Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of disclosable pecuniary interests.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor D Coupar.

To confirm as a correct record, the minutes of the meeting held on 15 March 2016

RESOLVED – That the minutes of the meeting held on 15 March 2016 be confirmed as a correct record.

Regarding funding for pothole repairs, it was re-iterated that Members need to be involved in determining as to where this was spent so they can provide local knowledge and respond to the needs of the area in the best possible way.  It was suggested that funding should be divided equally across the four wards. Members requested the Environmental Sub Group pick this up on its behalf and report back to the next Community Committee.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee.  The following was discussed:

·  Concern regarding the lack of leisure facilities in Halton Moor and the increase in anti-social behaviour and crime. It was reported that there was to be a meeting with the Police on 7 July 2016 and it was hoped Members could attend.  Members were informed of Youth Service provision in Halton Moor and it was requested that this be more widely advertised as a lot of young people were unaware of the wide range of activities available to them.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor informed the Committee of the appointment of Councillor Mary Harland as Chair of the Outer East Community Committee for the 2016/17 Municipal Year.

RESOLVED – That the appointment of Councillor M Harland as Chair of the Outer East Community Committee for the 2016/17 Municipal Year be noted.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor outlined the Communit yCommittee’s role regarding appointments to Outside Bodies; Area Lead Members; Children’s Service Cluster Partnerships and the Corporate Carer’s Group.  The Community Committee was invited to make appointments to these posts.

With regard to the appointment to the Corporate Carer’s Group, it was reported that Councillor Helen Hayden had already been appointed as Chair.

RESOLVED –

(1)  That in respect of the Community Committee’s Outside Body Schedule that the following appointments be made for the 2016/17 Municipal Year

·  Cross Gates & District Good Neighbours Scheme – Councillor P Grahame

·  HOPE (Halton Moor & Osmondthorpe project for Elders) – Councillors H Hayden and M Lyons

·  Neighbourhood Elders Team – Councillor S Field

·  Swarcliffe Good Neighbours Scheme – Councillor P Gruen

·  Swillington Educational Charity – Councillor S McKenna

(2)  That in respect of the Community Lead Member roles the following appointments be made for the 2016/17 Municipal Year:

·  Environment & Community Safety – Councillor M Harland

·  Children’s Services – Councillor H Hayden

·  Employment, Skills & Welfare – Councillors P Grahame

·  Health, Wellbeing and Adult Social Care – Councillors K Wakefield and S Field

(3)  That in respect of the Cluster Partnerships, the following appointments be made for the 2016/17 Municipal Year:

·  Councillor S McKenna – Garforth

·  Councillor J Lewis – Brigshaw Co-operative Trust

·  Councillor M Lyons – Temple Newsam Learning Partnership (Full Trustee)

·  Councillor H Hayden – Temple Newsam Learning Partnership (Associate Trustee)

·  Councillor P Grahame – Seacroft Manston

To receive and consider the attached report of the Chief Officer, Housing Management

The report of the Director of Environment and Housing sought two Councillor Nominations from the Outer East Community Committee to the Outer South East Housing Advisory Panel (HAP).

The report informed Members of changes to the membership of Housing Advisory Panels and nominations were sought for one Member from each Ward.

RESOLVED –

That the following Members be appointed to the Outer South East Housing Advisory Panel for the 2016/17 Municipal Year:

·  Cross Gates and Whinmoor – Councillor P Gruen

·  Garforth and Swillington – Councillor M Dobson

·  Kippax and Methley – Councillor M Harland

·  Temple Newsam – Councillor M Lyons

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided an update on work which the Communities Team was engaged in based on priorities that were not covered elsewhere on the agenda.  It also provided opportunities for further questioning and a request for a more detailed report on a particular issue.

Aretha Hanson, Area Officer presented the report.

Member’s attention was brought to the following:

·  Children and Families – the provision of an event in Temple Newsam in October 2016.  This would be done in conjunction with the Temple Newsam Learning Partnership and Members will be asked for input to the content and format of the event.

·  Employment, Skills and Welfare – Members were informed of a recent meeting to discover whether there was an appetite to re-establish the South East Leeds Debt Forum.  The meeting had been well attended and following a review of feedback there would be a formal launch event to which relevant Members would be invited.

·  Community Safety - £2,800 of the Community Safety Wellbeing budget had been allocated for the scheme run by West Yorkshire Police towards additional security for vulnerable households, repeat victims of crime or repeat locations.

