Agenda and minutes

Outer East Community Committee - Tuesday, 5th December, 2017 4.00 pm

Contact: Andy Booth 0113 247 4325 

No. Item


Exempt Information - Possible Exclusion of the Press and Public

1  To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.


2  To consider whether or not to accept the officers recommendation in respect of the above information.


3  If so, to formally pass the following resolution:-


 RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:-


The agenda contained no exempt information.



Late Items

To identify items which have been admitted to the agenda by the Chair for consideration.


(the special circumstances shall be specified in the minutes)


There were no late items of business.



Declaration of Disclosable Pecuniary Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.


No declarations were made.



Apologies for Absence

To receive any apologies for absence.


Apologies for absence were received from Councillors Coupar, M Dobson, Field and S McKenna


The Chair noted that as there were no Members present from the Garforth and Swillington Ward, the meeting was inquorate (Council Procedure Rule 28.3 refers) and Members were advised that no formal decisions could be made but recommendations could be made for ratification at a future meeting or for the authorised officer to take a Delegated Decision.


Members supported the suggestion that any decisions to be made on Wellbeing Fund applications should be delegated to officers to determine under their existing delegated authority.



Minutes - 12 September 2017 pdf icon PDF 65 KB

To confirm as a correct record, the minutes of the meeting held on 12 September 2017


RECOMMENDED – To approve the minutes of the meeting held on 12th September 2017 as a correct record.



Matters Arising


Minute 16 Update Report – Health, Wellbeing & Adult Social Care

One Member expressed concern that no events for older people had been held during the previous 12 months and discussion followed on the types of events held previously and their relative success. Members noted that officers had approached local neighbourhood networks to generate interest as funding was available; and that any Group seeking funding for older peoples events could approach local ward Councillors directly to initiate the funding application process. Consideration was also given to the suggestion that Councillors could attend existing events/groups, such as the Garforth Dementia Café, to engage with older residents.



Open Forum

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.


In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Community Committee. No matters were raised on this occasion.



Outer East Community Committee - Update Report pdf icon PDF 318 KB

To receive and consider the attached report of the South East Area Leader

Additional documents:


The report of the South East Area Leader brought Members attention to a summary of work which the Communities Team was engaged in based on priorities identified by the Community Committee that were not covered elsewhere on the agenda. The report provided opportunities for further questioning or to request a more detailed report on any particular issue.


Peter Mudge, Area Officer, presented the report.


The following was discussed:


Children & Families

Clusters - Children’s Services Clusters had agreed to feed their individual action plans into the sub group’s Action Plan. In future, the advisory sub group would hold themed meetings, the next being on community safety and crime reduction with relevant stakeholders to attend.

Have Your Say Consultation Day, Kippax Sports Centre, 25th October 2017 – Officers were commended for the organisation of the event and the variety of activities on offer. It was noted that, whilst well attended, fewer young people from Kippax attended and further consideration of how to approach parochialism in each ward was required.



HAP - As the HAP consultation had closed, an update on the outcome would be presented in due course.

Halton Moor Kicks – Members expressed their support for the project, noting plans to expand the programme subject to funding.


Employment & Skills

Opportunities - Members noted that the Thorpe Park development and Crossgates Centre were currently advertising job vacancies.

Community Hubs – One Member expressed concern over proposals to locate Community Hubs within existing LCC facilities and that not every ward would have a Hub. Members agreed that further discussion on investment in the Hub programme was needed.

School engagement – Members welcomed the information showing the participation of Outer East secondary schools in the events organised to promote apprenticeships.


Environmental Sub Group

Skill Mill – Members welcomed the report that relevant services were interested in opportunities to work with the Skill Mill project and noted that a further meeting to discuss the detail would be held shortly.

Dog Fouling/Public Space Protection Orders – Progress was being made on proposals to introduce an additional requirement for dog-owners to carry poo-bags or similar when walking their dogs.

Community Infrastructure Levy – Clarity was provided on the use of the ‘neighbourhood fund’ and the role of Parish Councils. The report contained a proposal that in Outer East, CIL generated in an area with a Parish Council will remain within that area. The remaining CIL allocated to the Committee will be distributed to areas without a Parish Council.


An update on Social Media was provided.


a)  To note the content of the report and comments made during discussions

b)  To support the proposals that, in the Outer East CC area, the Community Infrastructure Levy (CIL) allocated to the CC will be spent in the ward which generated it. Communities Team officers are asked to work with ward Members to develop an expenditure plan.



Outer East Community Committee - Delegated Budget Report pdf icon PDF 536 KB

To receive and consider the attached report of the South East Area Leader


The report of the South East Area Leader provided Members with an update on the Outer East budget position, including:

a)  An update on the Wellbeing revenue projects and budget position

b)  Consideration of a grant to Halton in Bloom

c)  Consideration of an application from Ebor Gardens Advice Centre, for the continuation of Money Buddies

d)  Consideration of an application for new litter bins in the Cross Gates & Whinmoor ward

e)  Consideration of an application for Cross Gates & District Good Neighbours Scheme CIC social isolation project: additional winter worker

f)  An update on the Youth Activities Fund projects and budget position

g)  Consideration of the YAF applications from LCC Youth Service and ACE Sport UK

h)  An update on the Wellbeing capital projects and budget position

i)  An update on the Small Grants Budget

j)  An update on the Community Skips Budget


James Nundy, Area Officer presented the report and outlined the remaining ward budgets  He also highlighted that a scheme was anticipated from Crossgates Good Neighbours to utilise the remaining £3,000 available for Older person social isolation projects.


