Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations.

There were no apologies for absence submitted.

To confirm as a correct record, the minutes of the meeting held on 21 March 2017

RESOLVED – That the minutes of the meeting held on 21 March 2017 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.  On this occasion there were no members of the public in attendance who wished to make any representations.

To receive and consider the attached report of the City Solicitor.

The report of the City Solicitor outlined the Community Committee’s role regarding appointments to Outside Bodies; Area Lead Members; Children’s Service Cluster Partnerships and the Corporate Parenting Board.  The Community Committee was invited to make appointments to these posts.  It also referred to the appointment of Councillor Mary Harland as Chair to the Community Committee at the recent Annual Council meeting.

RESOLVED –

(1)  That in respect of the Community Committee’s Outside Body Schedule that the following appointments be made for the 2017/18 Municipal Year

·  Cross Gates & District Good Neighbours Scheme – Councillor P Grahame

·  HOPE (Halton Moor & Osmondthorpe project for Elders) – Councillors H Hayden and M Lyons

·  Neighbourhood Elders Team – Councillor M Harland

·  Swarcliffe Good Neighbours Scheme – Councillor P Gruen

(2)  That in respect of the Community Lead Member roles the following appointments be made for the 2017/18 Municipal Year:

·  Environment & Community Safety – Councillor M Harland

·  Children’s Services – Councillor H Hayden

·  Employment, Skills & Welfare – Councillors P Grahame

·  Health, Wellbeing and Adult Social Care – Councillor K Wakefield

·  Transport – Councillor P Gruen

(3)  That in respect of the Cluster Partnerships, the following appointments be made for the 2015/16 Municipal Year

·  Councillor S McKenna – Garforth

·  Councillor J Lewis – Brigshaw Co-operative Trust

·  Councillor M Lyons – Temple Newsam Learning Partnership (Full Trustee)

·  Councillor H Hayden – Temple Newsam Learning Partnership (Associate Trustee)

·  Councillor P Grahame – Seacroft Manston

(4)  That Councillor H Hayden be the Community Committee’s representative on the Corporate Parenting Board.

(5)  That the appointment of Councillor M Harland as Chair of the Outer East Community Committee be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided the Committee with an update on work based on priorities that were not covered elsewhere on the agenda.  It also provided opportunities for further questions or to request a more detailed report on a particular issue.

Members were also asked to consider closure of the Older People’s Sub Group.

Peter Mudge, Area Officer presented the report.

Children and Families

The latest Sub-Group meeting had been held on 1 June 2017.  Members were given an update on the summer programme for children and young people. Projects included sports events provided by Leeds Rhinos and Breeze events.  It was reported that that the second round of bids for projects closed on 18 June 2017 and Members were asked to inform anyone who may be interested.

Following the success of the last event, there was to be another consultation event for children and young people.  This was hoped to take place during October half term.

Members discussed the Halton Moor Kicks Programme and work with the Leeds United Community Foundation.  It was suggested that the Leeds United Community Foundation be invited to the next consultation event.

Employment, Skills and Welfare

It was reported that there had been a reduction on in people claiming Jobseekers Allowance and Employment Support Allowance in the Outer East Area.

With regard to the Thorpe Park Development, Members were informed that bridge works and work on the Manston Lane Relief Road were due to commence.

Health, Wellbeing and Adult Social Care

Members were informed of the meeting of the South and East Health & Wellbeing forum which took place at the John Charles Centre. This focussed on Mental Health and Wellbeing and developing work streams to address local priorities.

Further issues discussed included the integration of Social Care and Health and the development of Social Prescribing.  Reference was made to the role of Neighbourhood Networks and volunteers with regard to social prescribing and the success this could have in reducing pressure on GP services.

Environment and Community Safety

The Environment Sub Group met on 2 May 2017.  Issues discussed included the following:

·  New charges for bulky waste collection

·  Flood management

·  Improvements to the entrance to Primrose Valley from Halton.

Anti-social behaviour – there was concern that the report focussed on Crossgates and not other areas of the Outer East.

Further issues highlighted from the report included the following:

·  Proposed closure of the Older Person’s Sub-Group

·  The Great Get Together Event – 16 to 18 June 2017

·  The introduction of limits on Community Centre letting discounts.

