Agenda and minutes

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct.

There were no declarations.

To receive any apologies for absence.

Apologies for absence were submitted on behalf of Councillor S Field.

It was reported that as there was not a Member present from the Garforth and Swillington Ward, that the meeting was not quorate (Council Procedure Rule 28.3 refers) and Members were informed that no formal decisions could be taken but recommendations could be made for ratification at a future meeting or the authorised officer could make Delegated Decisions.

Members supported the suggestion that any decisions to be made on Wellbeing Fund applications should be delegated to officers to determine under their existing delegated authority.

To ratify recommendations and confirm as a correct record, the minutes of the meeting held on 5 December 2017

RECOMMENDED – That the minutes of the meeting held on 5 December 2017 be confirmed as a correct record.

In accordance with Paragraphs 4.16 and 4.17 of the Community Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Community Committee.  This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.

In accordance with the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or ask questions on matters within the terms of reference of the Area Committee.  On this occasion there were no members of the public in attendance who wished to make any representations.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader provided Members with the following:

·  An update on the Wellbeing revenue projects and budget position

·  Wellbeing revenue projects for consideration

·  An update on the Youth Activities Fund projects and budget position

·  Youth Activity Fund (YAF) applications for consideration

·  An update on the Wellbeing Capital projects and budget position

·  A Wellbeing Capital project for consideration

·  An update on the Small Grants budget

·  2018/19 budget proposals to be considered for ring-fencing.

·  An update on CIL, the Community Infrastructure Levy

James Nundy, Area Officer presented the report and highlighted the remaining budgets left. 

Further to earlier discussion regarding the meeting being inquorate, it was reported that the applications for funding from Wellbeing Capital and Revenue budgets and the Youth Activities Fund be referred for delegated decision.

It was requested that details of Members involved in the requests for funding be included in future reports.

Further issues highlighted from the report included decisions taken by Delegated Decision and funds available from the Community Infrastructure Levy.

RECOMMENDED –

(1)  That the Wellbeing revenue projects and budget position be noted.

(2)  That the Youth Activities Fund projects and budget position be noted.

(3)  That the Wellbeing Capital projects and budget position be noted.

(4)  That the Small Grants Budget position be noted.

(5)  That the Community Skips Budget position be noted.

(6)  That the update on CIL, the Community Infrastructure Levy be noted.

(7)  That determination of applications from Wellbeing Revenue, Capital and Youth Activities Funds along with 2018/19 budget proposals for ring-fencing be delegated to the Communities Team to progress.

To receive and consider the attached report of the South East Area Leader

The report of the South East Area Leader brought Members attention to a summary of work which the Communities Team was engaged in based on priorities identified by the Community Committee that were not covered elsewhere on the agenda.  The report provided opportunities for further questioning or to request a more detailed report on any particular issue.

Peter Mudge, Area Officer presented the report.

The following was highlighted:

·  Children & Families – The last sub-group meeting had been held on 14 March 2018.  Members were informed of work that had taken place with young people and Youth Service involvement which had included an input into bids for YAF funds.  Members were pleased to see how the Youth Service was developing in the area and further Youth Service summaries were detailed in the report.  Further issues highlighted included engagement with tenants and residents.

·  Employment, Skills and Welfare – An update was given on progress with Thorpe Park including key dates for construction.  Tenders had now been submitted for the East Leeds Orbital Road.

·  Health, Wellbeing and Adult Social Care – Closure of Kippax Medical Centre – Members had expressed concern and disappointment at the way this had been announced without notification to patients and with concerns regarding other practices having the capacity to take those who had been displaced.  Members had referred this to scrutiny and had requested for a protocol for such events.  The closure had been announced whilst consultation was ongoing.  Further issues highlighted included the delivery of information by Winter Friends and the National Diabetes Prevention Programme.

·  Environment & Community Safety – The Environmental Sub Group had met on 6^th March when it had a progress report on Skill Mill.  Members were given an update on activities and events at Parks across the area.  Further issues highlighted included the bottle bank trial at Halton Moor and the ongoing Flood Management project.  There would be further consultation with regards to the Clean Air Zone in June 2018.

·  Transport – Timescale for the East Leeds Orbital Road was still as planned and work had started on the Manston Lane Link Road.  There had been meetings with the bus companies and it was reported that new buses were imminent.

Members’ attention was also brought to the Community Committee Newsletter and Social Media update which was appended to the report.  Outer East continued to have the highest social media contact of the 10 Community Committees across Leeds.

RECOMMENDED – That the report be noted.

To receive and consider the attached report of the City Solicitor

The report of the City Solicitor requested Members to give consideration to agreeing the proposed Community Committee meeting schedule for the 2018/19 Municipal Year and to also consider whether to make any revisions to the current meeting and venue arrangements be explored.

RECOMMENDED – That the Outer East Community Committee meets at the following dates and times during the 2018/19 Municipal Year:

·  Tuesday, 19 June 2018 at 4.00 p.m.

·  Tuesday, 2 October 2018 at 4.00 p.m.

·  Tuesday, 11 December 2018 at 4.00 p.m.

·  Tuesday, 12 March 2019 at 4.00 p.m.