Agenda and minutes

In line with the Procedure Rules, the Community Committee is asked to appoint a Chair.

RESOLVED – That Councillor D Coupar be elected as Chair for the meeting.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors J Cummins, M Lyons, A McKenna and K Wakefield.

To confirm as a correct record, the minutes of the meeting held on 1 December 2015

RESOLVED – That the minutes of the meeting held on 1 Decmebr 2016 be confirmed as a correct record.

Minute No. 25 Highway Asset Management Strategy

Further to the discussion held at the meeting held on 1 December 2016, it was stressed for the need for Ward Members to be involved in determining the additional spending available for repair of pot holes.  There was also a need to ensure that Outer East received a fair share of funding.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.  The following was discussed:

·  Concern regarding the programme of waorks for the resurfacing of Temple Stone Gardens and the subsequent problems with bin collections.

·  Concern regarding signage in designated 20 mile per hour areas. It was felt there were some inconsistencies as some of these zones were only advisory whereas others were compulsory and enforceable.  There was concern that the Council had wasted money on unnecessary signage.

·  A representative of the Halton Moor Forun reported that some streets had been missed during litter picking and road sweeping rounds.

To receive and consider the attached report of the Community Hub Manager, Inner and Outer East

The report of the Community Hub Manager, Inner and Outer East updated Members on the roll out of Community Hubs in the Outer East area.

Chris McLoughlin, Community Hub Manager presented the report.

Issues discussed included the following:

·  Training library staff and one stop centre staff to carry out each other’s duties.

·  Refurbishment of Kippax Library and merge with the Housing Office.  This would create a hub facility and see increased opening hours from 24 per week to 45.

·  Deliver of other services from Libraries at Crossgates, Whinmoor, Scarcroft and Halton – these would include job shops and further staff had been recruited to deliver a full one stop service.

·  Other partners involved included Leeds Credit Union, Step Change and Welfare rights.

Members welcomed the move towards Community Hubs and the use of Council buildings to house services working together.  Members stressed the need for local consultation to avoid the possibility of duplicating services.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  Details of the Wellbeing Budget position.

·  Details of funding streams agreed.

·  Details of the Youth Activities Fund projects agreed to date.

·  Details of capital funding available.

·  Details of project proposals for consideration and approval.

·  Details of projects approved under Delegated Decision Notification (DDN) since the last meeting.

·  Details of the Small Grants Budget approvals.

Martin Hackett, Area Improvement Manager presented the report.

Issues highlighted from the report included the following:

·  Current spending commitments.

·  Youth Activities Fund – reference was made to the workshop held in February where projects were recommended for approval by delegated decision.

·  Details of remaining budget balances.

RESOLVED –

(1)  That the content of the report, especially Wellbeing and Capital funds available to spend on priority work, be noted.

(2)  That projects approved that provide activities for young people be noted.

(3)  That £14,672.58 be approved for verge hardening on Sherburn Road North, Whinmoor.

(4)  That it be noted that £25,708 of Wellbeing Funding had been approved since December 2015 with a further £9,600 approved from the 2016/17 budget.

(5)  That the small grants approved in 2015/16 be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader brought Members’ attention to a summary of key work which the Communities Team was engaged in based on priorities identified by the Community Committee that were not covered elsewhere on the Agenda.

Issues highlighted from the report included the following:

·  Junction 45 development – more information would be provided to the Community Committee as the scheme progressed.

·  Money Buddies – services now operated at Garforth and Osmondthorpe One Stop Centres – financial gains made to date were reported and work was ongoing to investigate the needs of the area and how to further develop the service.

·  Community Infrastructure Levy (CIL) – funding transfers would be made twice yearly.  It was proposed to establish A CIL Sub Group.

·  Members were informed of funding available to all Community Committees to commemorate the Battle of the Somme.  Members were asked for proposals across the Outer East Wards.

·  Youth Activities Funds – Members were made aware of the high quality of applications received and proposed sporting activities to be organised in the Outer East area.

·  The Chair welcomed Superintendent Atkinson, Inspector Croft and Sergeant Matthews of West Yorkshire Police to the meeting.  The Committee was informed of the realignment of policing across Leeds.  Issues highlighted included staffing, the Neighbourhood Sergeant role, partnership working and use of PCSOs.

RESOLVED –

(1)  That the report be noted.

(2)  That A CIL Sub Group be established to set out a plan for local delivery and explore how local infrastructure plans and priorities are determined and aligned to the release of CIL funds.

(3)  That the funding available for commemoration of the Battle of the Somme and involvement of Leeds Pals be noted.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor asked Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2016/17 municipal year and to also consider whether any revisions to the current meeting and venue arrangements should be explored.

The following dates had been proposed for the 2016/17 municipal year:

·  Tuesday, 14 June 2016 at 4.00 p.m.

·  Tuesday, 6 September 2016 at 4.00 p.m.

·  Tuesday, 6 December 2016 at 4.00 p.m.

·  Tuesday, 21 March 2017 at 4.00 p.m.

RESOLVED – That the proposed meeting schedule for the 2016/17 municipal year be agreed.