Agenda and minutes

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors J Cummins, P Grahame and J Lewis.

To confirm as a correct record, the minutes of the meeting held on 9 September 2015

RESOLVED – That the minutes of the meeting held on 8 September 2015 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.

On this occasion no members of the public present wished to speak.

To receive and consider the attached report of the Chief Highways Officer

The report of the Chief Highways Officer informed Members of the process involved to develop the Highways Maintenance Local Road Programme and the strategic approach to scheme prioritisation.

Andrew Molyneux, Highways Asset Manager presented the report.

Issues highlighted included the following:

·  Highway maintenance – routine, reactive and planned maintenance.

·  Asset management of the highways network.

·  Planned maintenance and how it is prioritised.

·  The introduction of a strategic based approach to repair roads according to priority across the District.  This is aimed at minimising the number of roads in poor condition with a mixture of preventative maintenance to arrest deterioration and structural maintenance to bring the roads back into good condition..

In response to Members comments and questions, the following was discussed:

·  Involvement of Ward Members in the prioritisation of schemes and reporting of roads that needed repair.

·  A request was made for information regarding the use of the government grant for pothole maintenance.  It was agreed that the schedule of work undertaken would be sent to all Members.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Manager provided Members with the following:

·  Details of the Wellbeing Budget position.

·  Details of the funding streams agreed.

·  Details of the Youth Activities Fund projects agreed to date.

·  Details of Capital Funding available.

·  Details of project proposals for consideration and approval.

·  Details of the Small Grants Budget approvals.

Martin Hackett, Area Improvement Manager presented the report.

Members attention was brought to the following project proposals:

·  Improvements to Glencoe Playground (Garforth and Swillington) – Amount proposed - £10,000

·  Brigshaw Play Area – amount proposed - £5,000

·  Security and access improvements to Allerton Bywater Welfare Hall  - amount proposed - £4,350

·  Notice Board for Hebdens in Whinmoor – amount proposed - £1,900

RESOLVED –

(1)  That the report and Wellbeing and capital funds available to spend on priority work be noted.

(2)  That the following projects be approved:

o  Improvements to Glencoe Playground - £10,000

o  Brigshaw Play Area - £5,000

o  Security and access improvements to Allerton Bywater Welfare Hall - £4,350

o  Provision of Notice Board in Whinmoor - £1,900

The report of the South East Area Leader brought Members attention to a summary of key work which the Communities Team was engaged in based on priorities identified by the Community Committee and not covered elsewhere on the Agenda.

Peter Mudge, Area Officer presented the report.

Issues discussed included the following:

·  Older Person’s Event Week

·  Foodbanks – these were now operating in Garforth and Allerton Bywater

·  Youth Activities Fund

·  Christmas light switch on events in Garforth and Cross Gates.

·  Free Community Centre lettings.

RESOLVED  -

(1)  That the report be noted.

(2)  That Members submit details of locations for additional litter bins.

(3)  That work on introducing the Youth Activity recommendations will progress through the Children & Young People Community Champion Role.

Tuesday, 15 March 2016 at 4.00 p.m.

Tuesday, 15 March 2016 at 4.00 p.m.