlington.

o  How anti-social behaviour statistics were reported and collected.  People were encouraged to report incidents as this would assist with the deployment of resources.

o  Issues with car meets at Drighlington.  There would be Police response to any reports and the Public Spaces Protection Order was now in place.

·  Morley Town Deal – There had been progress with the Morley Town Hall proposals since the last meeting and the working group had been briefed on the evaluation process.  The next stage would involve building control and planning applications.

RESOLVED – That the report and sicussion be noted.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor asked Members to consider the proposed Community Committee meeting schedule for the 2024/25 Municipal Year.

The following dates were proposed:

·  Monday, 1 July 2024

·  Monday, 30 September 2024

·  Monday, 2 December 2024

·  Monday, 3 March 2025

All meetings to commence at 4.00 p.m.

RESOLVED – That the Outer South Community Committee meets at 4.00 p.m. on the following dates in the 2024/25 Municipal Year:

·  Monday, 1 July 2024

·  Monday, 30 September 2024

·  Monday, 2 December 2024

·  Monday, 3 March 2025

Meeting venues to continue to be arranged on a meeting by meeting basis.