Agenda and minutes

To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).

(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting).

There were no appeals against the refusal of inspection of documents.

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.

2  To consider whether or not to accept the officers recommendation in respect of the above information.

3  If so, to formally pass the following resolution:-

 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-

There were no resolutions to exclude the public.

To identify items which have been admitted to the agenda by the Chair for consideration.

(the special circumstances shall be specified in the minutes)

No late items were submitted to the agenda for consideration.

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations of interests.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillors M Dobson, Field, S McKenna, Wakefield and Walker.

As there were no Members present from the Garforth and Swillington Ward the meeting was inquorate (Council Procedure Rule 28.3 refers) and Members were advised that no formal decisions could be made but recommendations could be made for ratification at a future meeting or for the relevant officer to take a Delegated Decision.  

To confirm as a correct record, the minutes of the meeting held on 6 September 2016

RECOMMENDED – That the minutes of the meeting held on 6^th September 2016 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.  On this occasion there were no members of the public in attendance who wished to make any representations .

Presentation on the Outer East Summer School’s Programme

The South East Area Leader submitted a report providing Members with information on the Leeds Rhinos Foundation who had received a youth activity fund grant earlier in the year.

Gareth Crook the Community Manager for the Leeds Rhinos Foundation attended the meeting and gave a brief presentation and video summary of the four sports camps which had taken place during August.

Following the presentation there was an opportunity for Members to ask questions in respect of the camps.

Members were supportive of the Scheme and felt that this was something that the Community Committee could support in the future.

Members thanked Mr Crook for his attendance.

RECOMMENDED -  That the contents of the presentation and details of the Scheme be noted and that they would consider supporting a similar project in the future and invited Gareth to apply for Youth Activities Funding for 2017/18.

To receive and consider the attached report of the South East Area Leader

The South East Area Leader submitted a report providing Members with information and outcomes of a pilot children and young people’s engagement event, which took place at Temple Moor High School on Tuesday 25^th October 2016 and recommended further consideration of engagement of young people in the outer east by the children and families sub group.

Aretha Hanson, Area Officer presented the report which set out ;

·  The background to the event

·  The main issues in organising the event including the need to be innovative to ensure costs were kept to a minimum and within the available budget

·  The details of the activities available

·  An analysis of the consultation results

·  Some photographs of the day

RECOMMENDED –

a)  That the report be noted

b)  That the Outer East Children and Families Sub Group consider further means of engagement of children and young people in the outer east. 

c)  That Outer East Children and Families Sub Group take into account feedback from the event when making Youth Activities funding decisions.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader brought Members attention to work based on priorities identified by the Community Committee that were not covered elsewhere on the agenda for this meeting. It also provided opportunity for further questions or to request a more detailed report on a particular issue.

Aretha Hanson, Area Officer presented the report and highlighted the following issues:.

·  Children’s Services – Members were updated in respect of the  engagement event for young People in Temple Newsam that took place on 25 October 2016 and the role of the Children and Families Sub Group which will meet for the first time on 13^th February 2017.

·    Members were informed that applications have been invited for the Outer East Youth Activities Fund 2017/18. Closing date for applications is 17th January 2017.

·  Employment, Skills and Welfare – Members were updated on the recent meeting of the Joint Debt Forum open meeting where all four debt forums came together.

·  Health, Wellbeing and Adult Social Care – Members were updated on a number of actions including, the Health Inequalities Fund, looking at reducing smoking rates, winter warmth and food banks.

·  Environment and Community Safety – Members were updated on Operation Flame a multi-agency approach to tackling Anti-Social Behaviour, Crime and Environmental Issues, an update was also provided on the work of the Environmental Sub Group.

·  A discussion also followed on the most effective way for Officers and Champions to liaise with each other.

·  Details of the Community Committee Newsletter were also provided.

·  An update on free lettings in respect of Community Centres 

·  An update on Social media in the Outer East area where social media pages had achieved the highest take-up of all communities’ teams in Leeds and had proved to be an invaluable engagement tool.

RECOMMENDED  -

(a)  That the report be noted.

(b)  That it would be beneficial for each Champion, lead service officer and area support to work together to develop one or two priorities for each theme for the forthcoming year, this information should then be included in the update report to this Committee.

(c)  To note that Community Committees would be receiving a report in respect of the letting of Community Centres.

To receive and consider the attached report of the South East Area Leader

The South East Area Leader submitted a report providing Members with the following information

·  Details of the Wellbeing Budget Position

·  Details of Wellbeing project proposals for consideration and approval

·  Details of projects approved by Delegated Decision Notice (DDN)

·  Details of Youth Activities Fund projects

·  Details of the available capital budget

·  Details of amended capital requests

·  Details of the small grants budget

·  Details of the Community Skips Project

Peter Mudge, Area Officer presented the report and brought to the attention of Members remaining funds and the following Wellbeing and Youth Activities Fund projects for consideration:

·  Commissioned Funding for Litter Bins

·  Noticeboard for Osmondthorpe Lane

·  Continuation of Money Buddy’s Facilities in Outer East

Further to previously approved projects, the following was discussed:

·  Work club at Swarcliffe Community Centre

·  The provision of litter bins

RECOMMENDED –

(1)  That the Wellbeing Budget position be noted.

(2) That the following Wellbeing project proposals be approved:

·  Commissioned Funding for Litter Bins - £3,000

·  Noticeboard for Osmondthorpe Lane - £2,000

·  Continuation of Money Buddy’s Facilities in Outer East - £5,148

In agreeing the funding for the litter bins it was agreed that the Environmental Sub Group should look across the area at where litter bins have been allocated and where additional ones are required. 

(3)  That details of projects approved by Delegated Decision Notice (DDN) since the last meeting be noted

(4)  That details of Youth Activities Fund projects be noted.

(5) That details of the Capital Budget be noted

(6) That the Capital requests as set out below be approved ;

·  Multi Use Games Area - £1,500

·  Kippax Skate Park - £1,500

(7)  That details of the Small Grants Budget be noted

(8)  That details of the Community Skips Budget be noted

(9)  Members also asked that officers speak to ward members about funding that is remaining in the various budgets in order that this money can be committed against schemes in the Community before the end of the financial year. 

As there were no Members present from the Garforth and Swillington Ward the meeting was inquorate (Council Procedure Rule 28.3 refers) and Members were advised that no formal decisions could be made. It was agreed that the Area Officer will seek approvals through a Delegated Decision.

Tuesday, 21 March 2017 at 4.00 p.m.

Tuesday 21^st March 2017 at 4.00pm at a venue to be confirmed.