As there were no Members present from the Garforth and Swillington Ward the meeting was inquorate (Council Procedure Rule 28.3 refers) and Members were advised that no formal decisions could be made. Members expressed their support for the funding applications outlined in the report (at b) to g) above) and indicated that, as these could not be formally determined they would be delegated to the Communities Team to progress under delegated powers.


1)  To note the details of the Wellbeing revenue projects and budget position

2)  To note the details of Youth Activities Funds projects and budget position

3)  To note the details of Wellbeing capital projects and budget position.

4)  That the details of the Small Grants Budget be noted.

5)  That the details of the Community Skips Budget be noted.

6)  Having expressed support for the four Wellbeing fund applications submitted (as outlined in paragraphs 12 to 16) and the three YAF applications (as outlined in paragraph 16), determination of the applications was delegated to the Communities Team to progress



Leeds Health and Care Plan: Inspiring Change through Better Conversations with Citizens pdf icon PDF 638 KB

To receive and consider the attached report of the Chief Officer, Health Partnerships

Additional documents:


The Chief Officer, LCC Health Partnerships, submitted a report providing an overview of the progress made in shaping the Leeds Health & Care Plan following on from consultation with community committees in Spring 2017.


Councillor K Wakefield, Community Lead Member for Health, Wellbeing & Adult Social Care, introduced the item, noting that the issue would be the theme of a separate workshop to be held with an invited audience in due course. He highlighted the changes to the NHS that the Plan would bring and emphasised the need to integrate health and social care sectors and move towards better prevention and community involvement in service provision.


The following were in attendance to present the item:

Paul Bollom, Head of the Leeds Health & Care Plan

Lucy Jackson, Consultant in Public Health

Rebecca Barwick, Head of Programme, Delivery System Integration NHS LEEDS CCG Partnership

Dr Nighat Sultan, GP Moorfield House Surgery, Garforth


The focus of the discussions included:

-  Recognition of the impact of winter on service provision and the need to highlight services available to promote wellbeing – such as flu jabs

-  The Plan sought to address gaps in three main areas – care; health and finance

-  The Plan included proposals for a more holistic and community focussed approach to good health and care

-  The Plan focussed on four themes; prevention, self-management, hospital care when required and urgent care

-  Recognition that some felt that care provision was fragmented, the Plan sought to join up local provision through the holistic approach

-  The proposed Local Care Partnerships would build on existing Neighbourhood Team framework and be supported by various services and specialists to serve approximately 50,000 people

-  The impact of the change towards proactive service, with the community and users educated in order to self-manage their care and be much more involved


Members recognised their role in communicating the changes to the public and encouraging them to participate in the consultation and future services. Members additionally discussed:

·  The anticipated housing growth in East Leeds needed to be matched by medical and GP services, although it was reported that a number of GP surgeries had or were closing. Members were keen to receive detailed information from the CCG on the plan for the future of that area and received reassurance that the long-term Leeds Plan did have regard to anticipated housebuilding

·  A medical presence in the Community Hubs was regarded as essential. Hubs provided an opportunity for close working with Local Care Partnerships. It was noted that the Communities Team was part of the steering group developing proposals for the Hubs - the Reginald Centre, Chapeltown Road, provided an example of what could be provided with services all under one roof


Councillor Wakefield concluded the discussions by expressing support for the Local Care Partnership approach and requested that future Local Care Partnerships link in with local democracy for the area, possibly through the inclusion of a local ward Councillor. Additionally, as Community Lead, he expressed the wish to meet with  ...  view the full minutes text for item 28.


Leeds Transport Conversation update – Public Transport Investment programme (£173.5m), Outer East update, and Leeds Transport Strategy development pdf icon PDF 876 KB

To receive and consider the attached report of


Further to minute 23 of the meeting held 6th September 2016, the Chief Officer, Highways & Transportation, submitted a report which provided an update on the Transport Conversation, including information specific to the Outer East area and updates on the £173.3 m Public Transport Investment programme and Leeds Transport Strategy development.


The Leeds Transport Conversation was to be the theme for the workshop following the meeting when Members would be able to provide detailed feedback on key priorities for transport investment in the city and local community


a)  To note the progression of the delivery plan for the £173.3 million proposals.

b)  To note the opportunity to provide feedback to WYCA on the network improvement and community hub proposals.

c)  To note the development of a longer term Leeds Transport Strategy.

d)  To note that Members will have the opportunity to discuss the update and key priorities for transport investment in the city and local community at an informal workshop to follow the formal meeting