RESOLVED –

(1)  That the report be noted

(2)  That the closure of the Older People’s Sub Group be approved.

To receive and consider the attached report of the South East Area Leader.

The report of the South East Area Leader sought nominations to the Outer East Sub Groups for the 2017/18 Municipal Year.

RESOLVED

(1)  That the following be appointed to the Community Committee sub-groups

Environmental Sub Group

Councillor M Harland (Chair)

Councillor H Hayden

Councillor P Grahame

Councillor S Field

Children & Families Sub Group

Councillor H Hayden (Chair)

Councillor S McKenna

Councillor P Gruen

Councillor M Harland

(2)  That the number of Sub Group meetings be reduced to 3 per year with the option for the Sub Group Chair to call additional meetings as needed.

To receive and consider the attached report of the Chief Officer, Housing Management

The report of the Director of Environment and Housing sought two Councillor Nominations from the Outer East Community Committee to the Outer South East Housing Advisory Panel (HAP).

Nominations were sought for one Member from each Ward.

RESOLVED –

That the following Members be appointed to the Outer South East Housing Advisory Panel for the 2016/17 Municipal Year:

·  Cross Gates and Whinmoor – Councillor P Graham

·  Garforth and Swillington – Councillor S McKenna

·  Kippax and Methley – Councillor M Harland

·  Temple Newsam – Councillor M Lyons

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader introduced the Community Committee’s Forward Plan for 2017/18.  It also detailed the meeting dates and proposed workshop themes.  It also highlighted the role of the Champions and the work of the Committee in relation to the Council’s Constitution and associated delegations which are managed through the Sub Group structure on behalf of the Community Committee.  The report also reviewed the Committee and its sub structure operations in 2016/17 and made recommendations for continued improvement.

Peter Mudge, Area Officer presented the report.

Reference was made to the next proposed workshop topic of Public Transport funding and for thoughts on how the money that was to be granted to Leeds for this could be spent.

RESOLVED – That the report be noted.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  An update on the Outer East Budget position

·  A review of the minimum conditions for delegated decisions.

·  An update on the Wellbeing revenue projects and budget position

·  Wellbeing revenue proposals for consideration and approval

·  An update on Youth Activities Fund projects and budget position

·  An update on the Wellbeing Capital projects and budget position

·  An update on the Wellbeing capital projects approved by DDN since the last meeting

·  An update on the Small Grants Budget

·  An update on the details of the Community Skips Budget

James Nundy, Area Support Officer presented the report.

Issues discussed included the following:

·  Minimum conditions required for delegated decisions to be made.

·  The revenue budget as approved by Executive Board.  This was £118,300 which was a reduction of £14,040 from 2016/17.

·  Christmas lights switch on events, motifs and trees – it was proposed that spending would be on a ward basis rather than top sliced across the four wards.

·  Project funding for Garforth Neighbourhood Elders Team for a Social Isolation Worker and Luncheon Club Co-ordinator.  It had been agreed with Garforth NET to investigate whether there was any health funding available which could decrease the need for Community Committee funding.

·  Youth Activities Fund – it was reported that there was some underspend from activities that did not take place.

RESOLVED –

(1)  That the minimum conditions as set out in paragraph 8 of the report be approved.

(2)  That Christmas spending be allocated by ward, rather than top slicing the full amount. The £25,000 allocated to be broken down as follows: Cross Gates & Whinmoor £8,500; Garforth & Swillington £9,000; Kippax & Methley £6,600; Temple Newsam £900

(3)  That details of the Wellbeing revenue projects and budget position be noted.

(4)  That the following Wellbeing revenue projects be approved:

o  Garforth NET – Social Isolation Worker - £10,000

o  Garforth NET Luncheon Club Coordinator - £10,000

(5)  That details of the Youth Activities Fund projects and budget position be noted.

(6)  That details of the Wellbeing capital projects and budget position be noted.

(7)  That the Wellbeing capital projects approved by DDN since the last meeting be noted.

(8)  That the details of the Small Grants Budget be noted.

(9)  That the details of the Community Skips Budget be noted.

Tuesday, 12 September 2017 at 5.00 p.m.

Tuesday, 12 September 2017 at 4.00 p.m.