·  Community Forum Dates – it was noted that Whinmoor dates were to be rearranged.

·  Community Centre free lettings – a running total of the cost of free lets was requested.

·  Community Engagement in Outer East Leeds and making sure it was fit for purpose – a further report would be brought to the December meeting of the Community Committee.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The Chair welcomed Linda Middlewood, Service Delivery Manager, Adult Social Care and Nyamatore Itai, Leeds Community Healthcare NHS Trust to present the report.

The report highlighted steps taken to provide an integrated service for District Nursing, Community Matrons, Intermediate Care Services and area-based Social Work which formerly operated to geographical populations with therapy services spread across intermediate care and domiciliary physiotherapy.

It was reported that key reasons for the development of Neighbourhood Teams and integrated services included reducing the number of unplanned hospital admissions, providing smoother discharge pathways, and support for people in the community. The integrated service also reduced the number of referrals for patients.

Further to Members’ comments and questions, the following was discussed:

·  Links to Neighbourhood Networks – a good working relationship had been developed with Garforth NET and links were being built with other Neighbourhood Networks and voluntary organisations.

·  Developing roles with Clinical Commissioning Groups (CCGs) and GPs with a view to increased social prescribing.

·  Referral pathways and times.

·  It was agreed to provide Members with contact details for the Neighbourhood Teams.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  Details of the Wellbeing Budget Position

·  Details of proposed Commissioned Projects for 2016/17

·  Details of the available Capital Budget

·  Details of Youth Activities Fund projects

·  Details of project proposals for consideration and approval

The report also made reference to the minimum conditions required for delegated decisions to be taken in between meetings and asked whether Members wished to consider reviewing this.

Peter Mudge, Area Officer presented the report.

Members were informed of allocations for small grants and skips and the remaining funds for Wellbeing Revenue and Capital budgets and the Youth Activities Fund.

With regard to the application for funding Chapel FM, a breakdown of users from each Ward was provided.  Members requested that further information be provided on how else funding was provided for Chapel FM.

RESOLVED –

(1)  That the report be noted

(2)  That the application for a grant towards Feasibility Study for extending Chapel FM be deferred.

(3)  That the minimum conditions for delegated decisions as set out in paragraphs 5 to 8 of the report be approved.

(4)  That the following commissioned projects be approved:

o  £5,000 for a small grants budget

o  £5,000 for skips (only for In Bloom, community clean ups and galas)

o  £5,000 to hold older persons event week

o  £10,000 to support the work of Tasking Teams

o  £3,000 communications budget

o  £25,000 for existing Christmas lights and switch on events

(5)  That the Capital Allowance be noted.

(6)  That the Youth Activity Fund available spend be noted.

(7)  That the small grants situation be noted.

(8)  That in line with Members’ request, the Wellbeing budget be split by ward for future reporting purposes.

(9)  That in line with Members’ request, Members be kept informed of funding rounds particularly in relation to Youth Activities Fund.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader introduced the Outer East Community Committee Forward Plan for 2016/17.  The report set out proposed workshop themes along with sub group and forum dates for the following year.

Aretha Hanson, Area Officer presented the report.

Discussion included the following:

·  Health – it was felt that there were fundamental health issues that should be considered.  Reference was made to closure of the GP Surgery in Cross Gates and Whinmoor and the lack of consultation.

·  Education – Issues included academic performance, shortage of school places and lack of 6^th form provision in Outer East.  With regard to academic performance, Members were informed that this would be reported to the Community Committee via update reports from Children’s Services.

·  European City of Culture – Members questioned whether this was an appropriate workshop topic. The Committee was informed of the need for the culture bid to be connected with local cultural activities.

·  Flooding – a more detailed update on last year’s workshops and outcomes was requested.

RESOLVED –

(1)  That the report be noted.

(2)  That future Community Committee workshop topics be determined and agreed by the Community Committee Champions.

(3)  That approval be given to consider establishing a Children & Families sub group in order to take forward some of the issues highlighted, which will be progressed through discussion with the Children’s Champion and via proposals being brought to the next Community Committee meeting.

It was announced that the Cross Gates Christmas Lights switch on would take place on 10 November 2016.

Transport – following the withdrawal of the New Generation Transport plan, it was reported that transport across the City was an issue for residents in Outer East Leeds with different problems across each ward and that this should be considered along with community engagement. It was noted the Councillor P Gruen would lead on Transport.

Tuesday, 6 September 2016 at 4.00 p.m.

Tuesday, 6 September 2016 at 4.00 p.m.